A39_ITO.pdf

Instructions to Offerors Procurement of 10 Video Tele-Conferencing System for the Kingdom of Saudi Arabia

1. QUOTE FORMAT

Proposed quote shall be clearly, concisely written, and in English; as well, as being neat, indexed and logically assembled so that the government can obtain sufficient understanding of the Offeror’s qualifications and approach from the contents of the offer. All pages of each part shall be appropriately numbered and identified with the name of the Offeror, the date, and the solicitation number to the extent practicable.

The offeror shall also place the following notification on the bottom of each page of its proposed quote:

“Source Selection Information – See FAR 2.101 and 3.104” “Do not disclose any source selection information to any unauthorized person”

The overall proposed quote shall be submitted in accordance with instructions.

Proposed quotes need to be submitted electronically to the following addresses:

MS. ANDREA WEAKLEY, CONTRACT SPECIALIST brian.johnson@usace.army.mil LTC FRANKIE CRUZ, CONTRACTING OFFICER frankie.j.cruz@usace.army.mil

Do not assume that because you have had similar awards with the Federal Government, that the reviewer knows of your performance under such agreements and that assumptions will be made regarding your proposed quote based on that knowledge. Any proposed quotes received in response to this combined synopsis solicitation will be reviewed strictly as submitted in accordance with the proposed quote submittal instructions provided in the instructions to offerors and the evaluation criteria specified.

PROPOSED QUOTE PACKAGE

PRICE PROPOSED QUOTE & SOLICITATION

REQUIRED DOCUMENTS

FACTOR 1 – Price

FORMAT FOR – PRICE PROPOSED QUOTE

Submission Required Documents:

The Offeror shall provide the Price Proposed quote and Solicitation required documents.

a. Offerors shall submit a completed Pricing Schedule containing the Contractor determined Price.

b. The Offer duly executed with an original signature by an official authorized to bind the company.

c. Acknowledgement of all amendments to the combined synopsis/solicitation should be noted on the offer.

d. Representations and Certifications shall be fully completed.

e. Financial Capability, a prospective contractor must meet the standards at FAR

9.104.

mailto:brian.johnson@usace.army.mil mailto:frankie.j.cruz@usace.army.mil

Procurement of Ground Transportation for USACE personnel in Jordan Transatlantic Middle East District, W912ER-16-T-0009

f. The name, address, telephone and fax numbers, e-mail addresses of the Point(s) of

Contact with the authority to legally bind the Contractor.

g. Name, Address, Phone Number, E-Mail, DUNS, CAGE, and TAX Identification

Number of the Contractor submitting the proposed quote. Offeror shall have a current registration in System Award Management (SAM).

FACTOR – PRICE

Submission Requirements:

a. Pricing Schedule - Offerors shall provide a firm fixed price for ground transportation

(vehicles).

b. Currency - The Government will make all award and all payments for the contract in

US Dollars.

c. Quotes must be submitted in US Dollars.

Line

Supplies and Services Qty Unitl Price

Unit Price

Amount

CLIN

BE6H-M4-

K9=

CISCO

SYSTEMS

(CISCOPRO)

Cisco Business Edition 6000H Svr (M4), Export Restricted SW

1 LS

R-CBE6K-

K9

CISCO

SYSTEMS

(CISCOPRO)

Cisco Business Edition 6000- Electronic SW Delivery-Top Level

CTI-410V-

VTS-K9

CISCO

SYSTEMS

(CISCOPRO)

Cisco Multiparty Media 410v Server

L-CUWL-

MISC

CISCO

SYSTEMS

(CISCOPRO)

Unified Workplace Licensing - Top Level - Misc Addon Only

CTS-

MX700D-

2CAM-K9

CISCO

SYSTEMS

(CISCOPRO)

Cisco MX700, Dual 55, Dual Cam

1 LS

CLIN

CTS-SX80-

IPST60-K9

CISCO SX80 Codec, Speaker Track 60, Touch

WS-

C3560CG-

8PC-S

CISCO

SYSTEMS

(CISCOPRO)

Catalyst 3560C Switch 8 GE PoE, 2 x Dual Uplink, IP Base

CTS-

MX700D-

2CAM-K9

CISCO

SYSTEMS

(CISCOPRO)

Cisco MX700, Dual 55, Dual Cam

9 LS

WS-

C3560CG-

8PC-S

CISCO

SYSTEMS

(CISCOPRO)

Catalyst 3560C Switch 8 GE PoE, 2 x Dual Uplink, IP Base

9 LS

d. Discussions.

1. Offerors shall pay close attention to the information requested by the Government. Offerors shall submit their proposed quote as Firm-Fixed-Price (FFP). Only FFP proposed quotes will be considered for award. The Government intends to evaluate quotes and award a contract without discussions with Offeror’s. Therefore, the Offeror’s initial quote shall contain the Offeror’s best terms.

2. The combined synopsis/solicitation is to inform all potential offerors that the Government intends to make a contract award without discussions, except when the Government determines that it is in its best interest to hold discussions.

Therefore, failure by an offeror to provide mandatory information may constitute a deficiency and make the offeror involved ineligible for a contract award unless discussions are held. A decision to hold discussions requires written justification by the Contracting Officer. Failure to correct a deficiency or deficiencies will result in the offeror being ineligible for the contract award.

FACTOR – PRICE

Evaluation Criteria:

The Government will evaluate price quotes to determine fair and reasonableness. The Government will perform its price evaluation by comparing an Offeror’s proposed prices against the Government’s estimate as well as against each of the other Offeror’s quotes.

a. The Government will evaluate proposed price offers in order to identify risks to the

Government based upon demonstration that:

1. The offeror can successfully perform at the proposed price.

2. The prices are balanced. (Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicted by the application of cost or price analysis techniques.)

3. The quote is complete. (Completeness is the degree to which an offeror has priced all aspects of the work to be performed as defined by the Government.)

4. The quote is reasonable. (Reasonableness has to do with whether an offeror’s proposed prices compare favorably against the Independent Government Estimate (IGE) as well as against the proposed prices submitted by the other offerors.)

b. The Government will also determine the likelihood of an offeror’s ability to successfully perform at the proposed prices. Risk is identified by the completeness and reasonableness of the offeror’s quote.

FORMAT FOR – PRICE PROPOSED QUOTE