W912HV-16-B-0001-Am0006_Revised_Specs.pdf

Renovate Edgren High School, Misawa AB, Japan

Project #: PA00023

(Am-0006)SECTION 01 11 00.00 10 Page 1

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 11 00.00 10

GENERAL CONTRACT REQUIREMENTS

PART 1 GENERAL

1.1 REFERENCES

1.2 PROJECT DESCRIPTION

1.3 ACCEPTABLE ALTERNATIVES FOR JAPANESE STANDARDS

1.4 KEY PERSONNEL QUALIFICATIONS

1.4.1 Project Manager

1.4.2 Project Superintendent (Supervisor)

1.4.3 Contractor's Commissioning Coordinator (CCC)

1.4.4 English Speaking Representative (Interpreter)

1.4.5 Contractor Quality Control System Manager (CQCSM)

1.4.6 Site Safety and Health Officer (SSHO)

1.4.7 LEED Accredited Professional

1.5 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (MAY 2013)

1.6 PERMITS AND RESPONSIBILITIES

1.7 SPECIAL CONTRACT REQUIREMENTS

1.7.1 Meetings

1.8 LOCATION OF UNDERGROUND UTILITIES

1.9 PROGRESS AND COMPLETION PHOTOGRAPHS

1.10 BASE REGULATIONS

1.10.1 Request for Contractor's Employee Passes and Vehicle Passes

1.11 ORDER OF WORK

1.11.1 Schedule

1.11.2 Working Hours

1.11.3 Work Outside of Regular Hours

1.12 FIRE PREVENTION DURING CONSTRUCTION

1.12.1 General

1.12.2 Supply

1.12.3 Fire Extinguishers

1.12.4 Housekeeping

1.12.5 Handling of Gasoline

1.12.6 Notification of Fire

1.13 MATERIAL DISPOSAL

1.14 CONTRACTOR FURNISHED MATERIAL AND WORKMANSHIP

1.15 CORRESPONDENCE

PART 2 PRODUCTS

PART 3 EXECUTION

-- End of Section Table of Contents --

(Am-0006)SECTION 01 11 00.00 10 Page 2

SECTION 01 11 00.00 10

GENERAL CONTRACT REQUIREMENTS

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)

NFPA 10 (2013) Standard for Portable Fire

Extinguishers

NFPA 241 (2013; Errata 2015) Standard for Safeguarding Construction, Alteration, and Demolition Operations

U.S. ARMY CORPS OF ENGINEERS (USACE)

EM 385-1-1 (2014) Safety and Health Requirements

Manual

1.2 PROJECT DESCRIPTION

The purpose of this project is to renovate existing Edgren High School Buildings 742, 746, and 747 at Misawa AB, Japan. The program calls for the renovation of 7,372 SM (79,359 SF) to serve 400 students in accordance with DoDEA's requirements.

The existing single-story high school is Type II-B standard reinforced concrete construction with steel roof framing and standard seam metal roofs. A new, enclosed utility yard attached to one of the buildings will house major mechanical and electrical equipment. Renovation of the school's parking lot, bus loading area, and accessible site improvements will also be included.

The buildings and site will be made to comply with the installation's AT and security requirements, including proper standoff distances from roadways, parking lots, and trash enclosures. Clear sight lines to building interiors, reduction of exterior hidden spaces will be provided to facilitate campus security.

The renovated facilities will be designed in accordance with DoDEA 21st Century Education Facilities Specifications where practical, Americans with Disabilities Act (ADA), Accessibility Guidelines / Architectural Barriers Act (ABA), National Fire Protection Association (NFPA) Life Safety Code, Standards of Seismic Safety For Federally Owned Buildings, and energy and water conservation standards. Japan environmental governing standards will be followed during the site removal and restoration.

The buildings will be sprinklered to meet NFPA requirements for new education facilities. Fire protection and life safety systems will be

(Am-0006)SECTION 01 11 00.00 10 Page 3 designed to comply with the combined requirements of the UFC, NFPA, and IBC. The capacity of the existing water system was confirmed to have sufficient pressure to support the fire sprinkler system.

The project includes related renovation of infrastructure such as utilities to include heating, ventilation, and air conditioning systems equipment; electrical; plumbing and fixtures; fire suppression; fire alarms; communications; parking areas; lighting; floor coverings; ceilings and audio-visual systems. The project will include selective demolition of interior walls and finishes. The project also will not require demolition of any buildings.

Sustainable principles will be maximized in the design, development and construction of the project in accordance with Executive Order 13693 and other applicable laws and executive orders. Energy conservation and environmentally safe measures will be incorporated in this project wherever feasible, practical or required by regulation. Energy and natural resource conservation measures will be maximized in the design to the extent possible. In accordance with Leadership in Energy and Environmental Design (LEED) for Schools, Silver certifiable will be the minimum goal of the project.

