FINAL PWS - DDWG O M Service Contract.pdf

0100000 – Annex 1 General Information Spec Item

Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at DLA Distribution Warner Robins, GA (DDWG) located at Robins Air Force Base GA by means of a firm-fixed price (FFP) contract and indefinite delivery-indefinite quantity (IDIQ) contract. The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff - N/A Annex 4 Public Safety - N/A Annex 5 Air Operations - N/A Annex 6 Port Operations - N/A Annex 7 Ordnance - N/A Annex 8 Range Operations - N/A Annex 9 Health Care Support - N/A Annex 10 Supply - N/A Annex 11 Personnel Support - N/A Annex 12 Morale, Welfare and Recreation Support - N/A Annex 13 Galley - N/A Annex 14 Housing - N/A Annex 15 Facilities Support Sub-Annex 1502000 Facilities Investment Sub-Annex 1503020 Pest Control Annex 16 Utilities - N/A Annex 17 Base Support Vehicles and Equipment - N/A Annex 18 Environmental - N/A

1.3 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data including tables to represent the type, quantity and location of services to be provided. However, offerors are invited to visit the site, inspect the work in place, and satisfy themselves as to the character and amount of work to be accomplished. A minimum of 48 hours notice is required prior to time of visit.

Spec Item

Title Description

1.4 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.5 Standard Template Key to implementing a programmatic approach is using a standard template that ensures DLA-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation. Army Corps of Engineers intends to use this template-based approach for future service contracts. Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Army Corps of Engineers requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements. Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.6 Army PBSC

Approach

The Army’s approach to performance-based service contracting (PBSC) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

Spec Item

Title Description

1.7 Technical Proposal

Certification

The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

0200000 – Annex 2 Management and Administration Spec Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

2.1.1 Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

2.1.2 Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

2.1.3 Contractor

Representative

That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

2.1.4 Control Inspection This is a scheduled examination of facilities conducted to identify and report deficiencies requiring correction now or in the foreseeable future.

2.1.5 Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

2.1.6 Facility A building or structure designed and created to serve a particular function.

Spec Item

Title Description

2.1.7 Frequency of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

2.1.8 Contracting Officer’s

Representative

The person designated by the Contracting Officer to provide for the on-site management of Facilities Support Contracts, to include insuring the Army’s requirements are satisfactorily met in compliance with the provisions of the contract.

2.1.9 Maintenance and Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

2.1.10 Means Repair and

Remodeling Cost Data

A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average. Data has been targeted for residential, commercial, and industrial repair/remodeling projects. An estimate prepared using this data is called a "Means estimate";

data may simply be referred to as "Means".

Spec Item

Title Description

2.1.11 Operation and

Maintenance and Support Information

(OMSI)

OMSI is a set of consultant-prepared data manuals that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle. Generally prepared following completion of new construction facility or major facility upgrade. OMSI’s typically include staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data.

2.1.12 Performance

Assessment

A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

2.1.13 Contracting Officer

Representative

That individual designated by the KO to be responsible for the monitoring of Contractor performance.

2.1.14 Pre-expended Bin

Materials and Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less. Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

2.1.15 Preventative

Maintenance (PM)

The recurring day-to-day, periodic or scheduled work required to preserve or restore equipment to such a condition that it may be effectively utilized for its designated purpose. Preventive maintenance includes, but is not limited to, replacement of belts, filters, refrigerant, motor and compressor oil, paint, cleaning of coils and equipment, and minor adjustments.

2.1.16 Quality Control (QC) A method used by the Contractor to control the quality of goods and services produced.

2.1.17 Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

2.1.18 Unit Priced Labor (UPL)

Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit price includes all indirect and direct costs associated with performing work. The price includes the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; costs for pre-expended bin materials, union agreements, crew sizes, hand tools, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, and profit. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

2.2 General Information

Spec Item

Title Description

2.2.1 Government Regular

Working Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer’s Representatives’ approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to Contractor

Working Hours

Work outside government regular working hours requires notification and approval.

2.2.2 Wage Determinations Wage determinations are provided.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings The Contractor may be required to attend administrative and coordination meetings.

2.3.2 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable federal, state and local laws and regulations. Provide evidence of such permits and licenses to the KO before work commences and at other times as requested by the KO.

