Industry Day Presentation - FINAL.pdf

Powidz Munitions Storage Area (MSA)

Industry Day

Solicitation W912GB24R0050

Presented by:

US Army Corps of Engineers Europe District

2 October 2024

AGENDA

• Registration / Check-in (9:00am-9:30am)

• Pre-proposal Conference (9:30am – 11:00am)

• Project Overview

• Procurement Matters

• Construction Contract Administration

• Final Comments / Closing Remarks / Questions

Information Provided for this Industry Day

Any content of this presentation, remarks or explanations provided are for general information and do not change the terms and conditions of the solicitation upon its release.

Disclaimer

Powidz MSA: Project Overview

Project Purpose: Construct a joint-use ammunition storage facility at Powidz Air Base, Poland.

Project Authorization:

• NATO CP9A0997, 8 March 2019

• Letter of Offer and Acceptance (LOA) PL-B-HAA, 11 October

• Polish Provided Infrastructure (PPI) under the US-PL

Enhanced Defense Cooperation (EDCA), signed 15 August

• MCAF FY2019 Project https://www.state.gov/poland-20-1113-enhanced-defense-cooperation-agreement/

EDCA:

• Framework for US military presence in Poland

• Burden sharing support for US Forces

• Supplements the NATO Status of Forces Agreement

• Enhances the relationship on the capability development, defense planning, military training, technology, and support matters.

https://www.state.gov/poland-20-1113-enhanced-defense-cooperation-agreement/ https://www.state.gov/poland-20-1113-enhanced-defense-cooperation-agreement/

Powidz MSA: Project Overview

Project Scope:

• 56 - 2,000 SF earth covered magazines (ECM)

• Ammunition Surveillance Facility

• Administrative Building

• Railhead and Rail Extension

• Maintenance Pads

Exterior site improvements:

• Site utilities and connections (water, sewer, electric, telecommunications)

• Anti-Terrorism and Force Protection (ATFP)

• Tree cutting

• Perimeter Fencing (animal and security) NSIP Army 31 ECMs

Air Force 20 ECMs

Host Nation 5 ECMs

56 ECMs Total:

DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

Chapter 6 DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

Powidz MSA: Project Complexities

• Complex pre-cast fabrication, transportation, and erection of the ECMs

• Robust quality control program for concrete production and placement

• Explosive Blast Door fabrication

• Environmental considerations

DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

Powidz MSA: Project Overview (Earth Covered Magazines [ECMs])

• Earth-covered buildings constructed of reinforced concrete and used to store ammunition and explosives

• ECMs are designed and constructed in accordance with the safety criteria put forth by the Department of Defense Explosives Safety Board (DDESB).

• Modular Storage Magazine (MSM), Box-type, European Version STD 421-80-13 with Sliding Door – site adapted for the project

• Precast reinforced concrete structure with vertical walls and a flat roof

DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

Powidz MSA: Project Overview (Buildings)

Ammunition Surveillance Facility (AMSU)

• Used to perform surveillance tests and routine inspections on ammunition, ammunition components, and explosives

• Two (2) inspection bays are provided

Administrative Building (AFAC)

• Controls access to the Joint MSA and maintains a secure perimeter

• Includes a telecommunications room that will serve the entire MSA complex

DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

Powidz MSA: Project Overview (Railhead)

Rail Extension Characteristics:

• Single-track, non-electrified railway line of local significance

• 1435mm gauge fishplated track

• 49E1 rail profile

• Wooden IIB type ties on 0.65m spacing

• “K” type fastening

• Ballast depth – 25cm

• Standard 49E1-1:9-190 fishplated turnouts on hard wooden bearers

DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

Powidz MSA: Project Overview (Site Improvements)

Exterior site improvements:

• Tree cutting

• Standby power generator

• Site utilities and connections (water, sewer, electric, telecommunications)

• Perimeter Security Fence and Animal Control Fence

• Main and Secondary Entrance Gates

• Electrical Security System

DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

Powidz MSA: RFP Package Components & Notional Schedule

• Final solicitation will include the final architectural drawings, specification, a Bid/proposal schedule and solicitation provisions and contract clauses

DRAFT drawings are provided for information only and are subject to change prior to final solicitation release.

