Revised PWS_Natural Gas Maintenance _PANDTA25P0000005054_2-13-25_.pdf

PERFORMANCE WORK STATEMENT (PWS)

Natural Gas Operation and Maintenance

REVISED 13 February 2025

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide natural gas pipeline operation and maintenance to Sierra Army Depot (SIAD). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform operational maintenance and repair to the natural gas pipeline buried at SIAD as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.1.1 As required by Army Regulation (AR) 420-1, gas distribution systems on Army installations will be designed, installed, inspected, operated, and maintained in accordance with Department of Transportation (DOT) 49 Code of Federal Regulations (CFR) 192. Contracts involving gas systems will specify that ONLY qualified gas system workers (Authority authorized under Section 3 of the Federal Natural Gas Pipeline Safety Act of 1968, 49 U.S.C.

App 1671) will be used. Compliance with DOT standards is needed both to improve safety and to facilitate future Utilities Privatization (UP).

1.2 Background: Sierra Army Depot owns approximately 78,940 feet of natural gas pipeline. Pipe sizes range from 1,300 feet of 1-1/4-inch Polyethylene (PE), 160 feet of 1-1/2-inch PE, 8,400 feet of 2 inch PE, 80 feet of 2 inch steel 16,000 feet for 3 inch PE, 24,000 feet of 4 inch PE, 28,000 feet of 4 inch steel, and 1,000 feet of 6 inch steel. They system consists of high, medium, and low-pressure regulators, valves, meters and cathodic protection. There are approximately 70 regulator stations in the system, with the potential for more to be added in the future. They system is approximately 25-30 years old.

1.3 Objectives: The contractor shall provide and complete all aspects of operation and maintenance, to include inspections, and services pertaining to the natural gas line:

a) Inspection of the natural gas system

b) Service calls when needed

c) Maintenance and repairs of the natural gas pipelines and regulators (buried and above ground)

d) Preventative Maintenance

e) Additional works as necessary, i.e. adding a new regulator station to a building that currently does not have natural gas service

1.4 Scope: The contractor shall provide all labor, equipment and materials to repair, and maintain the natural gas pipeline system. The contractor shall operate, maintain, repair, service the system on a schedule the contractor provides (CDRLs). The contractor shall expand the system to the size required and requested.

1.5 Period of Performance: The period of performance shall be for three ordering periods (one year in length for each) will be utilized. The Period of Performance reads as follows:

Ordering period 1: March 1, 2025- February 28, 2026 Ordering period 2: March 1,2026 – February 28,2027 Ordering period 3: March 1,2027 – February 29, 2028

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this Performance Work Statement (PWS). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. A copy of the quality control plan will be submitted withing five (5) business days of contract award (CDRLs). If the contractor changes the quality control plan during the life of the contract, the contractor shall submit a copy to the contracting officer and contracting officer representative (COR) for approval. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.2.1 Completion: The Contractor shall contact the COR to inspect installation of all components of this project. Before utilities are buried in the ground or behind a wall, the COR shall be contacted and given time to inspect and photograph the work. Any work buried or enclosed before the COR inspects shall be uncovered at the contractor’s expense.

1.6.3 Recognized Holidays: Contractor not required to perform work on the following (11) holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0630 to 1700 Monday thru Thursday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Sierra Army Depot, Herlong, California.

1.6.6 Type of Contract: The government intends to award one Indefinite Delivery Indefinite Quantity (IDIQ) contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a NCIC-III background check completed prior to project start and must maintain the level of security required for the life of the contract. The contractor’s personnel shall complete a SIAD form 1246R and submit it to Bldg.

106 for approval.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. When unattended, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall not allow the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall not allow the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8 Special Qualifications: The contractor employees who will be working on the pipeline shall possess Compressed Natural Gas Training or equivalent per all applicable Government, State and local policies (49CFR – Part 192, NFPA 58).

The contractor/subcontractor shall submit all certifications for the employees prior to the commencement of work (CDRL).

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor

Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 06:30 and 17:00, Monday thru Thursday except Federal holidays or when the government facility is closed for administrative reasons.

