Set questions answers _Natural Gas Maintenance _2-12-25_.pdf

Set Questions/ Answers: W912GY25R0002

1. What does it mean that “the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods?”

A: Paragraph removed on the “revise version of the PWS”

2. There are monthly survey reports required on the 5th of each month—is there a requirement for monthly survey date and/or frequency?

A: Please check Technical Exhibit 1 under PWS 5.2.3.5 and page 25 deliverables

3. Please confirm that emergency response compliance is required for weekends, holidays, and hours outside of the Monday-Thursday business hours.

A: yes, please review 5.2.1.1 on PWS

4. How long has this existing maintenance program been in place?

A: That information is not relevant to the current requirement

5. What is the “interstate pipeline connection?” Is this the gas meter?

A: Connection is located at the south of the base visited during the site visit. This meter will be overseen by another company(S) If access is need for some reason please contact SME in DPW for contact of POC.

6. Will maps be provided that we are meant to follow for the gas leak survey?

A: the contractor should conduct a line leak survey, w/o Government maps. However, there is more information under Appendix B- Leak Line Survey Stations.

7. What is the anticipated number of odorizers that will need to be installed?

A: Paragraph removed -see revise version PWS

8. What is the make/model of the current odorizers in place? How many are there?

9. What type of maintenance is expected with the odorizers? Checking odorant levels?

10. 5.2.3.3 Can you clarify if we are to perform cathodic protection monitoring services or “cathodic protection and monitoring” services? The difference being that we are not being asked to install cathodic protection in the base bid, just monitor the existing CP. Any CP installation will be additional work?

A: Not to install the cathodic protection just monitor the existing cathodic.

11. What is the intended use case for remote monitoring units? Is this for natural gas leaks? Is the expectation that these will be tied-into existing SCADA units? Who will perform the electrical? What portion will be included in the preventative maintenance pricing versus additional work?

12. What type of maintenance is being required for remote monitoring units?

13. Can you publish the latest leak report from the site?

A: That information is not relevant to the current requirement.

14. What size earthquake and how far from the epicenter constitutes a next-day visit? There are an average of 35 earthquakes per day in California, most of which are not felt.

A: Please see the last update on PWS (5.2.3.5)

15. What type of gas-powered equipment is the compressor station used for? What is the intended operating pressure?

A: The system consists of high, medium, and low pressure. Please refer to PWS 5.2.3.6 for intent of operating pressures and purposes.

16. 5.2.3.6 Is this intended to be for the entire system or just for the compressed gas? Shall we assume that pressure ports will be available anywhere we need to take pressure? If not, will we need to do a gas shutdown and install them? If we need to install them, is that additional work?

A: IAW with PWS this means each compressor station system.

17. 5.2.3.7 What is the expectation for gas valve maintenance? Is that solely to be determined by the contractor in their maintenance plan?

A: The Contractor shall provide operation & maintenance in accordance with Army Regulation (AR) 420-1, Department of Transportation (DOT) 49 Code of Federal Regulations (CFR) 192, &

NFPA 58.

18. What is to be included in this bid for valve maintenance, and in what CLIN? Different experts have different ideas of adequate valve maintenance, which can lead to cost differences. Do we include materials recommended for valve maintenance? If SIAD wants to grease valves based on a contractor recommendation, for example, will that be additional work?

A: Valves maintenance is part of the Preventative maintenance (CLINs). The contractor shall provide valve maintenance to all valves connected to the natural gas lines. The contractor shall provide and annual valve maintenance plan and remove/install per life cycle completion of each unit. See Appendix D.

19. 5.2.3.8 What is a gas nomination and what is to be bid on for this section?

A: 5.2.3.8 Monthly Gas Nominations: this paragraph was removed from PWS.

20. 5.2.3.11 Are we being requested to replace diaphragms inside the meter or the entire diaphragm meter?

A: The contractor shall replace/remove diaphragms as life cycle ends/ or replace per manufacture specifications.

21. CLIN 1001, 2001, 3001: Are these supposed to include monthly surveys, CP testing, reports, direct observations of components, vegetation work, etc.? Is this line item inclusive of everything that is not considered construction? Any additional clarifying details are appreciated.