The existing floor area (square meters) of the buildings will remain unchanged in the renovated facilities. Existing air-conditioning load is 98 tons, which will not increase for the renovated buildings.

1.3 ACCEPTABLE ALTERNATIVES FOR JAPANESE STANDARDS

Attachment 01 11 00.00 10-A provides a listing of "Acceptable Alternative Japanese Standards" which are considered acceptable alternatives to the US standards within the Contract specifications. Other portions of the specifications also authorize the use of specified acceptable alternative Japanese standards. Incorporation of acceptable (authorized by the Contract) Japanese construction methods, materials, and equipment is desired to ensure that the project is constructible and the facility can be maintained with local materials and supplies. The use of products not meeting the applicable US standards of the Contract or acceptable alternative Japanese standards specifically authorized by the Contract is prohibited. Japanese standards not included in the "Acceptable Alternative Japanese Standards" list, or not referenced elsewhere in these specifications as being acceptable alternatives to US standards, may be submitted to the Contracting Officer for consideration as acceptable alternatives after award using the variation request process set forth in Section 01 33 00 SUBMITTAL PROCEDURES. Prior to the use of such proposed additional alternative Japanese standards, written approval by the Contracting Officer is required.provides a listing of Japanese standards which are considered acceptable alternatives to the US standards within the Contract. Incorporation of acceptable Japanese construction methods, materials, and equipment is desired to ensure that the project is constructible and the facility can be maintained with local materials and supplies, and by local workforce. The use of products not specifically meeting these US standards is prohibited. Japanese standards not included in this list or not referenced elsewhere in these specifications as being acceptable alternatives to US standards may be submitted to the Contracting Officer for approval as acceptable alternatives. Prior to the use of such Japanese standards, written approval by the Contracting Officer is required.

1.4 KEY PERSONNEL QUALIFICATIONS

The Contractor's Project Key personnel shall not be assigned duties to any other Contracts (excluding the project manager) without approval from the j2ee9at9 Line

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Contracting Officer. The Superintendent, Project Engineer, and CQC Manager shall all be separate persons. Within five (5) working days after receipt of the Notice to Proceed, the Contractor shall submit in writing to the Contracting Officer an organizational chart, the qualifications and background history of the proposed Key Personnel for approval. The Contracting Officer shall have the explicit right to determine acceptability (or rejection) of the proposed individuals. In addition, the Contractor shall be responsible to replace said individuals upon notification by the Government should performance become inadequate during the Contract period. Key Personnel shall attend the Preconstruction conference.

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1.4.1 Project Manager

The Project Manager shall have a minimum of five (5) years experience as a Project Manager on construction projects similar in size and scope to this Contract. The Project Manager shall maintain oversight of Contract proposals prepared by the Contractor staff and be authorized to negotiate Contract terms and sign Contract documents on behalf of the Contractor.

The project manager does not need to be present on the site daily, but shall attend weekly progress meetings and be available on site within 24 hours upon request. The Project Manager shall have one of the licensing qualifications as shown in Attachment 01 11 00.20 33-B.

1.4.2 Project Superintendent (Supervisor)

The Project Superintendent shall be on the work site when on-site work is being performed and shall be available to the Contracting Officer or his representatives upon request. The Project Superintendent shall have overall responsibility for all operations at the job site and be authorized to make decisions, negotiate Contract terms and sign Contract documents on behalf of the Contractor. The Project Superintendent shall have a minimum of five (5) years experience as a superintendent on construction projects similar in size and scope to this Contract. The Project Superintendent shall have one of the licensing qualifications as shown in Attachment 01 11 00.20 33-B.

1.4.3 Contractor's Commissioning Coordinator (CCC)

The CCC shall be available regularly and frequently on-site, and be responsible for managing the Contractor in the day-to-day performance of the specified commissioning work. The CCC shall meet the requirements stated in Section 01 45 00 USACE QUALITY CONTROL and Section 01 91 00.00 40

COMMISSIONING.

1.4.4 English Speaking Representative (Interpreter)

At all times during the Contract period the Contractor shall have an employee capable of fluent bilingual speech in the Japanese and English languages at the job site. The bilingual interpreter shall have the capability to receive and issue concise and technical explanation and instructions between the Government representative(s) and Contractor supervisory personnel concerning all aspects of Contract administration and construction. Within fifteen (15) days after notice of Contract award, the Contractor shall submit in writing to the Contracting Officer's Representative the qualifications and background history of the proposed interpreter for approval. The Contracting Officer's Representative shall have the explicit right to determine acceptability or rejection of the proposed individual. In addition, the Contractor shall be responsible to replace said individual upon notification by the Government should performance become inadequate during the Contract period. The interpreter shall attend the preconstruction conference.

