A.2.11.3.1_-_AM-0001,_W912HV19B0003_Extend_RFI_submital_period.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 26-Nov-2018

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912HV19B0003

X 9B. DATED (SEE ITEM 11)

30-Oct-2018

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SOF (TEMF) Tactical Equipment Maintenance Complex, Torii Station, Okinawa, Japan

The purpose of this amendment is to extend the Request for Information (RFI) submittal period to 10 December 2018, 11:59 PM, Japan Standard Time. In addition, the Bid due date and time has been changed to 22 February 2019 at 2:00 PM, Japan Standard Time. All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

26-Nov-2018

CODE

CONTRACTING DIVISION

USACE-JAPAN DISTRICT

RM. 116, BLDG. 364

CAMP FOSTER

CHATAN-CHO, NAKAGAMI-GUN OKINAWA

JAPAN

W912HV 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912HV19B0003

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00 10 00 - SOLICITATION

The required response date/time has changed from 07-Feb-2019 02:00 PM to 22-Feb-2019 02:00 PM.

SECTION 00 21 00 - INSTRUCTIONS

The following have been modified:

INSTRUCTIONS

SECTION 00 21 00 – INSTRUCTIONS TO BIDDERS

1. DELIVERY OF BIDS/OFFERS (MAR 2014).

a. Each bidder/offeror is solely responsible for ensuring that their bid/offer is received by the Government as specified in the solicitation. Please read the following statements to ensure timely submittal of your bid/offer:

(1) Closely coordinate the delivery of your bid/offer in sufficient time before the bid opening date/proposal due date.

(2) Bids/offers will not be accepted at the main gate of Government facilities.

(3) Valid picture identification is required for entry into Government facilities.

b. For Japanese visitors, Residential Registration Card, Passport, or Japanese Driver's License are considered valid picture Identification. Those individuals using a newly issued Japanese driver’s license with an Identity Code (IC) chip as a form of identification will be required to enter an 8 digit Personal Identification Number (PIN) into an IC Chip Reader. Individuals are granted 3 attempts to input their PIN and will be denied access if they are unable to input the correct PIN. To obtain or reset the PIN code, individuals should go to their local Japanese police driver’s licensing center for assistance.

c. For non-Japanese visitors, Passport or Alien Registration Card are considered valid picture identification.

d. The Government will not escort or provide any base access to any door-to-door service company.

e. For bids/offers addressed to Camp Foster.

(1) The Japan Post Office does not have access to Camp Foster.

(2) If you decide to hand-carry your bid/offer to Camp Foster, please allow sufficient time to have a Government personnel meet your representative(s) at Camp Foster Gate 3C to sign your representative(s) in, and be escorted to our office. We suggest arriving at the gate to Camp Foster at least 30 minutes before the closing time for bid/offer acceptance.

2. BIDDERS MAILING LIST APPLICATIONS.

Firms which have not submitted Bidders Mailing List Applications to this office are requested to go to the U.S. Army Corps of Engineers, Japan Engineering District, Contracting Division website:

http://www.poj.usace.army.mil/BusinessWithUs/GettingStarted.aspx to download the Bidders Mailing List Application. Such firms shall be required to complete the aforementioned application and submit documents indicating they are registered with the Government of Japan to perform construction in Japan and possess both the necessary construction licenses and permits required to perform the requisite work identified in the solicitation.

3. SOLICITATIONS FOR LOCAL SOURCES ONLY.

This contract will be performed in its entirety in the country of Japan and is intended only for local sources. (See Federal Acquisition Regulation 5.202(a)(12) and Paragraph titled, ”Offeror Eligibility”)

(JED APR 2006)

4. SUBMISSIONS OF BIDS IN JAPANESE YEN.

Bids submitted in response to this solicitation shall be in terms of Japanese Yen, including any required bid guarantee. Offers received in other than Japanese Yen shall be rejected.

