Solicitation_.pdf

CODE

(Hour)

PAGE(S)

until 01:00 PM local time 12 Dec 2016

A X B X C

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X G F 272 - 280

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Justin.H.Rose@usace.army.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

1 292

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

W912ES 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 2 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

USACE Contracting Division conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

JUSTIN H ROSE 651-290-5422

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

1 - 4 5 - 63

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT

PACKAGING AND MARKING

64 - 120 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

121 - 125 126 - 136

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 137 - 153 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

154 - 271

PART II - CONTRACT CLAUSES

CONTRACTING DIVISION

USACE - ST. PAUL

180 5TH STREET E SUITE 700

ST. PAUL MN 55101-1678

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

10 Nov 2016

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

W912ES-17-R-0002

Section A - Solicitation/Contract Form

NOTES TO OFFERORS

This is a 100% 8(a) competitive set-aside solicitation.

This solicitation and any forthcoming amendments will only be available on www.fbo.gov. Any forthcoming amendments will only be available on this web site. It is recommended that interested parties check this website periodically for updates.

**SITE VISIT: An organized site visit has been scheduled for:

22 November 2016 at 10:00am central

Participants will meet on base at:

2171 S 8th Avenue

Conference Room A

Fort McCoy, WI 54656

Participants should complete and send in the MCC Form 451 at least one week prior to the site visit in order to allow enough time for a background check before entering the base.

Completed 451 forms shall be sent:

Via e-mail to: justin.h.rose@usace.army.mil

Or by mail / courier / hand delivered to the following:

USACE – ST PAUL

CONTRACTING DIVISION

ATTN: JUSTIN ROSE

180 5TH STREET EAST, SUITE 700

ST. PAUL, MN 55101-1678

OFFEROR INQUIRIES. Any prospective offeror desiring an explanation or interpretation of the solicitation, specifications, etc., must submit their questions using the ProjNet system at https://www.projnet.org

All inquiries shall be submitted in writing. To submit a new inquiry or to view inquiries submitted by other prospective offerors, users must be registered and signed into the ProjNet system. Offerors may register online at https://www.projnet.org (click on “Register”). The following information will be needed to submit or view offeror inquiries:

Managing Agency: USACE The Solicitation Number is: W912ES-17-R-0002

The Bidder Inquiry “Key” Number is: GGFKP6-WM89HK

not allot adequate time for appropriate responses and amend the solicitation if necessary. Those who submit an inquiry should receive a system-generated email acknowledgement. All answers to inquiries will be posted in ProjNet after they have been reviewed by the technical team. Offerors are advised to review the solicitation in its entirety and to review all previously submitted questions and responses prior to submitting a new inquiry.

USACE – ST PAUL

CONTRACTING DIVISION

ATTN: JUSTIN ROSE

180 5TH STREET EAST, SUITE 700

ST. PAUL, MN 55101-1678

Proposals will NOT be accepted via e-mail, fax, or by other electronic means.

Proposals shall have a “wet” signature, no electronic signatures will be accepted.

All extensions of the unit prices shown will be subject to verification by the Government. In case of a discrepancy between the unit price and the extension, the unit price will govern. For further information reference clause MVP-0002 entitled “Apparent Clerical Mistakes.”

ALL PRICING must be in whole penny amounts.

Unbalanced Proposals: The government may reject as non-responsive any proposal that is materially unbalanced between contract line item numbers or sub-items on the pricing schedule. A proposal is materially unbalanced when it is based on prices that are significantly less than cost for some work and significantly more than cost for other work. A materially unbalanced proposal may be rejected if the Contracting Officer has a reasonable doubt as to whether the proposal will result in the lowest overall cost to the government even though it may be the low evaluated proposal. Additionally, a proposal that is unbalanced so as to be tantamount to an advance payment will be rejected as non-responsive even if acceptance of the proposal would result in the lowest overall cost to the government.

OFFEROR SHALL BE REGISTERED IN SAM (System for Award Management) https://www.sam.gov to include the FAR and DFARS Reps and Certs sections with the NAICS code applicable to the solicitation. For assistance with SAM, contact information is below:

SAM by GSA Hours of Operation: Monday – Friday 8am to 8pm ET, U.S.

Calls 866-606-8220, Service desk website: http://www.fsd.gov/

Minnesota PTAC (Procurement Technical Assistance Center), www.mnptac.org 612-332-6332, mnptac@mnptac.org

NOTE: Vendor should pay particular attention to FAR 52.222-17 and 52.222-41(f) as there is a Collective Bargaining Agreement (CBA) in place from a predecessor contract which includes up to 37 workers who have right of first refusal of employment (see attached list of employees).