Qualifications for all key personnel are listed below: The individual must be available telephonically for emergencies.

1.6.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: The contractor will not be required to travel as part of the PWS, other than travel to, from, or on SIAD.

1.6.14 Other Direct Costs: Not Applicable.

1.6.15 Data Rights: N/A

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart

9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. This is 30 days before and 30 prior to end of the contract to become familiar w/ service. During the phase in period, the Contractor shall become conversant with performance requirements in order to commence full performance of services on the contract start date.

1.6.18 Environmental Notification: Contractor shall comply with the following Environmental Sections.

Sec. 1- Compliance with Environmental Laws and Regulations:

Contractor shall comply with all applicable federal, state, and local environmental laws, statutes, regulations, executive orders, permits, Army regulations (with supplements), as well as Major Subordinate Command (MSC) and Sierra Army Depot (SIAD) regulation, policy, Host Tenant Agreement, Interagency Service Support Agreement, or Status-of-Forces Agreement.

Contractor shall immediately report any conflicts between applicable federal, state, local environmental laws, statutes, executive orders, and provisions of Army Regulation 200-1, and any specifications within this contract to the Contracting Officer Representative (COR).

Sec. 2 – Compliance with Green Procurement Requirements: N/A

Sec. 3 - Compliance with License and Certification Requirements:

Contractor shall obtain all license and certification required by Federal, State, and Local environmental laws and regulations necessary to adhere to the specifications of this contract. The Contractor shall submit all plans, notifications, reports, submittal documents, and fees required by Federal, State, and Local environmental laws and regulations to the appropriate Federal, State, and Local authority and/or agency as necessary to adhere to the specification of this contract. All required licenses and certifications required by Federal, State, and Local environmental laws and/or regulations shall be considered a contract deliverable upon award.

Sec. 4 - Notification of Federal and State Regulators :N/A

Sec. 5 - Inspections of Work Sites:

Contractor shall submit to potential Federal, State, Local, Army and installation work site environmental regulatory inspections and/or investigations into noncompliance, and fully cooperate with such inspections/investigations by providing the appropriate records and documentation. Environmental regulatory agencies are authorized by law to inspect any work site for environmental compliance with regulatory requirements. If an inspection is conducted, it will not stop or disrupt ongoing contract activities. The inspection will only require the work site environmental officer, or supervisor/manager to answer questions and/or escort the inspector to specific work site areas with the potential to affect environmental quality.

Sec. 6. - Reporting Noncompliance:

Contractor shall immediately report any nonconformance and/or noncompliance with applicable Federal, State or Local environmental laws, Army and installation environmental regulations or policies to the COR and

DGR.

Sec. 7. - Verification of National Environmental Policy Act Documents: N/A

Sec. 8. - Conformance with Environmental Management System:

Contractor shall take the necessary actions to identify, monitor, and control those contract operations and activities that pose risk of contamination, or can negatively impact the natural and/or human environment. SIAD currently operates and maintains an International Organization of Standards (ISO) 14001 certified program, “Fence to Fence”. Contractor shall comply with all EMS program requirements.

Sec. 9. - Assignment of Environmental Compliance Designee (ECD): N/A

Sec. 10. - Competency Training for Contractor Personnel:

Contractor shall not allow personnel to perform any activities and/or tasks on AMC installations (SIAD) without proper and adequate qualifications or job competency training. In the event of any identified noncompliance, the Contractor shall, if requested, provide proof of contract personnel training or qualification (individual name, training/qualification type, training/qualification certificate, and date of training/qualification) to perform those contract activities associated with the identified noncompliance.

Sec. 11. - Generation of Solid Waste:

Contractor shall dispose of all solid waste generated, which cannot be recycled, into the appropriately marked solid waste containers and roll-offs provided. Contractor shall comply with the SIAD Integrated Solid Waste Management Plan.

11.1. Contractor shall make every effort to divert construction, demolition debris, and all other solid waste to comply with the Army Integrated Solid Waste Management Policy.

