Site Visit Questions and Answers Amendment 2.pdf

JOC Solicitation W912HZ20R0020 Site visit held 03 June 2020 Questions 09 June 2020

Q1: Under Section 1.0 of solicitation reads

“This will include a wide variety of services such as minor new construction, sustainment, restoration and/or modernization services to include the following: Repair and Alteration of real and personal property facilities, e.g. maintenance, repair, and minor construction services relating to the following:

Mechanical, Plumbing, Structural, Electrical, Heating, Ventilation, and Air Conditioning (HVAC) Instrumentation repair incidental to construction, Asbestos and lead based paint abatement, and other environmental remediation incidental to the construction. Anti-terrorism and force protection system upgrades, repairs, and installation. Repair of roadways, parking areas, and pedestrian walkways. Lighting installation and repair. Interior or exterior painting of buildings and structures. Storm water system improvement and repair. Other site work including site grading and drainage, landscape plantings, exterior irrigation systems, and retaining walls incidental to the construction.”

During the site visit we were told there is a primary previous contract with another company that would handle most of the items listed above as a primary and the work this JOC covers would mainly entail roadway work, curb, grading, drainage, underground lines, etc. Is the current contract the primary for all work listed in the solicitation and this JOC would be secondary contract for the work listed? Who is the contractor for this primary contract and when does that contract expire?

Government: The Government stated that this JOC solicitation is to insure there is no lapse in service for the ERDC in the case the current JOC contract expires and/or runs out of capacity. The SOW for projects to be completed for this solicitation is as listed in the solicitation. Projects will be on a case by case basis, and a determination will be made as to the means of execution of each requirement that is determined to be in the best interest of the Government. The current JOC contractor at the ERDC is South Dade Air Conditioning & Refrigeration. The current contract is scheduled to expire 6 April 2021.

Q2: Under the specs and solicitation it talks about time from award to time to be able to accept first contract “mobilization to acceptance of first contract” time frame. One section says 30 days, another says 15 days. Which is it?

Government: Statement of work Section 3.1.2 will be changed from 15 days to 30 days.

Q3: Historically (2018-2019) how many projects have been completed on base?

Government: The only guarantee of work under this contract is the $25,000 minimum guarantee. The current JOC contract was awarded in 07 September 2018 and has had Twenty-five (25) task orders awarded totaling $4,552,299.42.

Q4: Is there a “seed” project that kicks off this contract?

Government: The only guarantee of work under this contract is the $25,000 minimum guarantee.

Q5: The solicitation calls for prices for items 001 thru 003. Does the USACE wants just the coefficient or a hard money amount that includes the coefficient percentage?

Government: Only a Coefficient shall be placed in the Coefficient Factor box of the Bid schedule. There are four line items 0001-0004, see “Attachment A” of the solicitation.

Q6: During the site visit, we were told the Corps would design the projects and we would build but the solicitation calls for engineers on our side to design and build. Will we need engineering staff?

Government:

See Section 4.0 Technical Design Support and Section 6.0 Design and Construction Requirements.

Q7: Is there a disposal site on base?

Government: Disposal will be determined on a per task order basis.

Q8: Is there a USACE lab on base for use by contractor for asbestos, lead, compaction study, etc?

Government: No.

Q9: RMS is to be used for QC by contractor aka “QCS”. Will that be available to contractor once award is made? Timeframe?

Government: The use of RMS will be determined on a per task order basis. When the use of RMS is determined mandatory it will be provided to the contractor in the time frame adequate for implementation.

Q10: What software is needed to run AES and AutoCad requirements?

Government: E4clicks is the automated estimating system (AES) required by this solicitation. For acceptable Computer Aided Design and Drafting software see Section 3.2.4 Design/Drafting: Provide technical design and computer aided design and drafting (CADD) support compatible with USACE AUTOCAD version 2010 or MicroStation V8XM edition version 08.09.04.51 and capable of producing accurate design and drawings for each individual TO within the time constraints specified.

Q11: Primarvera’s scheduling programs should be used? Will that software be provided by the government?

The requirement for Primarvera’s scheduling programs is being removed from this solicitation and will be replaced by a COR approved schedule agreed upon by the contractor and the Government.

Q12: EM-35-1-1 will be the “bible”. Will contractor have access to manual with all changes?

Government: EM-385-1-1 is available for download free on line. If the contractor is unable to download a copy of the manual the Government can email a copy. https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health-Requirements-Manual/

Q13: Are any projects for FY 2021 for this JOC in the development phase now? How many? Dollar amount?

Q14: E4Clicks was purchased by Gordian Corporation and now is known as EClicks? Will that software be sufficient for the project?

Government: Yes

Q15: In the event there is a difference of opinion between the contractor and COR as to which unit prices in RSMEANS apply to a specific TO, how is this resolved?

Government: A discussion will be held regarding the technical aspects of the line item and an agreement will be reached.

Q16: What are the size of task orders and how many are issued per year.

Government: The JOC contract value is $9,000,000 to include a 12-month base contract period and two 12-month option periods for a total of three years. Individual task orders will be awarded between $2,500 and $750,000 per task order, but may exceed the stated estimated task order amount if such award is deemed to be in the best interest of the Government. Capacity not used in any period may be carried forward for a total of $9,000,000.