2.3.3 Insurance Within 15 days after award of this contract, the Contractor shall furnish the KO a certificate of insurance as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-05, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.3.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.3.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage Workmen's Compensation: As required by Federal and State worker's compensation and occupational disease statutes Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers - Other as required by State Law

Spec Item

Title Description

2.3.4 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.5 Access to Work Areas The Contractor shall make all arrangements through the Contracting Officer’s Representative necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Government may issue keys to the Contractor. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.3.6 Instructions, Directives, and References

Applicable Department of Defense (DoD), Secretary of the Army (SA), and other directives, instructions, and references are listed in J-0200000-03.

2.3.7 Invoicing Procedures INVOICING INSTRUCTIONS. Section I, Contract Clause 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS, paragraph (g), “Invoice” applies. The following information is provided for further clarification:

At this time, the U.S. Army Corps of Engineers is NOT using Wide Area Work Flow (WAWF) for invoice submission. Until further notice is provided regarding implementation of WAWF, any invoices submitted via WAWF will not be processed.

The Contractor shall submit hard copies and compact disks, to be distributed as follows:

Original and 2 hard copies to U.S. Army Corps of Engineers, Charleston (Attn: Laurie Infinger), 69A Hagood Avenue, Charleston, SC 29403, 1 hard copy to USACE Field Office at Robins Air Force Base (Attn: Terry Stab)

In addition, provide electronic copies of invoices, including all backup data, via email to:

Contracting Officer at Laurie.S.Infinger@usace.army.mil Resident Office at Robins AFB

To be considered proper, an invoice must contain the information required by 52.212-4(g). Any invoice deemed improper will be returned to the contractor for correction and resubmission. The date of the corrected invoice must be the same as the date of resubmission. Once the USACE Resident Office has determined that the services have been rendered satisfactorily and in accordance with the terms of the contract, the invoice will be processed in accordance with the agency’s procedures. Payment will be made by U.S. Army Corps of Engineers Finance Center, CEFC-AO-P, 5720 Integrity Drive, Millington, TN 38054-5005.

A copy of the invoice shall be submitted to DLA electronically or on compact disk.

Spec Item

Title Description

2.3.8 DLA Mailing Address All reports submitted to DLA shall be sent to: Jim Douglas, Defense Enterprise Support DDC, S Avenue, Building 1-2, New Cumberland, PA 17070

2.3.9 US Army Corps of

Engineers Mailing Address

All reports submitted to US Army Corps of Engineers shall be sent to US Army Corps of Engineers, Charleston (Attention: Effie Meletis), 69A Hagwood Ave, Charleston, SC 29403.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR Clause 52.245-1, GOVERNMENT PROPERTY and 52.245-9, USES AND CHARGES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities for use in connection with this contract

2.4.1 Government-Furnished

Facilities (GFF)

The Contractor will be provided office and storage space in DDWG Bldg 285 for the duration of the contract.

2.4.2 Government-Furnished

Utilities

All reasonable amounts of electric and water service will be made available to the Contractor by the Government from the nearest suitable and available connection.

2.4.3 Government-Furnished

Materials (GFM)

None provided.

2.4.4 Government-Furnished

Equipment (GFE)

None provided.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and PCB’s shall not be brought on site. The KO may at any time require samples, Material Safety Data Sheets (MSDS), manufacturer’s data cut sheets of materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality control.

The Contractor shall provide staff with the necessary management expertise to assure performance objectives and standards are met.

2.6.1 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and status reports shall be provided when requested by the KO. A written status report of any item of work must be provided within 24 hours.

Spec Item

Title Description

2.6.2 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall notify the Contracting Officer’s representative of any difficulty in scheduling work due to Government controls.

2.6.3 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the Contracting Officer’s representative, within seven calendar days prior to the interruption. If the discontinued service is due to an emergency breakdown the Contractor shall notify the Contracting Officer’s representative as soon as practicable.

2.6.4 Quality Control The Contractor shall establish and maintain a complete QC program in accordance with the provisions specified herein. The Contractor’s QC Program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QC program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

Submit QC Plan to KO within 30 days of award.

