W912GY-18-R-0002_Signed.pdf

SEE ADDENDUM

(No Collect Calls)

W912GY-18-R-0002 10-Oct-2017

b. TELEPHONE NUMBER

586-282-3545

8. OFFER DUE DATE/LOCAL TIME

01:00 PM 10 Nov 2017

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912GY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

PATRICK D. BROWN

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

1 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

SIERRA ARMY DEPOT

CONTRACTING OFFICE

74 C STREET BUILDING 60

HERLONG CA 96113

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

530-827-4722FAX:

TEL: 530-827-5146 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,000

NAICS:

336390

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF72

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912GY-18-R-0002

Section SF 30 - BLOCK 14 CONTINUATION PAGE

NARRATIVE A00001

1. This solicitation, W56HZV‐ 18‐ R‐ 0002 is for personnel and materials necessary to operate a Contractor Operated Parts Store (COPARS) on the Sierra Army Depot (SIAD). This requirement directly supports the SIAD Motor Pool and will provide for the rapid delivery of necessary parts to keep the SIAD fleet of equipment operating with minimal downtime. Contractor selected for award must have a facility or distribution center within a 150 mile radius of SIAD (Herlong, CA) to meet requirements for Fast Moving Parts.

2. This solicitaition will result in a three year Indefinite Delivery Indefinite Quantity (IDIQ) contract.

3. Minimum guaranteed contract amount is $654,000.00 of the total contract value.

4. Maximum contract value is $4,528,000.00

5. Performance will be authorized through the issuance of delivery orders at the prices set for each ordering period.

6. The Performance Work Statement (PWS) defines all requirements for this action.

7. Award of this contract will be on a Lowest Price Responsible basis.

8. Attachment 0005 – SIAD COPARS 2017 Equipment Listing – 01MAR17 is included with this solicitation for reference only. This listing details equipment the SIAD Motor Pool has responsibilty for repair under this solicitation.

9. A responsive proposal to this solicitatton consists of:

a. Fully completed solictation (SF 1449 Form) (minus labor and parts pricing – See item b below) with all clause fill‐ins completed

b. Fully completed labor and parts pricing input on Attachment 0001 ‐ Representative Parts Price List and Labor Rate Evaluation Sheet

c. Contractor shall provide its Commercial Price List (labeled as Attachment 0002 – Commerical Parts Pricing List) with its proposal

10. Responses to this solicitation will be due on 10 November 2017 at 1:00pm Eastern Standard Time and MUST be submitted through FEDBIZOPPS website.

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1001 Lot Base Period - Operation Costs

T&M Base Period - Non personal Services: Contractor to provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to operate a contractor operated parts store (COPARS) in accordance with the attached Performance Work Statement (PWS). This includes but is not limited to OEM Parts, Non-Priced Parts, Tires & Tubes, Batteries and freight. All freight will be at actual cost. The base year will allow for a phase in period from date of award through 14 JAN 2018 or until the contractor has business process established, but no longer than 30 days from date of award. Personnel Labor - Labor - 40 Hrs/week x 52 Weeks (minus 100 hours for 10 Federal Holidays). No Overtime Authorized.

Auto & Heavy Equipment Parts - Contractor shall provide parts based on its Commercial Price List. Pricing on all parts shall include contractor's standard commercial discount.

FOB: Destination

TOT ESTIMATED PRICE

CEILING PRICE

1002 Lot Base Period - Manufactured Parts

T&M Base Period - Manufactured Parts in accordance with section 5.6.1 of PWS. For evaluation purposes, estimated manufactured parts value is $5000.00.

1003 Lot Contract Manpower Reporting

T&M Base Year - CMR Contractor shall submit data for itself and its subcontractors in accordance with TACOM clause 52.237-4000. This is a Not Separately Priced (NSP) CLIN.

