Questions and Answers 2.pdf

Q1. Please explain the role of QC, Superintendent and Site Safety and Health? Will one person be able to triple hat all three roles?

Per Section 4.1 Contractor Quality Control Plan (CQC) and Section 6 Accident/Safety

Requirements – “The CQC Manager reports only to the Contractor’s management and not the on-site superintendent.”

One person will not be able to “triple hat” all three roles.

Q2. Will work be allowed on weekends and federal holidays?

Per Part 2.1 Definitions, a “Work Week” is Monday through Friday, unless otherwise specified.

Work will not be allowed on federal holidays.

Contractor may request to work weekends via email or letter to COR, ACO, and KO to be determined by situation, weather, and/or impact to schedule.

Q3. For reasons other than under construction projects can DMCAs be removed from mowings? How many mowings are expected to be removed per contract year?

Per Section 1. Scope, the Government reserves the right to exclude all or portions of any of the DMCAs and/or bird island that may be under a separate contract for dike and weir improvements, maintenance and any other work being performed in the DMCAs that may impact mowing. DMCAs under construction will be de-obligated from the contract work item.

Q4. Is this contract awarded as a lump sum? If it is not a lump sum what is the minimum and maximum value expected?

The contract will not be awarded as a lump sum. Per Section A- Solicitation/Contract

Form

The contract will be awarded by year and at a unit rate, all quantities are expected to be performed each year.

Q5. How close is the contractor supposed to get to collapse and shear wall? Whose responsibility is it to decide a safe distance from washouts and sheer walls?

All equipment used and work performed shall be in accordance with safety requirements set forth in the U.S Army Corps of Engineers Manual 385-1-1 entitled

“Safety and Health Requirements Manual”, copies of which will be provided after award of contract.

The Contractor shall notify the Government immediately if they encounter an area of the dike that has been washed out, voided, or rutted.

See Plan Sheet C-102, Restricted Mowing Area, This area has been removed from contract.

Q6. Will full mowing begin immediately upon contract award or as scheduled in the contract?

Per Section 1. Scope, The base year begins from the date of contract award. Note initial mowing will be an Environmental Mowing per environmental window as provided in contract.

Q7. Please explain hog mitigation and impact on the project?

Invasive wildlife population management events are performed as needed, and as often as quarterly. These events are coordinated with contractors working in the disposal areas to ensure there are no impacts to contract performance. The Contractor shall be aware the DMCA’s dike system has areas where animals, construction equipment and pipeline installations have caused voids and ruts in the areas to be mowed. The

Contractor shall use caution while mowing/cutting these areas and notify the

Government if they encounter an area of the dike that has been washed out, voided, or rutted beyond condition that can be mowed.

Q8. How many hogs are on site and how will that population be managed?

Population assessments have not been performed. Invasive wildlife within the DMCAs are managed with separate efforts outside of this contract. Invasive wildlife population management events are performed on a near quarterly basis.

Q9. Is the hog population expected to increase or decrease over the life of the contract?

Reoccurring mitigation efforts have demonstrated a decline in invasive wildlife population within the contract area.

Q10. How many acres per year are expected to be impacted by hog damage?

The Contractor shall be aware the DMCA’s dike system has areas where animals, construction equipment and pipeline installations have caused voids and ruts in the areas to be mowed. The Contractor shall notify the Government immediately if they encounter an area of the dike that has been washed out, voided, or rutted. The

Contractor shall use caution while mowing/cutting these areas.

Q11. Is the application of herbicide to the bird island’s the contractor’s responsibility for results or just to apply herbicide at the rate the government requires?

Per Section 1 Scope, the contractor shall herbicide and remove vegetation including roots on the interior bird islands located in DMCAs 1N, 12A, 13A, Jones/Oysterbed

Island, as well as a bird island (Tompkins Island) approximately 2 miles offshore of

Jones/Oysterbed Island, Savannah Harbor.

See Section 1.4 Herbicide Application of Bird Island Vegetation and Technical Exhibit A, Performance Requirement Summary Section 1.4. and 1.5.

Q12. Will the contractor be expected to mobilize and demobilize after every mowing or the end of each year or at the end of option years throughout the contract?

Per Section 3.8. Contractor Access and Use of Premises, the Contractor may establish a laydown area for parking and storage of equipment used on this government contract.

The laydown area must be within the shared space available to all government contractors known as the staging area between DMCA12A and the Back River (Sediment

Basin) in the Savannah DMCAs located in Jasper County South Carolina. The Contractor shall use reasonable care to avoid damaging this property.

Per Part 3 Government Property and Services, Section 3.2, the Government will provide an equipment staging/lay-down area for which the contractor may utilize for parking/storage of equipment used on this government contract. The Contractor shall disassemble/demobilize any staging/lay-down area and restore that area to pre-work conditions or better following the completion of each clearing/mowing event.

The “event” is the mowing contract. At the conclusion of contract, the contractor must disassemble/demobilize any staging/lay-down area and restore that area to pre-work conditions or better. (Also see Section 9.1 Post Work Activities.)

Q13. Will usable barge landings and docks be provided on Jones Oyster Bed Island?

Per Section 1 SCOPE, DMCA Jones/Oysterbed Island can only be accessed by water. Cost for equipment and personnel mobilization to access is considered incidental to the contract. Access to DMCA Jones/Oysterbed Island is the Contractor’s responsibility.

The previously used landing and dock locations are indicated on Plans Sheet C-108.

Q14. Is the mowing contractor responsible for maintaining the barge landing and dock on Jones Oyster Bed Island?

Per Section 1 SCOPE and Section 1.8 ESTIMATED QUANTITIES this area has been included in acreage. Vegetation in these areas must be maintained.

