12R0026 1503050 C Grounds Maintenance.pdf

1503050 - Grounds Maintenance

1503050 - Grounds Maintenance Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to maintain improved, semi-improved, and unimproved grounds located at:

LA005 LEONARD C SAURAGE USARC--1735 FOSS STREET--BATON ROUGE, LA 70802-3598

LA012 LAFAYETTE USARC--1640 SURREY STREET--LAFAYETTE, LA 70508-2099

LA013 CARL J. SHETLER USARC--2300 TENTH STREET--LAKE CHARLES, LA 70601-6648 got sample

LA015 MONROE USARC--5101 SQUADRON ROAD--MONROE, LA 71203-6205

LA019 J DIAMOND USARC--5010 LEROY JOHNSON DRIVE--NEW ORLEANS, LA 70146-3601

LA047 BOSSIER CITY USARC--1420 SWAN LAKE ROAD--BOSSIER CITY, LA 71112-2596

1503050 -- Grounds Maintenance Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

2.1.1 Aeration Introduction of air into the soil by mechanical means to promote health and growth.

2.1.2 Berm A mound or bank of earth typically used as a barrier.

2.1.3 Brow Ditch A drainage ditch with sufficient slope to prevent erosion of adjacent grading.

2.1.4 Clippings Any vegetation that is left on walkways, lawns, and plant beds after being cut by means of shears, mowers, etc.

2.1.5 De-thatch Removal of unwanted vegetation from mowed areas to promote health and growth.

2.1.6 Debris Includes, but is not limited to, paper, cans, bottles, limbs and branches, pine straw and pinecones, leaves, rocks, and other similar items.

2.1.7 Depression A small area that is sunk below its surroundings.

2.1.8 Diameter at Breast

Height (DBH) The diameter of a tree measured at 4½ feet above ground level.

2.1.9 Edging Creating a uniform edged cut to promote a neat appearance and prevent ground structures from vegetation encroachment.

2.1.10 Fertilization Application of natural and synthetic materials to the soil where it has become deficient in nutrients essential for proper plant growth.

2.1.11 Frond A large leaf or branch of a palm tree, usually with many divisions.

2.1.12 Hedge Shrubs or other plants that are planted closely together so that they form an unbroken line and in most cases are carefully trimmed.

2.1.13 Irrigation Application of water to the soil to promote health and growth.

2.1.14 Maximum Growth

Height That limit of dominant vegetative growth, excluding seed heads or pods.

1503050 -- Grounds Maintenance Spec Item

Title Description

2.1.15 Mowing Cutting of all grasses, weeds, and other vegetation that is 1 inch or less in diameter (at ground level).

2.1.16 Parcel A designated area of land which may be indicated on maps or other attachments.

2.1.17 Prestige Areas Areas on site maps which require special attention due to client interest.

2.1.18 Pruning Selective removal of living or dead parts or branches of plants and trees to improve shape, stimulate growth, health, safety, grass mowing clearance, and to prevent interference with pedestrians, vehicle traffic and building encroachment.

2.1.19 Ruts Depressions made in soil or grass by tires of vehicles or heavy equipment.

2.1.20 Shrub A woody plant with multiple stems or trunks that grow less than 15 feet high when mature.

2.1.21 Special Event Services that could not reasonably have been anticipated and were not contemplated at time of contract award.

2.1.22 Stump The bottom portion of a tree, which remains in the ground after the tree, has been cut for removal. Usually less than five feet in height.

2.1.23 Swale A low-lying or depressed area intended for drainage.

2.1.24 Trimming Removal of unwanted vegetation around trees, shrubs, flower and shrub beds, cultivated areas, poles, walls, valves, and other similar objects to match the height and appearance of the surrounding grass. Shrub and hedge trimming includes removal of unwanted vegetation to maintain a uniform, and well-shaped appearance, and to prevent interference with pedestrians, vehicle traffic and building encroachment.

2.1.25 Trunk The main stem of a tree, usually long, large and relatively straight.

2.2 Cost Account Code

(CAC) Reporting

NIC

2.3 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide grounds maintenance services.

2.3.1 Certification, Training, and Licensing

Specific certification and training requirements are addressed in the appropriate Spec Item 3.

1503050 -- Grounds Maintenance Spec Item

Title Description

2.4 Work Induction The Contractor shall identify routine, seasonal, and cyclic services. The Contractor shall also identify and recommend IDIQ taskings as appropriate to the KO.

