Solicitation_W912HV19R0008.pdf

FY19 ESR 502-19 Replace R-22 HVAC Chillers, Various Locations, Okinaw a, Japan

SECTION 00 10 00, Solicitation, Contract Line Item Number (CLIN) Schedule SECTION 00 21 00, Instructions SECTION 00 22 00, Proposal Submission and Evaluation Criteria SECTION 00 45 00, Representations and Certif ications SEICITON 00 70 00, Conditions of the Contract SECTION 00 73 00, Supplementary Conditions DIVISION 01, General Requirements

JACK T LETSCHER 315-645-9068

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

17-May-2019

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______15 calendar days and complete it w ithin ________205 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________FAR 52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specified in Item 8 by ___________ local time ______________19 Jul 2019 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

B. An offer guarantee is, X is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______60 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

CONTRACTING DIVISION

USACE-JAPAN DISTRICT

RM. 116, BLDG. 364

CAMP FOSTER

CHATAN-CHO, NAKAGAMI-GUN OKINAWA

JAPAN

W912HV

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

02:00 PM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W912HV19R0008 69

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912HV19R0008

Section 00 10 00 - Solicitation

SECTION 00 10 00

SECTION 00 10 00

SOLICITATION, CONTRACT LINE ITEM NUMBER (CLIN) SCHEDULE

ITEM NO. DESCRIPTION QUANTITY UNIT UNIT

PRICE

AMOUNT

BASE ITEMS

Design, Remove and Replace Chillers at Camp Foster (Bldgs. 1004, 1005, 1011, 4136, 5626, 5634, 5674, 5832, and 5836) and Camp Lester (Bldgs. 6038, 6040, 6041, and 6071), in accordance with the Statement of Work.

1 JB - ¥________

TOTAL BASE CLIN SCHEDULE ¥________

OPTION ITEMS

(Option 1) Design, Remove and Replace Chillers at Camp Schwab (Bldgs. 3128, 3210, 3330, 3418, 3423, and 3535), Camp Courtney (Bldgs. 4118, 4219, 4233, and 4312) and at MCAS Futenma (Bldgs. 461 and 525), in accordance with the Statement of Work.

1 JB - ¥________

(Option 2) Design, Remove and Replace Chillers at Camp Kinser (Bldgs. 110, 114C, 424, 520, 835, 864, 866, 1091, 1227, and 1307), in accordance with the Statement of Work.

1 JB - ¥________

(Option 3) Design, Remove and Replace Chillers at Camp Hansen (Bldgs. 2134, 2340, 2375, 2382, 2407, 2418, 2519, 2530, 2618, 2622, 2665, 2667, 2716, 2818, 2820, 2821, 2892, and 2893), in accordance with the Statement of Work.

1 JB - ¥________

TOTAL BASE + OPTION CLIN SCHEDULE ¥________

NOTES:

1. Failure of the Offeror to propose prices for all items in the CLIN Schedule may be cause for rejection of the proposal as unacceptable.

2. See Section 01 22 00.00 10, for additional line item description.

3. Any reference to “bid,” bidder, or “bidding schedule” shall be construed to mean “Offeror” and “CLIN schedule”

4. The Government reserves the right to exercise option item(s), by written notice to the Contractor, either singularly or in any combination up to 120 calendar days after award of the Base Schedule, at the prices stated in the CLIN

Schedule. Completion of the added option(s) shall continue at the same schedule as the Base Schedule unless otherwise noted in Section 00 70 00 and FAR Clause 52.211-10, Commencement, Prosecution and Completion of Work.

5. LEGEND: JB = Job

6. In addition to completing the CLIN Schedule above, Offerors are requested to provide a total priced breakdown per Facility, as identified in the tables below. The total proposed price should include any and all associated overhead and profit for each Facility. This price breakdown is necessary for the Marine Corps customer to capture sustainment costs incurred per facility. This price breakdown will not be evaluated for award.

Foster Building Numbers Chiller Quantity Chiller Tonnage

Temp Chiller Quantity Price ¥

1004 2 100 2 1005 1 34 0 1011 1 13 0 4136 1 34 1 5626 1 20 0 5634 1 54 2 5634 1 16 0 5674 2 38 0 5832 1 15 0 5836 1 100 0

