Site Visit JOC 03June2020 W912HZ20R0020.pdf

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U.S. Army Corps of Engineers

ERDC DPW

SITE VISIT

Solicitation W912HZ20R0020

Job Order Contract

ERDC: Vicksburg, MS

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U.S. ARMY CORPS OF ENGINEERS

Solicitation W912HZ20R0020

TABLE OF CONTENTS

PAGE

SECTION I. GENERAL REQUIREMENTS

A. INTRODUCTION………………………………………………………………

B. NTP………………………………………………………………………………….…...

C. SUPERVISION…………………………………………………………………….……

D. CHANGE OF CONTRACT………………………………………………………….….

SECTION II. POINTS OF CONTACT

A. RESIDENT OFFICE PERSONNEL…………………………….…………………...….

B. ERDC PERSONNEL.……..……………………………………………………………..

SECTION III. SPECIAL BASE REQUIREMENTS

A. SECURITY……………………………………………………………………………...

B. MEDICAL EMERGENCY………………………………………………….…………..

C. FIRE……………………………………………………………………………………..

SECTION IV. SAFETY

A. SAFETY AND HEALTH REQUIREMENTS………………………..…...…………

B. ACCIDENT PREVENTION PLAN………………………………….............………

C. ACTIVITY HAZARD ANALYSIS PLAN……………………………............……

D. GENERAL SAFETY PROVISIONS…………………………………………….…..…

E. ACCIDENT REPORTING……………………………………………………..….....…

F. FIRST AID……………………………………………………………………..……

G. EMERGENCY TELEPHONE NUMBERS……………………………………..…..…..

H. TEMPORARY ELECTRICAL………………………………………………..……..….

I. ROLLOVER PROTECTION……………………………………………………..…

J. FIRE PROTECTION…………………………………………………………..……..….

K. EQUIPMENT INSPECTIONS…………………………………………………...…..….

L. SITE CLEAN UP………………………………………………………………...…...…

M. TRAILERS……………………………………………………………………………

N. PROJECT SIGN………………………………………………………………………

O. CORPS SAFETY INSPECTIONS……………………………………………………

P. EMPLOYEE ORIENTATION………………………………………………………

Q. CONSTRUCTION PERMITS ERDC…………………………………………………...

SECTION V. LABOR PROVISIONS

A. SUBCONTRACTS…………………………………………………………………

B. EQUAL OPPORTUNITY/NONDISCRIMINATIONIN EMPLOYMENT……….…...

C. AFFIRMATIVE ACTION…………………………………………………………..…..

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D. WAGE RATES………………………………………………………………………

E. PAYROLLS AND BASIC RECORDS………………………………………………

F. VETERANS……………………………………………………………………….…

G. INSURANCE…………………………………………………………………….……...

SECTION VI. CONTRACT ADMINISTRATION

A. PAYMENTS……………………………………………………………….…

B. SCHEDULE……………………………………………………………….…………

C. SPECIFICATIONS AND DRAWINGS…………………………………

D. SUBMITTALS…………..……………………………………………….…...............…

E. CHANGES AND MODIFICATIONS……………………………………………

F. TIME EXTENSIONS…………………………………………………………….......…

G. DISPUTES……………………………………………………………………

H. CORRESPONDENCE………………………………………………………………….

I. PERFORMANCE EVALUATION………………………………………………….…..

SECTION VII. QUALITY CONTROL

A. QUALITY CONTROL PLAN………………………………………………….……

B. INITIAL AND PREPARATORY PHASE CHECKLIST……………………………...

C. MEETING OF MUTUAL UNDERSTANDING…………………………….…………

SECTION VIII. ADDITIONAL COMMENTS.

A. UTILITIES….………………………………………………………………….……..…

B. PROTECTION OF MATERIALS AT WORK SITE…………………………….……..

C. EQUIPMENT OWNERSHIP AND OPERATING SCHEDULE………..……………..

D. OPERATION AN DSTORAGE AREAS AND PLAN FOR

EXECUTION OF WORK……………………………………………………………...

E. DRUG FREE WORKPLACE………………………………………………………….

SECTION IX. ACKNOWLEDGEMENT AND EXCEPTIONS

A. SIGNATURES OF REPRESENTATIVES….………………………………….......…

B. Sign Sheet……………………………………………………………………………...

SITE VISIT MINUTES

U.S. ARMY CORPS OF ENGINEERS

I. GENERAL REQUIREMENTS

A. The Site visit is scheduled for this contract at 10:00, 03 June 2020 at the Engineering Research and Development Center, Vicksburg, Mississippi. The purpose of the conference is to discuss the contract requirements. Whether or not all paragraphs in the specifications are discussed, all still apply to the contract. See enclosed sign-in sheet for attendees.