1.4.5 Contractor Quality Control System Manager (CQCSM)

See Section 01 45 00 USACE QUALITY CONTROL and Attachment 01 11 00.00 10-B.

1.4.6 Site Safety and Health Officer (SSHO)

See Section 01 35 26.20 33 GOVERNMENTAL SAFETY REQUIREMENTS and Attachment 01 11 00.00 10-B.

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1.4.7 LEED Accredited Professional

The Contractor shall have at least one employee who is a LEED accredited professional.

1.5 TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER (MAY 2013)

a. This paragraph specifies the procedure for determination of time extensions for unusually severe weather in accordance with the Contract clause entitled "DEFAULT (FIXED-PRICE CONSTRUCTION)". In order for the Contracting Officer to award a time extension under this clause, the following conditions must be satisfied:

(1) The weather experienced at the project site during the Contract period must be found to be unusually severe, that is, more severe than the adverse weather anticipated for the project location during any given month.

(2) The unusually severe weather must actually cause a delay to the completion of the project. The delay must be beyond the control and without the fault or negligence of the Contractor.

b. The listing below defines the monthly anticipated adverse weather days for the Contract period and is based upon 20th Weather Squadron

(MAC),

U.S. Air Force; Iwakuni U.S. Marine Corps Air Station, Weather Service; Sasebo Naval Pacific Meteorology and Oceanography Detachment; JASDF (Japan Air Self Defense Force), or similar data for the geographic location of the project. (More specific information may be obtained as specified under Special Contract Requirements Clause entitled "Physical Data.")

MONTHLY ANTICIPATED ADVERSE WEATHER DELAYS

WORK DAYS BASED ON (5) DAY WORK WEEK

Misawa-area Kanto Plain Iwakuni Okinawa Sasebo

JAN 8 1 2 5 7

FEB 9 3 4 7 6

MAR 6 6 7 8 7

APR 3 6 6 6 7

MAY 4 4 6 6 6

JUN 5 9 8 6 12

JUL 6 6 6 6 9

AUG 6 6 5 9 9

SEP 6 7 6 7 9

OCT 4 5 4 4 8

NOV 6 4 4 4 5

DEC 7 1 3 5 5

The above schedule of anticipated adverse weather days shall constitute the base line for monthly (or portion thereof) weather time evaluations.

c. Upon acknowledgment of the Notice-to-Proceed (NTP) and continuing throughout the Contract, the Contractor shall record on the daily CQC report, the occurrence of adverse weather and resultant impact to normally scheduled work. Actual adverse weather delay days must prevent work on critical activities for 50 percent or more of the Contractor's scheduled work day.

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d. The number of actual adverse weather delay days shall include days impacted by actual adverse weather (even if adverse weather occurred in previous month), be calculated chronologically from the first to the last day of each month, and be recorded as full days. If the number of actual adverse weather delay days exceeds the number of days anticipated in paragraph (b), above, the contracting Officer shall convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days, and issue a modification in accordance with the Contract clause entitled "DEFAULT

(FIXED PRICE CONSTRUCTION)".

e. For all work under this Contract, adverse weather is defined as:

(1) Rainfall - Number of occurrences of precipitation greater than or equal to 0.10 inches (2.54mm).

(2) Snowfall - Number of occurrences of precipitation greater than or equal to 1.00 inches (25.4mm). (Not applicable to Okinawa Area)

(3) Cold Temperature - Number of occurrences when daily maximum temperature does not exceed the monthly mean low temperature or 32 degrees Fahrenheit (0 degrees Celsius), whichever is lower. (Not applicable to Okinawa Area)

(4) Concurrence between snowfall and cold temperature is 80 percent, i.e. 80 percent of the time snow falls, the temperature is "cold".

(5) Wind - Number of occurrences when the wind is gusting 30 knots (56 kilometers/hour) or greater.

f. The Contractor's schedule must reflect the above anticipated adverse weather delays on all weather-dependent activities.

1.6 PERMITS AND RESPONSIBILITIES

a. The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any laws, codes, and regulations applicable to the performance of work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor's fault or negligence.

These damages shall be repaired or replaced by the Contractor at no cost to the Government. The Contractor shall take proper safety and health precautions to protect all work and workers.

b. Submit a schedule of planned road closures to the Contracting

Officer with the initial project schedule. Notification of specific road closures shall be in writing to the Contracting Office not less than thirty (30) calendar days in advance of the intended closure. The road closure request shall include the planned traffic control measures as well as the general information about the closure. All road closures shall be coordinated with base officials and are subject to base requirements. No road closure shall be permitted until the Contractor receives written approval from the Contracting Officer. Full road closures is generally not permitted (at least one way traffic shall always be provided).

