11R0004 Q A 1 2-2-11.pdf

RFP W912HP-11-R-0004

FACILITIES SUPPORT SERVICES, DLA DDWG

Q&A DOCUMENT #1

2 FEB 2011

SOLICITATION

Question 1. Reference: RFP, page 3 of 57, Section B, Item No 0001 AND PWS 0200000 – Annex 2 Management and Administration, Spec item 2.4.1.

Section B, Item No 0001 states that the contractor will supply facilities necessary to perform the contract. Please confirm that building 285 will be furnished to the contractor as stated in Annex 2, Spec item 2.4.1.

Response: The contractor will be provided space in a Government facility; however, it will be in Building 385.

Annex 2, Spec Item 2.4.1 will be changed by amendment. AMENDMENT REQUIRED.

Question 2. Reference: RFP, Page 9 of 57, Section F – Deliveries or Performance

Will the Government please confirm period of performance start date?

Response: The performance start date is anticipated to be 1 April 2011.

Question 3. Reference: RFP, Page 42 of 57, Section L, Section L.3, Site Visit AND PWS 0100000 – Annex 1 General Information, Page 1 of 3, Spec Item 1.3

Section L.3 states that there will be only one site visit. However, Annex 1, Spec Item 1.3 encourages offerors to visit on other occasions, so long as 48 hours’ notice is given. Please confirm that only one site visit will be allowed.

Response: Per Section L.3, there will be only one site visit, on Wednesday 9 Feb 2011. The time has been changed from 9:00 a.m. Eastern to 1:00 p.m. Eastern. This notice was posted on FedBizOpps on 1 Feb 2011, and will be changed by amendment. Annex 1, Spec Item 1.3 does not encourage visits on any other occasion;

however, it does state that a minimum of 48 hours notice prior to the visit is required. AMENDMENT

REQUIRED.

Question 4. References: Project Information Sheets, Past Performance Information Sheets, and Past Performance Evaluation Questionnaires

Would the Government release these documents in Word format?

Response: As a result of this request, these documents were posted under the solicitation on FedBizOpps in Word format, on 1 Feb 2011.

Question 5. References: RFP Section M, Factor 1, paragraph 1.2.2. Example projects must have been completed or substantially complete (more than 60%) not later than five (5) years prior to the date of this solicitation. The experience of individuals will not be credited under this factor.

5.a. Most Service Contracts are five years or more in length. Will the government consider changing the 60% completion to something less restrictive, i.e., “completed not more than five (5) years or in progress for greater than one year.

Response: Factor 1 (Corporate Relevant Specialized Experience) will be revised to allow inclusion of projects in progress for greater than two (2) years. AMENDMENT REQUIRED.

5.b. Will the government consider a change allowing individual corporate personnel’s experience to receive credit for Past Experience?

W912HP-11-R-0004, DDWG

Q&A #1

2 Feb 2011

Response: Factors 1 and 2 (Past Performance) clearly state that the experience of individuals will not be credited. However, under Factor 3 (Management Approach) offerors are required to submit resumes' of key personnel, which will allow for consideration of those individuals' relevant experience with other firms. AMENDMENT REQUIRED.

Question 6. References: TAB H – FACTOR 1: Corporate Relevant Specialized Experience. 1.2 Submission Requirements. 1.2.3 Offeror proposed team arrangements, as defined above and company relationships shall be fully disclosed in the proposal. For reference and evaluation purposes the Offeror shall identify the major or critical aspects to be performed by those identified in the Contractor Team Arrangement.

FACTOR 2: OFFEROR PAST PERFORMANCE (TAB J) 2.1 Submission Requirements. 2.1.5 Contractor Team Arrangements. Contractor Team Arrangements are considered an arrangement in which (1) two or more companies form a partnership or joint venture to act as a potential prime contractor; or (2) a potential prime contractor agrees with one or more other companies to have them act as its subcontractors under a specified Government contract or acquisition program. 2.1.6 Offeror proposed teaming arrangements, as defined above, and company relationships shall be fully disclosed in the proposal. For reference and evaluation purposes the Offeror shall identify the major or critical aspects to be performed by those identified in the Contractor Team Arrangement.

