B.07 W912EP21R0024 Pre-proposal Conference Slides.pdf

BUILDING STRONG®

CENTRAL EVERGLADES PLANNING

PROJECT (CEPP) CONTRACT 10A, EAA

SEEPAGE AND INFLOW/OUTFLOW CANAL,

PALM BEACH, FL

US Army Corps of Engineers

BUILDING STRONG®

Pre-Proposal Conference July 28th, 2021

Tiffany Tatham, Contract Specialist James Tracy, Contracting Officer

Agenda Welcome and Introduction Ground Rules Project Overview Business/Contracting Processes

• Source Selection

• Proposal and Related Evaluation Factors

Definitions Ratings Submissions ProjNet Contact Information

Rules for the Pre-Proposal Conference

Unofficial and non-binding

If there is any conflict between the information discussed during this conference and the solicitation, the terms and conditions of the solicitation will govern

3BUILDING STRONG®

Project Overview This is project is for the construction of approximately 7.2 miles of parallel open channels (canals) as well as a maintenance road with benches between the canals. The northern most canal (seepage canal) will have a bottom width of 10 feet, 2.5H:1V side slopes, and an approximate depth of 16.5 feet below natural ground surface. The southernmost canal (Inflow/Outflow canal) will have a bottom width of 55 feet, 2.5H:1V side slopes, and an approximate depth of 16.5 feet below natural ground surface.

Project Overview The maintenance road and benches will separate the seepage and Inflow/Outflow Canals by approximately 65 feet and will have a minimum crest width of 14 feet approximately 4.5 feet above natural ground surface. Work will also include the crushing, processing, and stockpiling of excavated material within the project construction limits.

Work may also include construction of or modification to site access from U.S. Hwy 27 as well as the construction and maintenance of haul roads and associated site drainage features. All lands for this project are owned by the South Florida Water Management District (SFWMD) and provided to the USACE for construction of these project features.

Source Selection

EVALUATION APPROACH: The acquisition will utilize the Tradeoff Process (FAR 15.101-1).

The award will be made based on the best overall (i.e., best value) proposal that is determined to be the most beneficial to the Government, with appropriate consideration given to the four evaluation factors: Technical Merit, Past Performance, Small Business Participation, and Price.

The Contracting Officer will use a trade-off process to determine which offer represents the best value to the Government. This process allows the Contracting Officer to consider making award to other than the lowest priced offeror or other than the highest technically rated offeror. To receive consideration for award, a rating of no less than "Acceptable" must be achieved for the Technical Merit Factor and Small Business Participation Factor. Offerors are cautioned that the award may not necessarily be made to the lowest price offeror or the highest technically rated offeror.

Note: Individual Elements will not be given an evaluating rating; however, each Element shall be considered in the evaluation of the Factor each Element is placed under.

Note: All evaluation factors other than price, when combined, are approximately equal to price.

Source Selection

BASIS FOR AWARD: Best Value Trade-Off

The Government will award one (1) Firm Fixed Price contract that is considered fair and reasonable with regard to pricing and whose proposal offers the best overall value to the Government, considering the price and non-price factors described in the solicitation.

Source Selection

The Government intends to make award without holding discussions with offerors unless the Contracting Officer/Source Selection Authority later determines it to be necessary.

Contractors submitting an offeror as a joint venture must provide a written copy of the joint venture agreement with the initial proposal. The joint venture must be signed by both parties. The SF 1442 and all future documents must also be signed by both parties.

The joint venture must be registered in the System for Award Management (SAM) as a joint venture in order for an award to be made.

Debarred List: Offerors will be checked in SAM to ensure there are no exclusions listed. Any offeror who is listed with exclusions will be eliminated without further considerations.

Proposal and Evaluation Factors

Factor 1 – Technical Merit

• Element 1 – Technical Approach Plan

• Element 2 – Construction Schedule

Factor 2 – Past Performance

Factor 3 – Small Business Participation

• Element 1 – Small Business Participation Proposal

• Element 2 – Past Utilization of Small Business Concerns

Factor 4 – Price and Price Related Information

A rating of Unacceptable for any Element will result in a rating of Unacceptable for the entire Factor.

NOTE:

Experience: As it applies to the solicitation, are projects that are currently well underway or completed and turned over no longer than ten (10) years preceding the date of the solicitation.

A Well Underway Project: A well underway project is defined as at least 80% construction progress completed.

Definitions Strength: An aspect of an offeror’s proposal that has merit or exceeds specified performance or capability requirements in a way that will be advantageous to the Government during contract performance.

