Combined Synopsis Solicitation - RFQ - W912DY26QA004 - West Point Lincoln Industrial Storage - SAM.gov.pdf

RFQ - West Point Lincoln Industrial Storage Shelving

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation document will not be issued. This solicitation is being issued under the authority of FAR Part 13 Simplified Acquisition Procedures.

The requirement is to procure shelving that will be used for West Point Lincoln Hall - Bldg. 607.

The combined synopsis/solicitation/Request For Quote (RFQ) number is W912DY-26-Q-A004.

This number shall be referenced by contractors on their quotes and related correspondence.

This RFQ is full and open competition. The NAICS code is 493110. Contractors must be registered in the System of Award Management (SAM) with no exclusions in order to be considered for award. The website for SAM is: https://www.sam.gov/portal/public/SAM/.

Contractor is required to sign this document and return 1 copy to issuing office. Contractor agrees to furnish and deliver all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified.

Signature of offeror/contractor:

Name and Title of Signer:

Quotes must be sent to Contract Specialist - Fantasha McNair - Fantasha.McNair@usace.army.mil

No later than 01 December 2025, 10:00 AM Central Standard Time.

Please submit questions NLT, 05 November 2025 - 10:00 AM Central Standard Time.

The contract will be a Firm Fixed Price (FFP) with the CLIN structure as reflected below.

CONTRACT LINE ITEMS

Item No Supplies Services Quantity Unit Unit Price Amount

0001 Furnishings: West Point - Lincoln Hall B607 - Industrial Storage

1 Lot

Item No Supplies Services Quantity Unit Unit Price Amount

0002 CONUS Storage: West Point - Lincoln Hall B607 - Industrial Storage

6 Months https://www.sam.gov/portal/public/SAM/ mailto:Fantasha.McNair@usace.army.mil

***Please submit quotes valid for 120 days*** Freight

On Board (FOB): Destination Furniture Installation Start Date (FISD): 25 March 2026 Furniture Installation Completion Date (FICD): 02 June 2026

Furniture Installation Locations:

Lincoln Hall – Bldg. 607

The following attachments are included in this RFQ:

1. Attachment 1 - Line-Item Pricing Spreadsheet (Excel Format) - To be completed by contractor and returned to the Government POC listed above.

2. Attachment 2 - Furniture Item Description (FID)

3. Attachment 3 - Statement of Work (SOW)

4. Attachment 4 – Clauses

5. Attachment 5 – Contractor Performance Evaluation

6. Attachment 6 – Accident Prevention Plan – ENG Form 6293

7. Attachment 7 – Order Completion Statement - To be completed by contractor and returned to the Government POC listed.

8. Attachment 8 – Technical Documents Checklist – To be completed by contractor

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The successful contractor will be the one whose quote is rated acceptable on technical, schedule and past performance, and provides the best value to the Government. Best value will be determined by the quote that is technically acceptable and has the lowest total price. The following factors shall be used to evaluate offers:

(1) Price;

(2) Past Performance;

(3) Technical capability of the item(s) offered to meet the Government requirement;

(4) Schedule

It is the offerors responsibility to confirm all taxation issues, all import and export requirements, and all entry and exit procedures for Guam.

Amendments to this RFQ will be provided in the same manner as the initial RFQ, which is by public notice on https://sam.gov/.

1 6 23.1 F5: Industrial Storage Cabinet, Metal $0.00 2 6 24.1 XH-4.1/F1: Open Industrial Boltless Steel Bulk

Rack Storage Shelving, Particleboard Decking $0.00

3 63 24.2 F4: Open Industrial Boltless Steel Bulk Rack Storage Shelving, Particleboard Decking

$0.00

4 23 24.3 F8: Open Industrial Boltless Bulk Rack Storage Shelving, Metal Corrugated Steel Decking

$0.00

HNC Cost: $0.00

$0.00

West Point, NY – Lincoln Hall, Bldg. B607

HNC Unit CostModel Quoted

GSA Contract Unit Cost is the cost provided on GSA schedule per item. HNC Unit Cost is the cost provided to HNC per item.

If part of an item is on GSA Contract and part is open market, Vendor shall provide a description, model, and cost of open market item(s) on the same line as the GSA item.

Installation of furniture - to include any GFP in the SOW, if applicable Shipping (CONUS)

Qty FID Para. HNC Total CostFID Item Code / Description Vendor Quoted Product Line

Quoted

Do not alter any formulas in shaded cells

GRAND TOTAL:

Tariff

Installation & Shipping:

Furniture Subtotals:

When completing this form, do not delete or alter any columns or workbook tabs.

ATTACHMENT #1

Furniture Item Descriptions (FID) West Point, NY – Lincoln Hall B607

Attachment #2 Page 1 of 9

Attachment #2

ADMIN RM

Attachment #2 Page 2 of 9

TABLE OF CONTENTS PAGE NO.

