W912EF25Q0041 LGA Elevator Maintenance Services Amendment Three FINAL.pdf

W68SBV50865813

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

W912EF25Q0041 Amendment 3.

The purpose of this amendment revises the Performance Work Statement (PWS) and Quote item list. Modifications are highlighted in red. The Wage Determination has been updated per Department of Labor Memorandum Number 250, utilizing Wage Determination 1985-1233 (based on the International Union of Elevator Constructors – IUEC). A revised w age determination w ill not be available until after Union negotiations.

Important Note: Offerors excluded from the competitive range may not resubmit a quote. Contractors are not required to resubmit Past Performance (Factor 1) or Technical Capability (Factor 2).

Offer Due Date: August 6, 2025, 10:00 AM (PST).

All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

Y 1 17

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 30-Jul-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X W912EF25Q0041

X 9B. DATED (SEE ITEM 11)

20-May-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

30-Jul-2025

CODE

USAED, WALLA WALLA - CONTRACTING DIV.

VICTORIA L. CONWAY

201 N 3RD AVE

WALLA WALLA WA 99362

W912EF 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912EF25Q0041

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

TABLE OF CONTENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Wage Determination -

Whitman County

14 15-MAY-2025

Attachment 2 Wage Determination - Columbia County

14 15-MAY-2025

to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Attachment 1 Department of Labor

Memorandum Number

2 30-JUL-2025

The following have been added by full text:

DEPARTMENT OF LABOR MEMORANDUM

Per 29 C.F.R. 4.52 the prevailing health and welfare fringe benefits issued under the McNamara-O'Hara Service Contract Act (SCA) will increase to a rate of $5.55 per hour. Updated wage determinations are forthcoming.

WAGE DETERMINATION (1985-1233)

"REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR

THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION

By direction of the Secretary of Labor | WAGE AND HOUR DIVISION

| WASHINGTON D.C. 20210

| Wage Determination No.: 1985-1233 Daniel W. Simms Division of | Revision No.: 51 Director Wage Determinations| Date Of Last Revision: 02/10/2025

Note: Contracts subject to the Service Contract Act are generally required to pay at least the applicable minimum wage rate required under Executive Order 14026 or Executive Order 13658.

|If the contract is entered into on or |Executive Order 14026 generally applies to |

|after January 30, 2022, or the |the contract. | |contract is renewed or extended (e.g., |The contractor must pay all covered workers | |an option is exercised) on or after |at least $17.75 per hour (or the applicable | |January 30, 2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2025. | |If the contract was awarded on or |Executive Order 13658 generally applies to | |between January 1, 2015 and January 29,|the contract. | |2022, and the contract is not renewed |The contractor must pay all covered workers | |or extended on or after January 30, |at least $13.30 per hour (or the applicable | |2022: |wage rate listed on this wage determination,| | |if it is higher) for all hours spent | | |performing on the contract in 2025. |

The applicable Executive Order minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the Executive Orders is available at www.dol.gov/whd/govcontracts.

States: Idaho, Montana, Oregon, Washington, Wyoming

Area: Idaho Counties of Adams, Benewah, Bonner, Boundary, Clearwater, Idaho, Kootenai, Latah, Lewis, Nez Perce, Shoshone, Washington Montana Statewide Oregon Counties of Baker, Umatilla, Union, Wallowa Washington - All Counties except : Clark, Cowlitz, Klickitat, Pacific, Skamania, Wahkiakum Wyoming Counties of Big Horn, Crook, Hot Springs, Johnson, Park, Sheridan, Washakie, Weston

**Fringe Benefits Required Follow the Occupational Listing**

OCCUPATION CODE - TITLE FOOTNOTE RATE

23210 - Elevator Repairer 67.61

Note: Executive Order (EO) 13706, Establishing Paid Sick Leave for Federal Contractors, applies to all contracts subject to the Service Contract Act for which the contract is awarded (and any solicitation was issued) on or after January 1, 2017. If this contract is covered by the EO, the contractor must provide employees with 1 hour of paid sick leave for every 30 hours they work, up to 56 hours of paid sick leave each year. Employees must be permitted to use paid sick leave for their own illness, injury or other health-related needs, including preventive care; to assist a family member (or person who is like family to the employee) who is ill, injured, or has other health-related needs, including preventive care; or for reasons resulting from, or to assist a family member (or person who is like family to the employee) who is the victim of, domestic violence, sexual assault, or stalking. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts.

ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS:

HEALTH & WELFARE: $16.275 per hour for all hours worked.

VACATION: Annual vacation pay is accrued as follows: After 6 months but less than 5 years of service in the industry, 6 percent of regular hourly rate for all hours worked, not to exceed 120 hours pay; more than 5 years of service in the industry, 8 percent of regular hourly rate for all hours worked, at least 160 hours vacation pay.

Maximum hours of vacation pay are applicable to an employee who works 1750 hours or more but less than 2000 hours in the year.

HOLIDAYS: A minimum of eight paid holidays per year: New Year's Day, Memorial Day, Independence Day, Labor Day, Veterans' Day, Thanksgiving Day, the Friday after Thanksgiving Day, and Christmas Day. (A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) (See 29 CFR 4.174)

PENSION: $10.96 per hour for all hours worked.

EDUCATIONAL FUND: $0.80 per hour for all hours worked.

401(k) Annuity: $10.40 per all hours worked.

Elevator Work Preservation Fund: $1.60 per hour for all hours worked."

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

LITTLE GOOSE LOCK AND DAM

1. General Information

1.1. Type of contract: This contract will be awarded as a hybrid Firm Fixed Price (FFP) and Time and

Materials (T&M) contract. It is a performance-based service contract with a time and materials CLIN for nonroutine and emergency calls.

1.2. Scope: The Contractor shall provide routine and nonroutine maintenance to elevators at Little Goose Lock and Dam (LGA) in accordance with the PWS, manufacturer’s instructions, ASME A17.1, ASME A17.2, and applicable federal, state, and local laws and regulations, as well as State standards. Contractor is expected to keep records onsite. Unless otherwise stated, the Contractor shall furnish all supervision, labor, supplies, parts, tools, equipment and materials necessary to all elevators and related equipment and systems necessary to support their effective, efficient and safe operation in their current locations.

1.3. Period of Performance:

Base year: June 14, 2025 – June 13, 2026, August 11, 2025 – August 10, 2026 Option Year One: June14, 2026 – June 13, 2027 August 11, 2026 – August 10,2027

Option Year Two: June 14, 2027 – June 13, 2028 August 11, 2027 – August 10, 2028

1.4. Location and Hours of Operation:

Location: Little Goose Lock and Dam Address: 1001 Little Goose Rd, Dayton WA 99358

Hours of Operation: The contractor's normal working hours will align with the Government's standard business hours, which are Monday through Thursday, 7:30 AM to 4:00 PM (0730 to 1600), except for

Federal Holidays, and all routine maintenance activities must be performed within these hours.

Additionally, for all non-emergency, non-routine work, the contractor must also adhere to the Government's standard business hours, avoiding any work outside of these hours unless explicitly approved by the Contracting Officer's Representative (COR) or Alternate COR. Furthermore, the contractor is expected to avoid overtime at all costs, planning and scheduling work to ensure completion within regular business hours, and only seeking approval for overtime in exceptional circumstances where it is absolutely necessary, and even then, only with prior written approval from the COR or Alternate COR. Emergency situations, however, will be coordinated with the COR or Alternate COR, who will arrange for emergency service calls, including scheduling the service call and determining the time of arrival for the contractor.

2. Post Award

2.1. Submittals.

The Contractor shall complete and submit to the COR, the following items 7 days prior to the pre-work meeting:

2.1.1. Certificate(s) of Insurance (provided IAW FAR 52.212-2, Factor 2).

2.1.2. Certificates showing the current State of Washington Elevator Journeyman License (provided IAW

FAR 52.212-2, Factor 2), inspection and maintenance of elevators, safety training covering Safe Work Practices, Personal Protective Equipment, Proper House Keeping and Fire Protection.

2.1.3. A list of all employees that will be working on this contract and their qualifications.

2.1.4. The name, address and telephone number(s) (not to exceed three) where Contractor’s supervisor can be reached.

2.1.5. Detailed Quality Control Plan and Inspection Checklist.

2.1.6. List of any non-US citizens requiring access to Little Goose Project.

2.2. Site Visit and Condition Assessment: After contract award, the Contractor shall schedule a site visit to verify site conditions within 15 calendar days. During the site visit, the Contractor shall identify any deficiencies and non-compliance issues with each elevator, including any necessary maintenance, replacement of parts, etc. The Contractor shall document all findings, including any suggested modifications that may be in the interest of practicality, efficiency, economy, or effective use of time, and submit a Condition Assessment Report at the pre-work meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc., unless identified in the Condition Assessment Report.