Unit Total

Base Period Price Price

0001 Project Management 11 Months

12 Feb 2017 ‐ 11 Jan 2018

0002 Emergency Service Orders

12 Feb 2017 ‐ 11 Jan 2018

0002AA Carpentry 90 Jobs estimated

0002AB Plumbing 598 Jobs estimated

0002AC HVAC 634 Jobs estimated

0002AD Electric 619 Jobs estimated

0002AE Full Activation 83 Jobs

Emergency estimated

0002AF Activate HVAC Only 5 Jobs estimated

0002AG Activate Water Only 7 Jobs estimated

0002AH Locates 85 Jobs estimated

0002AI Appliances 37 Jobs estimated

0003 Urgent Service Orders

12 Feb 2017 ‐ 11 Jan 2018

0003AA Carpentry 635 Jobs estimated

0003AB Plumbing 500 Jobs estimated

Informational Line Only

Informational Line Only

0003AC HVAC 627 Jobs estimated

0003AD Electric 779 Jobs estimated

0003AE Deactivate HVAC Only 3 Jobs estimated

0003AF Deactivate Water Only 3 Jobs estimated

0003AG Activate HVAC Only 4 Jobs estimated

0003AH Activate Water Only 4 Jobs estimated

0003AI Locates 1045 Jobs estimated

0003AJ Appliances 55 Jobs estimated

0004 Routine Service Orders

12 Feb 2017 ‐ 11 Jan 2018

0004AA Carpentry 1029 Jobs estimated

0004AB Plumbing 901 Jobs estimated

0004AC HVAC 563 Jobs estimated

0004AD Electric 1482 Jobs estimated

0004AE Full Activation 423 Jobs

Non‐Emergency estimated

0004AF Full Deactivation 400 Jobs estimated

Informational Line Only

0005 RFP Service Orders (Not to Exceed) 20 Jobs

12 Feb 2017 ‐ 11 Jan 2018 estimated

0006 Preventive Maintenance 11 Months

12 Feb 2017 ‐ 11 Jan 2018

0007 Materials Reimbursable (Not to Exceed) 1 Lot

12 Feb 2017 ‐ 11 Jan 2018

0008 Bonds (Payment & Performance) 1 Set

(for Base Period)

0009 Contractor Manpower Reporting (CMR) 1 Job

12 Jan 2017 ‐ 30 Sept 2017 (Due 31 Oct 2017)

1 Oct 2017 ‐ 11 Jan 2018 (Due 31 Oct 2018)

0010 Phase‐In 1 Month

12 Jan 2017 ‐ 11 Feb 2017

Total Base Period

Unit Total

Option Year 1 Price Price

1001 Project Management 12 Months

12 Jan 2018 ‐ 11 Jan 2019

1002 Emergency Service Orders

12 Jan 2018 ‐ 11 Jan 2019

1002AA Carpentry 90 Jobs estimated

1002AB Plumbing 598 Jobs estimated

1002AC HVAC 634 Jobs estimated

1002AD Electric 619 Jobs estimated

1002AE Full Activation 83 Jobs

Emergency estimated

Informational Line Only

$200,000.00 $200,000.00

$500,000.00 $500,000.00

1002AF Activate HVAC Only 5 Jobs

1002AG Activate Water Only 7 Jobs estimated

1002AH Locates 85 Jobs estimated

1002AI Appliances 37 Jobs estimated

1003 Urgent Service Orders

12 Jan 2018 ‐ 11 Jan 2019

1003AA Carpentry 635 Jobs estimated

1003AB Plumbing 500 Jobs estimated

1003AC HVAC 627 Jobs estimated

1003AD Electric 779 Jobs estimated

1003AE Deactivate HVAC Only 3 Jobs estimated

1003AF Deactivate Water Only 3 Jobs estimated

1003AG Activate HVAC Only 4 Jobs estimated

1003AH Activate Water Only 4 Jobs estimated

1003AI Locates 1045 Jobs estimated

1003AJ Appliances 55 Jobs estimated

Informational Line Only

1004 Routine Service Orders

12 Jan 2018 ‐ 11 Jan 2019

1004AA Carpentry 1029 Jobs estimated

1004AB Plumbing 901 Jobs estimated

1004AC HVAC 563 Jobs estimated

1004AD Electric 1482 Jobs estimated

1004AE Full Activation 423 Jobs

Non‐Emergency estimated

1004AF Full Deactivation 400 Jobs estimated

1005 RFP Service Orders (Not to Exceed) 20 Jobs

12 Feb 2018 ‐ 11 Jan 2019 estimated

1006 Preventive Maintenance 12 Months

12 Jan 2018 ‐ 11 Jan 2019

1007 Materials Reimbursable (Not to Exceed) 1 Lot

12 Jan 2018 ‐ 11 Jan 2019

1008 Bonds (Payment & Performance) 1 Set

(for Option Year 1)