2.5 Work Coordination The Contractor shall coordinate all access to performance areas such as airfields and firing ranges with appropriate Government authority, and be in radio contact with the controlling authority during work performance.

2.6 Water Management The Contractor shall conform to waste and water management measures imposed on the Navy and the Navy-imposed water conservation requirements.

2.7 Records and Reports Records and reports are listed in Section F of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

Item

Title Performance Objective Related Information Performance Standard

3 FFP Work The Contractor shall maintain improved grounds, semi-improved grounds, and unimproved grounds to ensure a sightly appearance.

Work includes routine, seasonal and cyclic services.

The Contractor shall develop and submit a schedule for grounds services and corresponding frequencies identified in J- 1503050-01.

Refer to the Pest Control sub-annex for vegetation/pest control objectives and standards.

Constraining Information: All Pest Control work shall be ordered under the IDQ portion of the contract.

Improved, semi-improved, and unimproved grounds are maintained in an attractive manner consistent with the specified Service Level.

3.1 Improved

Grounds

The Contractor shall maintain improved grounds to ensure a sightly appearance.

Improved grounds are identified in J- 1503050-02, Site Maps.

All clippings, excluding grass clippings, and trimmings shall be removed in a timely manner to promote a neat and healthy appearance.

Improved Grounds are maintained in an attractive manner consistent with the specified Service Level.

3.1.1 Lawn Care The Contractor shall maintain

lawns to achieve a sightly appearance.

Lawns shall be kept free of ruts, holes, dead vegetation, debris, and unwanted vegetation that present an unsightly appearance. All holes or depressions shall be filled and compacted to adjacent grade level.

Lawns are healthy and present a uniform appearance and a rich natural color.

3.1.1.1 Mowing and

Trimming

The Contractor shall maintain lawns to achieve a uniform grass height.

In areas with mixed species, the accepted height shall be based on the dominant species.

Grass adjacent to fencing, poles, walls, valves, valve boxes and other similar objects shall be trimmed to match the height and appearance of surrounding grass.

Fencing fabric shall be maintained free of vegetation.

Clarifying Information. The Government expects a minimum frequency of 27 per year to maintain services at an acceptable level.

Grass is uniform in appearance and is maintained to height requirements specified in J-1503050-04.

Fences are free of vegetation.

Mowing and Trimming done per the Contractor’s schedule.

3.1.1.2 Edging The Contractor shall maintain an

edged cut to achieve a neat appearance.

Edge where grass meets any concrete or asphalt surface, where grass abuts planter beds, or wherever needed to maintain grass delineation.

Clarifying Information. The Government expects a minimum frequency of 27 per year to maintain services at an acceptable level.

Edging is uniform in appearance and vegetation does not encroach on ground structures.

Edging done per the Contractor’s schedule.

3.1.1.3 Blowing Off

Hard Surfaces

The Contractor shall leave the site with the hard surfaces cleaned of any clippings or dirt left from the mowing, trimming, and edging.

Blowing Off Hard Surfaces (any concrete or asphalt surface) contaminated by the mowing, trimming, and edging shall be cleaned at the same frequency the mowing, trimming, and edging is none.

Clarifying Information. The Government expects a minimum frequency of 27 per year to maintain services at an acceptable level.

Blowing Off Hard Surfaces shall leave the hard surfaces devoid of any clippings or dirt left from the mowing, trimming, and edging.

Blowing of Hard Surfaces done per the Contractor’s schedule.

3.1.2 Irrigation

Systems Operation and Maintenanc e

The Contractor shall operate water control devices and irrigation systems to provide the appropriate amount of water to lawns and other vegetation.

The Contractor shall maintain all permanently installed water control devices and irrigation systems to ensure systems are in proper working order.

The current listing of irrigation systems and components, including locations, is provided in J-1503050-03.

The Contractor shall maintain the irrigation system starting at the first valve on the water service line from the main supply line.

Contractor is responsible for irrigation systems repair up to$250 per occurrence.

Irrigation shall be performed in a manner that promotes the health and growth of all vegetation regardless of irrigation system conditions (coverage or functionality). The Contractor shall be responsible for the proper application of water to performance areas. J- 1503050-03 also indicates any areas that do not need to be watered.

Irrigation provides proper health, growth, color, and appearance of grounds.

Sprinkler heads and riser heads are operable, free of leaks, obstructions, or other defects that prevent proper operation.

System defects and repairs are scheduled for completion within 72 hours of defect identification.