2.3. Emergency Egress Procedures: The Contractor shall provide written procedures to the COR 7 days prior to the pre-work meeting for the removal of people from an elevator if a) an elevator is stuck at a floor, and

b) an elevator is stuck between floors. A procedure shall be prepared for each elevator and the appropriate electrical connection contacts shall be marked to correlate to the written procedure. This procedure is intended to be used by qualified Contractor personnel for emergency rescue of Government personnel only.

2.4. Pre-Work Meeting: After all submittals have been reviewed and approved by the Government, the date and time of the pre-work meeting will be established. The pre-work meeting will be scheduled no later than 20 business days after contract award. At this meeting, the COR will establish lines of authority and Government procedures for contractual administrative and work issues. The schedule of required submittals and reports will also be discussed. The Contractor shall submit the deficiency and noncompliance report obtained from the Assessment Site Visit at the pre-work meeting. The Contractor will be responsible for all maintenance, replacement of parts, etc. unless noted in the deficiency report. The Government will provide the Contractor a letter of record documenting pre-work conference discussions within one week following the meeting.

2.4.1. Attendance Requirements:

The following personnel must attend the pre-work meeting:

The Contractor’s Account Manager responsible for overseeing the contract;

Representatives from the contractor's invoicing department to ensure a clear understanding of invoicing procedures and requirements;

The Contracting Officer's Representative (COR), who will be the primary point of contact for the Government for contractual matters;

The Contract Specialist, who will provide guidance on contractual procedures and requirements; and The Contracting Officer, who will provide overall oversight and approval of contractual matters.

3 Government Furnished Resources:

3.1 Utilities: Utility services (electrical power, water services, and restroom facilities) required in the performance of the contract may be available from Government sources within the contract areas or from other sources approved by the COR. These utilities are available as is. All extensions, adapters and other necessary items are the Contractor’s responsibility.

3.2 Utility Conservation: The Contractor must ensure employees practice utility conservation. The Contractor is responsible for operating under conditions that prevent the waste of utilities to include turning off lights when not necessary for work, turning off water faucets and valves when not in use.

3.3 Drawings: Any available elevator drawings can be obtained from the COR. Applicable changes shall be noted on drawings and submitted to the COR to be maintained up-to-date. Upon termination or expiration of the contract, all drawings must be returned to the COR within five (5) business days.

4 Contractor Furnished Resources

4.1 All lubricants, oils, greases, rope preservatives, cleaning materials, and parts shall be furnished by the Contractor and meet Federal, State, and industry standards for use on the specific equipment to be serviced under this contract. Lubricants are to be of the proper grade for the purpose used and shall be as specified by the elevator manufacturer.

4.2 Contractor shall be responsible for checking with the COR to ensure their equipment is compatible with the existing conditions and capabilities of the work site.

5 Elevator Maintenance

5.1 Elevator Descriptions

No. Location Manufacturer/Model Load

Capacity

(LBS1)

Lift (Feet)

Stops Speed

(FPM2)

1 Powerhouse

PKD/Total Systems Hoist Machine: Hollister- Whitney Overhead Traction #64YE Controls:

MCE

4,000 153 9 350

2 North non-overflow F.S. Payne Elevator, No 2294P

2000 202 6 250 1LBS = Pounds; 2 FPM = Feet per minute

5.2 Maintenance Schedules: Elevator maintenance schedules shall be submitted to the COR for approval.

All schedules shall describe the frequency of performance. A maintenance schedule shall be posted in each elevator room. Posted schedules shall become the property of the Government and shall not be removed from elevator rooms upon completion of the contract. Coordinate schedule changes with the COR and keep all schedules current.

5.3 Maintenance Control Plan (MCP): The Contractor shall develop a written Maintenance Control Plan (MCP) for each elevator in accordance with Section 8.6 of ASME A17.1. The MCP must include, at a minimum, the items listed in Section 5.5 – Routine Maintenance. Each MCP shall describe the specific periodic maintenance tasks and procedures, appropriate frequency/interval, and required inspections. Tasks must include manufacturer’s recommendations, the type and age of equipment, the accumulated wear, the level and manner of use, and any other influencing factors that may require varying levels of maintenance.