Lester Building

Temp Chiller Quantity Price ¥

6038 1 34 1 6040 1 80 1 6041 2 47 2 6071 1 60 1

Camp Schwab Building Numbers Chiller Quantity Chiller Tonnage

Temp Chiller Quantity Price ¥

3128 1 16 0 3210 1 20 0 3330 1 100 1 3418 2 18 0 3423 1 15 1 3535 1 50 1

Camp Courtney Building Numbers Chiller Quantity Chiller Tonnage

Temp Chiller Quantity Price ¥

4118 1 10 0 4219 1 30 0 4233 1 50 1 4312 1 20 1

Futenma Building

Temp Chiller Quantity Price ¥

461 1 18 0 525 1 40 0

Camp Kinser Building

Temp Chiller Quantity Price ¥

110 2 55 0 114C 1 35 0 424 1 10 0 520 1 20 0 835 1 35 1 864 1 30 1 866 1 35 1 1091 1 35 1 1227 2 55 2 1307 1 70 1

Camp Hansen

Building Numbers Chiller Quantity Chiller Tonnage

Temp Chiller Quantity

Price ¥

2134 1 60 0 2340 2 50 2 2375 1 55 0 2382 1 55 0 2407 1 40 1 2418 1 35 0 2519 1 35 1 2530 1 40 1 2618 1 40 1 2622 2 50 2 2665 2 55 2 2667 2 50 2 2716 1 50 0 2818 1 55 0 2820 2 55 2 2821 1 50 0 2892 1 10 0 2893 1 35 0

Section 00 21 00 - Instructions

SECTION 00 21 00

SECTION 00 21 00

INSTRUCTIONS

1. THIS IS A REQUEST FOR PROPOSAL SOLICITATION

Prospective Offers are required to submit an Offer by the date and time specified in Solicitation Announcement Number W912HV-19-R-0008.

2. METHOD OF PROCUREMENT.

The US Army Corps of Engineers, Japan District, intends to solicit this requirement as a Request for Proposal (RFP) using the source selection procedures identified in FAR 15.101-2. A Firm-Fixed Price construction contract will be awarded to the Offeror who whose proposal is deemed to represent the Best Value to the Government through the utilization of LPTA source selection procedures (See Specifications SECTION 00 22 00).

3. THIS SOLICITATION IS FOR LOCAL SOURCES ONLY.

This contract will be performed in its entirety in Okinawa, Japan, and is intended for local sources only.

4. DELIVERY OF OFFERS.

PROPOSAL CONTENT. The following documents shall be completed and submitted with your proposal.

(1) COVER SHEET – Follow instructions of the Cover Sheet. If the Cover Sheet was revised by an official Amendment, the Offeror shall submit their Proposal using the latest issued Cover Sheet.

(2) STANDARD FORM 30 AMENDMENT(S) (if any) – Blocks 8, 15A, 15B, and 15C on Page 1 of each Amendment issued. Signature shall be made by an authorized representative of the company.

(3) SECTION 00 10 00; SOLICITATION, CONTRACT LINE ITEM NUMBER (CLIN) SCHEDULE

(4) SECTION 00 45 00; REPRESENTATION & CERTIFICATIONS

(5) Proposal Volumes I and II – Follow instructions in SECTION 00 22 00 for the preparation of your proposal, including Proposal Format and Content requirements.

(6) Proposals shall be emailed to the following individuals by the due date and time specified on the latest issued coversheet:

Contract Specialist: Mr. Jack Letscher Email: Jack.T.Letscher.civ@usace.army.mil

Contracting Officer: Ms. Shyloe Werner Email: Shyloe.A.Werner.civ@usace.army.mil

EMAIL PROPOSAL FORMAT:

Email Subject Line: Offeror’s Name and RFP Number.

Email Text: Offeror’s Name, Address, RFP Number, Project Title and Date & Time Offerors are due.

Each Email message, including all attachments, cannot exceed 25MB.

It is the Offeror’s responsibility to ensure the Government receives the emailed offers by the due date and time.

5. BIDDERS MAILING LIST APPLICATION.

If this is your first time seeking business opportunities with the Japan Engineer District or if you need to update your company information or brochure file, please go to the U.S. Army Corps of Engineers, Japan District website:

https://www.poj.usace.army.mil/Business-With-Us/Getting-Started/ ,complete the Bidders Mailing List Application form, and submit it with the required attachments to: US Army Corps of Engineers, Japan Engineer District, Bldg. 250, Room 147 Camp Zama, Zama-shi, Kanagawa-ken, Japan 228-8920, prior to submitting your Bid.

Such firms shall be required to complete the aforementioned application and submit the requisite documents indicating they are registered with the Government of Japan and in possession of the necessary Certificate of Construction License to perform construction work in Japan. Please refer to the Mailing List Application for additional details and requirements.

6. SUBMISSIONS OF BIDS IN JAPANESE YEN.

Offers submitted in response to this solicitation shall be in terms of Japanese Yen. Offers received in any currency other than Japanese Yen will be rejected.

7. MAGNITUDE OF THE PROPOSED PROJECT.

Physical Characteristics: This project requirement is for the replacement of R-22 HVAC Chillers, at various Marine Corps Camps, located in Okinawa, Japan. This Design-Build (D-B) project is to replace 65 chillers, at the locations identified in the CLIN Schedule, SECTION 00 10 00.