2.6.4.1 QC Inspection The Contractor shall establish and maintain an inspection system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall maintain a file of all scheduled and performed QC inspections, inspection results, and dates and details of corrective and preventive actions. As requested, copies shall be forwarded to the KO. The file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the KO within five calendar days of completion/termination of the contract.

2.7 Personnel Requirements The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM) The PM or alternate shall have full authority to act for the Contractor on all contract matters relating to this contract. The PM may act as the Contractor Quality Control and/or Safety Manager for this contract.

2.7.1.2 Quality Control Manager

(QCM)

The Contractor shall provide a QCM who shall have full authority and responsibility for assuring performance objectives and standards identified in this contract are met.

2.7.1.3 Superintendent The superintendent shall be responsible for overseeing all PM’s, CI, service calls and IDIQ work. The superintendent may act as the Safety Manager for this contract.

Spec Item

Title Description

2.7.2 Employee Requirements The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety and environmental requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can read and understand printed regulations, detailed written orders, operating procedures, training instructions and materials.

2.7.2.1 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The KO reserves the right to determine the acceptability of any clothing worn. All Contractor/subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.2 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous and businesslike manner.

2.7.2.3 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the KO to be contrary to the public interest or inconsistent with the best interests of National Security.

2.7.2.4 Proof of Citizenship No employee or representative of the Contractor will be admitted to the site of work unless satisfactory proof of citizenship is furnished, or, if an alien, legal residency within the United States is confirmed.

2.8 Security Requirements The Contractor shall comply with all federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the Government when required to enter a Government site. The Contractor shall ensure that all security/entrance clearances are obtained.

2.8.1 Employee Listing The Contractor shall maintain and provide upon request by the Government a current listing of employees. The list shall include employee’s name and social security number.

2.8.2 Vehicles All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration, if applicable.

2.8.3 Passes and Badges All Contractor employees shall obtain employee and vehicle passes as required by the Contracting Officer’s representative. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned within 10 calendar days.

Spec Item

Title Description

2.8.4 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.5 Access Arrangements The Contractor shall make all arrangements necessary to obtain access to buildings, facilities and other work areas, and when necessary, arrange for them to be opened and closed by the Government.

2.9 Safety Requirements The Contractor shall develop and maintain a safety program in compliance with U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1, Public Law 91-596 Occupational Safety and Health. Contractor personnel shall work in a safe manner and comply with all applicable safety regulations. The Contractor shall be subject to safety inspections of its work sites by the Government.

Contractor safety records shall be available upon request by the KO. For construction task orders, detailed safety requirements will be provided in the specification.

Submit an Accident Prevention Plan in accordance with EM 385-1-1 to the KO within 30 days of award.

2.9.1 Accident Reporting The Contractor shall report to the KO, using J-0200000-05, USACE Accident Investigation Report (ENG Form 3394), all accidents that occur on or related to Government property.

2.9.2 Damage Reporting The Contractor shall submit to the KO in the manner and on the forms prescribed by the Government all damage to Government property by Contractor employees.

2.9.3 Fire Protection The Contractor shall know where fire alarms are located and how to activate them. The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazards to persons, facilities, and materials.

2.10 Environmental

Protection

The Contractor shall comply with all applicable federal, state, and local laws. All environmental protection matters shall be coordinated with the Government. Inspection of any of the facilities operated by the Contractor may be accomplished by the Activity Environmental Protection Coordinator, or authorized officials on a no-notice basis during Government regular working hours. In the event that a regulatory agency assesses a monetary fine against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine and other costs.

The Contractor shall comply with the instructions of the Contracting Officer’s representative with respect to avoidance of conditions which create a nuisance or which may be hazardous to the health of military or civilian personnel.

2.10.1 Disposal

Spec Item

Title Description

2.10.1.1 Non-Hazardous Waste The Contractor shall dispose of debris and rubbish resulting from the work under this contract off-installation.

2.10.1.2 Hazardous Waste The Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and all other applicable federal, state and local laws and regulations. No on-installation disposal of hazardous waste is allowed.

2.10.2 Spill Prevention, Containment, and Clean-up

The Contractor shall contain, clean up, and report all spills on Government property in a manner that complies with applicable federal, state, and local laws and regulations or otherwise stated herein, and the installation spill control plan at no cost to the Government.