The MCP shall be maintained electronically, and a current copy kept in each elevator maintenance log binder kept in the respective machine room and shall become the property of the Government. The MCP shall be review regularly but not less than annually by the Contractor to ensure continued relevance.

Amendments to schedules shall be coordinated with the COR.

5.4 Maintenance Inspections: Contractor is required to comply with all applicable elevator maintenance/service State and Federal rules and regulations and maintain adequate records of this compliance. The Government reserves the right to have a third party inspect the elevators. All licenses, monthly and annual inspections, and five-year load tests shall conform to applicable ASME A17 standards.

A report of the inspection results must be submitted to the COR for approval.

5.5 Routine Maintenance (Firm Fixed Price – FFP): As defined in ASME A17.1, routine maintenance includes examination, lubrication, cleaning, and adjustments of parts, components, and/ or subsystems for the purpose of ensuring performance in accordance with the applicable code requirements. Routine maintenance must be performed on a regularly scheduled basis but not less than once each calendar month.

Except for emergency callback service, all work must be scheduled five (5) workdays in advance with the COR. The Contractor shall coordinate with the COR to resolve any overlap between the maintenance schedule listed below and the existing Maintenance Control Plan (MCP) to avoid redundant work.

5.5.1 Monthly Maintenance, Testing, and Inspections. Routine maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 30 days. The contractor shall provide services for:

Lube/Oil/Adjust/Clean Monthly Preventative Maintenance: The Contractor shall maintain the equipment set forth in Section 5.1 in accordance with manufacturer tolerances and performances and the latest edition of the ASME A17.1 & A17.2. The contractor shall maintain the original contract speed for each elevator car, the original performance time, which includes acceleration, retardation and leveling as designed and installed by the manufacturer. The contractor shall perform the necessary adjustments and lubrication required to maintain door opening and closing time and pressure within limits of applicable codes. All work performed shall be as specified or recommended by the elevator manufacturer. All work, equipment, and materials shall be complete and operational, and shall have a neat and finished appearance.

Miscellaneous Preventative Maintenance: As part of the monthly preventative maintenance, the Contractor shall:

Replace burned out lamps in dispatch panel, car and hall push buttons, position indicators, hall lanterns, and car interior, emergency lighting, escalator runway, demarcation lights or circuit boards, hoist way and car top lighting and pit lighting as required.

Clean elevator pits and machine room floors, car top.

Empty and clean drip pans.

Clean car grille and stile channels.

5.5.2 Quarterly Maintenance, Testing, and Inspections. Quarterly maintenance work required by this

90 days. The contractor shall provide services for:

Check for proper car leveling operation. Adjust if required.

Check and clean the door switch contacts.

Check the door speed control switches.

Inspect the condition of resistors and mounting assemblies.

Check car top and hoist way for loose covers, vanes, or components. Inspect the traveling cables for damage.

Inspect the brake linings.

Inspect all ropes for wear and lubrication (do not lubricate the governor rope) - Clean the governor and hoist ropes. Inspect the rope hitches, fastenings, and shackles -equalize ropes if warranted.

Check the car position sensor drive wheel.

Check decelerations, advances, and accelerations to ensure all cars are matched.

Inspect all parts of the safeties and adjust clearance between the safety jaws and guide rails. Clean all parts and lubricate the pivot points.

5.5.3 Semi-Annual Maintenance, Testing, and Inspections. Semi-Annual maintenance work required by this contract shall be performed on a regularly scheduled basis but not less frequently than once each 180 days. The contractor shall provide services for:

Comprehensive inspection, to include inside car, machine room, top of car, outside the hoist way, pit and firefighters’ emergency operation.

Check for hoist rope wear, as well as rope length, lubrication, and tension.

Lubricate, or adjust the rope as required.

Check the clearances for governor tension sheave, counterweight-to-buffer (with car at top landing), and compensation sheave to pit. Check governor sheave fastenings.

Check all the timers in the system and reset if necessary.

Inspect guide rails, cams, fastenings, and counterweights in hoist ways.

Test all the terminal limit switches. Lubricate the limit switch roller pins.