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c. Submit a schedule of planned power outages and utility disruptions to the Contracting Officer with the initial project schedule.

Notification of specific power outages and utility disruptions shall be in writing to the Contracting Office not less than thirty

(30) calendar days in advance of the intended closure. All power outages and utility disruptions will be coordinated with base officials and are subject to base requirements. No power outages and utility disruptions will be permitted (unless under emergency conditions) until the Contractor receives written approval from the Contracting Officer.

1.7 SPECIAL CONTRACT REQUIREMENTS

1.7.1 Meetings

a. Post Award Orientation. A post award orientation (often referred to as a Preconstruction Conference for Design-Bid-Build contracts or a Pre-performance Conference for Design-Build contracts) per FAR 42.503 shall be held. The chairperson shall be the Contracting Officer or his/her designee. The chairperson shall be responsible for providing minutes of the meeting.

b. Progress Meetings. A weekly progress meeting shall be conducted, with the day, time, and location to be agreed upon between the Contractor and Contracting Officer. The Contractor's Project Manager, Superintendent, Interpreter, and Quality Control Manager shall attend. Representatives from the Government may include, but are not limited to, representatives from the using agency, Directorate of Public Works personnel, Resident Office personnel, and the Japan Engineer District PM. The Contractor shall be prepared to provide a schedule showing work completed during the previous week, work currently in progress, and work forecasted for the following week, as well as the status of any construction issues and open action items. The contractor is responsible for providing soft copies of meeting minutes in English within 4 working days of the progress meeting.

c. Red Zone Meeting. A Red Zone meeting shall be conducted for

Contracts with a value in excess of 55,000,000 JPY or those deemed sufficiently complex by the Contracting Officer to warrant one.

The purpose of the Red Zone meeting is to discuss closeout requirements for the contract and to establish a timeline to get those items completed (see Section 01 78 00.20 33 CLOSEOUT SUBMITTALS for typical closeout requirements). The meeting is a good time for the contractor to gain approval on format for items such as Operations and Maintenance manuals, the equipment-in-place list, the warranty plan, and any other items. The Red Zone should typically be scheduled for 90 calendar days prior to the contract completion date. The contractor is responsible for providing soft copies of meeting minutes in English within 4 working days of the progress meeting.

d. Safety and Quality Control Meetings. Safety and quality control meetings shall be held as needed and determined by the Contractor. See Section 01 35 26.20 33 GOVERNMENTAL SAFETY REQUIREMENTS and Section 01 45 00 USACE QUALITY CONTROL for specific requirements.

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1.8 LOCATION OF UNDERGROUND UTILITIES

Obtain digging permits prior to start of excavation by contacting the Contracting Officer fifteen (15) calendar days in advance. Scan the construction site with electromagnetic or sonic equipment, and mark the surface of the ground where existing underground utilities are discovered. Verify the elevations of existing piping, utilities, and any type of underground or encased obstruction not indicated to be specified or removed but indicated or discovered during scanning in locations to be traversed by piping, ducts, and other work to be conducted or installed.

Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.9 PROGRESS AND COMPLETION PHOTOGRAPHS

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600 by 1200 by 24 bit true color 300 DPI minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten views from points located by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs, each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date. Indicate photographs demonstrating environmental procedures. Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the view location sketch on the CD or DVD as a digital file. Include a date designator in file names. Cross reference submittals in the appropriate daily report. Photographs provided are for unrestricted use by the Government.

1.10 BASE REGULATIONS

The Contractor and Subcontractor(s) shall become familiar with and obey all Base Regulations, including fire, traffic, safety, and security regulations. All Contractors shall keep within the limits of the work (and avenues of ingress and egress), and shall not enter any restricted areas unless required to do so and are cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

1.10.1 Request for Contractor's Employee Passes and Vehicle Passes

a. No employee or representative of the Contractor shall be admitted to the work site without a Contracting Officer's furnished authorized admittance. Prior to the start of on-site work, submit applications for base passes to the Contracting Officer for key employees (project manager, site supervisor, interpreter, etc…) for long term passes. The Contractor, with assistance from the Resident Office, is responsible for securing sufficient passes for other workers, including Subcontractor's employees and vehicles, required to access the base/post for the project duration.

b. Provide all information required for background checks to meet Base access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. The Government reserves the right to make changes to the Contractor

(Am-0006)SECTION 01 11 00.00 10 Page 10 security requirements or processes due to a change in the Force Protection Condition (FPCON).

c. Upon completion of this Contract, return all employee and vehicle passes to the base, and obtain a certification of receipt. Final payment shall be withheld until all passes have been returned.