Additionally, per Section 1 Scope, the cost for boat/barge use or alternate method to access bird islands for maintenance is considered incidental to the contract. Access to

DMCA bird islands, inshore bird islands, and offshore bird islands are the Contractor’s responsibility. See Plans Sheet C-108.

Q15. Will the areas that are submerged with standing water be required to be mowed?

Per Section 1.1 FULL MOWING/CUTTING OF DMCAs, the ground conditions of the dikes, slopes, and benches may be uneven and vary from firm to soft. It is anticipated that areas along the lower bench will be wet and soft which cannot support typical mowing equipment. Provide all labor and special equipment required to safely accomplish mowing/cutting on the slopes, in the wet areas, on the tops of the dikes, and all other areas within DMCAs. Equipment used in the operation of mowing/cutting shall be adequate to produce the desired results.

Q16. Will the contractor be required to mow the area at the 12A staging area that has demolished concrete with rebar in it?

Per Section 1. Scope, Mowing/Cutting shall consist of maintaining all vegetation along the dikes, dike slopes, counterweights, access ramps, access roads, underdrain stations, underdrain station ramps, weir access ramps, and weir outfalls for DMCAs 1N, 2A, 12A, 13A, 13B, 14A, 14B, Jones/Oysterbed Island. In addition to the dikes, mow/cut the entrance gates, staging area between DMCA 12A and the Back River (Sediment Basin), around the power poles at the staging area, lower road and frontage road, in Savannah

Harbor. The Contractor shall herbicide the weir areas consisting of weir walkways, and weir outfalls of DMCAs 1N, 2A, 12A, 13A, 13B, 14A, 14B, Jones/Oysterbed Island and underdrain stations of DMCAs 13A and 13B.

Q17. Please describe the contractor’s responsibility to the other contractor’s staging area, work sites, parking area and equipment storage.

Per Section 1. Scope, Mowing/Cutting shall consist of maintaining all vegetation along the dikes, dike slopes, counterweights, access ramps, access roads, underdrain stations, underdrain station ramps, weir access ramps, and weir outfalls for DMCAs 1N, 2A, 12A, 13A, 13B, 14A, 14B, Jones/Oysterbed Island. In addition to the dikes, mow/cut the entrance gates, staging area between DMCA 12A and the Back River (Sediment Basin), around the power poles at the staging area, lower road and frontage road, in Savannah

Harbor.

Per Section 3.7. Coordination with Other Contractors, other Contractors may be working in DMCAs including roads, dikes and lay down areas during the time period of this contract. The Contractor must coordinate contract operations with other Contractors in the area as needed to ensure the orderly progress of all contracts. Disputes or disagreements arising from area use shall be brought to the attention of the Contracting

Officer’s Representative

Q18. Will the contractor be reimbursed for damage to equipment caused by other contractor’s abandoned and overgrown debris in the assigned work area?

Per Section 1. Scope, Contractor shall furnish all plant, labor, equipment, specialized equipment, and material to fulfill the requirement of this Contract. Vegetation must be maintained around structures utilizing proper equipment. Contractor is expected to develop and include procedure in their Accident Prevention Plan.

Q19. Please describe criteria for areas too rough, too steep of a slope, too washed out and too wet to be passed over or removed from service/work area.

Per Section 1. SCOPE –

‘Contractor shall furnish all plant, labor, equipment, specialized equipment, and material to fulfill the requirement of this Contract. This contract will include full mowing/cutting of vegetation in Dredge Material Containment Areas (DMCA), environmental mowing/cutting of vegetation in DMCAs, herbicide application in the

DMCAs, and herbicide application and clearing of bird islands.’

‘Each DMCA and typical cross sections of the DMCAs are laid out on the contract drawings. The Contractor shall be aware the DMCA’s dike system has areas where animals, construction equipment and pipeline installations have caused voids and ruts in the areas to be mowed. The Contractor shall notify the Government immediately if they encounter an area of the dike that has been washed out, voided, or rutted. The

Contractor shall use caution while mowing/cutting these areas. The Contractor shall also be made aware that some areas of the DMCAs dike system have not been mowed on schedule and have become overgrown and may be greater than 6 feet in height.

Vegetation with a diameter of 2 inches or less measured at 6 inches from the ground are included in this contract. Contractor is required to maintain areas around existing structures including but not limited to fences, gates, settlement plates and telephone poles. The Contractor shall provide a clean cut around existing structures and utilize proper equipment to meet this requirement. Large berths around existing structures due to inadequate equipment will not be accepted. The Contractor is required to mow/trim vegetation up to a distance of 3 feet of any dredge pipe. All acreage within the maintenance surface areas as prescribed in the contract are required to be mowed/cut.’

Section 1.1 FULL MOWING/CUTTING OF DMCAs

‘This work consists of mowing the Savannah and Brunswick Harbor Dredge Material

Containment Areas (DMCA)s earthen dikes and cross dikes. The exterior of the dikes rises up in steps, from the tidal marsh to various elevations. The typical dike cross section includes 1 to 3 steps, having sides with variable slopes and benches of varying widths. DMCAs and typical cross sections are laid out in the contract drawings. The ground conditions of the dikes, slopes, and benches may be uneven and vary from firm to soft. It is anticipated that areas along the lower bench will be wet and soft which cannot support typical mowing equipment. Mowing is to be accomplished using appropriate equipment that will prevent damage and rutting to the dikes. Any damage or rutting caused by mowing operations will be required to be repaired by the

Contractor at no additional cost to the Government. The mowing will be completed while construction activities are taking place.’

Q20. Are items 0034 and 0039 supposed to be the same supply/service?

0034 will be revised as part of Amendment 0001.