Q17: In Section 1.5, QC Organization, it states that the Project Superintendent cannot serve as QC Manager or SSHO. It further states that Contract Manager cannot serve as PS, QCM or SSHO.

Government: See Section 00 22 16 - Supplementary Instructions to Proposers, Factor 1 – Subfactor 2: Key Personnel beginning on page 23 of 219.

- Project Team and Shared Roles: The Contract Manager (CM) shall not serve as the primary PS (Project Superintendent), QCM (Quality Control Manager), or SSHO (Site Safety and Health/Environmental Officer), however the CM may be appointed as an alternate to provide oversight during the short term absence of the primary QCM, PS, SSHO if the CM meets the qualifications of those positions. The QCM, PS, and SSHO may be a single person if that person meets the qualifications of every position.

Q18: I understand that all these persons should be present on site when work is underway. Do these people have to be present on site if no work is underway?

Government: The Contract Manager is not required to be on site when work is underway. Quality control, Safety, and management are required to be conducted on every job every day. The QCM, PS, and SSHO may be a single person if that person meets the qualifications of every position.

Q19: Contractor Do these people (CM, QCM, PS, and SSHO) have to be present on site if no work is underway?

Government: The Government has no requirement for personnel if no work is underway under a task order for this contract.

Q20: Would there be times during the duration of the contract when no work would be ongoing?

Q21: Is there any provision for payment for reimbursement of costs incurred to keep these people on site during periods of no work?

Government: No

Q22: Will there be power and internet access available in the area where the contractor's office trailer will be located?

Government: Power and Water are available where the contractor's office trailer will be located.

Q23: Please explain the use of the Coefficient and what it covers.

Government: Please read entire solicitation for coefficient information. See Section 00 22 16 - Supplementary Instructions to Proposers, III. Factor 3 - Evaluation of Price Proposal, pay particular attention to the section, COEFFICIENT INCLUSIONS PAGE. Also, see Scope of Work Section 11, TASK ORDER PRICING. Contractors should note the Local Area Adjustment Factor for the City of Jackson, MS:

The RS MEANS total weighted average city cost index for the City of Jackson Mississippi is estimated to currently be 83.90% of the National Average and will vary from year to year. See Attachment A for how to use City Cost Indexes.

Q24: There are two different bid schedules for this project. There is one on pages four and five of the solicitation that is different from attachment A, which is also found on pages 27 and28 of solicitation.

Which is the correct to use for proposal?

Government: The line items in Section 001000 on pages 4 and 5 of the solicitation are to show the capacity for the base year and each option year, it is not to be turned in with the contractor’s proposal.

The Bid Schedule, Attachment A, is to have a coefficient placed in each line item and submitted in the Price section of the contractor’s proposal.

Q25: Is there a specific scope of work contractors are to base coefficient off of?

Government: The coefficient should be based in accordance with the solicitation requirements. A Scope of work for a task order will not be provided.

Q26: I note that the contractor is required to furnish CADD services. Is the cost of this work to be performed in the contractor's office trailer or can it be performed remotely? Am I correct in assuming this is another item which is paid for by Coefficient Markup?

Government: The Government does not require CADD services be provided on site. Please read entire solicitation for coefficient information. See Section 00 22 16 - Supplementary Instructions to Proposers, III. Factor 3 - Evaluation of Price Proposal, pay particular attention to the section, COEFFICIENT INCLUSIONS PAGE. Also, see Scope of Work Section 11, TASK ORDER PRICING. Contractors should note the Local Area Adjustment Factor for the City of Jackson, MS: The RS MEANS total weighted average city cost index for the City of Jackson Mississippi is estimated to currently be 83.90% of the National Average and will vary from year to year. See Attachment A for how to use City Cost Indexes.

Q27: Who is the incumbent contractor?

Government: The current JOC contractor at the ERDC is South Dade Air Conditioning & Refrigeration.

Q28: What was the coefficient of RS Means data used for the incumbent contract?

Government: This information will not be provided per the Contracting Officer.

Q29: Could you describe the government process for estimating task orders using 4Clicks/RS Means and the contractor’s coefficient? Ie. Does the government provide a SOW and the contractor then provides an estimate using 4Clicks/RS Means/coefficient and then there are some type of negotiations or does the government provide an estimate in 4Clicks/RS Means and then the contractor and government negotiate that estimate, or other variations/processes?

Government:

a. A Scope of Work is created by the Government and a site visit held with the JOC Contractor to discuss the SOW before finalizing.

b. Using the finalized SOW the Government will create and Independent Government Estimate using E4clicks. The Government’s E4clicks system will utilize the contractor’s coefficient.

c. A Request for proposal will be sent to the contractor and time will be given for the contractor to conduct a site visit with subcontractors if required.

d. The contractor will create a proposal using e4clicks and submit to the Government.

e. The proposal will be evaluated by the government and if acceptable a task order will be awarded, if not acceptable negotiations will be required.

Q30: Could you please clarify one item on Form 1442. The form has attached a unit price and net amount sheet. This is addition to the coefficient bid schedule. Does this need to have the coefficient on it as well?

Government: Attachment A, Bid Schedule is the only document that requires the Coefficients.