2.10.3 Hazardous Material Use The Contractor shall ensure that procedures are in place to deal with hazardous materials, pursuant to the FAR Clause 52.223-3, HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY

DATA.

2.10.4 Protection of

Endangered and Threatened Species (Flora and Fauna)

The Contractor shall not disturb endangered and threatened species and their habitat. The Contractor shall carefully protect in-place and report immediately to the KO endangered and threatened species discovered in the course of work. The Contractor shall stop work in the immediate area of the discovery until directed by the KO to resume work.

2.10.5 Noise Control The Contractor shall comply with all applicable federal, state and local laws, ordinances, and regulations relative to noise control.

2.10.6 Salvage All salvageable materials and equipment disconnected or removed during the course of the work and not indicated or specified for reuse in the new work shall become the property of the Contractor and shall be removed from the Government property.

2.10.7 Asbestos Containing

Material (ACM)

Asbestos containing insulation, flooring, and other building materials may be encountered by the Contractor during the performance of work under this contract, and the Contractor shall remain alert to this possibility. If ACM is encountered or suspected in the performance of work, the Contractor shall avoid removing, sanding, abrading, or disturbing the material. The Contractor shall verbally notify the KO within one hour and follow-up with written notification within 24 hours. See J-0200000-06 for an Asbestos Survey Report of the DDWG facilities.

2.10.8 Refrigerant Recycling The Contractor shall not knowingly vent or otherwise dispose of any refrigerant in a manner, which would permit their release into the environment. Refrigerants shall be captured and recycled in conformance with all applicable federal, state, and local laws and regulations.

2.11 FFP Work Procedures

2.11.1 Work Reception Contractor shall establish a work reception function with the capability to receive, classify issue, correspond, and respond to service calls. This may be in the form of the Project Manager carrying a cell phone or an answering service.

Spec Item

Title Description

2.11.2 Notification to the

Government for Work Above the FFP Limitations

When repair work is expected to exceed the FFP limits for any sub-annex, the Contractor shall notify immediately and provide an estimate of the cost of completion to the KO and wait for further direction.

The Government may issue a task order.

2.11.3 FFP Contract Line Item

Numbers (CLINs)

Refer to the Bid Sheets for FFP CLINs.

2.12 IDIQ Work IDIQ work is identified in each applicable annex or sub-annex. IDIQ work may consist of Unit Priced Negotiated Tasks (UPNT) Work. The Contractor shall perform all IDIQ task work as ordered by the KO per the contract. IDIQ work may be ordered by the Government as separate items or in combinations of items from the Schedule of Indefinite Quantity Work in Section B on an as needed basis.

2.12.1 Unit Priced Negotiated

Task Work (UPNT)

The Contractor shall perform all UPNT work in accordance with the scope and delivery schedule negotiated per each task order. UPNT work is defined as IDIQ work that utilizes negotiated labor hours and materials to accomplish a task not required by the fixed-price portion of the contract. UPNT includes separately priced labor, materials, and equipment sub contract line items. The Contractor shall prepare and furnish a detailed cost estimate identifying proposed labor, material, and equipment costs, which upon approval by the KO, becomes a FFP task order.

2.12.1.1 IDIQ Preparation of

Proposals

In response to the Government's Request for Proposal (RFP), the Contractor shall submit a proposal to the KO for each potential task order which includes: 1) A complete list of all tasks necessary to perform the required scope of work, 2) The number of hours set forth to perform each task and 3) The projected quantity and costs of materials to perform the required scope of work.

2.12.1.1.1 Labor Requirements Current R.S. Means or similar estimating sources shall be used for determining the number of labor hours required to complete the scope of work. The total labor cost will be determined by totaling the number of direct labor hours and then multiplying by the labor hour unit price from the Schedule of Indefinite Quantity Work.

2.12.1.1.2 Material Requirements Current R.S. Means or similar estimating sources shall be used for determining the material estimate.