Significant Strength: A significant strength appreciably enhances the merit of a proposal or appreciably enhances the probability of successful contract performance.

Weakness: A flaw in the proposal that increases the risk of unsuccessful contract performance. See FAR 15.001.

Significant Weakness: A flaw in the proposal that appreciably increase the risk of unsuccessful contract performance.

Deficiency: A material failure of a proposal to meet a Government requirement or a combination of significant weaknesses in a proposal that increases the risk of unsuccessful contract performance to an unacceptable level. See FAR 15.001.

Technical Merit Rating Definitions Color Rating

Adjectival Rating Description

Blue Outstanding Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

Purple Good Proposal indicates a thorough approach and understanding of the requirements and contains at least one strength, and risk of unsuccessful performance is low to moderate.

Green Acceptable Proposal meets requirements and indicates an adequate approach and understanding of the requirements, and risk of unsuccessful performance is no worse than moderate.

Yellow Marginal Proposal has not demonstrated an adequate approach and understanding of the requirements, and/or risk of unsuccessful performance is high.

Red Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Past Performance Ratings Past Performance Relevancy Rating Definitions

Adjectival Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

Past Performance Ratings Past Performance Confidence Assessments Rating

Definitions Adjectival Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence No recent/relevant performance record is available, or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Submitting the Proposal

Offerors shall utilize the DoD Secure Access File Exchange (DoD SAFE) at https://safe.apps.mil/ system for proposal submission.

REQUEST FOR UPLOAD CODE: Offerors must email the Contract Specialist, Tiffany Tatham at Tiffany.Tatham@usace.army.mil and the Contracting Officer, James Tracy at James.T.Tracy@usace.army.mil no later than five (5) working days prior to the bid due date to receive a request code which will allow for file uploads via the SAFE site. Offerors that fail to email for request a code five (5) working days before bid submission date may not be able to receive a request code in time to upload their submission.

Submitting the Proposal

DoD SAFE website will ask you to enter email addresses for the recipients.

Enter the email addresses of both the Contract Specialist and the Contracting Officer.

Contract Specialist, Tiffany Tatham at Tiffany.Tatham@usace.army.mil Contracting Officer, James Tracy at James.T.Tracy@usace.army.mil

FILE DESCRIPTION: To ensure your submission is received and processed appropriately, it is important that interested parties CAREFULLY ensure their electronic files adhere to the following naming convention: Each filename shall begin with the solicitation number, followed by the word “RESPONSE”, followed by your firm’s name, and finally a brief file description.

EXAMPLES:

(1) “W912EP21R0024 RESPONSE Firmname Volume I.pdf”

(2) “W912EP21R0024 RESPONSE Firmname Volume II.pdf”

Submitting the Proposal

Offerors are responsible for submitting a clear, well organized proposal.

Each volume shall contain the offeror’s Name/Address/Telephone Number/E-mail address, and if applicable: Table of Contents, List of Tables, List of Figures and/or List of Appendixes. No information may be incorporated into the proposal by reference.

Instructions for Technical Inquiries and Questions

Technical inquiries and questions relating to this solicitation are to be submitted via Bidder Inquiry in ProjNet at https://www.projnet.org no later than July 30, 2021, end of day.

All timely questions and approved answers will be made available through ProjNet.

The Soliciation Number is: W912EP21R0024 The Bidder Inquiry Key is: 8SR432-84E884

Instructions for Technical Inquiries and Questions

Specific Instructions for ProjNet Bid Inquiry Access from ProjNet home page:

1. Identify the Agency. This should be marked as USACE.

2. Email. Enter the email address you would like to use for communication.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

5. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret

Question, Secret Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

6. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Instructions for Technical Inquiries and Questions

Specific Instructions for Future ProjNet Bid Inquiry Access from ProjNet home page:

1. For future access to ProjNet, you will not be emailed any type of password.

You will utilize your Secret Question and Secret Answer to log in.

2. Identify the Agency. This should be marked as USACE.

3. Email. Enter the email address you used to register previously in ProjNet.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Click Continue. A page will then open asking you to enter the answer to your

Secret Question.

6. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

Contact Information

Tiffany Tatham, Contract Specialist Tiffany.Tatham@usace.army.mil

James Tracy, Contracting Officer James.T.Tracy@usace.army.mil

Ms. Melisa Barbee, Deputy for Small Business Melisa.M.Barbee@usace.army.mil

Nicole Batista-Cruz, Small Business Specialist Nicole.M.Batista-Cruz@usace.army.mil