1009 Contractor Manpower Reporting (CMR) 1 Job

12 Jan 2018 ‐ 30 Sept 2018 (Due 31 Oct 2018)

1 Oct 2018 ‐ 11 Jan 2019 (Due 31 Oct 2019)

Total Option Year 1

Unit Total

Option Year 2 Price Price

2001 Project Management 12 Months

12 Jan 2019 ‐ 11 Jan 2020

$500,000.00 $500,000.00

$200,000.00 $200,000.00

Informational Line Only

2002 Emergency Service Orders

12 Jan 2019 ‐ 11 Jan 2020

2002AA Carpentry 90 Jobs estimated

2002AB Plumbing 598 Jobs estimated

2002AC HVAC 634 Jobs estimated

2002AD Electric 619 Jobs estimated

2002AE Full Activation 83 Jobs

Emergency estimated

2002AF Activate HVAC Only 5 Jobs estimated

2002AG Activate Water Only 7 Jobs estimated

2002AH Locates 85 Jobs estimated

2002AI Appliances 37 Jobs estimated

2003 Urgent Service Orders Informational Line Only

12 Jan 2019 ‐ 11 Jan 2020

2003AA Carpentry 635 Jobs estimated

2003AB Plumbing 500 Jobs estimated

2003AC HVAC 627 Jobs estimated

2003AD Electric 779 Jobs estimated

Informational Line Only

2003AE Deactivate HVAC Only 3 Jobs

2003AF Deactivate Water Only 3 Jobs estimated

2003AG Activate HVAC Only 4 Jobs estimated

2003AH Activate Water Only 4 Jobs estimated

2003AI Locates 1045 Jobs estimated

2003AJ Appliances 55 Jobs estimated

2004 Routine Service Orders Informational Line Only

12 Jan 2019 ‐ 11 Jan 2020

2004AA Carpentry 1029 Jobs estimated

2004AB Plumbing 901 Jobs estimated

2004AC HVAC 563 Jobs estimated

2004AD Electric 1482 Jobs estimated

2004AE Full Activation 423 Jobs

Non‐Emergency estimated

2004AF Full Deactivation 400 Jobs estimated

2005 RFP Service Orders (Not to Exceed) 20 Jobs

12 Feb 2019 ‐ 11 Jan 2020 estimated

2006 Preventive Maintenance 12 Months

12 Jan 2019 ‐ 11 Jan 2020

$200,000.00 $200,000.00

2007 Materials Reimbursable (Not to Exceed) 1 Lot

12 Jan 2019 ‐ 11 Jan 2020

2008 Bonds (Payment & Performance) 1 Set

(for Option Year 2)