11.2. The Contractor shall coordinate with the installation Qualified Recycling Program (QRP) and Solid Waste Managers, DGR, and COR to arrange for recyclable materials to be removed and diverted from the waste stream.

11.3. Submit in writing the quantities of waste removed and recycled to the DGR and/or COR on a monthly basis. The submittal shall include the date of disposal/recycling, the disposal/recycling facility, the types of material disposed/recycled and the quantities of materials disposed/recycled by weight or volume.

11.4. The Contractor shall promote cost-effective waste reduction in all operations and facilities covered by the contract. This includes collection, separation, and processing products or other materials recovered from solid waste streams for use in the form of raw materials.

11.5. The Contractor shall make maximum effort to reduce and prevent waste.

Sec. 12. - Generation of Hazardous Waste: N/A

Sec. 13. - Use of Hazardous Materials: N/A

Sec. 14. - Prevention of Storm Water Pollution: N/A

Sec.15. - Storm Water Management Low Impact Design/Development (LID): N/A

Sec. 16. - Use of Pesticides: N/A

Sec. 17. - Protection of Work Site Resources: N/A

Sec. 18. - Prevention of Spills: N/A

Sec. 19. - Protection of Sensitive Areas: Contractor shall comply with all installation designated sensitive and/or off-limit area restrictions. Sensitive areas are generally demarked indicating what activities (e.g., driving, digging, foot traffic) are prohibited. The Contractor shall also adhere to the following installation sensitive areas requirements:

19.1. Cultural Resources Sites: Do not excavate, remove, damage, or otherwise deface any archeological resource located on public lands.

19.2 Endangered Species Habitats: Do not initiate any action that may disturb, endanger, or damage to any degree the habitat of a threatened and endangered species.

19.3 Wetlands: Do not excavate or take any action that could fill or damage any wetland unless working under a project specific Corps of Engineers 404 permit.

Wetlands include streams, riparian areas, bogs, marshes, and swamps.

Sec. 20. - Corrective Action for Noncompliance: Contractor shall when given a verbal and/or written notice of environmental noncompliance or nonconformance by the COR, take immediate corrective action. Failure or refusal to comply promptly may be grounds for the Contracting Officer to invoke the appropriate contractual remedies. This may cause all or part of the work to be stopped immediately until satisfactory corrective action has been taken.

Sec. 21. - Noise: N/A

Sec. 22. - Mercury: N/A

Sec. 23. - Universal Waste / e-Waste Management: N/A

Sec. 24. - Pollution Prevention / Hazardous Waste Minimization: N/A

*****Last Environmental Section*****

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime contractor.

2.1.2. CONTRACTING OFFICER. The sole Government employee with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). Is an

individual, including a contracting officers technical representative (COTR), designated and authorized by the contracting officer to perform specific technical or administrative functions. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that, per the contract, must be delivered by the contractor to the Government. Deliverables may be either physical items or non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The Government procedures to verify that services being performed by the contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AMC Army Material Command AR Army Regulation BMP Best Management Practice CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DGR Dangerous Goods Regulation DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense DOT Department of Transportation ECD Environmental Compliance Division EMT Electrical Metallic Tuning EPA Environmental Protection Agency FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996 IBC International Building Code KO Contracting Officer MDP Main Distribution Panel MS4 Small Municipal Separate Storm System MSC Major Subordinate Command MSGP Multi-Sector General Permit NCIC-III National Crime Information Center – Interstate Identification

Index NEC National Electrical Code NEPA National Environmental Policy Act NFPA National Fire Protection Association NPDES National Pollutant Discharge Elimination System NTP Notice to Proceed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and

Hawaii) ODC Other Direct Costs PE Polyethylene PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program QRP Qualified Recycling Program SWPPP Storm Water Pollution Prevention Plan TE Technical Exhibit UFC Uniform Fire Code UP Utility Privatization

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services N/A

3.2 Facilities: The Government may provide space for tools per contractor’s request.

3.3 Utilities: The Government will not provide any utilities. Upon request of the contractor, the contractor may use utilities that are close to the work site. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A