Powidz MSA: Existing Site Condition

Manhole/Open Trench

Duct Bank/Open Trench Animal Control & Security Fencing

Animal Control & Security Fencing

Duct Bank & Open Trench

Manholes & Open Trench

Doing Business with the U.S. Army Corps of

Engineers

• General Information: Registrations & ID Numbers

• Unique Entity ID

• Cage / NCAGE Code

• SAM Registration

• Procurement Integrated Enterprise Environment (PIEE)

• Source Selection Process

• Bidder Inquiries

Overview

Registrations & Identification numbers

System Description Website General Timeline

Unique Entity

Identifier (UEI)

Unique nine-digit identification number for each physical location of your business https://www.sam.gov/ 7-10 business days

CAGE /

NCAGE

Commercial and Government

Entity (CAGE) Code

NATO Commercial and Government

Entity (NCAGE) Code https://cage.dla.mil/Ho me/UsageAgree https://eportal.nspa.na to.int/AC135Public/def ault.aspx

7-10 business days

SAM System for Award Management (SAM) is a registration database required for all US

Federal Government Contracts and where you will find opportunities.

https://www.sam.gov/ 2 weeks to go active

**Review Alerts to

See Possible

Delays** https://www.sam.gov/ https://cage.dla.mil/Home/UsageAgree https://cage.dla.mil/Home/UsageAgree https://eportal.nspa.nato.int/AC135Public/default.aspx https://eportal.nspa.nato.int/AC135Public/default.aspx https://eportal.nspa.nato.int/AC135Public/default.aspx https://www.sam.gov/

What is Unique Entity Identifier (UEI) (formerly DUNS)?

It’s a unique identification number that identifies your entity registration in SAM.gov and used in other federal award systems (FPDS, FSRS, eSRS, FAPIIS, CPARS).

DUNS Number to Unique Entity ID transitioned in APRIL 2022 - DUNS Number is no longer valid.

How does my firm obtain a UEI? Go to sam.gov obtain a UEI at no cost.

Unique Entity Identifier

The CAGE or NCAGE code is a required piece of data for registering in the System for Award Management (SAM).

• What is a CAGE Code? The Commercial and Government Entity (CAGE) Code is a unique identifier assigned to suppliers to various government or defense agencies, as well as to government agencies themselves and also various organizations.

• How does your company obtain a CAGE Code? If you are a vendor located inside the United States, one can be obtained by visiting: https://cage.dla.mil/

• What is an NCAGE Code? The NATO Codification System (NCS) was established in 1954. In order to differentiate between the U.S. and NATO systems, CAGE was referred to as NATO COMMERCIAL and GOVERNMENTAL ENTITY CODE (NCAGE) in the NCS community.

• How does your company obtain an NCAGE Code? If you are a vendor located outside the United States, one can be obtained by visiting https://eportal.nspa.nato.int/AC135Public/default.aspx

CAGE and NCAGE Code https://cage.dla.mil/ https://eportal.nspa.nato.int/AC135Public/default.aspx

•REQUEST NCAGE:

•https://eportal.nspa.nato.int/AC135Public/CageTool

•NATO Support Agency (NSPA):

https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

NCAGE PORTAL

https://eportal.nspa.nato.int/AC135Public/CageTool https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

• Provisions/clauses require all contractors to register and maintain an active SAM entity registration in order to be eligible for contract awards, as prescribed by the regulation at FAR Subpart 4.11.

➢ Solicitations Provision: FAR 52.204-7 SAM

➢ Contract Clause: FAR 52.204-13 SAM Maintenance or

➢ Contractors are required to update SAM registration ANNUALLY.

• In order to eligible for contract award, Offerors are advised to take immediate action to ensure your SAM entity registration is current and/or will be current at the time of proposal receipt by this contracting office. IF YOUR FIRM IS NOT

ACTIVE IN SAM.GOV AT TIME OF PROPOSAL RECEIPT, YOUR PROPOSAL WILL

NOT BE EVALUATED.

System for Award Management

Best value Trade-Off process allows the Government to consider award to other than the lowest priced offeror or other than the highest technically rated offeror.

Evaluation will result in a trade-off analysis of technical proposals and price based on identified strengths and weaknesses. Potential non-price factors may include:

• Past Performance

• Technical Approach

• Concrete Work Plan

• Schedule

Only those firms registered and incorporated in a NATO country will be eligible for award.

Source Selection Information

❑ Develop Requirement & Conduct Market Research

❑ Develop Acquisition Strategy/Plan

❑ Government Issues Solicitation on sam.gov

➢ Offerors submit questions and Government may amend solicitation

❑ Offerors Submit Proposals

❑ Government Evaluates Proposals

❑ If Necessary, Establish Competitive Range, Hold Discussions, & Request & Receive Final Proposal Revisions

❑ Evaluate Final Proposals & Make Source Selection Decision

❑ Contract Award

❑ Debriefings, as requested

Source selection process overview

Offerors shall submit inquiries via

“Bidder Inquiry” in ProjNet at www.projnet.org\projnet. See the solicitation for ProjNet registration instructions.