2009 Contractor Manpower Reporting (CMR) 1 Job

12 Jan 2019 ‐ 30 Sept 2019 (Due 31 Oct 2019)

1 Oct 2019 ‐ 11 Jan 2020 (Due 31 Oct 2020)

Total Option Year 2

Unit Total

Option Year 3 Price Price

3001 Project Management 12 Months

12 Jan 2020 ‐ 11 Jan 2021

3002 Emergency Service Orders Informational Line Only

12 Jan 2020 ‐ 11 Jan 2021

3002AA Carpentry 90 Jobs estimated

3002AB Plumbing 598 Jobs estimated

3002AC HVAC 634 Jobs estimated

3002AD Electric 619 Jobs estimated

3002AE Full Activation 83 Jobs

Emergency estimated

3002AF Activate HVAC Only 5 Jobs estimated

3002AG Activate Water Only 7 Jobs estimated

3002AH Locates 85 Jobs estimated

$500,000.00 $500,000.00

3002AI Appliances 37 Jobs

3003 Urgent Service Orders Informational Line Only

12 Jan 2020 ‐ 11 Jan 2021

3003AA Carpentry 635 Jobs estimated

3003AB Plumbing 500 Jobs estimated

3003AC HVAC 627 Jobs estimated

3003AD Electric 779 Jobs estimated

3003AE Deactivate HVAC Only 3 Jobs estimated

3003AF Deactivate Water Only 3 Jobs estimated

3003AG Activate HVAC Only 4 Jobs estimated

3003AH Activate Water Only 4 Jobs estimated

3003AI Locates 1045 Jobs estimated

3003AJ Appliances 55 Jobs estimated

3004 Routine Service Orders Informational Line Only

12 Jan 2020 ‐ 11 Jan 2021

3004AA Carpentry 1029 Jobs estimated

3004AB Plumbing 901 Jobs estimated

3004AC HVAC 563 Jobs

3004AD Electric 1482 Jobs estimated

3004AE Full Activation 423 Jobs

Non‐Emergency estimated

3004AF Full Deactivation 400 Jobs estimated

3005 RFP Service Orders (Not to Exceed) 20 Jobs

12 Feb 2020 ‐ 11 Jan 2021 estimated

3006 Preventive Maintenance 12 Months

12 Jan 2020 ‐ 11 Jan 2021

3007 Materials Reimbursable (Not to Exceed) 1 Lot

12 Jan 2020 ‐ 11 Jan 2021

3008 Bonds (Payment & Performance) 1 Set

(for Option Year 3)

3009 Contractor Manpower Reporting (CMR) 1 Job

12 Jan 2020 ‐ 30 Sept 2020 (Due 31 Oct 2020)

1 Oct 2020 ‐ 11 Jan 2021 (Due 31 Oct 2021)

Total Option Year 3

Unit Total

Option Year 4 Price Price

4001 Project Management 12 Months

12 Jan 2021 ‐ 11 Jan 2022

4002 Emergency Service Orders Informational Line Only

12 Jan 2021 ‐ 11 Jan 2022

4002AA Carpentry 90 Jobs estimated

4002AB Plumbing 598 Jobs estimated

$200,000.00 $200,000.00

$500,000.00 $500,000.00

4002AC HVAC 634 Jobs

4002AD Electric 619 Jobs estimated

4002AE Full Activation 83 Jobs

Emergency estimated

4002AF Activate HVAC Only 5 Jobs estimated

4002AG Activate Water Only 7 Jobs estimated

4002AH Locates 85 Jobs estimated

4002AI Appliances 37 Jobs estimated

4003 Urgent Service Orders Informational Line Only

12 Jan 2021 ‐ 11 Jan 2022

4003AA Carpentry 635 Jobs estimated

4003AB Plumbing 500 Jobs estimated

4003AC HVAC 627 Jobs estimated

4003AD Electric 779 Jobs estimated

4003AE Deactivate HVAC Only 3 Jobs estimated

4003AF Deactivate Water Only 3 Jobs estimated

4003AG Activate HVAC Only 4 Jobs estimated

4003AH Activate Water Only 4 Jobs

4003AI Locates 1045 Jobs estimated

4003AJ Appliances 55 Jobs estimated

4004 Routine Service Orders Informational Line Only

12 Jan 2021 ‐ 11 Jan 2022

4004AA Carpentry 1029 Jobs estimated

4004AB Plumbing 901 Jobs estimated

4004AC HVAC 563 Jobs estimated

4004AD Electric 1482 Jobs estimated

4004AE Full Activation 423 Jobs

Non‐Emergency estimated

4004AF Full Deactivation 400 Jobs estimated

4005 RFP Service Orders (Not to Exceed) 20 Jobs

12 Feb 2021 ‐ 11 Jan 2022 estimated

4006 Preventive Maintenance 12 Months

12 Jan 2021 ‐ 11 Jan 2022

4007 Materials Reimbursable (Not to Exceed) 1 Lot

12 Jan 2021 ‐ 11 Jan 2022

4008 Bonds (Payment & Performance) 1 Set

(for Option Year 4)

4009 Contractor Manpower Reporting (CMR) 1 Job

12 Jan 2021 ‐ 30 Sept 2021 (Due 31 Oct 2021)

1 Oct 2021 ‐ 11 Jan 2022 (Due 31 Oct 2022)

$500,000.00 $500,000.00

$200,000.00 $200,000.00

Total Option Year 4

GRAND TOTAL

(Base period plus options)

Section C - Descriptions and Specifications

SCOPE OF WORK

PERFORMANCE WORK STATEMENT (PWS)

Directorate of Public Works (DPW) Facility Maintenance and Repair Services

Fort McCoy, WI

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Facility Maintenance and Repair services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Facilities Maintenance and Repair as defined in this PWS except for those items specified as government furnished

1.2 Background: Fort McCoy is situated on approximately 60,000 acres in the Coulee Region of West Central Wisconsin. It is located on Hwy 21 between the cities of Sparta and Tomah.

Fort McCoy’s primary mission is to underpin readiness of the Force by serving as a training center, and when called upon, is a support site for power projection missions. The Technical Library (TL 1.2) contains detailed Fort McCoy Base data.