4.3. Materials: The contractor shall provide all materials, supplies, etc. to perform the requirements of this PWS.

4.4. Equipment: The contractor shall provide all equipment to perform the requirements of this PWS.

4.5 Construction Deliverables: The contractor shall give the COR one (1) hard copy of red lined “as built” drawings and an electronic copy in dwg format compatible with AutoCAD drawing system (CDRLs). The contractor shall give the COR one (1) hard copy of operation maintenance manuals (O&Ms), to include parts list, and an electronic copy of the O&Ms.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for operations and maintenance of Sierra Army Depot Natural Gas pipelines through-out the Depot in accordance with Government, State, local codes, applicable regulations and laws to ensure industry standards are met and maintained.

5.2. Natural Gas Pipeline Operations and Maintenance Requirements:

5.2.1 Emergency Repair Services

5.2.1.1 One Call program management and ticket response day log: the Contractor shall respond to emergency calls within 15 minutes and fully mobilized to Sierra Army Depot within four (4) hours of the initial call. The contractor will report to Building 75. If after hours, the contractor shall report to Building P-100.

Emergency call out: A gas leak large enough that the SIAD Fire Department will not leave unattended or a wildfire that is threatening a regulator station would constitute an emergency call out. SIAD will establish an emergency contact list of Directorate of Public Works (DPW) personnel who have the ability to contact the contractor for emergency call outs.

5.2.1.2 The Contractor shall respond to each service call and shall submit a written notification, including a current catalog price list showing the cost of the materials that need to be replaced, the total cost of the service call, a description of the services performed, the time required it took to complete the service call, and any special circumstances that are deemed necessary (CDRL). Payment will be made to the Contractor as authorized by the Contracting Officer, for all additional labor and material costs required to accomplish this type of repair. It will be the sole responsibility of the contractor for related travel cost and living expenses associated with this type of repair.

5.2.2 Standard Repair Services

5.2.2.1 While performing Preventative Maintenance, the Contractor will inspect the pipeline and evaluate if there are any repairs or upgrades required for all aspects of the Natural Gas Pipeline (minus the gas itself). They will then notify the COR of the potential repair, but they are not to proceed with completing the repair until notified by the COR or Contracting Officer. When a potential repair is noticed, the Contractor will submit a Repair Estimate (CDRL) for the needed repairs on the pipeline. The report shall identify the type of repair, the location of the repair (i.e. building number), an estimated cost of the repair, which should include the cost of labor and materials (provide a breakdown of all the parts needed and their costs), the estimated number of hours it will take to complete the repair, how many contractor employees it will take to complete the repair, and any anticipated problems that could result from the repair. This estimate must be turned in to the COR and the Contracting Specialist for approval within four (4) working days of inspection. No parts will be ordered, and no repair efforts are to start until the Government gives the Contractor a written notice to proceed.

5.2.2.2 A suggested repair by the contractor will be evaluated by the Government with three (3) working days of the notice, or after the Preventative Maintenance took place. Once approved by Contracting, the contractor shall complete the repair within 14 calendar days unless there are long lead times of required parts. Long lead times shall be noted on the repair estimate when submitted for approval.

5.2.2.3 Material Approval: All materials will be approved by the COR prior to installation. All parts shall be new, OEM or like new and equal to OEM equipment.

5.2.2.4 Upon completion of the Repair, the Contractor will provide the COR and the Contracting Officer an After Action Report – Repairs (CDRL) within 10 business days after the repair is corrected. The report will contain the total cost of the repair, including a breakdown of the labor and materials used along with their prices, the amount of hours it took to complete the task(s), how many workers it took to complete the job, what was repaired, and what if any possible future problems may arise.

5.2.3 Preventative Maintenance

5.2.3.1 The Contractor shall perform preventative maintenance (PM) on all gas lines, structures, and equipment from the Interstate Pipeline connection to all buildings per the PM schedule submitted by the Contractor. Work shall consist of systematic and cyclic checks, inspections, repairs, corrections, maintenance of minor deficiencies as well as the recording and reporting of deficiencies beyond the scope of PM and work shall be completed in accordance with CFR 49 Part

192. The contractor shall develop and maintain a PM Plan (CDRL) within 30 days of contract award. The schedules will remain constant except for equipment additions or deletions. The PM plan shall be an electronic format.