5. MAGNITUDE OF THE PROPOSED PROJECT.

a. Physical Characteristics: Construct an Army-standard tactical equipment maintenance facility, POL and hazardous waste storage buildings, organizational storage buildings, general purpose warehouse (high-bay), and organizational vehicle parking. Built-in building systems include fire alarm/mass notification; fire suppression; utility management control; telephone; advanced unclassified and classified communications networks; cable television; protected distribution system; and infrastructure for intrusion detection, closed circuit surveillance, and electronic access control systems. Project includes the installation of electronic security system equipment (intrusion detection, closed circuit surveillance, and electronic access control) with equipment funded by other appropriations. Supporting facilities include: All related site-work and utilities (electrical, water, gas, sanitary sewer, and information systems distribution), fire pump building, security lighting, power and communication connections in the organizational vehicle parking area for specialized vehicles and deployment containers, storage tanks, security fencing, screening, paving, curb and gutter, sidewalks, storm drainage and treatment structures, signage, landscaping, and other site improvements. Special construction features include deep foundations, reinforced concrete structures for severe tsunami, seismic, and typhoon design loads, corrosion resistance, sustainable construction features complying with and certifiable to Leadership in Energy and Environmental Design (LEED) "Silver" with enhanced commissioning. Access for individuals with disabilities will be provided. Environmental mitigation for historical and cultural assets and radon mitigation are included. Comprehensive interior, electronic security systems, and audio visual design services are included. The project includes demolition of existing facilities. Air conditioning: 70kW (20 tons).

b. Magnitude of the Proposed Project. The estimated price range of this work is between ¥2,500,000,000 and ¥10,000,000,000 Japanese YEN [FAR 36.204].

6. REQUEST FOR EXPLANATION OR INTEPRETATION.

a. All questions regarding this solicitation are to be submitted through the web-based program “Bidder Inquiry Module”. This program is located on the world-wide internet and can be accessed at https://www.projnet.org/projnet/ . This program will allow contractors to submit questions and see all other questions related to this project. Telephonic and email questions sent directly to Government representatives will not be accepted. All questions (requests for information) must be submitted through the web-based program, Bidder Inquiry Module.

b. To submit and review questions related to this project, prospective offerors will need to use the Bidder Inquiry Key and follow the instructions listed below for access.

c. The Bidder Inquiry Key is: P6EHFQ-M8GJBZ

d. It is the Offeror’s responsibility to review the specification and solicitation in its entirety. Prior to submitting questions, Offerors are highly encouraged to review the Bidder Inquiry system to confirm other bidders have not submitted the same question, in order to avoid repeat inquiries.

e. For specification questions, select “Specifications” and list the section, paragraph and page number for the inquiry. For plan questions, select “Plans” and list the sheet and detail number for the inquiry.

f. Access Instructions:

(1) Go to the website: https://www.projnet.org/projnet/.

(2) At the home page, select USACE for the “Managing Agency” field.

(3) At the home page, enter your email address under the “EMAIL” field (do not enter a password in the “Regular Accounts” Section).

(4) At the home page, enter the Bidder Inquiry Key under the “KEY ACCESS” field.

(5) Read and check “I agree to the privacy & security notice”.

(6) Press Sign-in button.

(7) A page will open requesting user account information and will ask you to create a new account (if you don’t have an existing account in the system). Enter all data fields required for account creation. When You log back in, you will need to answer your security question.

(8) Press add user to continue.

(9) Upon completion of account creation, you will have access to the ProjNet system and project page.

(10) Review and submit questions regarding this project. An offeror who submits a question will receive an automated email notification that their question has been received. All questions can be viewed from this program.

(11) For questions about ProjNet, please contact the Call Center help desk toll free number at 1-800- 428-HELP, which operates from 8 am to 5 pm (U.S. Central Time Zone). Questions can be emailed to the helpdesk at staff@rcesupport.com.

g. Request for Information must be submitted within the ProjNet Bidder Inquiry Module no later than 10 December, 2018, 11:59 PM, Japan Standard Time.

h. The Government reserves the right to answer questions after this deadline but is not obligated to provide a response to late questions. The Government will respond to the inquiries in ProjNet.