Inspect the sheaves to verify that they are tight on the shafts and sound their spokes and hubs with a hammer to inspect for cracks. Adjust and replace as necessary for semi-annual maintenance.

Lubricate the guide shoe stems.

5.5.4 Annual Maintenance, Testing, and Inspections. Annual maintenance work required by this

365 days. The contractor shall provide services for:

Brakes:

Remove, clean, and lubricate the brake cores if necessary.

Inspect the brake linings for wear - clean or replace if necessary.

Adjust the brakes to wear evenly if necessary.

Motors:

Inspect the armatures of hoist motor and motor-generator (if equipped).

Check the electrical connections.

Drain, flush, and refill the oil reservoirs if necessary.

Check the brushes for neutral settings and for proper quartering and spacing on the commutators. Reset if necessary.

Lubricate the bearings. Vacuum the carbon and dust. Clean the screens.

Clean the guide rails with solvent to remove dirt, debris, or excess lubricant as needed.

Drain, flush, and refill the gearing lubricant as needed.

Test the car emergency light for required illumination.

Test and adjust dispatching, scheduling, and emergency service of the group supervisory control system (if equipped).

Check the compensation rope tension.

Lubricate the sheave bearings and check for leaky seals. Clean the hoist way as needed.

Vacuum the dust from controllers and relays as needed.

5.5.5 Five Year Full Load Testing and Inspection: The Contractor shall coordinate Category 5 (which shall include Category 1 procedure) testing and certification procedures outlined in ASME A17.1, Sections 8.6.4.19.1 through 8.6.4.19.5 (Cat 1), and sections 8.6.4.20.1 through 8.6.4.20.4 and

8.6.4.20.6 (Cat 5), as they pertain to the specific elevator system, no later than July August 2025.

The Contractor shall serve as a witness during this service, ensuring that all procedures are followed in accordance with ASME A17.1 standards.

Any issues discovered during the Category 5 testing will require repairs to be made to the elevator system to complete/pass the certification process shall be immediately reported to the COR. The Contractor shall provide a written estimate of the costs to make the necessary repairs. The COR will report those findings to the KO.

The written estimate shall include:

A detailed description of the repairs needed to bring the elevator system into compliance with ASME A17.1 standards

An itemized list of parts and labor required to complete the repairs, along with estimated costs

The specified time needed to complete the repairs The projected equipment downtime

Any changes to the original scope of work, including changes to price, completion date, or specifications, shall be implemented through a bilateral modification to the contract. The COR shall report all findings and recommendations to the Contracting Officer (KO) for review and approval. To ensure price transparency, the Contractor shall include the cost of the five-year load test in the base year pricing.

5.5.6 Interruption of Service: Elevator maintenance shall be scheduled and coordinated with the COR to minimize interference with building activities. Unless there is an emergency or an impending safety hazard for an elevator, e.g., the elevator is out of service, stuck, or experiencing a dangerous or potentially dangerous malfunction, building operations will take precedence over elevator maintenance.

5.5.7 Contractor Travel Charge: The contractor shall be responsible for all travel expenses incurred during routine maintenance.

5.5.8 Changes to Elevators: The Contractor shall make no changes to the existing circuits, circuitry wiring and sequencing or otherwise alter the original circuit or wiring design of the elevators. The Contractor may propose and submit any modifications or changes to the COR in a complete, neatly prepared wiring diagrams accompanied by description of the proposed change. Any proposed changes must be approved by the Contracting Officer (KO) prior to installation.

6 Nonroutine Services:

6.1 Primary nonroutine maintenance (Time and Materials – T&M): As defined in ASME A17.1, nonroutine maintenance includes repair and replacement. This CLIN may be used multiple times until it reaches the not to exceed (NTE) amount. The Contracting Officer may determine that it is in the best interest of the Government to exercise the secondary CLIN before funds are fully utilized on the primary

CLIN.

6.1.1 Repair: Reconditioning or renewal of parts, components and/or subsystems, necessary to keep equipment in compliance with applicable code requirements.

6.1.2 Replacement: the substitution of a device or component and/or subsystem, in its entirety, with a unit that is basically the same as the original for the purpose of ensuring performance in accordance with appliable code requirements.