1.0 GENERAL

1.1 Submittal Requirements

1.1.1 RFQ Response

1.1.2 Non-Conforming RFQ Response

1.2 Submittal and Clarifications Format

1.3 Post Award Submittal

1.4 Contractor General Notes

1.4.1 General

1.4.2 Fabrics & Materials

2.0 Construction Requirements - Panel Supported Workstations – NOT USED

3.0 Construction Requirements - Benching Systems – NOT USED

4.0 Construction Requirements - Console Systems – NOT USED

5.0 Construction Requirements - Demountable Walls – NOT USED

6.0 Construction Requirements - Metal/Laminate Desks – NOT USED

7.0 Construction Requirements - Metal/Laminate Open Frame Technical Workstations –

NOT USED

8.0 Construction Requirements - Metal Furniture: Lateral Files, Vertical Files, Storage

Towers/Cabinets, & Bookcases – NOT USED

9.0 Construction Requirements - Laminate Tables, Metal Bases – NOT USED

10.0 Construction Requirements - Wood Casegoods, Executive II – NOT USED

11.0 Construction Requirements - Wood Casegoods, Executive III – NOT USED

12.0 Construction Requirements - Wood Conference Tables, Executive II – NOT USED

13.0 Construction Requirements - Wood Conference Tables, Executive III – NOT USED

14.0 Construction Requirements - Laminate Casegoods – NOT USED

15.0 Construction Requirements - Laminate Conference Tables – NOT USED

16.0 Construction Requirements - Ergonomic Task & Conference Seating – NOT USED

17.0 Construction Requirements - Executive Task & Conference Seating – NOT USED

18.0 Construction Requirements - Ergonomic Task Stool – NOT USED

19.0 Construction Requirements - Traditional Executive Task & Conference Seating – NOT

USED

20.0 Construction Requirements - Seating, Metal Frame, Thermoplastic/Polypropylene, Upholstered, Mesh – NOT USED

21.0 Construction Requirements - Seating, Wood Frame – NOT USED

22.0 Construction Requirements - Common Space Furnishings – NOT USED

23.0 Construction Requirements - Industrial Storage Cabinet – NOT USED

23.1 F5: Industrial Storage Cabinet, Metal

24.0 Ancillary Items

24.1 XH-4.1/F1: Open Industrial Boltless Steel Bulk Rack Storage Shelving, Particleboard Decking

24.2 F4: Open Industrial Boltless Steel Bulk Rack Storage Shelving, Particleboard Decking

24.3 F8: Open Industrial Boltless Bulk Rack Storage Shelving, Metal Corrugated Steel Decking

Attachment #2 Page 3 of 9

1.0 General

Item descriptions and quality requirements, as described in the FID (Furniture Item Descriptions), are for the quality, functional performance, and design intent of the furnishings required for this project. Products quoted that meet all functional and quality requirements, including all salient features listed in the product descriptions, will be considered responsive provided they are fully compliant with the RFQ requirements.

Compliance shall be determined by performance, features, quality, design intent, and value. Any item descriptions, salient features, or quality requirements listed within this document are not intended to be proprietary.

1.1 Submittal Requirements

All manufacturers shall provide manufacturer’s technical documentation and manufacturer’s construction specifications for each item quoted for verification the proposed products meet all requirements listed in the FID. The RFQ response shall be submitted in the format outlined below. For assistance in preparing the RFQ Response, please contact the contracting specialist to request a .pdf of the How to RFQ Guide.

1.1.1 RFQ Response

RFQ technical responses are the documents which, together with contractual documents (SF18, SF30, Attachment 1 in Excel, Attachment 8), make up an overall RFQ response (the quote). RFQ technical responses shall be clearly organized into (1) Adobe Acrobat (PDF) document. The PDF document shall be searchable, include bookmarks for each item number, and be organized per item number of the FID. Each RFQ is a separate contract activity, and specifications from previous projects will not be retrieved and reviewed. All product specifications and information presented shall be legible.

All technical documentation related to each item number shall be located within the same tab in the RFQ response and shall be submitted in the following order:

1. Product Information Required for Each Item Number:

a. Item number for each product submitted in the RFQ response.

b. Manufacturer, product line, and model number for each item and its components.

c. Overall dimensions.

d. Product image.

e. Fabric and finish options proposed for RFQ that have been priced for each item.

2. Drawings:

a. Provide plan view drawings clearly legible and labeled showing legend of components and dimensions for each freestanding desk and panel-supported workstation, including clusters.

b. Provide elevations or isometrics.

i. Elevations required with stacking/segmented drawings for panel tiles

Attachment #2 Page 4 of 9

c. Electrical and data shall be on a separate drawing from itemized component drawing. Drawing shall be clearly legible and labeled, identifying all locations of electrical and data/communication outlets.

3. Product Specific Compliance Documentation:

a. Provide published, detailed, technical documentation including, but not limited to, specification guides, price catalogs, and manufacturer’s published GSA Price List to demonstrate compliance with requirements.

b. Highlight, circle, or mark the model, size, type, and any optional features proposed in the RFQ response.