Currently, the chillers identified herein are at the end of their life cycle and are operating on banned R-22 refrigerant. Replaced chillers must be comply with the use of R-401A refrigerant. Mechanical work includes, but is not limited to, the replacement of chilled water supply and return piping from the chiller up to the isolation valve, piping brackets, chilled water pressure differential transducer, pressure gauge, temperature gauge, supply and return water temperature sensors, control system, stainless steel jacket and insulation. Electrical work includes replacing electrical power wiring, conduits, and associated fittings and accessories, step-down transformers with enclosures and circuit breakers; and, providing new weather-proof ground fault circuit breakers inside the chiller enclosure and grounding system.

Magnitude of the Proposed Project. The estimated price range of this work is between $5,000,000 and $10,000,000

[FAR 36.204].

8. OFFEROR INQUIRES, REQUEST FOR EXPLANATION OR INTEPRETATION.

Prospective Offerors shall submit all questions or requests for information (RFI) regarding this solicitation through the PrjoNet website, which can be accessed at https://www.projnet.org/projnet/. The “Bidder Inquiry Module” in ProjNet will allow contractors to submit questions and/or RFIs, and display previously submitted questions and/or RFIs posted by other prospective Offerors. Telephonic and email questions sent directly to Government representatives will not be accepted. All questions and/or requests for information (RFI) shall be submitted Bidder Inquiry Module by the due date and time identified herein.

All questions or RFIs shall be submitted within the ProjNet, Bidder Inquiry Module no later than 11:59 PM (midnight), Japan Standard Time on June 12, 2019.

To submit and/or review questions related to this project, prospective Offerors must use a Bidder Inquiry Key and follow the instructions listed below for access.

The Bidder Inquiry Key is: BWDZ32-QSBPQQ

Prior to submitting questions or RFIs, prospective Offerors are encouraged to thoroughly review the Solicitation and all attachments (i.e. specifications and drawings) and the Bidder Inquiry Module to confirm other Offerors have not previously submitted the same question or RFI, in order to avoid repeat inquiries.

For specification questions, select “Specifications,” then list the Section, Paragraph and Page Number to correspond to your inquiry. For Plans questions, select “Plans” and list the sheet and detail number for the inquiry.

ProjNet Access Instructions:

(1) Go to the website: https://www.projnet.org/projnet/.

(2) At the home page, select USACE for the “Managing Agency” field.

(3) At the home page, enter your email address under the “EMAIL” field (do not enter a password in the

“Regular Accounts” Section).

(4) At the home page, enter the Bidder Inquiry Key under the “KEY ACCESS” field.

(5) Read and check “I agree to the privacy & security notice.”

(6) Press Sign-in button.

(7) A page will open requesting user account information and will ask you to create a new account (if you don’t have an existing account in the system). Enter all data fields required for account creation.

When you log back in, you will need to answer your security question.

(8) Press “add user” to continue.

(9) Upon completion of account creation, you will have access to the ProjNet system and project page.

(10) Review and submit questions regarding this project. An offeror who submits a question will receive an automated email notification that their question has been received. All questions can be viewed from this program.

(11) For specific Step-by-Step for POSTING YOUR INQUIRIES, see the Reference link in the Contract Viewer.

(12) For questions about ProjNet, please contact the Call Center help desk toll free number at 1-800-428- HELP, which operates from 8 am to 5 pm (U.S. Central Time Zone). Questions can be emailed to the helpdesk at staff@rcesupport.com.

The Government reserves the right to answer questions after this deadline, but is not obligated to provide a response to late questions. The Government will respond to the inquiries in ProjNet. Government responses to inquiries are intended to provide clarity and may or may not result in an amendment to the solicitation. All revisions to the specifications and/or drawings will be specified noted and incorporated into the solicitation via an amendment.

Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors as an amendment to the solicitation, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective offerors.

9. PERFORMANCE OF WORK BY THE CONTRACTOR – DEFINED.

For the purposes of the FAR Clause 52.236-1, “Performance of Work by The Contractor,” work on the site with the Contractor's own organization means physical activities at the site other than work performed by subcontractors, procurement of materials for installation by subcontractors, or providing equipment to be used solely by subcontractors.

10. PRORATED COSTS.

All costs pertaining to the performance of work under the contract over and above the direct costs for the work shall be prorated to and included in the price quoted for each Contract Line Item Number (CLIN) identified in the Schedule, located at SECTION 00 10 00 of this Solicitation.

11. SIGNATURE ON OFFERS.

Offers must be signed by an officer of the company or an individual who is authorized to sign Offers for and on behalf of the company. An individual, other than an officer of the company, who signs an Offer must submit evidence of his authority to sign such Offer. This evidence must accompany the offer. Failure to comply with this requirement may be cause for rejection of the Offer.