A: The monthly report should include items on scope of preventative maintenance such as maintenance on gas lines, structures, cathodic monitoring services, etc. CLINs 1001,2001 and 3001only cover the preventative maintenance described on paragraph 5.2.3 on PWS.

22. What CLINs do the following belong to? If CLIN 1001, 2001, and 3001, does labor and materials need to be included? Which of these are additional work?

a. Gas repairs

b. Odorizer installation

c. Odorizer maintenance that involves the contractor supplying materials (odorant)

d. Remote monitoring unit installation

e. Remote monitoring unit maintenance

f. Replacement of equipment mentioned in 5.2.3.6

g. Installation of new valves identified in 5.2.3.7

h. Meter replacements

i. Lawn maintenance

j. Remove and replace diaphragms

A: CLINs 1001, 2001, 3001 are Firm Fix Price (FFP) and include all preventative maintenance cited on 5.2.3 on PWS from 5.2.3.1 to 5.2.3.11. The” additional work” will be on CLINs 1005,2005 and 3005. The contractor may be required to perform undefined work to the Natural Gas Pipeline during the ordering periods. More if information to revise under 5.2.3.12 on PWS.

23. CLIN 1002, 2002, 3002, 1003, 2003, 3003, 1005, 2005, 3005: Fully loaded labor rate includes labor and burden? Anything else that fully loaded implies?

A: Yes, the standard repair CLINs, emergency repair CLINs, and additional work CLINs should be limited to fully loaded labor rate for evaluation purpose only.

24. CLIN 1004, 2004, 3004: How can we estimate material that we do not yet know what we need?

Please elaborate on how we should price this item. Will labor for material handling and such be included in this item or in labor when billing for T&M?

A: See price book -material attached on solicitation

25. Can you confirm that we should be entering the totals in the pricing book sheet for the solicitation submission? The language on the solicitation says “Max Amount” for each item, but that is not the case correct? The pricing book quantities will be used and actual billing will reflect T&M?

A: the standard repair CLINs, emergency repair CLINs, and additional work CLINs on the price book -sheet was made for evaluation purpose only. In regard with quantities CLINS 1001, 2001 and 3001 preventative maintenance is 12 and unit measure is months.

26. The pricing on the solicitation sheet, for CLIN 1002, for example, will include 120 total labor hours?

60 for laborer 1 and 60 for laborer 2.

A: For the evaluation purpose the Government will calculate labor cost as 2 full time employees* fully loaded rate * estimate hours (60)

27. What documents will be submitted for bid? Just the Final Solicitation? Will the pricing book be included?

A: see page 27 on solicitation “Addendum to 52.212-1 Instructions to offerors”

28. What pages of the Final Solicitation need to be completed and submitted for bid? 1-17?

A: see page 27 on solicitation “Addendum to 52.212-1 Instructions to offerors”

29. Is there an engineer’s estimate for this RFQ?

A: No

30. Will customer be providing a dump site for the spoils that our trucks can easily access. If so, will it be close to where the work is being performed?

A: please check Sec. 11. - Generation of Solid Waste on PWS, Contractor shall dispose of all solid waste generated, which cannot be recycled, into the appropriately marked solid waste containers and roll-offs provided. Contractor shall comply with the SIAD Integrated Solid Waste Management Plan.

31. Will customer provide water for the trucks? Our trucks hold 1,200 gallons fresh water per load that we excavate. With each full load that is excavated will require to refill fresh water preferably from a fire hydrant. Sometimes we can do multiple loads in a day.

A: Please see part 3 on PWS - The Government will not provide any utilities. Upon request of the contractor, the contractor may use utilities that are close to the work site. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

32. What is the expected emergency response time for we are based in Sacramento? Response time for us can greatly differ due to weather conditions and roads being closed.

A: See paragraph 5.2.1.1 on PWS- the Contractor shall respond to emergency calls within 15 minutes and fully mobilized to Sierra Army Depot within four (4) hours of the initial call.

33. Are there any required trainings or certificates needed for our operators or management to be onsite?

A: check paragraph 1.6.8 on PWS.

34. Will there be someone always onsite or reachable by phone for questions and or concerns while operator is onsite or in rout?

A: Points of contacts are COR/KO, and for emergency personnel from Directorate of Public Work.

Pictures natural gas pipelines system: