Questions and Answers for Solicitation W912EK25QA001_2.11.2025.pdf

UPDATED on 2/11/2025 Questions and Answers for Solicitation W912EK25QA001

Questions close on 11 February 2025 at 2:00 PM CST.

Q1 1/30/2025: I did not see anything pertaining to the incumbent. Can you please provide those details if available?

A1 1/31/2025: The incumbent contract number is W912EK22C0005 for a total contract value of $131,794.08 including all options.

This synopsis is posted to SAM.gov inactive contracting opportunities.

https://sam.gov/opp/794dac6ef5434371a8bb3c118b4d0533/review

Q2 2/03/2025: What is the performance schedule for the mowing at Saylorville Lake? I did not see a schedule covering mowing iterations in the solicitation documents.

A2 2/03/2025: Please reference Attachment “PWS – Saylorville Mowing Contract” Section B Scope of Work, Paragraph B.3.2 Mowing and Trimming Paragraph B.3.2.1 for details regarding performance schedule for mowing at Saylorville Lake.

The period of performance for base and all option periods are as follows:

BASE: 01 March 2025 thru 01 December 2025 Option Year 1: 01 March 2026 thru 01 December 2026 Option Year 2: 01 March 2027 thru 01 December 2027 Option Year 3: 01 March 2028 thru 01 December 2028 Option Year 4: 01 March 2029 thru 01 December 2029

Q3 2/03/2025: I am preparing an offer for the above referenced and need clarification on the following:

Page 2 of the Performance Work Statement states:

B.1.3 REQUIRED INSURANCE. In accordance with FAR Clause 52.228-5, Insurance-Work on a Government Installation, the Contractor shall obtain and maintain, during the period of performance under this contract, the following types and minimum dollar amounts of insurance*:

Workmen’s Compensation Coverage complying with applicable State statute** Employer’s Liability Minimum $100,000 Commercial General Liability Minimum $500,000 per occurrence Commercial Automobile Liability Minimum $200,000 per person Minimum $300,000 per occurrence for bodily injury Minimum $20,000 per occurrence for property damage.

As a small business, I perform 100% of the administrative management, while 100% of the performance of the actual work required is performed by the local service provider I team with. Could this insurance requirement be met by the service provider?

A3 2/03/2025: The prime contractor is required to guarantee minimum coverage.

Q4 2/03/2025: Thank you for your response. I understand the Period of Performance but what is the schedule of work? When are the 17 iterations of mowing to be completed? Is it schedule based or perhaps conditions based?

A4 2/03/2025: Once the contract is awarded, the schedule of performance will be discussed at the “Pre-Work meeting” per the PWS extract below. Please reference the PWS attachment.

B.3.2 MOWING AND TRIMMING

B.3.2.1. Grass shall be cut on approximately 65 acres of improved grounds as indicated in the attached maps. A schedule of 17 mowing rounds will be provided at the pre-work meeting. A single mowing round will consist of all 65 acres being completed during the scheduled weekly timeframe. The schedule is subject to change, in the sole discretion of the Government, due to turf conditions, public use patterns, weather, and other factors.

The Contractor will be given a minimum of three calendar days’ notice when schedule changes are required. The Contractor is to arrive on site on the day scheduled with adequate equipment, labor and supervision to perform a complete mowing and trimming of all scheduled areas within four calendar days.

Q5 2/05/2025: The trimming aspect of the statement of work is only for shrub and grass trimming, or is there tree trimming involved with that as well?

A5 2/06/2025: Trimming is around all objects (Signs, Electrical Pedestals, Fire Rings, Grills, Trees, Campsite Number Posts, Buildings, ect.) within the mowed area specified on the maps.

Reference: B.3.3.1, B.3.3.2, B.3.3.3, B.3.3.4

Q6 2/06/2025: Do you have a point of contact at Saylorville Lake that we could contact to schedule a site visit?

A6 2/07/2025: The POC to schedule a site visit is John Benjamin at 515-276-4656 X 6510 No questions shall be answered regarding the Saylorville Lake Mowing solicitation W912EK25QA001 during the site visit.

All questions are required to be emailed to me at jake.t.anderson@usace.army.mil and they will get answered in the order that they come in.

Ensure that the person who is conducting the site visit has read the solicitation and understands the requirement.

Q7 2/06/2025: On form 1449, what do you want in sections 23 and 24?

A7 2/07/2025: You don’t have to fill that section out, only complete block 17a by entering Name, Address, and Current Phone Number of Person to Contact Regarding Proposal.

Q8 2/11/2025 @ 2:00 PM CST: Could you please give some expectations on how the limbs and branches will be dealt with at the subject locations?

A8 2/11/2025 @ 2:20 PM CST: This is a mowing and grass trimming type of contract. The primary focus is to maintain specific mowing areas in Technical Exhibit #1.

Per section B-3 Scope of Work under paragraph B.3.2.6 “The Government may add or remove vegetation (trees, flower/pollinator beds, prairies, etc.) or structures (signs, sheds, electrical equipment, plumbing equipment, etc.) during the mowing period in the mowing area outlined in Technical Exhibit #1. Contractor shall maintain the vegetation around new or removed objects (vegetation/structures) in accordance with section B-4 at no additional cost to the Government for Mowing and Trimming. Road shoulder mowing shall be performed by the Contractor to the pavement edge and shall include rocky shoulder areas and trimming as necessary to provide a smooth uniform height of cut.

If the removal of vegetation such as Trees, then the details will be discussed post award during the “Pre-work meeting” per Scope of Work Paragraph B.3.2.1 as this would indicate a change in the schedule.