12. JOINT VENTURE.

In the event the Offeror is a joint venture, the Offer must be signed by an authorized representative of each participant in the joint venture. Failure to comply with this requirement may be cause for rejection of the Offer.

13. JAPANESE CONSUMPTION TAX (MAY 2019.

By virtue of Article XII of the Status of Forces Agreement (SOFA), materials, supplies, equipment and services procured for official purposes in Japan by the United States armed forces, or its authorized procurement agencies are EXEMPT from various Japanese Taxes, including Consumption Tax. The exemption from the Japanese Consumption Tax applies not only to Japanese prime contractors, but also to Japanese subcontractors or suppliers at every level regardless of the nationality of the prime contractor whether a Japanese or a Foreign firm. The instruments listed hereinafter have been agreed to by both governments of Japan and the U.S. as "Proof of Purchase by U.S. Forces in Japan.”

Standard Form 1034 Public Voucher for Purchases and Services other than Personal

DD Form 1155 Order for Supplies or Services

Standard Form 44 Purchase Order-Invoice-Voucher

ENG Form 93 Payment Estimate

Therefore, Japanese Consumption Tax shall NOT be included in your bid, proposal or quote.

14. DEFINITION OF THE WORDS ITEM/ITEMS.

This solicitation contains a single schedule for award to a single Offeror.

For the purpose of this solicitation, the words "ITEM" and "ITEMS" as used in provision(s) of this section shall be construed to mean "SCHEDULE" and "SCHEDULES,” respectively.

Any reference to “Bid,” “Bidder,” or “Bidding Schedule,” shall be construed to mean Offer,” “Offeror” or “Proposal Schedule,” respectively.

15. FUNDING.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available from which payment for contract purposes can be made.

16. PRE-AWARD SURVEYS.

The Government reserves the right to conduct a pre-award survey of any firm under consideration to confirm any part of the information furnished by the Offeror, or to require other evidence of managerial, financial, technical, and other capabilities, the positive establishment of which is determined by the Government to be necessary for the successful performance of the contract.

17. SITE VISIT(S):

Site Visit location: Participants shall meet at the following location:

Date: May 28-30, 2019 (3 days) Time: 08:30 a.m.

Location: Camp Foster, Bldg. 1004 Point of contact: Mr. Ross Corbett, Project Engineer; Telephone: 645-9537/970-9537 E-mail: Ross.P.Corbett.civ@usace.army.mil

Site Visit Participants: Contractors shall submit a list of attendees in English to the below Government POC no later than 12:00 p.m., 23 May 2019.

Contract Specialist: Mr. Jack Letscher

The attendee list shall include: Last name, first name, citizenship, company name, and whether temporary base access (escort) is required.

No more than five (5) participants from each company will be escorted to the site visit.

Transportation: Attendees must provide their own transportation. The Government will not provide transportation from the gate to each project site location. Due to limited parking, attendees are highly encouraged to carpool.

Temporary Base Access (escort): Contractors that do not have base access for the site visit locations shall meet the Government POC at the following date and time for base escort:

Base Escort Meeting Location Date: Tuesday, May 28, 2019 Meeting Location: Camp Foster Gate 6 (Legion Gate), Pass and ID Visitor Parking Lot

Time: 08:00 a.m., JST

Required Documentation for Base Escort:

a. Valid Picture Identification (ID): Valid IDs are required for entry onto the all Military Installations in Okinawa, Japan. Driver’s License, Passport or Jyuuki (Jyuuminn kihon daicho) Card (with photograph) are considered valid picture IDs.

b. Vehicle type and license plate number.

Required Documentation for Vehicle Pass: A maximum of one (1) vehicle pass will be allowed for each company. For a vehicle pass, the following documents are necessary:

a. Vehicle Inspection Certificate (original).

b. Mandatory Automobile Liability Insurance Deed (original deed).

c. Voluntary Insurance Deed (original deed).

Note: In case of a rental car, individual vehicles are covered by rental car company group insurance.

Thus, no individual deeds are issued. In this case, a copy of group insurance deed is necessary

Photography: Attendees will be permitted to take photographs during the site visit identified herein.

Information provided at the conference or site visit shall not qualify the terms and conditions of the solicitation, specifications, and/or drawings. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

18. SPECIAL TREATMENT OF PACKAGING OF EQUIPMENT AND MATERIAL.

Offerors are cautioned that equipment and material requiring ocean transportation may be subjected to inordinate dangers and special treatment or packaging may be necessary to assure arrival in a condition conforming to contract requirements.