2001 Lot OPTION Option Year 1 - Operation Costs

T&M Base Period - Non personal Services: Contractor to provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to operate a contractor operated parts store (COPARS) in accordance with the attached Performance Work Statement (PWS). This includes but is not limited to OEM Parts, Non-Priced Parts, Tires & Tubes, Batteries and freight. All freight will be at actual cost. Personnel Labor - Labor - 40 Hrs/week x 52 Weeks (minus 100 hours for 10 Federal Holidays). No Overtime Authorized. Auto & Heavy Equipment Parts - Contractor shall provide parts based on its Commercial Price List. Pricing on all parts shall include contractor's standard commercial discount.

2002 Lot OPTION Option Year 1 - Manufactured Parts

T&M Base Period - Manufactured Parts in accordance with section 5.6.1 of PWS. For

OPTION Contract Manpower Reporting

T&M Option Year 1 - CMR Contractor shall submit data for itself and its subcontractors in accordance with

3001 Lot OPTION Option Year 2 - Operation Costs

T&M Option Year 2 - Non personal Services: Contractor to provide all personnel, equipment, tools, materials, supervision, and other items or services necessary to operate a contractor operated parts store (COPARS) in accordance with the attached Performance Work Statement (PWS). This includes but is not limited to OEM Parts, Non-Priced Parts, Tires & Tubes, Batteries and freight. All freight will be at actual cost. Personnel Labor - Labor - 40 Hrs/week x 52 Weeks (minus 100 hours for 10 Federal Holidays). No Overtime Authorized. Auto & Heavy Equipment Parts - Contractor shall provide parts based on its Commercial Price List. Pricing on all parts shall include contractor's standard commercial discount.

3002 Lot OPTION Option Year 2 - Manufactured Parts

T&M Base Period - Manufactured Parts in accordance with section 5.6.1 of PWS. For

3003 Lot OPTION Contract Manpower Reporting

T&M Option Year 2 - CMR Contractor shall submit data for itself and its subcontractors in accordance with

INSTRUCTIONS TO OFFERORS

Instructions, Conditions, and Notices to Offerors Contractor shall fill in all Yellow Highlighed cells in Attachment 0001 – Representative Parts Price List and Labor Rate Evaluation Sheet. The list of parts is not all inclusive, but will be used as a representative sample for comparison of proposals.

The contractor shall provide its complete Commercial Parts List (labeled Attachment 0002) with pricing reflecting its standard commercial discount for all parts, whether parts are reflected on Attachment 0001 or otherwise.

EVALUATION CRITERIA

52.209-4011 CONTRACTOR RESPONSIBILITY AND ELIGIBILITY FOR AWARD JUL/2016

(TACOM)

(a) The Government will award a contract to the offeror that:

(1) submits the lowest evaluated offer if award is based on price only, or the offer that provides the best value to the Government if factors in addition to price are identified elsewhere in this solicitation, and

(2) submits a bid or proposal that meets all the material requirements of this solicitation, and

(3) meets all the responsibility criteria at FAR 9.104.

(b) To make sure that an offeror meets the responsibility criteria at FAR

9.104 the Government may:

(1) arrange a visit to the offeror's plant and perform a preaward survey;

(2) ask the offeror to provide financial, technical, production, or managerial background information.

(c) If the offeror does not provide the Government with the data requested within 7 days from the date the requested is received, or if the offeror refuses to have an onsite visit to the offeror's facility, the Government may determine the offeror to be nonresponsible.

(d) If the Government visits the offeror's facility, please make sure that current certified financial statements and other data relevant to the bid or proposal available for Government personnel to review.

(End of Provision)

METHOD OF PRICE EVALUATION

(a) The unit price for each year will be multiplied by the estimated annual requirement for the corresponding year, and the results for each year added together to produce the evaluated price. Based on this method of evaluation, award will be made to the responsible offeror whose offer represents the lowest evaluated price, or, if applicable, represents the Best Value to the Government as outlined elsewhere in this solicitation.

(b) If this solicitation contains quantities to be shipped FOB Origin, transportation cost will be evaluated as specified in the EVALUATION OF TRANSPORTATION COSTS provision elsewhere in this Section, and award will be made to the responsible offeror whose offer represents the lowest evaluated price including transportation costs, or, if applicable, represents the Best Value to the Government as outlined elsewhere in this solicitation.