Projected material requirements will include a list of materials establishing the size, quality, number of units, and unit prices. Pre-expended bin supplies and materials will not be included in the list of materials since the cost for these items were included in the labor hour unit price bid. Material prices provided by the Contractor shall be the lowest price available considering the availability of materials and the time constraints of the job. The direct material price shall be adjusted by all discounts, burden rates, and rebates for core value or salvage value that accrue to the Contractor.

2.12.1.2 Issuance of Final Task

Order

The KO will order UPNT by issuing to the Contractor a copy of the approved scope of work and a task order for the work described, in accordance with the contract. Task order completion times will be specified on each task order.

2.12.2 IDIQ CLINS Refer to Bid Sheets for IDIQ CLINs.

2.13 Other services The Contractor may also be tasked to perform additional services to include, but not limited to, sustainment, repairs, and other services as required to maintain the facilities of DDWG..

1502000 – Sub-Annex 15 Facilities Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services at DDWG. See J-1502000-12 for a Site Plan and Space Utilization Breakout by building of DDWG facilities.

1.1 Facility

Investment General Intent

The intent of 1502000 Facility Investment is to specify the requirements for the Sustainment, Restoration and Modernization (SRM) sub-functions only. The SRM requirements within this sub-annex primarily consist of infrastructure sustainment and restoration and modernization work. Sustainment is the inspection, maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that are accomplished through other programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of sustainment.

The Contractor shall perform inspection, maintenance, repair, alteration, demolition and minor construction for the following:

Building Systems

- HVAC

- Electrical

- Structural – Overhead Doors, Fire Doors, Dock Levelers

- Fire Protection

1502000 – Sub Annex 15 Facilities Investment Spec Item

Title Description

2 Management and

2.1.1 ANSI American National Standards Institute

2.1.2 ASHRAE American Society Heating, Refrigerating and Air Conditioning Engineers

2.1.3 CFR Code of Federal Regulations

2.1.4 Control

Inspection (CI) A scheduled examination of facilities conducted to identify and report deficiencies requiring correction now or in the foreseeable future.

2.1.5 DDC Direct Digital Controls

2.1.6 HVAC Heating, Ventilation, and Air Conditioning

2.1.7 IBC International Building Code

2.1.8 NFPA National Fire Prevention Association

2.1.9 OEM Original Equipment Manufacturer

2.1.10 Preventive

Maintenance

(PM)

PM consists primarily of inspection, testing, cleaning, lubrication, adjustment, calibration, and minor part and component replacement (such as filters, batteries, belts, hoses, fluids, oil and grease) as required to verify proper system operation; minimize malfunction, breakdown, and deterioration of systems and equipment; and maximize useful life.

2.1.11 Service Call Service calls are classified as emergency or routine work requests that are not covered under regularly scheduled maintenance. Service calls are called into the work reception center by building occupants or generated by designated Government or Contractor representatives; are brief in scope; and do not reasonably require detailed job planning. Multiple maintenance, repair, and minor construction requirements received for the same trade in the same building or structure at the same time shall be combined into one service call as long as the service call threshold is not exceeded.

2.1.11.

Emergency Service Call

Emergency service call is work requiring immediate action to correct or prevent loss or damage to Government property and assets, restore disrupted essential services, or eliminate life-threatening hazards to personnel or property.

2.1.11.

Routine Service Call

Service calls that are not an emergency in nature.

2.1.12 SRM Sustainment, Restoration and Modernization

2.1.13 UPV Unfired Pressure Vessel

2.1.14 UBC Uniform Building Code

2.1.15 UFC Unified Facilities Criteria

2.1.16 UPS Uninterruptible Power Supply

Spec Item

Title Description

2.1.17 VTE Vertical Transportation Equipment

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operation, maintenance and repair within the SRM function.

2.2.1 Certification

and Training Specific certification and training requirements are addressed in Spec Item 3.

2.3 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks. Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area.

All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.4 Records and

Reports

Records and reports are listed in Section F of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

2.5 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state and local historical policies and regulations.

Spec Item

Title Performance Objective Related Information Performance Standard

3 FFP Work The Contractor shall inspect, maintain and repair, facilities, systems, and equipment to ensure they are fully functional and operational.

The work will consist of service calls, preventative maintenance, and other recurring services.

The Contractor shall maintain current all facility maintenance data and warranty for contractor installed equipment. The KO may request a report at any time and the Contractor shall provide the detailed report within 24 hours.