CLAUSES INCORPORATED BY REFERENCE

52.204-7 System for Award Management OCT 2018 52.215-1 Instructions to Offerors--Competitive Acquisition JAN 2017 52.217-5 Evaluation Of Options JUL 1990 52.236-28 Preparation of Proposals--Construction OCT 1997 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.215-7008 Only One Offer OCT 2013

CLAUSES INCORPORATED BY FULL TEXT

52.211-2 AVAILABILITY OF SPECIFICATIONS, STANDARDS, AND DATA ITEM DESCRIPTIONS

LISTED IN THE ACQUISITION STREAMLINING AND STANDARDIZATION INFORMATION SYSTEM

(ASSIST) (APR 2014)

(a) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(1) ASSIST (https://assist.dla.mil/online/start/);

(2) Quick Search (http://quicksearch.dla.mil/);

(3) ASSISTdocs.com (http://assistdocs.com).

(b) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(1) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(2) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(3) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(End of provision)

52.211-14 NOTICE OF PRIORITY RATING FOR NATIONAL DEFENSE, EMERGENCY PREPAREDNESS, AND ENERGY PROGRAM USE (APR 2008)

Any contract awarded as a result of this solicitation will be DX rated order; X DO rated order certified for national defense, emergency preparedness, and energy program use under the Defense Priorities and Allocations System (DPAS) (15 CFR 700), and the Contractor will be required to follow all of the requirements of this regulation.

52.216-1 TYPE OF CONTRACT (APR 1984)

The Government contemplates award of a firm fixed-price contract resulting from this solicitation.

52.233-2 SERVICE OF PROTEST (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

CONTRACTING DIVISION - CONTRACTING OFFICER

U.S. Army Corps of Engineers, Japan District Camp Zama - Bldg 250, Room 147 Zama-City, Kanagawa 252-8511 Japan

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) – ALTERNATE I (FEB 1995)

(a) The clauses at 52.236-2, Differing Site Conditions, and 52.236-3, Site Investigations and Conditions Affecting the Work, will be included in any contract awarded as a result of this solicitation. Accordingly, offerors or quoters are urged and expected to inspect the site where the work will be performed.

(b) An organized site visit has been scheduled for--

Date: 28 May 2019 - 30 May 2019 (3 days) Time: 8:30 am Location: Building 1004, Camp Foster (and various facility locations)

(c) MEETING LOCATION: Participants shall meet at the following location and time for escort to the site visit locations on various Marine Corps Facility locations.

Date: 28 May 2019 Time: 8:00 am Location: Camp Foster Base Pass and ID office, visitor’s parking lot.

Requited Documentation for Temporary Base Access: Valid Picture Identification (ID): Valid IDs are required for entry onto the all Military Installations in Okinawa, Japan. Driver’s License, Passport or Jyuuki (Jyuuminn kihon daicho) Card (with photograph) are considered valid picture IDs. Vehicle type and license plate number

Required Documentation for Vehicle Pass: A maximum of one (1) vehicle pass will be allowed for each company. For a vehicle pass, the following documents are necessary:

c. Vehicle Inspection Certificate (original).

d. Mandatory Automobile Liability Insurance Deed (original deed).

e. Voluntary Insurance Deed (original deed).

Note: In case of a rent-a-car, individual vehicles are covered by rent-a-car company’s group insurance.

Thus, no individual deeds are issued. In this case, a copy of group insurance deed is necessary.

(d) Offerors interested in attending the site visit shall email the below individuals with their name and company by 23 May 2019 at 12:00 pm JST, see Section 00 21 00 for details.

Government POCs:

Contracting Officer Representative (COR) Mr. Ross Corbett Ross.P.Corbett.civ@usace.army.mil

Contract Specialist Mr. Jack Letscher Jack.T.Letscher.civ@usace.army.mil

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

http://farsite.hill.af.mil/

52.252-3 ALTERATIONS IN SOLICITATION (APR 1984)

Portions of this solicitation are altered as follows:

Subparagraph (c)(5) of FAR clause 52.215-1 -- Instructions to Offerors -- Competitive Acquisition, is revised to read as follows. “Offerors shall submit proposals in response to this solicitation in English, unless otherwise permitted by the solicitation, and in Japanese yen.”

Section 00 22 00 - Supplementary Instructions

SECTION 00 22 00

SECTION 00 22 00

SUPPLEMENTARY INSTRUCTIONS

PROPOSAL SUBMISSION REQUIRMENTS

1.0 GENERAL INSTRUCTIONS

1.1 Offerors shall strictly adhere to the requirements in this Section when preparing the proposal to be submitted in response to this Request for Proposal (RFP). All proposals shall be in English. The Government will not reimburse any Offeror any cost incurred in response to this RFP. Proposals that fail to comply with the proposal submittal requirements addressed in this section of the solicitation may be deemed nonconforming and unacceptable for award. If this solicitation is amended, all terms and conditions that are not amended remain unchanged. Offerors shall acknowledge receipt of any amendment to this solicitation by the date and time specified in the Amendment(s). It shall be the Offeror’s responsibility to check the FBO website for any amendments to the RFP solicitation.