[End of Provision]

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

Contractor Operated Parts Store (COPARS) at Sierra Army Depot (SIAD)

Part 1

General Information

1. GENERAL: This is a non-personnel service contract to provide a COPARS at SIAD. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform a COPARS as defined in this Performance Work Statement (PWS) except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Reserved

1.3 Objectives: SIAD has a requirement for mobile (tactical and non-tactical) material handling equipment and engineer equipment parts, supplies, materials, and services. SIAD is located in California approximately 60 miles north of Reno, Nevada on Highway 395. The effort required hereunder shall be performed for the direct operations of the SIAD Motor Pool. The intent of this requirement is to provide for the rapid delivery of necessary parts to keep the SIAD fleet of equipment operating with minimal down time.

1.4 Reserved

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 13 months (1 Month of Phase-In and 12 Months of Performance) and two (2) 12-month option years. The Period of Performance reads as follows:

Base Year – 15DEC17 to 14JAN18

Option Year I - 15JAN18 to14JAN19 Option Year II – 15JAN19 to 14JAN20

1.6 General Information

1.6.1 Quality Control: The object of the contractor Quality Control Program (QCP) is to ensure that orders are accurately delivered to the Facility. The contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of substandard services. The contractor’s QCP assures itself and the Government that the contractor’s work complies with requirements of the contract. The QCP is to be delivered within 30 days after contract award (CDRL 0001). After concurrence of the QCP, the contractor shall receive the Contracting Officer’s concurrence in writing of any proposed change to its QCP system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Performance Requirements Summary (PRS) (See PART 7 – Performance Requirement Summary) which is incorporated into the Quality Assurance Surveillance Plan (QASP). The QASP defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: The contractor is not required to perform services on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0630 to 1130 and 1200 to 1700, Monday thru Thursday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at SIAD in a government facility.

1.6.6 Type of Contract: Time and Materials/Labor Hour contract.

1.6.7 Security Requirements: Access and General Protection/Security Policy and Procedures: Contractor and all associated sub-contractors employees shall provide all information required for background checks (CDRL 0002) (also known as vetting) to meet installation access requirements to be accomplished by installation Directorate of Risk Management. Contractor personnel performing work under this contract must have the vetting process complete and individual contractor approved for access to the installation at time of the notice to proceed, and must maintain the ability to pass the vetting process with a favorable determination required for the life of the contract.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.6.7.1 PHYSICAL Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons.

NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the Contracting Officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

1.6.7.2.2. The Contractor shall prohibit the use of Government issued keys/key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.7.3 Lock Combinations: Combination locks are NOT authorized.

1.6.8 Special Qualifications: The contractor is responsible for ensuring all employees possess and maintain current a proper level of knowledge to proficiently operate and automated data system used in the operation of the COPARS during the execution of this contract.

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The follow personnel are considered key personnel by the government: COPARS contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work.

The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer (CDRL 0003). The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between the hour of 0630 to 1700, Monday thru Thursday except Federal holidays or when the government facility is closed for administrative reasons.

1.6.12. Staffing Plan. Contractor shall provide aspreadsheet detailing Estimated hours worked by each employee compared to Actual Hours Worked. This report will be provided to the COR on a monthly basis. (CDRL 0004).

1.6.13 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel will be required to wear SIAD provided identification badges in the performance of this service.

1.6.14 Contractor Travel: N/A

1.6.15 Other Direct Costs: Freight

1.6.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may effect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.18 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the thirty (30) day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports. See PART 8 – DELIVERABLES SCHEDULE.

2.1.6 FAST MOVING PARTS. Those price listed parts for which the inventory turnover rate is sufficient to warrant continuous “on the shelf” availability. See Attachment 0008. Parts averaging three or more demands by part during a one month period, minimum, during the previous six month period shall be considered fast moving parts for the next six month period. The unit of issue for determining COPARS fast moving parts stock will be the same as the smallest quantity listed in the approved price list.

2.1.7. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.8. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.9. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.10. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.11. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.12 SLOW MOVING PARTS. Those price listed parts for which the inventory turnover is insufficient to warrant continuous “on the shelf” availability.

