A25_Special_Insturctions.pdf

INSTRUCTIONS

1 CONTRACT ADMINISTRATION DATA

2 PAYMENTS

3 CONTRACTOR LIAISON WITH FOREIGN GOVERNMENT

4 INSTRUCTIONS TO OFFERORS

5 SPECIAL DELIVERY AND INVOICING REQUIREMENTS

1. CONTRACT ADMINISTRATION DATA

This is a Firm-Fixed-Price Supply type of contract. The items contained within the contract are considered commercial items. The Contracting Officer will administer this contract at the following address:

U.S. Army Corps of Engineers Middle East District Attention: CETAM-CT-S 201 Prince Frederick Drive Winchester, VA 22602

The Contracting Officer is LTC Frankie Cruz.

Phone number: 540-665-6514 FAX phone number: 540-665-4041 E-mail: frankie.j.cruz@usace.army.mil

2. PAYMENTS

The preferred method of invoicing is electronically. The Contractor must submit signed DD250 Material Inspection and Receiving Report, signed Certificate of Conformance, and currently dated invoices by email to the Contracting Officer LTC Frankie Cruz at frankie.j.cruz@usace.army.mil, Contract Specialist Mr. Brian Johnson at Brian.johnson@usace.army.mil, Program Manager Mr. Marin John Philpott at marin.j.philpott@usace.army.mil.

*See special instructions in section 4 of this document-special invoice and DD250 instructions.

Payment will be made by electronic funds transfer (EFT) in accordance with Federal Acquisition Regulation (FAR) clause 52.232-33, Payment by Electronic Funds Transfer- Systems for Award Management.

3. CONTRACTOR LIAISON WITH THE GOVERNMENT

All communication by the Contractor with officials, representatives and/or offices of the Government in all matters pertaining to the work to be accomplished under this contract shall be through and in full liaison with the Contracting Officer.

Contracting Officer:

LTC Frankie Cruz Email: frankie.j.cruz@usace.army.mil Telephone: 540-665-6514

Contracting Specialist:

Brian Johnson Email: brian.johnson@usace.army.mil Telephone: 540-665-1228

Program Manager/Contracting Officer Representative (COR):

Marin “John” Philpott Email: marin.j.philpott@usace.army.mil Telephone: 540-665-5137

4. INSTRUCTIONS TO OFFERORS

System for Award Management (SAM)

The Offeror submitting a quote for this solicitation shall be actively registered in the SAM system in accordance with Federal Acquisition Regulation (FAR) Clause 52.204-7 System for Award Management. Offeror’s may register in SAM on the internet at: https://www.sam.gov.

5. SPECIAL DELIVERY AND INVOICING REQUIREMENTS

Delivery Instructions

The contract will provide for the procurement and delivery of the commercial items. The contractor shall deliver the commercial items to the customer’s location(s) as stated in the Statement of Work. The contractor must deliver the items to the customer, and the delivery personnel must be an authorized agent of the contractor.

The contractor’s agent shall deliver the goods to the location including a DD250 Material Report. The contractor shall have the DD250 signed by the customer POC as noted in the Statement of Work, and countersigned by the delivery agent.

Invoicing Instructions

In addition to all other invoicing requirements within the contract requirements, any invoice submission shall include the signed and counter-signed DD250 as stated in the delivery instructions section above. Submission of invoice requests without compliance to the delivery and invoicing instructions within the contract may constitute basis for Government rejection of the invoice request.