1.3 Objectives: The PWS is written to define "what" is required and leaves it to the contractor the decision of "how" to perform the work. This approach is intended to allow the contractor to determine the best and most cost-effective ways to fulfill needs, emphasizing innovation and best practices. The nature of the work requires the contractor to use flexible employment and scheduling techniques, to minimize cost and maximize performance outcomes, to adapt to varying workload requirements. This may require work outside normal duty hours including 24-hour operations and shift work to meet mission requirements and the unscheduled and/or emergency work. The contractor shall comply with all applicable Federal, State, and local laws, regulations, and directives. The contractor may be required to coordinate with installation garrison and non-garrison (e.g. tenant activities), or other DPW contractors to accomplish service projects.

1.4 Statement of Work: The Contractor shall provide maintenance, repairs and preventive maintenance to enable facilities, utilities, and equipment identified by service orders, (SO) and/or the preventive maintenance schedule, to function at complete and full capacity for intended use and meet the intended purpose of the SO or preventive maintenance work. This work includes the maintenance, repair, and installation of all facility and or building components, devices, equipment, and associated sub systems, in accordance with the manufacturer’s manuals.

1.4.1 Technical Exhibit: Technical Exhibits to the Performance Work Statement are labeled as “TE” are incorporated into the solicitation and resultant contract. Throughout contract performance, the contractor shall be required to provide to the Contracting Officer’s Representative (COR) information to update TE. Updates must be incorporated into the contract by modification.

1.4.2 Technical Library: Technical Library items labeled as “TL” are provided for informational purposes and are working documents that require frequent updates; therefore shall not be incorporated into the contract, and do not require a contract modification for changes or updates. Throughout contract performance, the contractor shall be required to provide to the COR information to update TL.

1.4.3 Workload: It is anticipated that during the course of this contract there will be workload increases and decreases. The workload information displayed in the contract schedule is extrapolated based on historical information and adjusted to represent estimated future workload.

This workload is provided to assist offerors in proposal preparation and shall not be a limiting factor on the contractor’s obligation to perform all services described in this contract to the required level of effort. The projected workload data is to be used in the preparation of the initial proposal. The contractor has the responsibility to adjust their workforce for the workload at any given time during the life of the contract.

1.4.4 Contractor’s Duties: The work to be performed by the Contractor under this contract shall consist of furnishing all material, labor, tools, and equipment necessary to provide full facility maintenance, repair and preventive maintenance service on the equipment described. All work not specifically identified, but is required to complete the maintenance within the intent of this contract shall be performed without additional cost. The Contractor shall schedule and arrange work so as to cause the least interference with normal operations and mission. In those cases where some interference may be essentially unavoidable, the Contractor shall make every effort to minimize the impact of the interference, inconvenience, equipment downtime, interrupted service, and customer discomfort.

1.4.5 Performance: All work shall be accomplished in conformance with approved and accepted industry standards and local, state, federal regulations. When the Contractor completes work on a system, that system shall be free of missing components or defects, which would prevent it from functioning as originally intended and/or designed. Corrective or repair/replacement work shall be carried to completion including operational checks and cleanup of the job site. Except where otherwise noted, replacements shall match existing in dimensions, finish, color, and design.

1.4.6 Payments:

1.4.6.1 Payment for Service Orders: Completed SO work will be reimbursed on a fixed SO basis for each job discipline. If other trade disciplines are needed, a completed SO payment shall be based on the trade and classification of the original SO issued. This includes work performed by the contractor and any subcontractors. The Government will not pay for callbacks. The Contractor shall not invoice for rework. The contractor shall be reimbursed for SOs that are issued and the contractor responds to.

1.4.6.2 Payment for Preventive Maintenance: The contractor will be paid an average monthly price based on the total annual cost for preventive maintenance. This includes work performed by the contractor and any subcontractors. The total annual cost will be determined based on each piece of equipment and the frequency of work (Reference TL 5.4). The total pieces of equipment will be recalculated at the end of each option year to adjust for additions and deletions of equipment in the total inventory to recalculate quantities for the next option year.

1.4.6.3 Materials: The total costs for materials used on the SOs and preventive maintenance tasks will be reimbursed on a Contract Line Item Number (CLIN). A total cost for this CLIN is provided as a Not-to-Exceed dollar amount based on historical data. No overhead, general and administrative (G&A) expense or profit will be paid in support of these CLINs. Reimbursement for materials will be made when supported by contractor purchase orders, receiving reports, invoices, and proof of payment for each of the items purchased under the reimbursable CLIN.

1.5 Period of Performance: The period of performance shall be for one (1) base period and four

(4) 12-month option years.