2.1.13. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.14. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.15. WORK WEEK. Monday through Thursday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COPARS Contractor Operated Parts Store COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer NPL Non Price Listed OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program SIAD Sierra Army Depot TE Technical Exhibit VDP Vehicle Deadlined for Parts WO Work Order

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide forklift services, with concurrence from the COR or Facility Supervisor, if needed, for loading/unloading items.

3.2 Facilities: The Government will provide the necessary workspace, approximately 2540 square feet, for the contractor staff to provide the support outlined in the PWS. The Government will NOT provide furniture, telephones, computers, and other items necessary to maintain an office/supply area environment.

3.3 Utilities: The Government will provide lighting, electrical power, heat, water and restroom facilities, all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that prohibit the waste of utilities, which include turning off the water faucets or valves after use.

3.4 Equipment: N/A. The Government will NOT provide any scanners, fax machines, printers, shipping crates, internet services, IT support or such.

3.5 Materials: N/A. The Government will NOT provide any materials.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: N/A The contractor is NOT required to possess and maintain a SECRET facility clearance from the Defense Security Service.

4.3. Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS.

4.4. Equipment: The Contractor shall furnish all equipment needed to meet the requirements under this PWS.

4.5 Parts Pricing: On the first day of the contract, the Contractor shall make available to the COR and the Facility supervisor one (1) copy of its Commercial Parts Price List (CPPL) (Attachment 0002 – Commercial Parts Price List) or catalog(s), and shall also provide a duplicate for retention by the COR. The items in these listings are “Price Listed” parts. Each CPPL shall be current as of the effective date of the contract. The contractor shall provide an updated CPPL for each new ordering period or whenever pertinent information in this document is changed.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services for operation of a COPARS. The Contractor shall procure, store, and issue parts only to authorized Government representatives. The COR will furnish a list of authorized Government representatives to the Contractor by contract start date and will update the list as changes occur. Cash purchases shall not be made at any COPARS during any contract period.

5.2. PARTS FURNISHED BY THE CONTRACTOR.

5.2.1 The COR may order commercially rebuilt parts and assemblies on an exchange basis vice new parts and assemblies when determined to be in the best interest of the Government.

5.2.2 When a Work Order (WO) is received from an authorized Government representative, the Contractor shall prepare the Sales Slip per instructions contained in the WO Attachment (Attachment 0004 – Work Order Attachment Sample).

5.2.3 Parts cancelled from either the WO or Sales Slip shall have the following information shown beside the part description: (1) shall be clearly marked “CANCELLED”, (2) signature of authorized Government representative, and (3) date/time cancelled.

5.3 BATTERY STORAGE. The battery storage area will be appropriate for the minimal storage of new and used batteries. The Contractor will minimize the storage of used batteries by conducting battery purchases on an exchange basis. The contractor will accept an old battery when a new battery is purchased. The Contractor will return this used battery to its supplier for disposition. Used batteries will not be kept in the battery storage area for more than 5 work days. Appropriate storage procedures and safety precautions will be followed for storage of all batteries.

5.4 SALES AND CREDIT SLIPS.

5.4.1 SALES SLIP. The Contractor shall fill out the Sales Slip (CDRL 0005) per instructions in the WO Attachment. Upon receipt of parts, authorized Government personnel will verify that parts requested on the WO and shown on the Sales Slip correspond.

5.4.2 CREDIT SLIP. In the event new or unused parts, incorrect parts, defective parts, or parts under warranty are returned for credit, the Contractor shall prepare a Credit Slip (CDRL 0006) per instructions in the WO Attachment.

The Credit Slip shall be signed by the Contractor’s personnel issuing parts. All copies of the Credit Slip shall refer back to the Sales Slip number on which the parts were originally ordered and shall be clearly marked “CREDIT”.

5.4.3 DISTRIBUTION OF SALES AND CREDIT SLIPS. Contractor’s personnel shall complete all Sales and Credit Slips, recheck them for accuracy and make distribution of copies (including all voided Sales Slips) as shown below:

(1) ORIGINAL AND ONE COPY: Hold for attachment to monthly invoice.