Government responses to inquiries may or may not result in an amendment to the solicitation. Answers provided to the respective questions through the ProjNet do not amend the solicitation (specifications, drawings, etc.) unless revision to the specifications or drawings is specifically noted and incorporated into the solicitation via an amendment. Any information given a prospective offeror concerning a solicitation will be furnished promptly to all other prospective offerors, if that information is necessary in submitting proposals or if the lack of it would be prejudicial to other prospective offerors.

7. SAFETY STANDARDS.

The successful offeror will be required to comply with the Occupational Safety and Health Act (OSHA) standards as well as the Corps of Engineers Manual 385-1-1, Safety and Health Requirements Manual.

8. PERFORMANCE OF WORK BY THE CONTRACTOR – DEFINED.

For the purpose of Clause entitled, "PERFORMANCE OF WORK BY THE CONTRACTOR", of Special Contract Requirements, work on the site with the Contractor's own organization means physical activities at the site other than work performed by subcontractors, procurement of materials for installation by subcontractors, or providing equipment to be used solely by subcontractors.

9. PRORATED COSTS.

All costs pertaining to the performance of work under the contract over and above the direct costs for the work shall be prorated to and included in the price quoted for each item in the Bidding Schedule.

10. SPECIAL TREATMENT OF PACKAGING OF EQUIPMENT AND MATERIAL.

Bidders are cautioned that equipment and material requiring ocean transportation may be subjected to inordinate dangers and special treatment or packaging may be necessary to assure arrival in a condition conforming to contract requirements.

11. SIGNATURE ON OFFERS.

Offers must be signed by an officer of the company or an individual who is authorized to sign offers for and on behalf of the company. An individual, other than an officer of the company, who signs an offer must submit evidence of his authority to sign such offer. This evidence must accompany the offer. Failure to comply with this requirement may be cause for rejection of the offer.

12. JOINT VENTURE.

In the event the offeror is a joint venture, the offer must be signed by an authorized representative of each participant in the joint venture. Failure to comply with this requirement may be cause for rejection of the offer.

13. OFFEROR ELIGIBILITY.

Only local sources will be considered under this solicitation. Local sources are sources (e.g. corporations, partnerships, or Joint Ventures [For a Joint Venture, the Joint Venture as an independent entity must satisfy the local source requirements or, in the alternative, each member of the Joint Venture must individually satisfy the local source requirements]) that are physically located in Japan and authorized (i.e. licensed and registered) to perform in Japan, the type of construction work specific in this solicitation. Specifically, a prospective offeror must be duly authorized to operate and conduct business in Japan and must fully comply with all laws, decrees, labor standards, and regulations of Japan during the performance of the resulting contracts. In addition, prior to award of the contracts, offerors must be registered with the Government of Japan to do construction work in Japan and possess necessary construction licenses and permits to perform work required under this solicitation. The U.S. Government will not offer “United

States Official Contractor” status under Article XIV of the US-Japan Status of Forces Agreement (SOFA) to U.S. contractors normally resident in the United States; nor will the U.S. Government certify employees of such contractors as “Members of the Civilian Component” under Article I(b) of the SOFA.

14. JAPANESE CONSUMPTION TAX (APR 2014).

Effective April 1, 2014, the Government of Japan increased the rate of Japanese Consumption Tax from 5% to 8%. By virtue of Article XII of the Status of Forces Agreement (SOFA), materials, supplies, equipment and services procured for official purposes in Japan by the United States armed forces, or its authorized procurement agencies are EXEMPT from various Japanese Taxes, including Consumption Tax.

The exemption from the Japanese Consumption Tax applies not only to Japanese prime contractors, but also to Japanese subcontractors or suppliers at every level regardless of the nationality of the prime contractor whether a Japanese or a Foreign firm. The instruments listed hereinafter have been agreed to by both governments of Japan and the U.S. as "Proof of Purchase by U.S. Forces in Japan.”

Standard Form 1034 Public Voucher for Purchases and Services other than Personal

DD Form 1155 Order for Supplies or Services

Standard Form 44 Purchase Order-Invoice-Voucher

ENG Form 93 Payment Estimate

Therefore, Japanese Consumption Tax shall NOT be included in your bid, proposal or quote.

