A38_SOW_for_GDMW_v3-MJP_003.pdf

STATEMENT OF WORK

Procurement and Delivery of IT software, products, equipment

21 APR 2016

General

This project is in support of Foreign Military Sales case for the Saudi Arabian Ministry of Defense (MOD), General Directorate of Military Works (GDMW). All procurement products will be delivered to Riyadh area and nine other locations throughout the Kingdom of Saudi Arabia.

This project provides for the procurement and delivery of various IT software, hardware, and equipment.

Eligibility to Propose

In addition to any other proposal requirements, a proposer must be currently licensed, or sponsored, to lawfully do business in the Kingdom of Saudi Arabia. Any entity not currently licensed, or sponsored, to do business in the Kingdom will not be allowed to propose on this contract action, and their proposal shall be not be evaluated for consideration.

Base Contract Requirements

Specific requirements outside of the Brand, description, and part numbers will be outlined within this Scope of Work.

The contractor shall procure and deliver the Hardware, Equipment, and Software systems to the end-user’s facility. The contractor shall ensure all upgrades, maintenance, and service agreements are in place for the durations specified. Refer to the section labeled “Base Access” for further requirements.

Substitutions: The Government requires that all items of hardware, software, and equipment that are specified in lot quantities greater than one (1) all be of identical brand, make, and model as specified. If obsolescence, or lot size availability restrictions, preclude the procurement of identical items across the lot size, the Contractor shall immediately notify the Contracting Officer for resolution. Notification shall be in writing, and the Government shall have seven (7) business days for coordination and resolution.

NOTE: All CISCO products under this table must be delivered to the customer No Later Than Thirty (30) calendar days after contract award. In the event due to lead time/back order issues from the supplier, the Contractor shall inform the Contracting Officer within seven (7) days of the issue, and upon conclusion of discussions, a mutually agreed upon extension shall be determined and issued.

Table 1 provides a listing of CISCO products that are to be procured and delivered to a GDMW facility within the vicinity of Riyadh. Table 2 provides a listing of CISCO products that are to be provided at 9 different locations throughout the kingdom of Saudi Arabia. A listing of delivery sites are provided in Table 3, along with the Points of Contact for each site. The Contractor shall coordinate all deliveries with the POC’s and the Contracting Officer’s Representative.

Project Schedule

The Contractor shall provide an initial project schedule detailing the procurement and availability of the products within the Scope of Work for the base contract requirements. The schedule shall indicate the date of availability of the products, and the lot sizes applicable to the date of availability. The schedule shall be submitted to the Contracting Officer for within fourteen (14) calendar days of contract award.

In addition to any other contractual requirements for invoicing, an updated schedule indicating the products, services, equipment, and training actually delivered during the invoicing cycle shall be submitted with each invoice submittal.

Work Hours: All deliveries shall be scheduled between 0730 and 1400 hours, Sunday through Thursday. Deliveries outside of these hours shall be at the discretion of the end user, and coordinated at least 7 days in advance of occurrence, and all facility access requirements remain applicable.

Period of Performance-Base Contract

The Base contract is for ninety calendar days (90). All deliveries shall be made within the period of performance.

Optional additional equipment, parts, or systems may be procured by the Government within the base contract, or, after the base contract period of performance. These additional items will be identified by the Government and will be funded under optional Not-to-Exceed Contract Line Item Numbers (CLINs).

The Government reserves the right not to exercise the options within this contract. Before the end of the base contract period of performance, the Government will make a determination to exercise or not to exercise this option.

Safety

The Contractor shall comply with all applicable safety requirements of EM-385-1-1 (USACE Safety Manual) for all aspects of this contract during delivery, assembly, and installation of the products, service, maintenance, and training activities.

Base Access

The Contractor shall comply with all Ministry of Defense, General Directorate of Military Works base access and security procedures. The Contractor shall be responsible for obtaining up to date access and security procedures from base security.

Delivery Requirements

The contractor is responsible for delivery of all items to the locations as noted. A contractor representative will oversee the delivery at each location. At each delivery, the contractor representative shall provide a completed DD250 Delivery Report detailing each item and the quantities. This DD250 shall be signed by the GDMW Point of Contact (POC) for that location, and shall be countersigned and dated by the contractor’s representative. The signed DD250(s) shall be provided with any/all invoicing requests. Failure to submit a compliant DD250 may be basis for rejection and non-payment of invoice(s).

Packaging Materials:

The Contractor shall NOT be responsible for the removal and disposal of all packaging material except in the instances where the Contractor is supplying installation of the products. In these instances, the Contractor shall remove and dispose of the materials in accordance with local and Host Nation laws, rules, and requirements. Waste material and packaging shall be collected and placed in proper containers daily, and be removed from the facility no later than three (3) days of completion of the installation.

Payments:

The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized), to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, contract line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

The Contractor shall submit invoices, Government Bill of Lading (if applicable), DD250 Material Inspection and Receiving Report*, and Certificate of Conformance to the Contracting Officer, Contract Specialist and Project Manager by email as listed below:

Contracting Officer:

LTC Frankie Cruz Email: frankie.j.cruz@usace.army.mil

Contract Specialist:

Brian Johnson Email: brian.johnson@usace.army.mil

Program Manager:

Marin “John” Philpott Email: marin.j.philpott@usace.army.mil

Contractor Liaison with Foreign Government All communication by the Contractor with officials, representatives and/or offices of the Government of Saudi Arabia in all matters pertaining to the work to be accomplished under this contract shall be through and in full liaison with the U.S. Army Corps of Engineers, Middle East District’s Project Manager and the Contracting Officer.

Points of Contact

Contracting Officer

LTC Frankie Cruz Telephone: (540)-665-6514 Email: frankie.j.cruz@usace.army.mil

Contracting Specialist

Mr. Brian Johnson Telephone: (540)-665-1228 Email: brian.johnson@usace.army.mil

Project Manager:

Mr. John Philpott Telephone: (540) 665-5137

Contracting Officer Representative (COR):

Mr. John Philpott Telephone: (540) 665-5137