(2) THIRD: Authorized Government personnel when parts are issued.

(3) FOURTH: Contractor’s permanent file.

5.5 PARTS RESEARCH AND IDENTIFICATION. Except for parts for which the only parts catalog is a military technical order, Government personnel will be required to furnish the Contractor with the year, make and model of the equipment and manufacturer’s serial number, if requested. Contractor personnel shall accomplish all other research required for part identification. Government personnel will furnish part numbers when the military technical order is the only parts catalog. Further assistance will be at the discretion of the Government. When the Government furnishes OEM part numbers, the Contractor shall convert to Aftermarket Part Numbers, if available.

5.6 MANUFACTURE OF PARTS.

5.6.1 If the Contractor has the capacity to manufacture minor motor vehicle repair parts, the Contracting Officer may order those parts at a unit price negotiated between the Contracting Officer and the Contractor.

5.6.2 Reserved

5.7 BRAND NAME Items. Orders for common parts by brand name shall not be accepted by the Contractor unless written authorization of the COR accompanies the order.

5.8 Exchange Parts. Exchange parts furnished by the Contractor shall be billed at the List Price, less the exchange value, less any discount, except that in instances where the applicable rebuilt parts price list already takes into consideration the value of the exchanged part, the discount will be computed on the List Price.

EXCHANGE PARTS LISTING:

1. Automotive Batteries

2. Starters

3. Alternators and generators

4. Brake shoes

5. Rebuilt or remanufactured engines

6. Cylinder heads

7. Air compressors

8. Air conditioning compressors

9. Any other part that would require a core change or exchange.

5.9 WARRANTY OF SUPPLIES. Notwithstanding inspection and acceptance by the Government of supplies furnished under the contract or any provisions of this contract concerning the conclusiveness thereof, the Contractor warrants that, “for thirty (30) days or the period of the warranty given by the manufacturer or re- builder, whichever is greater, after delivery”, demands for warranty service rest solely on the Contractor, not the Contractor’s supplier.

Immediate steps shall be taken to replace defective supplies/parts that are covered under any warranty. All supplies furnished under this contract shall be free from defects in design or workmanship and shall conform to the specifications and all other requirements of this contract and shall be done at no additional cost to the government.

5.10 Stockage and Availability of Parts. The Contractor shall establish a store stock level at the storage location that is adequate to assure a two hour delivery for “Fast Moving” items (see item 5.30.1) or next day delivery to non-store Sites, as appropriate. Such store stock levels shall be established within thirty (30) days from the date of contract award.

Availability. Parts shall be available pursuant to the following criteria:

(a) Parts not available for immediate issue shall be ordered by the Contractor and backordered to meet the time frames set forth in the paragraph Maximum Delivery Time and subparagraphs.

(b) When backordered parts are received by the Contractor, ordering personnel will be notified of their availability.

At its option, the Government may accept partially completed back orders. However, if the order is complete, the Government will accept and take delivery of the supplies. The Contractor shall not be obligated to hold completed orders.

(c) Partial deliveries of incomplete orders, which are not accepted, pursuant to subparagraph (b) above, shall be held, un-invoiced, by the Contractor.

5.11 Common/Captive Part (Aftermarket/Original Equipment Manufacturer (OEM)). In the event a part may be procured by both common and captive, the common part takes precedence. In order to obtain the captive part, authorization from the COR will be obtained in writing. A "Captive Part" is a part that is manufactured by a third party and packaged for sale by the OEM with the OEM's identification on the package.

5.12 Automation of Store Inventory. The Contractor shall furnish their own computer hardware and software to ensure that the COPARS is completely automated. The Contract shall have automated capability to track, maintain, and provide reports of historical data regarding material issues, backorders, warranty information, exchanges, credits, core charge/credit, and cancellations. The data and reports shall be retrievable at the SIAD COPARS. The automated system shall have the capability of compiling and producing reports and records as specified herein. The system will NOT be connected to the SIAD network.