5.2.3.2 Odorizer system installation and maintenance: The contractor shall ensure a fully operation odorize system and provide maintenance to the system as applicable to industry standards. The contractor shall inform the Government in their proposal what type of system they will use, install and maintain. In the case, where existing lines have an odorizer system, the contractor shall perform preventative maintenance or repair/replace system to current industry standards 49 CFR – Part 192.625(a).

5.2.3.3 Cathodic protection and monitoring services (Code Reference: Title 49 CFR Sections 192.455, 192.457(a), 192.463, 192.465, 192.469, 192.471, 192.491, and 192.613): The contractor shall provide cathodic protection and monitoring on all steel gas lines as needed as per 49 CFR. Procedures, qualifications and techniques shall be per 49 CFR – Part 192, and all local, state regulations. Appendix A pertains to the equipment type and quantity, the contractor will inform the government of each additional protection they add to the current system.

5.2.3.4 Remote monitoring unit installation and maintenance: The contractor shall inspect the gas lines and provide a detailed map of each location that has the ability to install remote monitoring units (CDRL). The contractor will provide the government information for a remote terminal unit (RTU) that communicated data and field information to and from any SCADA host.

5.2.3.5 Line leak surveys (Code Reference: Title 49 CFR Sections 192.706 and 192.709): A gas leak detection survey is a survey with instrumentation conducted with leak detector equipment. The contractor shall submit a monthly line leak survey report to the COR on the 5th day of the month (CDRL). The contractor shall conduct checks for gas leaks in accordance with the survey they provide over the span of the entire pipeline. Moreover, check for gas leaks at all joints and cracks in the surface between the pipeline and the building whenever a pipeline is under a hard surface that adjoins a building. Increased frequency should be scheduled if leak warrants. The gas leak detection survey shall be performed within 24 hours following any earthquake felt on SIAD or as requested by requiring activity. Appendix B pertains the station points that connect the lines to the major system.

5.2.3.6 Regulator and Relief Device Maintenance (Code Reference: Title 49 CFR Sections 192.145, 192.169, 192.195, 195.199, 192.201, 192.731, 192.739, and 192.743): The contractor shall perform inspection testing and capacity verification of regulators and relief devices used in natural gas pipelines.

Disassembly of pressure regulators and relief valves for internal inspection is not required to satisfy the requirement of this procedure. The contractor shall ensure each compressor station is sufficient. The contractor shall ensure each compressor station is sufficient capacity and sensitivity to ensure maximum allowable operating pressure of the system is not exceeded by more than 10% of the applicable range of the equipment. Appendix C pertains the equipment type and quantity, the contractor will inform the Government before replacing and installing new equipment.

5.2.3.7 Valve Maintenance: The contractor shall provide valve maintenance to all valves connected to the natural gas lines. The contractor shall provide and annual valve maintenance plan and remove/install per life cycle completion of each unit (CDRL). Appendix D pertains the equipment type and quantity, the contractor will inform the Government before replacing and installing new equipment.

5.2.3.8 Monthly Gas Nominations: The contractor shall submit a gas nomination within 5 days preceding month (CDRL). The contractor will submit the report to the COR. The contractor will provide a report of the nomination based on the current flow rate. The contract will report any abnormal operating conditions in the report.

5.2.3.9 Meter Replacement: The contractor shall provide an annual meter replacement plan (CDRL) and remove/install per life cycle completion of each unit. The contractor shall check for change-out of metering equipment that may be giving erroneous readings. The contractor shall replace any batteries for all required metering equipment. Appendix E pertains the equipment type and quantity, the contractor will inform the Government before replacing and install new equipment.

5.2.3.10 Lawn Maintenance: Vegetation shall be kept trimmed to within 3.5 inches – five (5) feet away from either side of visible gas lines and meters. The contractor shall submit reports to SIAD Pest Control Office and the SIAD Environmental Office if pesticides or sprays are used. Pesticides to be used in accordance with PWS 1.6.18 Section 16.