B. The scope of this acquisition includes maintenance, repair, upgrade, and construction of real property facilities at the Engineer Research and Development Center (ERDC) in Vicksburg, MS. This will include a wide variety of services such as minor new construction, sustainment, restoration and/or modernization services.

C. The JOC contract value is $9,000,000 to include a 12-month base contract period and two 12-month option periods for a total of three years. Individual task orders will be awarded between $2,500 and $750,000 per task order, but may exceed the stated estimated task order amount if such award is deemed to be in the best interest of the Government. Capacity not used in any period may be carried forward for a total of $9,000,000.

D. COPIES OF SOLICITATION DOCUMENTS AND AMENDMENTS

All copies of the solicitation and amendments will be posted in www.BETA.SAM.gov.

The Offeror shall submit its proposal and all requested information as specified in this solicitation to the contact listed in the www.BETA.SAM.gov announcement.

E. PROPOSAL FORMAT

The Government will not make assumptions concerning an Offeror’s intent, capabilities, or experiences. Clear identification of proposal details shall be the Offeror’s sole responsibility. The Government may reject incomplete proposals after initial evaluation without further consideration.

Offerors are required to submit the proposal in the format as shown below. All proposal materials shall contain a table of contents. All pages shall be numbered to correspond with a table of contents.

Volume I - Technical:

-Factor 1 Management Approach -Factor 2 Past Performance

This Volume shall also include the Joint Venture Agreement (if applicable). The JV agreement will not count against total page limit.

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Volume II - Price:

-Tab A Standard Form 1442; including verification of receipt of all amendments -Tab B Proposal Bid Schedule, and;

-Tab C Representations and Certifications (reps and Certs) or SAM Reps and Certs -Tab D Bid Bond -Tab E Letter of current bonding capacity

II. POINTS OF CONTACT

A. ERDC PERSONNEL: The table below lists the U.S. Army Corps of Engineers personnel currently assigned for this project. Contact information is also included. The Contracting Officer’s Representative (COR) shall be the contractor’s only point of contact for this project.

TITLE NAME EMAIL PHONE

COR Bill Kelly William.M.Kelly@usace.army.mil (601) 634-3034

Quality Assurance Jeff Davidson Jeffrey.Davidson@usace.army.mil (601) 634-4990

Facility Specialist Scott Brown Scott.L.Brown@usace.army.mil (601) 634-2075

Contracting Officer Davita Baloue Davita.S.Baloue@usace.army.mil (601) 634-2748

B. ERDC PERSONEL: The table below lists the ERDC DPW Personnel associated with this project.

TITLE NAME

Chief- Directorate of

Public Works Paul Mcdonald

Project POC- Public Works Utilities Tony King

Project POC- Public Works Electrical Craig Williamson

Project POC- Public Works Mechanical Tony King

III. SPECIAL BASE REQUIREMENTS

A. SECURITY. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and Contractor personnel accountability shall be enforced. Initial entry will be required thru gate 1 and check in at Building 1000.. Temporary badges shall be issued by (PAO), (601) 634-2502 in B3000 and shall take a couple of hours pending proper identification and documentation. Extended badges shall be issued by security

(601) 634-3177.

B. MEDICAL EMERGENCY: In the event of a medical emergency where rescue services are needed at ERDC call 911 and then call 601-634-3333 to reach ERDC Security. You

[3] must contact security personnel and notify them of your emergency and that you are located on the ERDC, 3909 Halls Ferry Rd, Vicksburg, MS. Local hospitals can also provide emergency service and medical treatment to all contractor personnel. Emergency Medical & Emergency Hospital located River Regional Health Systems 2100 Highway 61 N, Vicksburg MS

C. FIRE: The contractor is responsible for coordinating with the designated Contractor

Representative prior to any burning, welding or torch cutting operation performed under this contract. Burn permits will be required prior to commencing of work.

IV. SAFETY

A. SAFETY AND HEALTH REQUIREMENTS: Strict compliance with the provisions of the COE Safety and Health Requirements Manual, EM 385-1-1 will be required.