6.1.3 Limitations: Repairs or replacements that require major overhaul or major modifications where all conditions listed under FAR 22.1003-6(a)(1) and (a)(2) or repairs that require more than 32 or more work-hours IAW DFARS 222.402-70(d), may not be performed under this contract.

6.2 Secondary nonroutine maintenance (Optional T&M CLIN): Has the same definition and price schedule as the primary nonroutine maintenance CLIN for the option period. The purpose of the secondary nonroutine maintenance CLIN is to provide additional funding to the primary CLIN. This CLIN may be exercised by the Contracting Officer by written notice.

6.3 The Contractor shall note and report to the COR any required repairs and/or replacements necessary along with a detailed report. Non-routine services require a price proposal and approval from the Contracting Officer prior to the work starting. The price list shall contain the contract number or task order number, job description, contractor travel charge, work to be performed, and itemized labor and materials cost.

6.4 Time and Materials (T&M): The contractor shall be responsible to make all repairs and replacements necessary to return a nonoperational elevator back into service. Repairs and replacements are defined as unscheduled work required to prevent a breakdown or malfunction of an item of equipment, and/or to put a system or a subsystem back in service after a breakdown. Billing for services shall begin upon the contractor’s arrival on-site and end upon their departure.

6.5 Troubleshoot Call: Includes on-site diagnostic time, a brief report outlining the problem and recommended solution. Once the troubleshooting call is complete and the Contracting Officer authorizes the T&M work, then the contractor can proceed with the T&M work as defined under section six (6).

6.6 Contractor Travel Charge: Includes round-trip travel from the contractor’s primary office location to the operating project. Travel charges begin when the contractor departs their office. The Contractor will bill travel charges at the established mechanic or team rate, multiplied by the total travel hours. No additional costs beyond the established rate are permitted. For option year non-routine maintenance, the Contractor will adhere to the established price schedule. The Contractor is responsible for all travel expenses associated with routine maintenance activities. Travel charges for nonroutine maintenance require a separate line item in proposals.office to Little Goose Lock and Dam. The Contractor shall adhere to the established price schedule for the travel charge.

6.6.1 Costs for travel charges shall be for round-trip travel from the contractor’s office to the operating project and shall be billed based on mileage rates and labor provided the method used results in a reasonable charge. Costs shall be in accordance with the Joint Federal Travel Regulations, https://www.travel.dod.mil/Policy- Regulations/Joint-Travel-Regulations. Once cost is established the Contractor shall follow the established price schedule under the nonroutine CLIN for the option year. For all routine maintenance, the Contractor is responsible for expenses incurred for travel charge.

6.6.2 If an issue arises within 72 hours after Time and Materials maintenance is performed, and the issue resulted from improper maintenance or faulty workmanship by the contractor, the contractor is liable for the additional travel charge and any associated labor.

6.7 Emergency Call-Out Service: Provide emergency call-out service 24 hours a day, 7 days per week. The contractor shall reprogram the emergency phone line of each elevator to an emergency call center.

Contractor’s mechanic is required to be on-site to commence work within a maximum of three (3) hours after a call for emergency services is made. If the Contractor does not arrive within three (3) hours, the Government reserves the right to call an alternate contractor to provide necessary services.

6.8 Invoicing: Payment for T&M line items will be as specified in Contract Clause Payment Under Time-and-

Materials and Labor-Hour Contracts. In addition to the basis for the labor rate specified in the clause (wages, indirect costs, G&A expenses, and profit), the contract rates shall include all superintendence for subcontractors and cost for consumables and small tools required to complete the required repairs.

Materials that are directly consumed in connection with the furnishing of the labor hours accomplished under the T&M line item will be reimbursed at cost, plus 10 percent for material handling cost.

Reimbursement will only be made for material costs that exceed the amount already paid under the labor hour rates. To be eligible for reimbursement, the contractor must provide a valid, third-party invoice for the materials, which includes:

6.8.1 The name and address of the supplier

6.8.2 A detailed description of the materials purchased

6.8.3 The quantity and unit price of the materials

6.8.4 The total cost of the materials

6.8.5 The invoice must be from the actual supplier of the materials, not from the contractor themselves.

The contractor must also obtain prior approval from the Contracting Officer for the materials used and provide documentation to support the reimbursement request.