1.11 ORDER OF WORK

1.11.1 Schedule

Schedule all work to cause the least amount of interference with activity operations. Permission to interrupt any activity, roads, or utility services shall be requested in writing a minimum of 30 calendar days prior to the desired date of interruption. Interruptions of activities, roads, and utility services shall be allowed only when they will not cause interference with the operations of the activity. The Contractor shall remove and dispose off Government property all Contractor generated debris at the end of each shift, or more frequently if required, to keep the space usable. Upon award of this Contract, the Contractor shall begin and complete all required work; ready for use and including cleanup, within the time period specified on this Contract. All work scheduled in occupied areas shall be accomplished in such a manner as to cause the least possible inconvenience to the occupants.

1.11.2 Working Hours

Normal Working Hours and Days are Monday through Friday, 0800 hours through 1700 hours.

1.11.3 Work Outside of Regular Hours

If the Contractor desires to carry on work outside the regular hours, on Sundays, or holidays, a written application shall be submitted to the Contracting Officer or his representative for approval. The Contractor shall allow three working days notice to enable satisfactory arrangements to be made by the Government for inspecting the work in progress. If work is to be accomplished after daylight hours, the Contractor shall illuminate the area in a manner approved by the Contracting Officer or his representative. Unless directed by a Contracting Officer, work accomplished outside regular working hours shall be at no additional cost to the Government.

1.12 FIRE PREVENTION DURING CONSTRUCTION

1.12.1 General

Comply with all pertinent fire prevention provisions of the US Army Corps of Engineers Manual EM 385-1-1, NFPA 241 and shall follow the Installation fire regulations. Prior to commencement of welding or other hot work operations, obtain approval from the Installation Fire Chief.

1.12.2 Supply

No more than one day's supply of paint, paint materials, or compounds shall be allowed within the area of the building, and shall be removed from the area of the building after each working day. No gasoline or similar low flash point flammable liquid shall be allowed within the building area.

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1.12.3 Fire Extinguishers

Provide, as a minimum, the number, size, and type of fire extinguishers in accordance with the latest NFPA 10. The Contractor shall comply with the Installation Fire Chief's policies if they are more stringent than NFPA 10.

Fire extinguishers shall remain the property of the Contractor and shall be removed upon completion of the project.

1.12.4 Housekeeping

Accumulations of combustible material shall be removed from the building area on a daily basis.

1.12.5 Handling of Gasoline

Gasoline shall be stored in U.L. (Underwriter's Laboratory) approved safety containers. Adequate ventilation shall be provided to safely dispose of flammable vapors where flammable liquids are utilized.

Gasoline powered equipment shall be refueled a minimum 20 feet away from the building area.

1.12.6 Notification of Fire

Be familiar with methods for notifying the Installation Fire Department.

The Installation's fire poster shall be posted in conspicuous locations and at telephones in construction shacks.

1.13 MATERIAL DISPOSAL

Where materials are to be turned over to the Contractor for disposal, every effort shall be made to obtain credit from the disposal to reduce the cost of the Contract. The Contractor's material disposal costs shall include hauling and disposal costs for work performed in accordance with all applicable local and U.S. laws and regulations.

1.14 CONTRACTOR FURNISHED MATERIAL AND WORKMANSHIP

The Contractor shall furnish all materials necessary for performance of the work of this contract unless otherwise specified. Materials procured shall be new and shall meet any specifications and standards listed in these specifications. If no specification for a material needed to perform this contract are stated, the material shall be new, of acceptable industrial grade and quality, equal to or better than the manufacturer's original equipment for equipment being repaired or replaced, and will be compatible with existing materials and systems. All materials provided under this contract shall be free of asbestos, lead in paint, and PCB.

The Contracting Officer reserves the right to request submittal of any material being provided under this contract. The Contracting Office shall make the final determination of the acceptability of any material used on this contract.

1.15 CORRESPONDENCE

All correspondence addressed to the Government shall be made through serialized letters furnished with one original and two copies. Serialized letters shall begin with the number 001 and shall be continuous without a break in numbering. Serialized letters shall include the contract title and number, date, subject, and shall be signed by an authorized

(Am-0006)SECTION 01 11 00.00 10 Page 12 representative of the Contractor.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION (NOT USED)

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Renovate Edgren High School, Project #: PA00023