1.6 General Information:

1.6.1 Hours of Operation: Unless otherwise specified, the regular duty hours shall be 0700 to 1630, Monday through Friday. However, the contractor is cautioned that operating hours may be different for each function and will vary during the period of performance to meet mission requirements. The contractor shall provide fully qualified personnel to perform services and respond to emergencies as dictated by mission requirements as outlined in Section 5. Support may require services 24-hours, 365 days per year. Contractor is expected to provide an innovative approach to allow the maximum flexible work hours for any work required. The contractor shall provide the Contracting Officer, COR, and Government Work Reception Center (WRC) with emergency telephone numbers for those individuals determined by the contractor to be notified after normal duty hours within 30 days after the contract award. When emergency Point of Contact (POC) changes occur, the contractor shall update the roster and provide it to the Contracting Officer, COR, and the Government Work Reception Center within one (1) business day.

1.6.2 Compensation for Other than Normal Duty Hour Work: Periodically, requirements including emergencies support, supporting mobilization/demobilization, and seasonal requirements may require work to be accomplished at times other than normal duty hours. The contractor shall use flexible work scheduling techniques to accomplish the after-hours support required to successfully perform the contract function. Should the contractor decide to use overtime or shift premiums to complete the requirements under this contract in lieu of flexible work scheduling techniques, those costs shall be identified in the contractor’s price proposal and included as part of the unit price for each Sub-element and corresponding contract line item number (CLIN).

1.6.3 Federal Holidays: The contractor is not required to provide services on Federal holidays, except in emergency situations. Federal holidays are established by Federal Law and are currently as follows:

New Year’s Day 1 January (see note) Martin Luther King Jr. Day 3rd Monday in January Presidents Day 3rd Monday in February Memorial Day Last Monday in May Independence Day 4 July (see note) Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veterans Day 11 November (see note) Thanksgiving Day 4th Thursday in November Christmas Day 25 December (see note)

NOTE: If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a regular business day, routine services shall be rescheduled to ensure mission requirements are met.

Executive Orders authorizing Government military and civilian time off do not apply to Private Sector operations. The contractor shall determine appropriate staffing levels to ensure services are provided in accordance with the PWS.

1.6.4 Type of Contract: The Government will award a Firm Fixed Price Services Contract. The quantity shown per CLIN is an estimate that it not to be exceeded without prior approval in the form of a contract modification from the Contracting Officer. The SO quantity shown per CLIN is not guaranteed; and any unused quantities may be removed by contract modification at the end of the date range covered by the CLIN. The Government pays only for the actual SO quantities ordered and received. This contract is subject to Incremental Funding in accordance with contract clause 252.232-7007. The Contractor shall not provide services exceeding the funded value of the CLINs.

1.6.5 Performance Requirement Summary Description: The minimum timeliness and quality standards to be achieved by the contractor for the various functions and tasks covered in this PWS are provided in the Performance Requirements Summary table listed under each PWS paragraph. The performance standards will be used by the Government to inspect contractor’s performance. Government quality assurance surveillance of contractor performance is not limited to the task requirements as outlined in the Performance Requirements Summary (PRS).

The Government reserves the right to conduct surveillance of any contract requirement.

Technical Exhibit TE 1-2 describes the use of performance standards in measuring performance.

1.6.6 Quality Control: The contractor is responsible for the delivery of quality services/supplies to the Government. The contractor shall develop, implement, and maintain an effective Quality Control System, which includes a written Quality Control Plan (QCP). The QCP shall provide standard Quality Control (QC) procedures and methodologies, for monitoring and documenting contract performance, to ensure that the quality of the service meets all contract requirements.

The QCP, as a minimum, shall address:

QC Manager resume of experience, qualifications, and certifications Define contract requirements to be tested Test sampling methods and approach to test contract requirements (e.g., random sample, 100% inspection, or planned inspection) Test pass/fail standards Inspection test/retest checklists or worksheets Test schedule for contract requirements (e.g. daily, weekly, monthly, or annually) QC monthly summary Non-Conformance test report Trend and root cause analysis, to identify the cause and corrective action, to prevent re-occurrence of discrepancies.

Reporting and distribution of reports Records storage and retention Procedures for responding to Government customer complaints, incidental observations, and contract discrepancy reports.

The contractor’s initial QCP shall be submitted prior to the beginning of the contract full performance period. The Contracting Officer will review and provide written approval, or request a revised plan, if required. Updates to the QCP shall be in accordance with PRS 01-C below. The contractor’s approved QCP will be incorporated into the contract as TL 1.6.6.

The contractor shall provide the COR a monthly schedule of planned QC test inspections no later than close of business 5 business days prior to the beginning of each month. The contractor shall provide the COR a QC monthly summary Non-Conformance test report no later than close of business 5 business days after the end of each month. The contractor shall provide access to other QC documentation, as requested by the COR.

