Attachment_F_-_Instructions_for_Submitting_Data_Other_Than_Certified_Cost_or_Pricing_Data.pdf

Instructions for Submitting Data Other Than Certified Cost or Pricing Data

I. -- General Instructions

A. You must provide the following information on the first page of your pricing proposal:

(1) Solicitation, contract, and/or modification number;

(2) Name and address of offeror;

(3) Name and telephone number of point of contact;

(4) Name of contract administration office (if available);

(5) Proposed cost; profit or fee; and total;

(6) Whether you will require the use of Government property in the performance of the contract, and, if so, what property;

(7) Whether your organization is subject to cost accounting standards; whether your organization has submitted a CASB Disclosure Statement, and if it has been determined adequate; whether you have been notified that you are or may be in noncompliance with your Disclosure Statement or CAS (other than a noncompliance that the cognizant Federal agency official has determined to have an immaterial cost impact), and, if yes, an explanation; whether any aspect of this proposal is inconsistent with your disclosed practices or applicable CAS, and, if so, an explanation; and whether the proposal is consistent with your established estimating and accounting principles and procedures and FAR Part 31, Cost Principles, and, if not, an explanation;

(8) Date of submission; and

(9) Name, title, and signature of authorized representative.

B. In submitting your proposal, you must include an index, appropriately referenced, of all the data other than certified cost or pricing data and information accompanying or identified in the proposal. In addition, you must annotate any future additions and/or revisions, up to the date of agreement on price, or an earlier date agreed upon by the parties, on a supplemental index.

C. As part of the specific information required, you must submit, with your proposal—

(1) Data other than certified cost or pricing data (as defined at FAR 2.101).

(2) Information reasonably required to explain your estimating process, including –

(i) The judgmental factors applied and the mathematical or other methods used in the estimate, including those used in projecting from known data; and

ATTACHMENT F

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(ii) The nature and amount of any contingencies included in the proposed price.

D. If you have reached an agreement with Government representatives on use of forward pricing rates/factors, identify the agreement, include a copy, and describe its nature.

II. -- Cost Elements

Depending on your system, you must provide breakdowns for the following basic cost elements, as applicable:

A. Services.

(1) Adequate Price Competition. Provide data showing the degree of competition and the basis for establishing the source and reasonableness of price for those acquisitions (such as subcontracts, purchase orders, material order, etc.) exceeding, or expected to exceed, the appropriate threshold set forth at FAR 15.403-4 priced on the basis of adequate price competition.

(2) All Other. Obtain certified cost or pricing data from prospective sources for those acquisitions (such as subcontracts, purchase orders, material order, etc.) exceeding the threshold set forth in FAR 15.403-4 and not otherwise exempt, in accordance with FAR 15.403-1(b) (i.e., adequate price competition, commercial items, prices set by law or regulation or waiver). Also provide data showing the basis for establishing source and reasonableness of price.

B. Direct Labor. Provide a breakdown of labor rates and cost by appropriate category, and furnish bases for estimates.

C. Indirect Costs. Indicate how you have computed and applied your indirect costs, including cost breakdowns. Show trends and budgetary data to provide a basis for evaluating the reasonableness of proposed rates. Indicate the rates used and provide an appropriate explanation.

D. Other Costs. List all other costs not otherwise included in the categories described above (e.g., special tooling, travel, computer and consultant services, preservation, packaging and packing, spoilage and rework, and Federal excise tax on finished articles) and provide bases for pricing.

E. Royalties. If royalties exceed $1,500, you must provide the following information on a separate page for each separate royalty or license fee:

(1) Name and address of licensor.

(2) Date of license agreement.

(3) Patent numbers.

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P405_73049 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P405_73049 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/15.htm#P346_59458

(4) Patent application serial numbers, or other basis on which the royalty is payable.

(5) Brief description (including any part or model numbers of each contract item or component on which the royalty is payable).

(6) Percentage or dollar rate of royalty per unit.

(7) Unit price of contract item.

(8) Number of units.

(9) Total dollar amount of royalties.

(10) If specifically requested by the Contracting Officer, a copy of the current license agreement and identification of applicable claims of specific patents (see FAR 27.202 and 31.205-37).

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/27.htm#P53_7029 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/31.htm#P959_168137