“SAFETY IS NOT NEGOTIABLE”

B. ACCIDENT PREVENTION PLAN: A copy of this plan should be provided by email to this office for review. Amendments may be submitted if changes are required after initial submission. Work may not begin until the Accident Prevention Plan is submitted and approved.

C. ACTIVITY HAZARD ANAYLYSIS PLAN: This plan shall include all definable features of work to ensure that proper consideration of all potential work hazards are made. This analysis should include both potential hazards and control measures. An electronic copy shall be submitted by email prior to starting individual work phases.

D. GENERAL SAFETY PROVISIONS:

1) Accident Prevention – All employees shall have appropriate protective equipment, i.e., hard hats, ANSIZ41 footwear, eye and hearing protection, etc.

2) Due to the many accidents associated with falls, the following items are specifically noted:

Scaffolds, ladders, ramps, etc., must be safe and in accordance with the applicable provisions of EM 385-1-1.

The height of scaffolds may be no more than three times the base unless outriggers are added or the scaffold is anchored at intermediate levels.

Ladders are required access for scaffolds. Horizontal end sections of tubular scaffolds do not qualify as ladders.

The following Safety Meetings should be held routinely:

a) Tool Box Meetings: are to be held weekly and all contractor employees must attend. These meetings should deal, for the most part, with accident prevention. Quality Control reports should include the subject of this meeting along with a roster signed by all attendees. Government representatives will attend these meetings.

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b) Monthly Safety Meetings: are required for all supervisory personnel. These meetings should address lessons learned from past accidents and potential hazards for upcoming work.

E. ACCIDENT REPORTING:

1) All accidents regardless of seriousness shall be reported to the ERDC COR immediately.

2) The COR shall be notified immediately of any recordable accident and those with property damage exceeding $2,000.00 and SAM-SO Form 335 (Preliminary Accident Notification(PAN)) shall be submitted within twenty-four (24) hours. ENG Form 3394 shall be submitted as soon as complete data pertaining to the incident is available.

*Note: (A 3394 Form with instructions will be provided)

3) In the event of a fatality or property damage of $50,000.00 or more:

a) Other than providing for the injured, do not disturb the accident scene. Members of a Board of Investigation from the U.S. Army Corps of Engineers will be sent to review the circumstances surrounding the incident.

b) Immediate notification shall be provided to the ERDC COR.

c) OSHA Representatives may visit the site in the event of a serious accident.

4) A First Aid Log shall be maintained for all first aid cases.

5) Employees who are sent to a doctor for treatment shall be accompanied by a responsible individual who will obtain a statement from the doctor, indicating whether the injured is fit for duty, not fit for duty, or fit for light duty. It is not considered a lost time accident if the doctor states that the employee is fit for light duty but the employee chooses not to return to work.

F. FIRST AID: At least one (1) persons in each work crew of two or more individuals should have either American Red Cross, or equivalent safety certification.

G. EMERGENCY TELEPHONE NUMBERS: Phone numbers for local fire stations, hospital, and physician shall be posted on the Contractor Bulletin Board.

H. TEMPORARY ELECTRICAL:

1) All temporary electrical installation must comply with Section II of Safety Manual, EM 385-1-1.

2) Weekly inspections of temporary electrical are required and shall be noted on the Daily Quality Control Report.

3) Ground Fault Circuit Interrupters are required for all temporary electrical use. GFCI’s are required during all phases of construction, even when utilizing permanent building power.

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I. ROLLOVER PROTECTION: Certified rollover protection is required on all heavy construction equipment.

J. FIRE PROTECTION: All off road construction equipment requires a mounted fire extinguisher. This extinguisher is to be checked weekly.

K. EQUIPMENT INSPECTION: SAD Form 1666-R must be completed for each piece of heavy equipment prior to use at the job site. These forms should be attached to the daily QC reports.

L. SITE CLEAN UP: Housekeeping shall be performed daily. Trash and/or construction debris will not be allowed to accumulate.

M. TRAILERS: All office trailers must be securely anchored and installed as indicated in the EM 385-1-1.

N. COE SAFETY INSPECTIONS:

Weekly Safety Inspections will be conducted with the Superintendent or QC

Representative.

O. EMPLOYEE ORIENTATION: All new employees should sign a document stating that they have read the Contractor Safety Program.

Q. CONSTRUCTION PERMITS ERDC: Local permitting procedure is in effect for any work to include vehicular traffic flow, base utility services, building construction, facility renovations, routine activities of the installation, subsurface excavation and road construction or repair.

Contractor must plan and detail any work in advance of the proposed work. ERDC Form 114, Facility Engineering Work Clearance Request, must be submitted in advance of the proposed performance date to the Contracting Officer's Representative. This form is required for each separate detached facility or structure. Work shall not begin until approval has been granted. It is the responsibility of the contractor to coordinate the work request with the various agencies listed on ERDC Form 114. Forms will be made available to the Contractor at the site visit

1) The Prime Contractor is responsible to initiate requests for all excavation permits and marking of utilities. A map with sufficient detail shall accompany the request and be provided to the ERDC

DPW.

2) Processing time required is fourteen (14) calendar days for these permits.

3) The Prime Contractor is responsible for contacting the appropriate Agency for marking of telephone and cable television where applicable.

V. LABOR PROVISIONS

A. SUBCONTRACTS: Numerous contract clauses are required to be included in all subcontracts. SF 1413, Statement of Acknowledgment of Subcontract, is required for each subcontractor within seven (7) days after award of their subcontract, to acknowledge that these clauses are included. This requirement includes all tier subcontractors.

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B. EQUAL OPPORTUNITY/NONDISCRIMINATION IN EMPLOYMENT: You shall not discriminate against any employee or applicant based on race, creed, religion, sex, color or national origin.

C. AFFIRMATIVE ACTION: All contractors or subcontractors whose work exceeds

$10,000.00 are required to comply with the Affirmative Action Goals outlined by Contract Documents. You are encouraged to document any attempt to hire minorities and to comply with all goals. Minority – 14.3% each trade / Female – 6.9% each trade

D. WAGE RATES: Rates of wages listed in the contract are the minimum to be paid. Only apprentices and trainees in approved training programs can be paid less than the stated rates. Evident of participation in these programs must be furnished to this office. An SF 1444, Request for Authorization of Additional Classification and Wage Rate, is required if a specific rate is not denoted in the wage classification. Employment information and wage rates must be displayed on the job site Bulletin Board. Government personnel will perform random labor surveys.

E. PAYROLLS AND BASIC RECORDS:

1) Submit certified payrolls weekly, including any negative reports (no work performed during pay period).

2) DD Form 879 will be provided. Use of this form is optional. Equivalent forms may be used.

Send Via email to:

Jeff Davidson Bill Kelly

3) Contractors that do not submit the accurate certified payrolls in a timely manner will be noted on the CPARS Performance Reports.

F. VETERANS: You shall not discriminate against any employee or applicant because he or she is a special disabled veteran. Preference should be given to these individuals if they are capable of performing the work.

G. INSURANCE: Certificates of Insurance are required and shall be in accordance with the contract Specifications. Certificates must indicate the Corps of Engineers is to be notified in writing thirty (30) days prior to any change or in the event of cancellation. Amounts of insurance must equal or exceed values shown in the contract. Contractor shall maintain copies of his subcontractors’ insurance certificates and shall make them available to the government upon request.

VI. CONTRACT ADMINISTRATION

A. PAYMENTS:

1) ERDC DPW, will process pay requests for payment.

2) Requests must be itemized and received by the ERDC DPW in accordance with the attached Pay Estimate Due Date schedule. It is important for progress to go through the date shown on the

[7] attachment. If payment for approved stored materials is desired, paid invoices must be included with the Contractors pay request. No payment will be made for projected work, e.g., payment is made only for acceptable work in place or performed.

Send invoice to:

eng93.ae.paymentestimates@usace.army.mil Craig.O.Prevost@usace.army.mil Scott.L.Brown@usace.army.mil William.M.Kelly@usace.army.mil

3) A letter is required designating the person(s) authorized to sign payment estimates and modifications. This letter should contain specifics as to any monetary or time limitations of their authority. This information must be submitted before the first payment request can be processed.

4) In making progress payments the Corps also takes into consideration materials stored on site. To obtain payment for stored materials the contractor must furnish invoices along with proof of payment, indicating the cost. Material stored off site can only be considered for payment if it is fabricated to the point of being identifiable to this particular project. Materials must also be stored in a bonded warehouse, documents must be provided to show that the building is bonded. Stock items or non-fabricated items cannot be considered for offsite payment. Stored material, once paid for, becomes the property of the Government.