Is the Government asking us to address teaming arrangements in both TAB H and TAB J?

Response: Yes.

PWS 0200000 ANNEX 2 MANAGEMENT AND ADMINISTRATION

Question 7. Reference: PWS 0200000 – Annex 2 Management and Administration, Page 6 of 12, Spec Item 2.4.1

Please confirm that building 285 will be provided to the contractor and provide the available square footage of office and warehouse space. Will the contractor be allowed to make modification and add office space as required?

Response: Space in Building 385 will be provided to the contractor for the duration of the contract. Minimal modification will be allowed as approved by the Government. Square footage is not known at this time; however, the building will be toured during the site visit.

Question 8. Reference: PWS 0200000 – Annex 2 Management and Administration, Page 7 of 12, Spec Item 2.7.1.1.

Please confirm that the PM may act as the Contractor Quality Control and the Safety Manager.

Response: The Spec Item is confirmed as written.

Question 9. Reference: PWS 0200000 – Annex 2 Management and Administration, Page 9 of 12, Spec Item 2.8.4, Access to Buildings, states: “Personnel with access to special areas will have the appropriate screening and/or security clearance …”

This reference seems to indicate that the contractor will be required to hold a Facility Clearance. Please clarify if this is so, and if a DD254 will be provided.

Response: Building 368 is a classified facility. The contractor is required to have a secret security clearance to work in this building.

Question 10. Reference: PWS 0200000 – Annex 2 Management and Administration, Page 10 of 12, Spec Item 2.10.1.2.

Please advise if a waste accumulation area may be set up in building 285.

Response: There is currently a hazardous waste accumulation set up in Building 385 that can be maintained by the new contract. The contractor will coordinate pickup/dropoff of waste with the Base Environmental Department.

Question 11. Reference: General

Will all hand tools and bench stock be provided by the Government?

Response: No.

PWS 1502000 SUB-ANNEX 15 FACILITIES INVESTMENT

Question 12. Reference: PWS 1502000 – Sub-Annex 15 Facilities Investment, Page 5 of 12, Spec Item 3.1., Service Calls

Please clearly define emergency, urgent, and routine service calls.

Response: See the individual sub-items under Spec Item 3.1. Note: There is no “urgent” category, only “emergency” and “routine”.

Question 13. Reference: PWS 1502000 – Sub-Annex 15 Facilities Investment, Page 7 of 12, Spec Item 3.1.2 states: “Routine service calls are completed within 5 working days.”

On similar contracts, routine service calls are required to be completed in 3 days. Please clarify if the requirement is, indeed, 5 working days.

Response: The requirement for completing a routine service call is 5 working days as specified in the PWS.

Question 14. Reference: PWS 1502000 Spec Item: 3.3.1 Asset Management System. This Spec Item requires the use of MAXIMO to manage the assets on this solicitation.

Is the MAXIMO System Software a government owned system that will be operated by the contractor, or does the Contractor have to provide the MAXIMO System Software to be used on this contract?

Response: MAXIMO is to be provided by the Contractor.

Question 15. Reference: PWS 1502000 – Sub-Annex 15 Facilities Investment, Page 12 of 12, Spec Item 3.3.1 states: “… and use by the contractor and the Government to manage Preventative Maintenance and Service Calls”.

How many MAXIMO seats will the Government utilize?

Response: The government will have 7 MAXIMO users. The company that previously provided the enterprise platform was Cohesive Information Solutions, Inc., Todd Cooper - Senior Consultant, Cell: 404-825-7729, Office:

678-233-1283.

PWS 1503020 SUB-ANNEX 15 PEST CONTROL

Question 16. Reference: PWS 1503020 – Sub-Annex 15 Pest Control, Page 1 of 5, Spec Item 2.3.1, Business Licensing

Please confirm that the contractor may subcontract the pest control services to a Georgia State licensed contractor.

Response: Confirmed.

SECTION J ATTACHMENTS

Question 17. Reference: PWS Section J, Attachment J-1502000-05, Page 1 of 1

Will the preventative maintenance program schedule be provided to the contractor in Microsoft Excel format to assist scheduling efforts?

Response: Yes, upon contract award.