5.2.3.11 Remove and Replace Diaphragms: The contractor shall remove and replace diaphragms as life cycle ends or need replacing per applicable manufacture specifications/regulations.

5.2.3.12 Additional Work: The contractor may be required to perform undefined work to the Natural Gas Pipeline. The Government will provide a written request to the contractor. The Contractor will provide a cost proposal (CDRL). The proposal shall should include the cost of labor and materials (provide a breakdown of all the parts needed and their costs), the estimated number of hours it will take to complete the repair, how many contractor employees it will take to complete the work, and any anticipated problems. This estimate must be turned in to the COR and the Contracting Officer for approval. No parts are to be ordered and no work efforts are to start until the Government gives the contractor a written notice to proceed.

All additional work will be in accordance with 49 CFR Part 49 – 192. A possible additional work may be to add a new gas regulator station to a building that currently does not have a natural gas service as listed in 5.2.3.13 below.

5.2.3.13 Service Connections: Contractor will install a natural gas meter and regulator set connecting to existing pipeline service and make connection to building laterals. The natural gas pressure to be supplied is 1.75 psig by the main gas regulator and the monitor regulator will set control to 2.00 psig, in accordance with code requirements. The gas regulation and metering set shall include the following items but not limited to: an insulation fitting at the inlet of the meter set, inlet gas piping bypass valve, meter set gas supply shut- off valve, a 2 inch gas filter, a 2 inch rotary gas meter with pressure and temperature compensation, a 2 inch monitor gas regulator, a 2 inch gas regulator with internal pressure relief and over pressure shut-off controls, a meter set outlet shut-off valve, a one foot section of piping with a pressure sensing tap and valve and a tap and valve for bypassing the meter set, connecting piping sections for the meter set including pressure taps with valves, and pressure control sensing lines.

Pipe supports, and protective bollards shall be new and installed as needed. In addition, gas piping from the meter set to the connection to be made to the building gas piping, including seismic shut-off valve, will be provided and installed. Pipe shall extend to within 6inches of the exterior wall of the building.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures. 49 CFR – Part 192, NFPA 58 and all local, state and Federal regulations.

6.2 SIAD Regulation 420-7 (Fire Prevention and Protection).

6.3 COE regulation 385-1-1 (Safety) and CESPK PAM 415-1-2 Construction Control Manual, Sampling & Testing Construction Materials.

6.4 NEC Electrical Code.

6.5 IBC Building Codes.

6.6 UFC 3-600-01, 4-010-01 & 3-420-01 Codes.

6.7 NFPA Fire Codes.

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required— usually a shall statement)

Standard Performance Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of Surveillan ce

One Call program management and ticket response day log (PWS 5.2.1.1)

The contractor shall respond to emergency calls within 15 minutes and fully mobilize to Sierra Army Depot within four

(4) hours of the initial call.

0 defects for emergency calls

90% conformance to PWS meets expectations.

Periodic, random inspections

Preventative Maintenance

(PWS 5.2.3.1)

The contractor shall provide preventative maintenance (PM) on all gas lines, structures and equipment from the Interstate Pipeline connection to all buildings per PM Schedule submitted by the contractor.

Work shall consist of, systematic and cyclic checks, inspections, repairs, corrections, maintenance of minor deficiencies as well as the recording and reporting of deficiencies beyond the scope of the PM.

100% conformance to PWS meets expectations

Periodic, random inspection

Odorizer system installation and maintenance (PWS 5.2.3.2)

The contractor shall ensure a fully operational odorizer system and provide maintenance to the system as applicable to industry standards.

100% conformance to PWS meets expectations

Periodic, random inspectio n, Cathodic protection services (PWS 5.2.3.3)

The contractor shall provide cathodic protection on all steel gas lines as needed

100% conformance to PWS meets expectations.

Periodic, random inspections, Remote monitoring unit installation and maintenance (PWS 5.2.3.4)

The contractor shall inspect the gas lines and provide a detailed map of each location that has the ability to install remote monitoring units per PM schedule.