The contractor must have the capability of accepting the Government’s purchase card (VISA) for payment of separate purchase orders, which may be required for repairs not covered by the contract.

Within 15 calendar days after award, the Contractor shall submit to the site Contracting Officer’s representative and KO a general schedule of planned (recurring) performance of work for the contract period. The Schedule shall indicate the week of the months services are to be accomplished.

Each month, the contractor shall notify the Contracting Officer’s representative, by the 25th day of the proceeding month, the days services are to be accomplished for that month, services to be accomplished, and a list of employees scheduled to be on site.

Electrical components from the load side of the disconnect or safety switch are the responsibility of the contractor. In the absence of a disconnect, the Contractor shall be responsible from the load side of the closest circuit breaker to the equipment.

Facilities, systems, and equipment are in an operable condition and function properly in accordance with specified standards.

Schedule of planned worked submitted within 15 days of award.

Monthly planned services by the 25th day of the proceeding month.

Spec Item

Title Performance Objective Related Information Performance Standard

All replacement units, parts, components and materials to be used in the service and repair of equipment shall be compatible with that existing equipment on which they are to be used; shall be of equal or better quality as original equipment specifications and used in accordance with original design and manufacturer intent. All replacements shall be installed in accordance with manufacturer's instructions.

The Contractor responsible shall have available a technician who has been trained to service digital controls. The Contractor shall provide written evidence that the technician has had training to service these control systems. This evidence shall be provided to the Contracting Officer when requested.

Contractor personnel working on boilers must possess applicable state and local licensing and certification requirements. This evidence shall be provided to the Contracting Officer when requested.

3.1 Service Calls The Contractor shall perform

service call work in a timely manner and ensure facilities, systems, and equipment are restored to a safe, operable condition and function properly.

The Contractor shall receive service calls in accordance with the work reception requirements in Annex 2.

The Contractor shall perform service calls to accomplish any work identified within the buildings identified and will include a wide variety of work.

Contractor will be responsible for up to 650 large and 1200 small service calls per contract

Service call work is responded to and completed within the specified time.

Facilities, systems, and equipment are restored to operable condition and function properly in accordance with OEM specifications.

Work is accomplished per Spec

Spec Item

Title Performance Objective Related Information Performance Standard term. The large service calls are limited to a threshold of any type of work not requiring more than $2,500 total cost including, labor, overhead, and in Contractor incurred materials, parts, or entire unit replacement cost. The small service calls are limited to a threshold of any type of work not requiring more than $500 total cost including, labor, overhead, and in Contractor incurred materials, parts, or entire unit replacement cost. Service calls may be combined for a maximum value of $5,000.

The Contractor shall combine service calls in the most efficient manner possible to ensure maximum use of the established dollar thresholds for large and small service calls.

The Contractor shall notify the KO upon identification that the service call will exceed the threshold listed above.

The Contractor shall provide a monthly summary of completed large and small service calls to the KO and DLA on J-1502000-04 (Service Call Report).

Routine service calls shall be approved by the Contracting Officer’s Representative or the KO before proceeding with the work.

Item 2.3, Workmanship and Material Standards.

When repair is complete the facility, system, or equipment does not present any hazard or danger to personnel.

Notify immediately of unaccomplished service

Monthly summary report of completed service calls submitted with monthly invoice.

3.1.1 Emergency

Service Calls

The Contractor shall respond to emergency service calls and arrest emergent conditions to minimize and mitigate damage to facilities, systems, and equipment, and danger to personnel.

The Contractor shall be available to perform emergency service calls 24 hours a day, seven days a week throughout the contract period

The Contractor shall respond to emergency calls with the appropriate service personnel and equipment to commence work immediately. The Contractor shall remain at

Emergency service calls responded to within 2 hours of receipt of call.

Work is continued without interruption until emergency condition is arrested.

Spec Item

Title Performance Objective Related Information Performance Standard

Associated repairs are completed to ensure facilities, systems, and equipment are restored to a safe, operable condition and that they function properly.

the work site until the emergency has been arrested.

If further labor and material (follow-up work) are required to complete the repair, the call will be reclassified as routine and the corresponding completion…