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 45 00

USACE QUALITY CONTROL

PART 1 GENERAL

1.1 REFERENCES

1.2 PAYMENT

1.3 SUBMITTALS

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

3.2 QUALITY CONTROL PLAN

3.2.1 Content of the CQC Plan

3.2.2 Acceptance of Plan

3.2.3 Notification of Changes

3.3 COORDINATION MEETING

3.4 QUALITY CONTROL ORGANIZATION

3.4.1 Personnel Requirements

3.4.2 CQC System Manager

3.4.3 CQC Personnel

3.4.4 Additional Requirement

3.4.5 Organizational Changes

3.4.6 Contractor's Commissioning Coordinator (CCC)

3.5 SUBMITTALS AND DELIVERABLES

3.6 CONTROL

3.6.1 Preparatory Phase

3.6.2 Initial Phase

3.6.3 Follow-up Phase

3.6.4 Additional Preparatory and Initial Phases

3.7 TESTS

3.7.1 Testing Procedure

3.7.2 Testing Laboratories

3.7.2.1 Capability Check

3.7.2.2 Capability Recheck

3.7.3 On-site Laboratory

3.8 COMPLETION INSPECTION

3.8.1 Punch-Out Inspection

3.8.2 Pre-Final Inspection

3.8.3 Final Acceptance Inspection

3.9 DOCUMENTATION

3.10 SAMPLE FORMS

3.11 NOTIFICATION OF NONCOMPLIANCE

SECTION 01 45 00 Page 1 (Am-0006)

SECTION 01 45 00

USACE QUALITY CONTROL

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

ASTM INTERNATIONAL (ASTM)

ASTM D3740 (2012a) Minimum Requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction

ASTM E329 (2014a) Standard Specification for Agencies Engaged in the Testing and/or Inspection of Materials Used in Construction

1.2 PAYMENT

Separate payment shall not be made for providing and maintaining an effective Quality Control program, and all associated costs shall be included in the applicable Bid Schedule unit or lump-sum prices.

1.3 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. Submittals with an "S" are for inclusion in the Sustainability Notebook, in conformance to Section 01 33 29 SUSTAINABILITY REPORTING. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Contractor Quality Control (CQC) Plan; G

SD-06 Test Reports

Verification Statement

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

Establish and maintain an effective quality control (QC) system in compliance with the Contract Clause INSPECTION OF CONSTRUCTION. QC

SECTION 01 45 00 Page 2 (Am-0006) consists of plans, procedures, and organization necessary to produce an end product in compliance with the Contract requirements. Cover all construction operations, both on-site and off-site, and be keyed to the proposed construction sequence. The project superintendent shall be held responsible for the quality of work and is subject to removal by the Contracting Officer for non-compliance with the quality requirements specified in the Contract. In this context the highest level manager responsible for the overall construction activities at the site, including quality and production is the project superintendent. The project superintendent must maintain a physical presence at the site at all times and is responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer.

3.2 QUALITY CONTROL PLAN

Submit no later than 15 days after receipt of notice to proceed, the Contractor Quality Control (CQC) Plan proposed to implement the requirements of the Contract Clause INSPECTION OF CONSTRUCTION. The Government shall consider an interim plan for the first 30 days of operation. Construction shall be permitted to begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the accepted interim plan shall not be permitted to begin until acceptance of a CQC Plan or another interim plan containing the additional work.

3.2.1 Content of the CQC Plan

Include, as a minimum, the following to cover all construction operations, both on-site and off-site, including work by subcontractors, fabricators, suppliers, and purchasing agents :

a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff shall implement the three phase control system for all aspects of the work specified. Include a CQC System Manager who reports to the project superintendent.

b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.

c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the Contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities shall be issued by the CQC System Manager. Copies of these letters must be furnished to the Government.

d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents . These procedures must be in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.

e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities approved by the Contracting Officer must be used.)

SECTION 01 45 00 Page 3 (Am-0006)

f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.

h. Reporting procedures, including proposed reporting formats.

i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. This list shall be agreed upon during the coordination meeting.

j. Coordinate scheduled work with Special Inspections required by Section 01 45 35 SPECIAL INSPECTIONS, the Statement of Special Inspections and the Schedule of Special Inspections.

3.2.2 Acceptance of Plan

Acceptance of the Contractor's plan is required prior to the start of construction . Acceptance is conditional and shall be predicated on satisfactory performance during the construction . The Government reserves the right to require the Contractor to make changes in his CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.

3.2.3 Notification of Changes

After acceptance of the CQC Plan, notify the Contracting Officer in writing a minimum of seven (7) days prior to any proposed change.

Proposed changes are subject to acceptance by the Contracting Officer.

3.3 COORDINATION MEETING

After the Preconstruction Conference, before start of construction, and prior to acceptance by the Government of the CQC Plan, meet with the Contracting Officer or Authorized Representative and discuss the Contractor's quality control system. Submit the CQC Plan a minimum of 15 calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the CQC operations , control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor's Management and control with the Government's Quality Assurance. Minutes of the meeting shall be prepared by the Government, signed by both the Contractor and the Contracting Officer and shall become a part of the Contract file. There may be occasions when subsequent conferences shall be called by either party to reconfirm mutual understandings and/or address deficiencies in the CQC system or procedures which may require corrective action by the Contractor.