3.1.3 Debris

Removal

The Contractor shall remove debris to achieve a clean and neat appearance.

The Contractor shall remove and appropriately dispose of natural debris (tree limbs, leaves, dry brush, etc.), and stray man-made debris. Leaves shall be removed as necessary to present an overall neat appearance. Increased attention shall be provided seasonally to ensure no build-up of natural debris.

The Contractor shall develop and submit a debris removal schedule.

Areas are maintained clear of debris per the Contractor’s schedule.

Clarifying Information. The Government expects a minimum frequency of 27 per year to maintain services at an acceptable level.

3.1.4 Shrub and

Hedge Maintenanc e

The Contractor shall trim shrubs and hedges to maintain a healthy, uniform, well shaped appearance and to prevent interference with pedestrians, vehicular traffic, and building encroachment.

Dead, broken, damaged or diseased areas shall be removed and properly disposed. All trimmings shall be removed and properly disposed.

The Contractor shall develop and submit a shrub and hedge maintenance schedule.

Contractor is not responsible for plant, shrub, and hedge replacement in the FFP portion of this contract. If the work is required, it will be ordered under the IDQ portion.

Clarifying Information. The Government expects a minimum frequency of twice per year to maintain services at an acceptable level.

Shrubs and hedges are healthy and present a neat and balanced appearance.

Shrubs and hedges do not encroach on structures, pedestrian traffic, or vehicular traffic.

3.1.5 Plant and

Bed Maintenanc e

The Contractor shall maintain plants and beds to provide a neat appearance and promote plant health.

Dead, broken, damaged or diseased areas shall be removed and properly disposed.

Plants and beds shall be fertilized, edged, weeded, and mulched as appropriate.

The Contractor shall develop and submit a plant and bed maintenance schedule.

Clarifying Information. The Government expects a minimum frequency of twice per

Plants and beds present a neat appearance, plants are healthy, and all weeds are removed from beds.

year to maintain services at an acceptable level.

3.1.6 Tree

Maintenanc e

The Contractor shall provide tree maintenance and care to promote tree health and to prevent interference with pedestrian and vehicular traffic, and structure encroachment.

Tree Maintenance includes: Staking, adjustment of ties and supports, removal of stakes; maintaining watering berms for existing plantings; fertilization; pruning for health and safety, grass clearance, seasonal cleanup; removing dead, broken, damaged or diseased wood, or structurally weak limbs, branches and fronds; removing or pruning branches to clear roofs, adjacent structures, low hanging limbs and fronds which encroach onto walks, roadways and parking lots.

Pruning shall be accomplished by or under guidance of a certified arborist.

Climbing devices that may cause damage to trees shall not be used in the performance of maintenance.

The Contractor shall develop and submit a tree maintenance schedule.

Clarifying Information. The Government expects a minimum frequency of twice per year to maintain services at an acceptable level.

Trees present a healthy appearance.

Trees do not encroach on structures, pedestrian traffic, or vehicular traffic.

3.1.7 Storm

Drainage Systems

The Contractor shall remove obstructions and control vegetation in storm drainage

Drainage systems include curb gutters, curb inlets, brow ditches, drainage channels, swales, catch basins, yard drains, and other

No evidence of obstructions in the visible area of the systems to permit unrestricted flow of storm water runoff.

devices used to direct the flow of runoff.

The Contractor shall clean and remove debris from drainage systems that would inhibit drainage.

Aboveground storm drainage systems shall be maintained clear of obstructions, debris, weeds, and anything else which may restrict runoff flow.

Underground systems shall be maintained to a visible depth, not to exceed five feet, inside of inlets and outlets. Drain covers and grates shall be maintained clear of obstructions, however, removal of covers and grates is not required for cleaning drainage systems. The KO shall be notified within 24 hours, in writing, of obstructions in subsurface drain lines beyond Contractor responsibility.

Missing or damaged yard drain covers and grates shall be reported immediately to the

KO.

Clarifying Information. The Government expects a minimum frequency of twice per year to maintain services at an acceptable level.

drainage systems.

Item

Title Performance Objective Related Information Performance Standard

4 IDIQ Work IDIQ work may be ordered utilizing DoD EMALL in accordance with Section H or on a task order in accordance with the PROCEDURES FOR ISSUING ORDERS clause in Section G. The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to IDIQ ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance standards for IDIQ work will be the same as those in Spec Item 3 where applicable.