•Bidder Inquiry Key:

•To be provided with the solicitation

Pre-proposal inquiries via ProjNet http://www.projnet.org/projnet

U.S. Procurement law & overseas c

U.S. PROCUREMENT LAW &

OVERSEAS CONTRACTING

MR. David Jerger OFFICE of Counsel

CONTRACTING PARTIES

The prime contractor will be the other party.

The prime contractor is responsible for actively managing the project and ensuring the work meets contract requirements. The U.S.

Government will hold the prime contractors responsible for contract execution. The U.S. Government does not deal with subcontractors.

U.S. Procurement law and regulations

The prime contractor will be the other party.

In order to have a more competitive proposal, an offeror may enter into an agreement with another company. The government would take that other company’s capabilities into account when evaluating the offer.

But that company would not be a party to the contract with the US government.

Parties will enter into a FIRM FIXED PRICE contract.

Firm fixed price contracts are not subject to adjustment on the basis of the contractor’s cost experience in performing the contract. For example:

• The contractor assumes the risk and cost of obtaining the necessary labor to execute the project. The contractor assumes the risk of fluctuations in materials costs.

• The U.S. Government cannot influence the Host Nation regarding visas, work permits, or base access and may not provide any assistance.

Contracts are awarded and executed under

United States Procurement laws and regulations.

Federal Acquisition Regulation (FAR) http://acquisition.gov

Defense FAR Supplement (DFARS) http://acquisition.gov

Army FAR Supplement (AFARS) http://acquisition.gov

U.S. Procurement law and regulations http://acquisition.gov/ http://acquisition.gov/ http://acquisition.gov/

DEFENSE BASE ACT INSURANCE

DBA Insurance coverage is required for work performed under U.S.

contracts in Poland by all contractors and subcontractors. No other insurance can serve as a substitute.

Defense Base Act (DBA) insurance is commercially available from carriers and self-insured employers authorized by the Department of Labor (DOL). The DOL table of authorized carriers and self-insured employers is available at http://www.dol.gov/owcp/dlhwc/lscarrier.htm

FAR 52.228-3

http://www.dol.gov/owcp/dlhwc/lscarrier.htm

BONDING REQUIREMENTS

Bank Letter Guarantee equal to 10% of the award amount. A bank letter of assurance will be required with proposal submission.

Irrevocable Letter of Credit equal to 10% of the award amount.

Cashier’s check, bank drafts, money orders, or currency equal to 10% of the award amount.

U.S. bonds or notes equal to 10% of the award amount.

Performance and Payment bonds issued by approved US surety companies equal to 100% of the award amount.

VAT EXEMPTION

This project is exempt from the Polish Value Added Taxes (VAT).

Proposal pricing should not include VAT.

Paperwork will need to be signed by the Corps and provided to Polish agencies to obtain VAT exemption.

It is the contractor’s responsibility to ensure the VAT paperwork is provided to Poland.

•DFARS 252.229-7001

COMPLIANCE WITH LOCAL LABOR LAWS

Contractors must comply with all Host Nation labor laws and regulations including laws and regulations relating to hours of work and compensation.

This applies to subcontractors as well as the prime contractor.

DFARS 252.222-7002

CHANGES AND DISPUTES

Changes to the contract may occur during performance.

Disputes must be submitted to the contracting officer for a final decision.

Contractors to continue performing even while the dispute is unresolved.

FAR 52.243-1; 52.233-1

CHOICE OF LAW

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Armed Services Board of Contract Appeals and the United States Court of Federal Claims for the hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

DFARS 252.233-7001

IMMUNITY FROM LEGAL PROCESS

The contractor agrees to indemnify and save harmless the United States Government against all claims and suits of whatsoever nature arising under or incidental to the performance of this contract by any subcontractor against the United States Government. The Contractor further agrees to waive his rights to bring suit or other legal action against the United States Government, except as provided in the Disputes clause of this contract and in the United States Federal Statutes.