1.2 Offerors are advised that the Government intends to make an award on the basis of initial proposals without conducting discussions, clarifications or any contact with the offerors. However, the Government reserves the right to discuss aspects of proposals with Offerors in the competitive range, if one is determined to be necessary, upon completion of the evaluation. Therefore, proposals should be submitted initially on the most favorable terms from a price and technical standpoint. Offerors shall not assume that they will be contacted or afforded an opportunity to clarify, discuss or revise their proposals.

1.3 Proposals received by the Government after the date and time set for receipt of proposals will be handled in accordance with the requirements of Provision “52.215-1, Instructions to Offerors – Competitive Acquisition”.

1.4 Offerors are required to provide information addressing all stated factors in a clear and understandable format. If an offeror does not have information relating to a specific factor, the offeror shall clearly state so in the proposal.

Proposals that do not clearly address all factors may be considered unacceptable and may not receive further consideration.

1.5 If the offeror identified in Block 14 of SF1442 is a joint venture, then a signed joint venture agreement must be submitted with the proposal and the joint venture shall be registered in the System for Award Management (SAM) as such by the due date and time of proposals.

2.0 PROPOSAL SUBMISSION FORMAT

2.1 General Requirements: The proposal shall be clear, concise and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements. Offerors shall assume that the Government has no prior knowledge of their facilities or experience and will base its evaluation on the information presented in the Offeror’s proposal.

2.2 Electronic Submission: Proposals shall be submitted electronically to Contract Specialist, Jack Letscher at jack.t.letscher.civ@usace.army.mil and Contracting Officer, Shyloe A. Werner, at shyloe.a.werner.civ@usace.army.mil by the due date and time for submission of proposals. The Government will only accept receipt of electronic proposals. Physical or paper copy proposals will not be accepted.

2.3 Proposals shall be prepared and submitted electronically using either a Microsoft Word document or saved as a Portable Document Format (PDF). Proposals shall be submitted in three (3) separate PDF files representing three

(3) separate volumes. Each volume shall be separate and complete in itself so that evaluation of one may be accomplished independently from evaluation of the others. The PDF Files submitted should be marked with the offeror’s name, solicitation number, and volume number. It is recommended that the pages be formatted to standard letter size (8-1/2” x 11’ or A4). If drawings or other graphics are submitted, offerors should reduce them only to the extent that legibility is not lost. Font size 11 or larger is preferred. Each page should be numbered.

Other formats or file types will not be accepted.

2.4 Revised Proposal. Revised proposals will not be accepted unless specifically requested by the Contracting Officer. If the Contracting Officer decides to conduct discussions and requests revised proposals from the offerors; offerors shall ensure that all replacement pages are clearly marked “REVISED”, and show the date of revision. All proposal revisions shall be submitted as page replacements with revised text readily identifiable, e.g.

bold face print or underlining.

4.0 PROPOSAL REQUIRMENTS

4.1 Volume I – General Requirements – Submit one (1) electronic copy.

a. Volume I shall contain the General Requirements and shall be clearly marked Volume I – General Requirements. In addition, follow instructions in Paragraph (c)(1) of Section 00 21 00, 52.215-1, INSTRUCTIONS TO OFFERORS--COMPETITIVE ACQUISITION.

b.

Volume I – General Requirements one (1) electronic copy

Tab Documents to be Included

Cover Sheet Follow instructions in Paragraph (c)(2) in Section 00 21 00, 52.215-1, Instructions to Offerors—Competitive Acquisition

Standard Form (SF) 1442 -- Front and back page – Completed and Signed

SF 30 – Front page for each amendment (if issued) – Completed and Signed

4 Section 00 45 00 -- Representations and Certifications – Completed and Signed

5 Joint Venture Agreement (if applicable)

4.2 Volume II – TECHNICAL PROPOSAL – Submit one (1) electronic copy.

a. Volume II shall contain the Technical Proposal (Factor 1, Past Experience and Factor 2, Past Performance) and shall clearly be marked Volume II – Technical Proposal. In addition, follow instructions in Paragraph (c)(2) of Section 00 21 00, 52.215-1, INSTRUCTIONS TO OFFERORS—COMPETITIVE

ACQUISITION.

b. FACTOR 1 – PAST EXPERIENCE: Project Information Sheet - Attachment A, included in this solicitation, is provided for the offeror to submit project information on projects to be considered for Factor 1 – Past Experience.

1. Use Attachment A – Project Information Sheet to submit a minimum of two (2) projects, but no more than three (3) relevant construction projects. Each project should not exceed 5 pages per project.