5.13 Records. The Contractor shall maintain an automated record of parts issued (CDRL 0007). At a minimum, the captured data shall include the stock or part number, brief nomenclature, salient characteristics, date issued, unit of issue, cost of part, and quantity issued. This data shall be provided to the Government in printed and electronic form, as designated by the Contracting Officer or COR. The printed data shall be consolidated by item. The electronic data will be compatible and readable by software currently in use by the Government (Microsoft Excel). This data shall be furnished to the Government upon completion or termination of this contract. The Contracting Officer/COR may require a quarterly listing if deemed beneficial to the Government.

5.14 Backordered Parts. Parts which cannot be delivered in accordance with the provisions of the MAXIMUM DELIVERY TIME, identified in paragraphs below, will be considered backordered parts. An automated listing of backordered parts shall be generated (CDRL 0008) and forwarded by the Contractor to the COR daily, and shall include: WO, part number (if known), nomenclature, date & time ordered, estimated cost, type (stocked/nonstocked), and estimated delivery date (EDD). This data shall be provided to the Government in either, or both, printed and electronic form, as designated by the COR. The electronic data will be compatible and readable by software currently in use by the Government (Microsoft Excel). The Government shall have the option to cancel any backordered items.

5.14.1 For back ordered items which cannot be furnished within the delivery schedule, the Contractor shall notify the COR in writing within two days and furnish an availability date and price. The COR will determine if the proposed delivery date and cost are acceptable. If acceptable, the proposed delivery date becomes the firm delivery date. If not acceptable, or if the Contractor fails to deliver the part by the firm delivery date, the Government reserves the right to procure the part(s) from another source. The reservation is not exclusive and is in addition to any other rights and remedies afforded the Government by law or under this contract including the provisions entitled “Default.”

5.14.2 The Contractor shall maintain an automated register of all backordered items as described in paragraph 5.13.

This backorder register shall be made available to the Government daily and upon request.

5.14.3 At the time of backorder, three copies of the Backorder Slip shall be made with distribution as follows: (1) to the requesting personnel to be kept with the WO, (1) to the SIAD Supply/Maintenance Supervisor, (1) to be retained by the Contractor.

5.15 Vehicle Deadlined for Parts (VDP). Parts required to remove vehicles from VDP status shall be furnished at the earliest possible time. Contractor actions to expedite delivery shall include search of alternate sources of supply, consideration of interchangeable items and ensuring that VDP status is transmitted to the Continental United States (CONUS) supplies and through its distribution system as applicable.

5.16 When authorized by the Contracting Officer or the COR, the Contractor will be reimbursed for premium costs for expedient communication and/or transportation required to obtain priority items at cost. Such charges shall be itemized on the Contactor’s invoice and the Contractor will provide documents to support these charges. Such evidence shall consist of copies of communication or transportation company statements, invoices, or other evidence as required by the Contracting Office. Premium Service charges will not be paid for delivery of parts from within a 200 miles radius of SIAD. This however, does not preclude premium charge payment resulting from delivery from sources outside this radius to vendors in the local area.

5.17 Urgent Requirements. Whenever the Contracting Officer or the COR determines that, due to an unusually urgent or emergency requirement (See items 5.16 and 5.24 for reference), a part not in stock is needed in less time than established under the paragraphs entitled Fast Moving Parts and Slow Moving Parts above, the part may be obtained by one of the following methods:

(1) Purchase, pickup, and delivery by the Contractor’s store personnel. Part shall be charged as a non-price listed item.

(2) Purchase by the Contractor’s store personnel, pickup by Government personnel. Part shall be charged as a non-price listed item.

(3) Purchase by the Contractor’s store personnel, delivery by the most expeditious manner. Prior written authority shall be granted by the designated COR for use of premium communications and/or premium transportation for the part (price listed or non-price listed) at Government expense. Parts shall be charged as a non-price listed item plus premium communication and transportation at actual cost.

(4) Purchase and pickup by Government personnel. If this method is used, Government personnel will purchase and deliver the part directly to the end user and at no penalty to the COPARS Contractor.