PRS

Number

Performance Standard Acceptance

Quality Limit

(AQL)

Method of Surveillance

Reduction In Payment (RIP) or

Impact on

CPARS

01-A

Provide the COR a monthly report showing results of planned quality control inspections, no later than fifth business day of the new month.

100% delivery and on time

100% Inspection

Results will be reported in

CPARS.

01-B Provide the COR a monthly summary of the Non-conformances recorded in the QC inspection report no later than fifth business day of the new month.

Results will be reported in

CPARS.

01-C

The contractor’s QC Plan shall be updated annually and submitted to the COR no later than 30 calendar days prior to the start of the next option period, for review and approval.

Results will be reported in

1.6.7 Quality Assurance: The Government may use a variety of surveillance methods to evaluate the contractor’s performance. The Government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is a Government developed document for the systematic surveillance of the contractor’s performance in accordance with the requirements of the contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. Non-conforming services shall be re-performed at no increase in contract price. If non-conforming services are recurring, cannot be re-performed, or the services fail to achieve the PRS, the Government may reject the nonconforming service(s) and document the contractor’s performance record accordingly. The Government may also issue a Contract Discrepancy Report (CDR) in which the contractor will be required to respond with the development of a corrective action plan (CAP) which identifies the root cause, corrective action (CA) for the root cause, CA for the specific nonconformance, and the date the CAs will be complete. The Government may also reduce the payment to the contractor in accordance with the PRS, or reduce payment to reflect the value of the services performed, or may perform the services and charge the contractor for any related cost incurred and/or may terminate this contract for cause.

1.6.7.1 Inspection Results: The contractor will be notified of Government inspection results.

The contractor shall acknowledge receipt of the inspection results. The contractor may be notified of inspection results verbally. Verbal notifications of defective work will be confirmed in writing by the Government. When Government inspectors are unable to contact the contractor to notify the contractor of inspection results, notification to the vendor will be made by E-mail with read receipts.

1.6.8 Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by Director of Emergency Services and/or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by Department of Defense (DOD), Headquarters Department of the Army (HQDA) and/or local policy. The contractor and all associated subcontractors’ employees shall also comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), and Fort McCoy Pamphlet 190-13.8 Installation Access Control. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. The Government may require monthly participation in the Installation Random Antiterrorism Program or future training as designated by the Government.

1.6.8.1 Unescorted Access to the Ammo Supply Point (ASP): The contractor shall be required to complete a DA FORM 7281 Command Oriented Arms, Ammunition, and Explosives Security Screening and Evaluation Record, for the contractor supervisor, foreman, or team lead over employees or, if required individual employees accessing the ASP to perform unescorted services. The contractor shall submit the DA FORM 7281 for processing through the Directorate of Emergency Services within 30 calendar days after contract award or upon hiring new employees who will eventually be assigned to perform work at the ASP.

1.6.8.1.1 Wood Packaging Material Custodian (WPM): The Contractor personnel performing wood packaging material custodian (WPM) work under this contract must have a secret security clearance at time of the contract start date, and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254.

SECRET level security clearances shall be obtained by completion of SF 86 (Questionnaire for National Security Positions), then forwarding them to the servicing Defense Security Service representative. For individuals designated for unaccompanied access to the ammunition supply point (ASP) or arms vaults, the contractor shall complete the Command Oriented Arms, Ammunition, and Explosives (AA&E) Security Screening and Evaluation Record, DA Form 7281, in accordance with AR 190-11 and must have the form available upon inspection by the Government.

1.6.8.2 AT Level I Training: For contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control) or when deemed applicable by the Anti-Terrorism Officer (ATO). All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training within 30 calendar days after full performance, annually on the contract award date, and within 30 calendar days of hire for new employees. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 30 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Classroom AT Level 1 Training can also be coordinated with the Fort McCoy Installation ATO at (608) 388-4719. This is an annual requirement. Submit training rosters to the COR and Contracting Office. COR will give a copy to the ATO.

1.6.8.3 iWATCH Training: For contractor employees with an area of performance as defined by Fort McCoy Pamphlet 190-13.8 (Installation Access Control) or when deemed applicable by the ATO. The contractor and all associated subcontractors shall brief all employees on the local iWATCH program (training standards provided by the requiring activity ATO). This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days after full performance, annually on the contract award date, and within 30 calendar days of hire for new employees. Results will be reported to the COR no later than 60 calendar days after contract award. Submit training rosters to the COR and Contracting Office. COR will give a copy to the ATO.