Powidz MSA: Construction Contract Administration

USACE/U.S. Government Specific Requirements

1. Construction Quality Management Course

2. Safety

3. Schedule (Critical Path Method) & Payments

4. Resident Management System (RMS)

USACE CONSTRUCTION QUALITY MANAGEMENT (CQM) COURSE

Course developed in partnership with Associated Builders and Contractors (ABC) and the Associated General Contractors (AGC)

Details:

• Instructs Contractor Superintendents, Quality Control (QC) Staff, and Foreman in construction quality control and how it relates to Owner quality assurance (QA)

• Describes the QC/QA system successfully used by USACE

• Required prior to commencement of construction. [Refer to §01 45 00]

CQM

Location: Wiesbaden, Germany

Registration & Schedule:

https://www.nau.usace.army.mil/Business-With-Us/CQM/

Requirements:

➢ Class space is limited to the first 35 students.

➢ Registration deadline is two (2) weeks prior to start date.

➢ There is no fee for course attendance. For other questions regarding registration or course information please email CENAU-EC- CQM@usace.army.mil.

https://www.nau.usace.army.mil/Business-With-Us/CQM/ mailto:CENAU-EC-CQM@usace.army.mil mailto:CENAU-EC-CQM@usace.army.mil

Site SAFETY AND HEALTH Engineer Manual (EM) 385-1-1 USACE Safety & Health Requirements Manual:

http://www.publications.usace.army.mil/USACE- Publications/Engineer-Manuals/

USACE Specifications:

• 01 35 26 Safety and Health Occupational Requirements

• 01 45 01 USACE Quality Control

• 01 45 01.01 Additional Quality Control Personnel http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/ http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

•PROJECT SCHEDULE

▪ The schedule is the basis for determining contract earnings during each update period and therefore the amount of each progress payment.

▪ Activity cost loading must be reasonable and without front-end loading. Provide additional documentation to demonstrate reasonableness if requested by the Contracting Officer.

•PAYMENTS

•FAR 52.232-5 Payments under Fixed-Price Construction Contracts

▪ Monthly Invoices

✓ An itemization of the amounts requested, related to the various elements of work required by the contract covered by the payment requested.

✓ A listing of the amount included for work performed by each subcontractor under the contract.

✓ A listing of the total amount of each subcontract under the contract.

✓ A listing of the amounts previously paid to each such subcontractor under the contract.

✓ Additional supporting data in a form and detail required by the Contracting Officer.

•RESIDENT MANAGEMENT SYSTEM (RMS)

• Comprehensive contract administration software used for ALL construction contracts.

• E.g. Submittals, schedules, pay estimates, contract modifications

Schedule (CRITICAL PATH METHOD), Payments, and RMS

• RMS is the contract administration program designed by Resident Engineers. The system provides an efficient method to plan, schedule, and control all aspects of construction.

Resident Management System (RMS)

• RMS is an automated construction management system that is PC-based and designed primarily for the daily QC/QA requirements of field construction personnel on USACE contracts.

• Built upon managing USACE style contracts, not commercial, thus it is a USACE specific construction management tool and is not an “off the shelf” program.

LEARN AT HOME BEFORE YOU START THE PROJECT

•Support and tutorials:

➢RMS Support Center YouTube Channel:

• https://www.youtube.com/channel/UC_ID-JmaZgePmlrb2zdUOqg

➢RMS 3 Contractor Mode User Manual:

• https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMS3CM.pdf

➢Download RMS 3.0 Contractor Launcher:

• https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMSLauncherSetupKtr25.exe

➢Installing RMS 3.0 Contractor Mode

• https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/Installing%20RMS%203.pdf

Resident Management System (RMS) https://www.youtube.com/channel/UC_ID-JmaZgePmlrb2zdUOqg https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMS3CM.pdf https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/RMSLauncherSetupKtr25.exe https://rms.usace.army.mil/datafiles/rmsdocwebsite/files/Installing%20RMS%203.pdf

Final Comments / Closing Remarks / Questions

• Offerors with inquiries shall submit their inquiries to the Contracting Officer in writing to Kristina Morrow (kristina.k.morrow@usace.army.mil) or via ProjNet.

• Technical inquiries may be deferred until the formal solicitation is announced and will be handled via the “Bidder Inquiry” module in ProjNet at www.projnet.org\projnet.

• Interested firms must be SAM registered to be eligible for contract award.

• Interested firms should monitor www.sam.gov for the formal solicitation and other future announcements.

• A pre-proposal site visit will be scheduled on or around December 2024. Please ensure you follow ALL instructions via sam.gov to ensure registration.

mailto:kristina.k.morrow@usace.army.mil http://www.projnet.org/projnet http://www.sam.gov/

Questions?

Chapter 47