15. DEFINITION OF THE WORDS ITEM/ITEMS.

a. This solicitation contains a single schedule for award to a single bidder.

b. For the purpose of this solicitation, the words "ITEM" and "ITEMS" as used in provision(s) of this section shall be construed to mean "SCHEDULE" and "SCHEDULES", respectively.

16. FUNDING.

Funds are not presently available for this acquisition. No contract award will be made until appropriated funds are made available from which payment for contract purposes can be made.

17. ARITHMETIC DISCREPANCIES

a. For the purpose of initial evaluations of bids, the following will be utilized in the resolving arithmetic discrepancies found on the face of bidding schedule as submitted by the bidder:

(1) Obviously misplaced decimal points will be corrected;

(2) Discrepancy between unit price and extended price, the unit price will govern;

(3) Apparent errors in extension of unit prices will be corrected;

(4) Apparent errors in addition of lump-sum and extended prices will be corrected.

b. For the purpose of bid evaluation, the government will proceed on the assumption that the bidder intends his bid to be evaluated on basis of the unit prices, the totals arrived at by resolution of arithmetic discrepancies as provided above and the bid will be so reflected on the abstract of bids.

c. These correction procedures shall not be used to resolve any ambiguity concerning which bid is low.

18. MODIFICATIONS PRIOR TO CLOSING DATE SET FOR OPENING OF BIDS.

The right is reserved, as the interest of the Government may require, to revise or amend the specifications or drawings or both prior to the date set for opening of bids. Such revisions and amendments, if any, will be announced by an amendment or amendments to this invitation for bids. If the revisions and amendments are of a nature which requires material changes in quantities or prices of bid or both, the date set for opening of bids may be postponed by such number of days as in the opinion of the issuing officer will enable bidders to revise their bids. In such cases, the amendment will include an announcement of the new date for opening bids.

19. PRE-BID CONFERENCE.

a. A pre-bid conference will be conducted on Torri station in Building 287, Room 116 on 08 November 2018 at 09:30 a.m. Japan Standard Time (JST). A site visit will immediately follow the pre-bid conference (See FAR 52.236-27 alt I).

b. Submit the names of all attendees (not to exceed 5 per company) to the following point of contacts prior to 10:00 a.m. JST on 05 November 2018. This information must be provided in advance, in order to ensure access to the military base/conference site and adequate seating for the conference attendees.

Mr. Frank Cook Email: Frank.H.Cook.civ@usace.army.mil

Ms. Ronalda Burton Email: Ronalda.L.Burton.civ@usace.army.mil

c. Meeting location: Participants shall meet at the following location and time for the pre-proposal conference and site visit locations.

Date: 8 Novermber 2018 Time: 09:15 am, Japan Standard Time (JST).

Location: Torri Station Gate 1, Pass and ID Visitor’s Parking Lot *For those that require temporary base access, please meet at 8:30am, JST

d. Required Documentation for Temporary Base Access

Valid Picture Identification (ID): Valid IDs are required for entry onto Military Installations in Okinawa, Japan. Driver’s License, Passport or Jyuuki (Jyuuminn kihon daicho) Card (with photograph) are considered valid picture IDs.

e. Information provided at this conference shall not qualify the terms and conditions of the solicitation, specifications, and/or drawings. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

20. REQUIRED SUBMITTALS FOR INVITATION FOR BIDS.

Each bidder shall submit the following documents when submitting a bid. Failure to submit all required documents may result in the bid being considered non-responsive:

(1) SF1442 (pages 1 and 2), including acknowledging all SF30 amendments.

(2) Section 00 10 00, Bid Schedule (completed in its entirety)

(3) Section 00 45 00, Representations and Certifications

(4) Bid Bond

(5) Joint Venture agreement (if applicable)

21. BID OPENING

The bid opening will be held at the Okinawa Area Office Building #364 in Room 108 on Camp Foster, Okinawa Japan. (See Block 13 on Standard Form 1442.)

(End of Summary of Changes)