1.6.8.4 Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee either a Rapid Gate pass or an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee Name and a color photo of the employee. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract full performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.8.4.1 Common Access Card (CAC): Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; Wood Packaging Material (WPM) site custodian, Enterprise Environmental Safety and Occupational Health- Management Information System (EESOH-MIS) or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI. The contractor will designate in writing a Contractor Company Representative who will serve as their company’s single point of contact to the appropriate Government Trusted Agent. The contractor shall retrieve and turn in Government issued Common Access Cards (CAC) to the Trusted Agent (TA) prior to employees clearing the Installation.

1.6.8.4.2 Access to Government Information Systems: All contractors with access to government information technology systems must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance Awareness training prior to access and then annually thereafter. All contractor employees working with information awareness and information technology (IA/IT ) functions must comply with DOD and Army training requirements in DOD 8570.01, DOD 8570.01M and AR 25-2 within 6 months of employment. All contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DOD 8570.01M must be completed upon contract start date. This is an annual requirement. (Submit training certificates to the COR, Contract Office and the Network Enterprise Center).

1.6.8.4.3 Threat Awareness and Reporting Program (TARP) Training For Contractors With Security Clearances: Per AR 381-12 Threat Awareness and Reporting Program (TARP) all contractors with security clearances must complete TARP training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR (or to the contracting officer, if a COR is not assigned) within 60 calendar days after completion of training by all employees and subcontractor personnel. Training can be coordinated by contacting the Installation operational security (OPSEC) officer at (608) 388-5107. This is an annual requirement. Submit training rosters to the COR (or to the contracting officer, if a COR is not assigned). The COR or contracting officer will provide a copy to the OPSEC Officer.

1.6.8.5 Physical Security: The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.8.6 RAPIDGate Program: Fort McCoy is offering an Installation Access Control Solution called the RAPIDGate Program. This program is available, with installation approval, to new and existing vendors, contractors, sub-contractors and service providers who require routine access to Fort McCoy and desire streamlined entry into the Installation. This program is available at a registration cost to the company, with an additional fee per employee. Through two integrated processes - Access Privilege Management and Enrollment/Registration - the RAPIDGate Program enables electronic verification of identity and access privileges at Fort McCoy's access control points (ACPs).

Companies choosing to participate in the RAPIDGate Program will have streamlined access onto the installation. Participants will have access through all gates that size permits (Main Gate and Gate 20) and will be subject to RANDOM vehicle inspections. At the Main Gate RAPIDGate participants will be able to use either lane, enabling fast access onto the installation through that gate. Non-RAPIDGate participants and companies that choose not to participate in the RAPIDGate Program will be required to access the installation through Gate 20, whereby a Temporary day pass will be issued for each person.

The maximum pass period as an exception to policy is 30 calendar days with approval by the Directorate of Emergency Services ( DES) Physical Security Branch. To apply for a 30 calendar day pass, the company is required to provide Physical Security a copy of the contract award, along with identification. Companies that service Fort McCoy may enroll in the RAPIDGate Program by calling 1-877-RAPIDGate (1-877-727-4342). The Program will confirm with the installation Physical Security Branch that the company has legitimate business on the installation. Once the company has enrolled, its employees can register at the self-service kiosk registration station located at the Fort McCoy Visitor Control Center (VCC) in building 35. The RAPIDGate Program confirms the individual's employment status with the company, and then performs identity authentication and background screening. Employees who qualify are issued a personalized RAPIDGate ID Credential Badge. The Program performs background screening on a regular basis to verify continued eligibility in the Program. Questions about the Fort McCoy RAPIDGate Program should be addressed to info@rapidgate.com with the subject line RE: RAPIDGate Program, or to the Physical Security Branch, Directorate of Emergency Services at 608- 388-8445 or mark.a.reaves.civ@mail.mil.

1.6.8.7 Key Control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR and post security.

1.6.8.7.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying.

When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.6.8.7.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor and subcontractor employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.6.8.7.3 Lock Combinations: The contractor shall establish and implement methods of ensuring that all lock combinations are not revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the contractor’s Quality Control Plan.

1.6.9 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The Contracting Officer, COR, and other Government personnel, may meet periodically with the contractor to review the contractor's performance. At these meetings the Government will apprise the contractor of how the Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.10 Contracting Officer’s Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; monitor contractor's performance and notify both the Contracting Officer and contractor of any deficiencies; coordinate availability of Government furnished property. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: The following personnel are considered key personnel by the Government: Project Manager (PM), Alternate Project Manager (APM), Quality Control Manager (QCM), and a Site Safety and Health Officer (SSHO).