All invoices submitted by the contractor must be free from any additional terms and conditions that are not explicitly agreed upon in the contract. The contractor shall not include any language or provisions on the invoice that attempt to modify or supersede the terms and conditions of the contract. Invoices that contain such language or provisions will be rejected and returned to the contractor for revision and resubmission.

7 Safety

7.1 Safety Requirements: The Contractor’s employees may be working in areas containing systems vital to the operation of the district. The Contractor shall protect all existing structures, utilities, and work of any kind against damage or interruption of service. To ensure the safety of Contractor employees and Little Goose personnel, the Contractor shall be trained in the required aspects of the applicable safety standards.

7.1.1 USACE Safety Manual: The Contractor must apply risk management strategies to ensure personnel safety and must comply with safety requirements articulated in EM 385-1-1, the US Army Corps of Engineers Safety Manual. The safety manual can be accessed at:

https://www.publications.usace.army.mil/Portals/76/EM%20385-1- 1%20_EFFECTIVE%2015March2024.pdf

7.1.2 OSHA: The Contractor must also comply with 29 C.F.R. § 1910 - Occupational Safety and Health Act (OSHA). 29 C.F.R. § 1910 can be accessed at: http://www.dol.gov/.

7.1.3 Accident Prevention Plan (APP): In accordance with EM 385-1-1 paragraph 01.A.12, the

Contractor shall prepare and provide a copy of its Accident Prevention Plan / Safety Plan for review and acceptance by the Government.

7.1.4 Training & PPE: The Contractor shall ensure that all personnel are trained to the level of expertise required for proper performance of the task, general first aid procedures, and use of safety equipment. Personal protective equipment (PPE) shall be provided by the Contractor and must be appropriate to the task.

7.1.5 Safe Clearance / Hazardous Energy Control / Lockout-Tagout: All Contractor work performed onsite shall meet the requirements of Walla Walla District "Safety and Occupational Health Office; Safe Clearance Program for the Control of Hazardous Energy,” NWWP 385-1-20.

In accordance with Chapter 10 of NWWP 385-1-20, the Contractor may perform work under its own Lockout/Tagout procedures for work on elevator equipment that can be completed in one work shift. To obtain authorization to do so, the Contractor must provide a copy of its own Lockout/Tagout procedures to the Government for review and acceptance, as well as provide annual NWW Hazardous Energy Control Program training to each authorized employee (see 1.11.4 below).

If the Contractor’s Lockout/Tagout procedures are not submitted or accepted, or if elevator equipment must be left under a clearance longer than one shift, the Contractor shall be required to operate under the Walla Walla District Safe Clearance Program requirements.

All Contractor and subcontractor employees shall be trained in and abide by the accepted

Lockout/Tagout or Safe Clearance Program procedures, and Project Control Room personnel shall be notified of all actions involving clearing and switching energy sources.

Safety Shutdowns. If the Contractor determines an elevator to present a threat to personal safety or property, the Contractor shall notify the COR immediately, providing information regarding the nature of the problem(s), corrective action(s) required, to have the elevator taken out of service according to Government protocols and plan initiated for appropriate action.

7.1.6 Required Annual HECP Training: Contractor and subcontractor employees operating under the

Contractor’s Lockout/Tagout procedures or under the Walla Walla District Safe Clearance Program, as described above, shall take the HECP procedure training described below. Any non-working personnel, vendors and visitors that will be entering an area under Safe Clearance shall take Awareness level training. Training and written tests for the modules below shall be completed online prior to commencing onsite work. Time estimates for training follow:

a. Awareness Level Training: Approximately 1 hour

b. Affected Persons: Approximately 2 hours in addition to Awareness Level training.

c. Authorized Individuals: Approximately 3 hours in addition to Awareness Level training and Affected Personnel Training.

All costs for this training shall be considered incidental to the work, and therefore, no additional payment will be made. Training is an annual requirement and will expire one year from completion date. Training is provided by Vivid Learning Systems and is available online at http://Hecp.vividlms.com. Cost for the training is displayed on the home page. Submit the training completion certification(s) to the COR a minimum of seven days prior to the individual's arrival at site.

7.1.6.1 Protection of Government Property: The Contractor shall protect all existing Government structures, utilities, equipment, and work of any kind against damage or interruption of service, which may result from its operations. Persons engaged under this contract may be working in areas containing control systems vital to the operation of the project. The Contractor shall protect against accidental and/or intentional operation of any control systems.