SECTION 01 45 00 Page 4 (Am-0006)

3.4 QUALITY CONTROL ORGANIZATION

3.4.1 Personnel Requirements

The requirements for the CQC organization are a Safety and Health Manager, CQC System Manager, and sufficient number of additional qualified personnel to ensure safety and Contract compliance. The Safety and Health Manager must report directly to a senior project (or corporate) official independent from the CQC System Manager. The Safety and Health Manager shall also serve as a member of the CQC Staff. Personnel identified in the technical provisions as requiring specialized skills to assure the required work is being performed properly shall also be included as part of the CQC organization. The Contractor's CQC staff must maintain a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure Contract compliance. The CQC staff shall be subject to acceptance by the Contracting Officer. Provide adequate office space, filing systems, and other resources as necessary to maintain an effective and fully functional CQC organization. Promptly complete and furnish all letters, material submittals, shop drawing submittals, schedules, and all other project documentation to the CQC organization. The CQC organization is responsible to maintain these documents and records at the site at all times, except as otherwise acceptable to the Contracting Officer.

3.4.2 CQC System Manager

Identify as CQC System Manager an individual within the on-site work organization who is responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager must be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience on construction similar to this Contract. The CQC System Manager must be on-site at all times during construction and be employed by the prime Contractor. The CQC System Manager must be assigned as System Manager but may have duties as project superintendent in addition to quality control.

Identify in the plan an alternate to serve in the event of the CQC System Manager's absence. The requirements for the alternate are the same as the CQC System Manager.

3.4.3 CQC Personnel

In addition to CQC personnel specified elsewhere in the Contract, provide as part of the CQC organization specialized personnel to assist the CQC System Manager for the following areas listed in the matrix below. These individuals may be employees of the prime Contractor or subcontractor; be responsible to the CQC System Manager; be physically present at the construction site during work on their areas of responsibility; have the necessary education and/or experience in accordance with the experience matrix listed herein. These individuals may perform other duties but must be allowed sufficient time to perform their assigned quality control duties as described in the Quality Control Plan. A single person may cover more than one area provided that they are qualified to perform QC activities in each designated and that workload allows.

Experience Matrix

Area Qualifications

Civil Graduate Civil Engineer or Construction Manager

SECTION 01 45 00 Page 5 (Am-0006) with 2 years experience in the type of work being performed on this project or technician with 5 yrs related experience

Mechanical Graduate Mechanical Engineer with 2 yrs experience or person 5 years of experience supervising mechanical features of work in the field with a construction company

Electrical Graduate Electrical Engineer with 2 yrs related experience or person 5 years of experience supervising electrical features of work in the field with a construction company

Structural Graduate Civil Engineer (with Structural Track or Focus) or Construction Manager with 2 yrs experience or person 5 years of experience supervising structural features of work in the field with a construction company

Architectural Graduate Architect with 2 yrs experience or person with 5 yrs related experience

Environmental Graduate Environmental Engineer with 3 yrs experience

Submittals Submittal Clerk with 1 yr experience

Concrete, Pavements Materials Technician with 2 yrs experience for and Soils the appropriate area

Testing, Adjusting and Specialist must be a member of AABC or an Balancing (TAB) experienced technician of the firm certified by Personnel the NEBB

3.4.4 Additional Requirement

In addition to the above experience and education requirements, the CQC System Manager must have completed the Construction Quality Management (CQM) for Contractors course. If the CQC System Manager does not have a current certification, obtain the CQM for Contractors course certification within 90 days of award. This course is periodically offered by the Army Corps of Engineers. Contact the Contracting Officer for information on the next scheduled class.

The Construction Quality Management Training certificate expires after 5 years. If the CQC System Manager's certificate has expired, retake the course to remain current.

3.4.5 Organizational Changes

Maintain the CQC staff at full strength at all times. When it is necessary to make changes to the CQC staff, revise the CQC Plan to reflect the changes and submit the changes to the Contracting Officer for acceptance.

3.4.6 Contractor's Commissioning Coordinator (CCC)

Provide an individual on the Contractor's staff who is regularly and frequently on-site and shall be responsible for managing the Contractor in

SECTION 01 45 00 Page 6 (Am-0006) j2ee9wwh the day-to-day performance of the specified commissioning work. Required qualifications for the CCC include relevant process management experience and ability to schedule, coordinate and manage mechanical and electrical subcontractors. The CCC's responsibilities are further defined in Section

01 91 00.00 40 COMMISSIONING.