100% conformance to PWS meets expectations

Direct observation

Line leak surveys (PWS 5.2.3.5)

The contractor shall submit a monthly line leak survey to the COR by the 5th day of the month

100% conformance to PWS meets expectations

Direct observation

Regulator and Relief Device Maintenance (PWS 5.2.3.6)

The contractor shall provide regulator and relief device maintenance per 49 CFR – Part 192, NFPA 58 and all local, state regulation per PM schedule.

100% conformance to PWS expectations

Periodic, random inspectio n

Valve Maintenance (PWS 5.2.3.7)

The contractor shall provide valve maintenance to all valves connected the natural gas lines.

The contractor shall provide an annual valve maintenance plan and remove/install per life cycle completion of each unit.

100% conformance to PWS meets expectations

Periodic, random inspectio n

Monthly Gas Nominations

(PWS 5.2.3.8)

The contractor shall submit a gas nomination within 5 days of preceding month. The contractor will submit the report to the

COR.

100% conformance to PWS meets expectations

Direct observation

Meter Replacement (PWS 5.2.3.9)

The contractor shall provide an annual meter replacement plan and remove/install per life cycle completion of each unit.

100% conformance to PWS meets expectations

Direct observati on

Lawn Maintenance (PWS 5.2.3.10)

Vegetation shall be kept trimmed to within 3.5 inches – 5 feet away from either side of visible gas lines and meters.

The contractor shall submit reports to Sierra Army Depot Pest Control and Environment if pesticides are sprays are used.

100% conformance to PWS meets expectations

Periodic, random inspectio n

Remove and Replace Diaphragms (PWS 5.2.3.11)

The contractor shall remove and replace diaphragms as life cycle ends or need replacing per 49

CFR.

100% conformance to PWS meets expectations

Direct observati on

New/additional work (PWS 5.2.3.12)

Contractor may be requested to work outside the scope of this PWS. When requested, the contractor shall provide quotes for additional work.

100% conformance to PWS meets expectations

Direct observati on

Service connections (PWS 5.2.3.13)

Contractor will install a natural gas meter and regulator service and make connection to building laterals.

100% conformance to PWS meets expectations

Direct observati on

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To Monthly Report:

Contractor shall submit a monthly report as shown in Part 5- Specified Tasks

Monthly, the Contractor shall provide a monthly report to the COR/KO by fifth business day of the following month per

PWS.

1 electronic report delivered to the COR/KO via email to the COR via email to the COR via email

Schedule Annual, first submission 7 days of order award

2 Excel, word docs; Electronic documents

COR/KO

Quality Control Plan within 7 days of task order

2 Word Doc;

Electronic

COR/KO

award or as changes are made documents

Compressed Natural Gas Training Certificate within 10 days of contract award, and/or whenever changed occur

2 PDF, Word docs; Electronic documents

COR/KO

Report of Service call

As required for repair services

2 Excel or Word doc; Electronic documents

COR/KO

Repair Estimate

As required for repairs

2 Excel or Word doc; Electronic documents

COR/KO

After Action Report -Repairs

As repairs are made

2 Excel or Word doc; Electronic documents

COR/KO

Remote Monitor Units Map within 30 days of contract award. Initial and after any additions to the pipeline

2 Excel or Word doc; Electronic documents

COR/KO

Monthly Leak survey Report

Monthly, first submission within 30 days of contract award

2 Electronic documents

COR/KO

Preventative Maintenance Plan

Weekly, 2 Electronic documents

COR/KO

Annual valve maintenance plan

Annual 2 Electronic documents

COR/KO

Monthly gas nomination

Monthly 2 Electronic documents

COR/KO

Annual meter replacement

Annual 2 Electronic documents

COR/KO

Hazardous material inventory

As item are added

2 Electronic documents

COR/KO

As- built drawings /manuals

Within 7 days of completion of additional work

2 Electronic documents

Estimate for additional work

Within 7 days of request additional work/installatio n services

2 Electronic documents