7.1.6.2 Incident/Accident Reporting: An accident constitutes an incident or act involving the Contractor, which may or may not have caused obvious damage to persons or property. This includes injuries to Contractor employees, members of the public, or damage to Government or personal property. The Contractor shall notify the COR by telephone within 30 minutes of any incident or accident, followed by a written report. The report shall include, but not be limited to, location, nature of the injury or accident, name(s) of injured party(ies), conditions/circumstances surrounding the occurrence, cause of the occurrence, parties notified, and actions taken. The report shall be accompanied by sketches, graphs, drawings, and photographs, as needed, and forwarded to the COR within one working day following the occurrence of accident or injury.

8 Security Requirements:

8.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

8.2 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location.

Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA. Also, In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

8.3 Contractor Schedules: The Contractor must notify the facility at least three (3) workdays in advance of the access date that an individual on the list will visit the building. Prior notification is not required for “Emergency Call out,” but Contractor personnel responding to emergencies shall be pre-approved and their names shall appear on the authorized Contractor personnel list.

8.4 Contractor Personnel: All Contractor employees shall be at least 18 years of age and must be able to fluently read, write, speak and understand English.

8.5 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

8.6 Antiterrorism (AT) Level I Training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change.)

8.7 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

8.8 Suspicious Activity Reporting training (e.g. iWatch, Corps Watch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

Links for requirements outlined under 7.3 through 7.6 may also be found on the Walla Walla District Website at: https://www.nww.usace.army.mil/Business-With-Us/Contracting/AT-OPSEC-for- Contractors/.

9 Quality Assurance Surveillance Plan

Contractor Quality Assurance: The contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standards are achieved. In this contract, the quality control program is the driver for product quality. The contractor shall develop a comprehensive program of surveillances and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success. Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a robust quality assurance program. The Government will evaluate the Contractor’s performance under this contract for those tasks listed on the Performance Work Statement in accordance with the Quality Assurance Surveillance Plan. The COR will follow the methods of surveillance specified in the Performance Requirements Summary (PRS), generally periodic inspection will be employed. The COR will record and retain all COR inspections.

Performance Requirements Summary (PRS):

Performance Objective

Description

Acceptable Quality Level

(AQL)

Surveillance Method

Maintain Elevator Safety Inspection Program

Elevators are kept operational, up to all codes and standards in accordance with ASME A17.1, and ASME A17.2, and state codes.

90% Periodic

Schedule

Schedule and perform detailed maintenance work and indicate how that work corresponds to all elevator codes and any manufacturer’s specifications. Detailed scheduling system is maintained up to date and posted by each elevator. Advance notification of testing is given to enable COR to witness testing procedures.

100% Periodic

Reliable, safe, and functional elevators and systems

All routine and preventative maintenance work is performed. As necessary adjust required parts to maintain the limits of manufacturers specifications all state, and federal codes and regulations.

100% Periodic

Manufacturers Maintenance Specifications

The Contractor shall maintain the manufacturer’s specifications for each elevator car.

100% Periodic

Annual Inspections Annual Inspections and No-load Tests are performed and documented on all Project elevators annually.

100% 100%

Reports Maintenance & Repair reports are submitted within the time specified in the Contractor Reporting Section.

90% 100%

10 Contractor Reporting

a. Maintenance Reports: The Contractor shall submit a quality control report for each day work is performed. The reports shall include: the contract and/or task order number; Compliance with the maintenance/repair schedule; reasons for non-compliance with the maintenance schedule; safety problems identified; corrective actions taken to correct safety problems; elevator repairs required, but outside the regular maintenance work; parts repaired or replaced; and all maintenance/repair work performed. Quality control reports shall be provided to the COR or designated representative no later than 8:00 a.m. on the following business day that the work was performed and inspected.

Forms used for quality control reports are subject to the approval of the COR. A completed checklist shall be submitted for the monthly, yearly and five-year inspections. A COR approved Contractor’s checklist may be used, or an example can be found at the end of the ASME 17.2 at Section 5 Technical Exhibits.

b. Failure Reports: If repairs require work considered over and above routine maintenance work, the Contractor shall notify the COR for appropriate decision and action with a detailed description of reasons for noncompliance with maintenance/repair schedule if applicable and safety problems identified and corrective…