3.5 SUBMITTALS AND DELIVERABLES

Submittals, if needed, must comply with the requirements in Section 01 33 00 SUBMITTAL PROCEDURES. The CQC organization is responsible for certifying that all submittals and deliverables are in compliance with the Contract requirements.

3.6 CONTROL

Contractor Quality Control is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of the Contract. At least three phases of control must be conducted by the CQC System Manager for each definable feature of the construction work as follows:

3.6.1 Preparatory Phase

This phase is performed prior to beginning work on each definable feature of work, after all required plans/documents/materials are approved/accepted, and after copies are at the work site. This phase includes:

a. A review of each paragraph of applicable specifications, reference codes, and standards. Make available during the preparatory inspection a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work.

b. Review of the Contract drawings.

c. Check to assure that all materials and/or equipment have been tested, submitted, and approved.

d. Review of provisions that have been made to provide required control inspection and testing.

e. Review Special Inspections required by Section 01 45 35 SPECIAL INSPECTIONS, the Statement of Special Inspections and the Schedule of Special Inspections.

f. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the Contract.

g. Examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.

h. Review of the appropriate activity hazard analysis to assure safety requirements are met.

i. Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work.

SECTION 01 45 00 Page 7 (Am-0006)

j. Check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer.

k. Discussion of the initial control phase.

l. The Government must be notified at least 48 hours in advance of beginning the preparatory control phase. Include a meeting conducted by the CQC System Manager and attended by the superintendent, other CQC personnel (as applicable), and the foreman responsible for the definable feature. Document the results of the preparatory phase actions by separate minutes prepared by the CQC System Manager and attach to the daily CQC report. Instruct applicable workers as to the acceptable level of workmanship required in order to meet Contract specifications.

3.6.2 Initial Phase

This phase is accomplished at the beginning of a definable feature of work. Accomplish the following:

a. Check work to ensure that it is in full compliance with Contract requirements. Review minutes of the preparatory meeting.

b. Verify adequacy of controls to ensure full Contract compliance.

Verify required control inspection and testing.

c. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate.

d. Resolve all differences.

e. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.

f. The Government must be notified at least 48 hours in advance of beginning the initial phase. Prepare separate minutes of this phase by the CQC System Manager and attach to the daily CQC report.

Indicate the exact location of initial phase for future reference and comparison with follow-up phases.

g. The initial phase shall be repeated for each new crew to work on-site, or any time acceptable specified quality standards are not being met.

3.6.3 Follow-up Phase

Perform daily checks to assure control activities, including control testing, are providing continued compliance with Contract requirements, until completion of the particular feature of work. Record the checks in the CQC documentation. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work which may be affected by the deficient work. Do not build upon nor conceal non-conforming work. Coordinate scheduled work with Special Inspections required by Section 01 45 35 SPECIAL INSPECTIONS, the Statement of Special Inspections and the Schedule of Special Inspections.

SECTION 01 45 00 Page 8 (Am-0006)

3.6.4 Additional Preparatory and Initial Phases

Conduct additional preparatory and initial phases on the same definable features of work if: the quality of on-going work is unacceptable; if there are changes in the applicable CQC staff, onsite production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.

3.7 TESTS

3.7.1 Testing Procedure

Perform specified or required tests to verify that control measures are adequate to provide a product which conforms to Contract requirements.

Upon request, furnish to the Government duplicate samples of test specimens for possible testing by the Government. Testing includes operation and/or acceptance tests when specified. Procure the services of a Corps of Engineers approved testing laboratory or establish an approved testing laboratory at the project site. Perform the following activities and record and provide the following data:

a. Verify that testing procedures comply with Contract requirements.

b. Verify that facilities and testing equipment are available and comply with testing standards.

c. Check test instrument calibration data against certified standards.

d. Verify that recording forms and test identification control number system, including all of the test documentation requirements, have been prepared.

e. Record results of all tests taken, both passing and failing on the CQC report for the date taken. Specification paragraph reference, location where tests were taken, and the sequential control number identifying the test. If approved by the Contracting Officer, actual test reports may be submitted later with a reference to the test number and date taken. Provide an information copy of tests performed by an offsite or commercial test facility directly to the Contracting Officer. Failure to submit timely test reports as stated may result in nonpayment for related work performed and disapproval of the test facility for this Contract.

3.7.2 Testing Laboratories

The listing of validated testing laboratories is available at:

http://www.erdc.usace.army.mil/Portals/55/docs/CEERD-GV/CEERD-GM-C/ 160106_CEERD-GM-C_ValidatedLabs%20.pdf.

3.7.2.1 Capability Check

The Government reserves the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the Contract specifications and to check the laboratory technician's testing procedures and techniques.