Offeror should ensure all relevancy and evaluation criteria is addressed (See Section 00 22 16). The Government will not evaluate more than three projects under this factor.

c. FACTOR 2 – PAST PERFORMANCE: Past Performance Questionnaires (PPQ) - Attachment B, included in this solicitation, is provided for the offeror to obtain past performance information for each project submitted for Factor 1 – Past Experience on Project Information Sheet – Attachment A.

1. The government requires the offeror to send out a PPQ to EACH of the Points-of-Contact (POCs) identified on the submitted Project Information Sheet. The offeror shall complete and submit with the proposal the first page of the PPQ. The offeror shall send out the PPQ, using the Past Performance Evaluation Cover Letter, to each of its references.

2. THE RESPONSIBILITY TO SEND OUT THE PAST PERFORMANCE QUESTIONNAIRE RESTS

SOLELY WITH THE OFFEROR. OFFERORS SHOULD FOLLOW-UP WITH

CLIENTS/REFERENCES TO ENSURE TIMELY SUBMITTAL OF QUESTIONNAIRES. PPQ’s

ARE DUE BACK TO THE GOVERNMENT BY THE PROPOSAL DUE DATE AND TIME

LISTED IN BLOCK 13 OF THE SF 1442.

3. The POCs shall forward their completed questionnaires directly to the Governments point of contact listed below via email prior to proposal closing date and time.

Contract Specialist: Mr. Jack T. Letscher

Contracting Officer: Ms. Shyloe A. Werner Email: Shyloe.A.Werner.civ@usace.army.mil

4. Offerors shall not incorporate by reference into their proposal, PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

5. The Government reserves the right to obtain or verify an Offeror’s past performance information using CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary affiliate firm) identified in the offeror’s proposal, from other sources, including, but not limited to Past Performance Information Retrieval System (PPIRS), Contractor Performance Assessment Reporting System (CPARS), Federal Awardee Performance and Integrity Information System (FAPIIS), and Electronic Subcontracting Reporting System (eSRS) Evaluators in determining the offeror’s past performance confidence rating. Government evaluators may contact your points of contact/references for the projects submitted to verify an Offeror’s past performance on these projects.

The Government may consider relevant past performance data obtained from any source in determining the performance confidence rating.

d.

Volume II – Technical Proposal one (1) electronic copy

Tab Documents to be Included

Cover Sheet. Follow instructions in Paragraph (c)(2) in Section 00 21 00, 52.215- 1, Instruction to Offerors—Competitive Acquisition.

Attachment A - Project Information Sheet for Factor 1, Past Experience.

Submit one information sheet per project. Submit a minimum of two (2) projects, but not more than three (3) projects. Each project should not exceed 5 pages per project.

Attachment B – USACE Past Performance Questionnaire (PPQ).

Complete and submit with the proposal the first page of the PPQs for each project submitted for Past Performance on Attachment A. (The offeror shall send out the PPQ, using the Past Performance Evaluation Cover Letter, to each of its references.)

4.3 Volume III – Price – Submit one (1) electronic copy.

a. Volume III shall contain the Price Proposal and shall be clearly marked Volume III – Price Proposal. In addition, follow instructions in Paragraph (c)(2) of Section 00 21 00, 52.215-1, INSTRUCTIONS TO

OFFERORS--COMPETITIVE ACQUISITION.

b.

Volume III – Price Proposal

Submit one (1) electronic copy.

Tab Documents to be Included

Cover Sheet. Follow instructions in Paragraph (c)(2) in Section 00 21 00, 52.215- 1, Instruction to Offerors—Competitive Acquisition.

2 Section 00 10 00 -- Proposal Schedule

ATTACHMENT A

PROJECT INFORMATION SHEET

Use one form per project and use additional pages as necessary to provide the requested information.

Provide the following information to demonstrate experience. Each project should not exceed 5 pages per project.

a. Name of Offeror on this solicitation: __________________________________________________

b. Cage Code of Offeror on this solicitation: ______________________________________________ NOTE: If joint venture, offeror must be registered as such in System for Award Management prior to due date and time of proposals. The joint venture, shall also hold an active Top Secret Facility Clearance Level.

c. Project Title & Contract/Task Order Number:

d. Location/Site (Include Country, Prefecture and City where the project was performed):

e. Name of Company/Firm Involved in this completed project as the prime contractor (if this project was performed by a Joint Venture (JV), also indicate all JV members, cage codes, and copy of joint venture agreement).

f. General Scope of Project/Project Description. Describe how this project demonstrates experience in designing and constructing projects with features of work involving installing or removing or replacing chillers units.

g. Narrative on how/if mechanical work included replacement of chilled water supply and return, isolation valves, piping brackets, pressure and temperature gauges, stainless steel jackets and insulation.