5.18 The Contractor shall procure, store, and issue new, remanufactured and rebuilt parts. Parts shall be issued only to authorized-Government personnel. Parts may be ordered through the date of expiration of the contract. Parts shall be delivered in accordance with contract terms even though deliveries are made after the expiration date of the contract. The Contractor shall supply Government personnel an estimate for parts if requested, prior to purchase.

Such parts shall be delivered with proper sales slips during the contract period. After all past contract period deliveries are made, a consolidated invoice shall be submitted for these parts and final payments shall be made via the Wide Area Workflow (WAWF) process.

5.19 Issue of Parts. A list of SIAD personnel authorized to request and receipt for parts will be furnished to the Contractor after contract award. Business under this contract will only be conducted with listed individuals and then only if they have a valid Government issued identification card in their possession. The sale of parts under this contract to other than listed persons is prohibited.

5.20 Nonperformance. Each demand for supplies by authorized Government personnel constitutes a delivery requirement and is subject to the terms and conditions set forth under the Inspection and Default provisions.

Therefore, the Government, at its option may procure supplies from sources other than the Contractor whenever any of the following conditions exist:

a. The Contractor fails to make delivery within the delivery timeframe.

b. The supplies do not conform to that which was ordered in kind or quality.

c. Defective parts are not covered or replaced under the warranty provision.

d. The COR does not agree to a proposed delivery time pursuant to the Slow Moving Parts paragraph.

5.21 In the event the COPARS is not in operation during normal operating hours (or any part thereof), the Contractor shall be charged at the hourly rate for operating the COPARS for each hour or fractional part of an hour the COPARS is not operating. Such charges will be made by deduction from any monies due the Contractor. The Contracting Officer or the COR shall consider excusable delays in determining whether to charge for failure to operate the COPARS.

5.22 Sales and Credits. Automated Sales Slip. The Contractor shall document issue of parts by preparing consecutive pre-numbered sales slips. The individual requesting parts will present Work Order (WO) to the Contractor, who shall record part numbers and price the WO. (The WO will contain information such as Job Order Number and Vehicle Control Number required by the Contractor to prepare the Sales Slip). The requesting individual will legibly sign the sales slip beside parts drawn. Sales slips shall contain at a minimum the following information:

(a) Date

(b) Job Order Number

(c) Work Order

(d) Vehicle Control Number

(e) Part Number

(f) Description of the Part

(g) Part Manufacturer

(h) Quantity

(i) List Price

(j) Extended List Price if quantity exceeds one each

(k) Net Total Price

(l) Any Serial Numbered Item, to have Serial Number

5.23 Automated Credit Slips. When parts are returned for credit, the Contractor or his employee shall prepare and sign a sales slip in the same manner as described in the paragraph “Automated Sales Slip”, cross referencing the original sales slip number. All copies of the slip shall be marked distinctly “CREDIT.” Distribution of Automated Sales and Credit Slips. The Contractor shall distribute sales and credit slips, (including voided sales slips) as shown below:

(1) ORIGINAL AND ONE COPY: Hold for attachment to weekly invoice.

(2) THIRD: Authorized Government personnel when parts are issued.

(2) FOURTH: Contractor’s permanent file.

5.24 Receipt/Pricing Procedures for Non-price Listed Parts. The Contractor shall furnish their supplier’s invoices as documentary proof of Contractor costs when invoicing for non-price listed parts. When there is a delay in the receipt of the supplier’s or carrier’s invoice and non-price listed parts are needed immediately, the Contractor shall sell the part(s) by entering an estimate, supported by a current quotation of the price, and annotating the sales slip that the price(s) is/are estimated and shall be adjusted on a later sales slip cross-referenced to the original when the invoice(s) is/are received. Estimated prices shall be verified/adjusted not later than the end of the month after the month in which the part was delivered.

5.24.1 Corrections and Adjustments. Prices, extensions and additions shall be corrected and adjusted prior to submission of the original to the Government. Both the Contractor and an authorized Government Representative will initial corrections. The Automotive Equipment Specialist will verify sales slips as to price discounts after each workday.