5) The Government does not pay for approved submittals.

6) The Government may withhold ten percent (10%) of all earning if progress fall more than five percent (5%) or thirty (30) days behind the approved schedule.

7) All pay request quantities including stored materials must be coordinated with the Government prior to submission for payment.

8) A Current Status Narrative shall be submitted with each pay request. The Current Status Narrative shall indicate work that was performed in the month prior, and the work intended to be performed in the next month. The Contractor should indicate in this narrative if he is on schedule, ahead of schedule, or behind schedule. Any delays to the contractor as well as the cause of delay shall be specifically listed in this narrative.

9) List of items required (when applicable) to be performed before payment is processed:

a) Submission of signed CESAM Form 1151(Prompt Pay Certification)

b) Submission of all SF 1413(Statement of Acknowledgment)

c) Submission of Updated Monthly Analysis (Schedule)

d) Narrative indicating current status

e) As-Builts updated

f) Payrolls processed and received in this office.

12) List of additional items required to be performed before FINAL payment is processed:

a) All contract items of work must be completed, including As-Builts.

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b) Release of Claims

c) Completed DD 1354 if required by contract

B. SCHEDULES:

C. SPECIFICATIONS AND DRAWINGS: If any discrepancies are found in the plans or specifications, you must request clarification prior to performing the affected work.

D. CHANGES AND MODIFICATIONS: The Contracting Officer may, at any time that a change in the contract is deemed necessary, issue a Request for Proposal (RFP). The Contractor is required to provide a detailed cost proposal including a breakdown of all labor, materials, and equipment using E4Clicks.

E. TIME EXTENSIONS: There are two ways in which time extensions may be issued:

1) By change order for additional work

2) By change order for abnormal weather.

If work on the critical path has been impacted, delayed or affected due to a change order, time should be included in your proposal. The government will evaluate the NAS to determine whether time is actually due. This contract contains a monthly anticipated loss time chart for unusually severe weather. When actual rain days exceed that shown in the specification and this rainfall caused actual job delays, a weather time extension will be issued by this office.

F. DISPUTES: This clause details specific procedures to follow in the event that a dispute arises. We ask that the Contractor discuss these matters in detail with this office in an attempt to reach an agreement prior to resorting to the disputes procedures. The Contractor should review all subcontractor claims to ensure validity prior to submission to the Government.

G. CORRESPONDENCE: An email of all correspondence should be forwarded to the following address:

Davita.S.Baloue@usace.army.mil Craig.O.Prevost@usace.army.mil Scott.L.Brown@usace.army.mil William.M.Kelly@usace.army.mil

H. PERFORMANCE EVALUATION: The Contractor’s performance will be evaluated yearly and upon final acceptance of work. However, in the event of unsatisfactory performance an Interim Evaluation may be given. If this occurs, the contractor will be notified and given an opportunity to discuss this action. The final performance evaluation will be based on Quality, Schedule, Cost Control, Management, Utilization of Small Business,, and Regulatory Compliance (i.e., labor standards, safety standards). You will be given a copy of the Final Evaluation Report.

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VII. QUALITY CONTROL

A. QUALITY CONTROL PLAN: This plan should identify all definable features of work for which initial, preparatory, follow-up and final inspections will be held. The original should be submitted for review and approval within two (2) weeks after contract award.

B. INITIAL AND PREPARATORY PHASE CHECKLIST: All Initial and Preparatory Meetings will be attended by this Office, additionally weekly schedule of these meetings is required.

C. MEETING OF MUTUAL UNDERSTANDING: This meeting may be held after submission of your Quality Control Plan in order to discuss QC procedures in detail. It is requested that both your Superintendent and QC Representative be in attendance.

VIII. ADDITIONAL COMMENTS:

A. UTILITIES: Electricity and water will be obtained through the existing sources at prevailing rates. The Contractor must ensure that the meter is read as soon as it is installed. This office should record the initial reading.

B. PROTECTION OF MATERIALS AT WORK SITE: The Contractor is responsible for protection and proper storage of all materials.

C. EQUIPMENT OWNERSHIP AND OPERATING SCHEDULE: In the event the Government issues a Change Order, all equipment rates submitted will be as listed in E4clicks.

D. DRUG FREE/TOBACCO FREE WORKPLACE: The Contractor is required to make a good faith effort to maintain a drug free workplace through the implementation of a specific program. This policy should be submitted as part of the Safety Plan.