h. Narrative on how/if incidental electrical work includes replacement of power wiring, conduits, pull-boxes, breakers, fusible disconnect switches, control wiring, and other associated material.

i. Your Role (role of offeror on completed project; such as, Prime Contractor, Sub-Contractor or Joint

Venture member) and key work disciplines your company performed on this completed project:

j. Date Construction Began:________________________________________________________ Completed/Percentage Complete: ______________________________________________________

k. Total Contract/Project Value:

Original: $_________________________________________________________________________ Modifications (Number of and Total Value): $_____________________________________________ Reasons for Modification(s):

l. Extent and Type of Work Subcontracted:

m. If this project was performed by the offeror’s parent/subsidiary/affiliate firm, describe the nature of the affiliation and describe how the parent/subsidiary/affiliate firm’s resources (workforce, management, facilities or other resources) will significantly contribute to the execution of this project.

n. Provide two Points of Contact for Client/Agency (if client is the U.S. Government, provide name and address of contracting office, name and telephone number of Contracting Officer):

(1) Name: _________________________________________________________________ Telephone No. __________________________________________________________ E-mail: ________________________________________________________________ Address: _______________________________________________________________

(2) Name: _________________________________________________________________ Telephone No.___________________________________________________________ E-mail: _________________________________________________________________ Address: ________________________________________________________________

PAST AND PRESENT PERFORMANCE QUESTIONNAIRE

FOR

SOLICITATION NO. W912HV-19-R-0008

Once the questionnaires are received by the Government, the information contained therein will be considered source selection sensitive and will not be released outside the Government in accordance with FAR 2.101 and FAR 3.104.

SUBJECT: Request for Past Performance Evaluation

TO:

You have been identified as a point of contact for a past performance evaluation of the firm listed on the attached questionnaire. This firm is submitting a proposal for project: W912HV19R0008, ESR 502-19 Replace R-22 HVAC Chillers, Various Marine Corps Camps, Okinawa, Japan.

Please complete this form in its entirety to the best of your ability as the results will be used to evaluate the contractor.

Your prompt attention to this questionnaire will be greatly appreciated. Upon completion of this survey, please send it directly to this office marked to the attention of Jack T. Letscher via e-mail at Jack.T.Letscher.civ@usace.army.mil no later than TBD, 1400 hours, Japan Standard Time (JST). The survey may also be mailed to the following address:

USACE-JED, Contracting Attn: Jack T. Letscher Unit 35132, Bldg. 364

APO, AP 96374-5132

If choosing to mail the survey, please ensure you allow enough time for delivery to take place no later than TBD, 1400 hours (JST). The Governments preferred form of delivery is by email.

If you have any questions concerning this request, please contact Jack Letscher by email at Jack.T.Letscher.civ@usace.army.mil.

SHYLOE A. WERNER

Contracting Officer

Attachment:

Past Performance Questionnaire

ATTACHMENT 2

USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS

DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED

QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE

FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO

SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE

SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC

INFORMATION. THE GOVERNMENT RESERVES THE RIGHT TO VERIFY ANY AND ALL

INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

業者の評価の為の評価基準と定義

RATING DEFINITION NOTE

(E) Exceptional 特に優れている

Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

仕事が契約内容と合致しており、顧客の希望

を上回る点が多い。修正可能な範囲の軽微な

不具合を含め、契約通りの内容である。修正

箇所は非常に満足な結果である。

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good 優れている

Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

仕事が契約内容と合致しており、顧客の希望

を多少上回る。修正可能な範囲の若干の不具

合を含め、契約通りの内容である。修正箇所

は満足な結果である。

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory 満足

Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

仕事が最低限の契約内容と合致している。修

正可能な若干の不具合を含め、契約通りの内

容である。修正箇所は特に問題ない結果であ

る。

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract.

There should have been NO significant weaknesses identified.

Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal 問題あり

Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

仕事が契約内容と合致していない。修正可能

な不具合があるかどうかも把握できておら

ず、深刻な状態である。業者から提案される

方法は効果的とは言えない、またはその方法

を実行されてもいない。

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory 不満足、問題あり

Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

仕事が契約内容にほとんど合致しておらず、

不具合の復旧も迅速ではない。不具合の修正

も全く効果的ではなく、深刻な状態である。

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable 該当なし

No information or did not apply to your contract 評価材料がない、または該当せず。

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

該当する評価基準に○を付けて下さい。

1. QUALITY（仕事の質）:

a) Quality of technical data/report preparation efforts

技術データやレポートの質はよかったか？

E VG S M U N

b) Ability to meet quality standards specified for technical performance

工事又は提供されているサービスの品質は仕様書で要求されている技術基準に適

合していたか？

E VG S M U N