4. Technical Supporting Compliance Documentation:

a. Provide manufacturer’s technical and construction specifications demonstrating compliance to requirements.

b. Documentation shall only be submitted once for multiple items from the same product line.

c. Clearly indicate the item numbers that submitted documentation supports.

5. Testing Documentation:

a. Contractors are NOT required to submit testing documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of test reports at any time before or after award.

6. Environmental Documentation:

a. Contractors are NOT required to submit environmental documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of environmental documentation at any time before or after award.

i. Upon request, contractor shall provide certification for Indoor Air Quality

(GREENGUARD or equivalent).

ii. Upon request, contractor shall provide documentation regarding recycled content and recyclability for all products submitted.

7. Warranty Documentation:

a. Warranty documentation is required to be submitted for seating only.

b. Contractors are NOT required to submit warranty documentation with quotes; however, the Contracting Officer reserves the right to request actual copies of warranties at any time before or after award.

c. Although all other items do not require warranty documentation, the contractor is responsible for providing warranty coverage as required in the FID.

d. Provide any additional or extended warranty that exceeds manufacturer’s standard warranty; extended warranty shall be clearly stated on manufacturer’s letterhead and include a verifiable digital signature containing encryption or handwritten signature, date, and title of the company official accepting technical responsibility.

e. Some warranties may exceed GSA warranties. Refer to item descriptions for specific warranty requirements by product type.

1.1.2 Non-Conforming RFQ Response

Submittal of product brochures shall not be acceptable in place of technical documentation or construction specifications. Submittal of a general price list containing

Attachment #2 Page 5 of 9 large amounts of items not relevant to the procurement is not acceptable. Extended warranties shall not be typed onto the manufacturer’s current warranty. Submittals not in compliance with Section 1.1.1 of the FID shall be considered non-conforming and declined.

1.2 Submittal and Clarifications Format

The RFQ shall be submitted via electronic communications as stated in Section 1.1.1.

The technical supporting documentation shall be submitted in a searchable Adobe Acrobat (PDF) document, organized, and bookmarked by item number of the FID.

Embedded objects, i.e. embedded links, files, and images within clarification responses shall be considered non-conforming.

1.3 Post Award Submittal

Refer to Statement of Work (SOW).

1.4 Contractor General Notes

1.4.1 General

1. All products proposed to be installed within one office, suite, or area shall consist of items of one style and finish. All products shall be free of rough or sharp edges.

Proposed products shall include all components necessary to provide a complete and stable unit. Items shall have consistent quality standards as described and required in the FID.

2. Although such work is not specifically indicated, furnish and install all supplementary or miscellaneous items, appurtenances, and devices incidental to, or necessary for, sound, secure, and complete installation.

3. Awarded contractor shall coordinate all furniture locations with all wall mounted equipment including, but not limited to: A/V, televisions, VTC equipment, Visual Communication Boards, etc.

4. Plans provided may not match project requirements in all instances. Follow FID descriptions and configurations and Attachment 1 quantities and locations.

1.4.2 Fabrics & Materials

1. To ensure a variety of choice is available to the end user at time of selection, each item requiring upholstery selection, contractor shall propose a different selection for each finish required for order entry.

2. Provide end user with full colorways for each upholstery required to be selected.

Submittal responses and/or subsequent clarifications shall be mid-grade textile options. Mid-grade is defined as a fabric grade for an upholstery priced in the middle of the manufacturer’s or graded-in pricing structure. A fabric grade above the lowest grade but not the middle grade of the pricing structure is non-conforming.

3. During technical review provide a minimum of (3) selections for each quoted item, unless noted otherwise (UNO). Refer to finish requirements in each item for more specific guidance on upholstery requirements.

Attachment #2 Page 6 of 9

4. Where equivalent fabric and finishes have been proposed, bidders shall provide actual samples or color images and specifications for the alternate fabric or finish during technical review; Actual samples and specifications for the alternate fabric or finish shall be submitted at the post award kickoff, if awarded. The Government retains the right to reject any alternates that are not equal to the required specification.

END OF SECTION

Attachment #2 Page 7 of 9

2.0 Construction Requirements - Panel Supported Workstations – NOT USED

3.0 Construction Requirements - Benching Systems – NOT USED

4.0 Construction Requirements - Console Systems – NOT USED

5.0 Construction Requirements - Demountable Walls – NOT USED

6.0 Construction Requirements - Metal/Laminate Desks – NOT USED

7.0 Construction Requirements - Metal/Laminate Open Frame Technical Workstations

– NOT USED

8.0 Construction Requirements - Metal Furniture: Lateral Files, Vertical Files, Storage

Towers/Cabinets, & Bookcases – NOT USED

9.0 Construction Requirements - Laminate Tables, Metal Bases – NOT USED

10.0 Construction Requirements - Wood Casegoods, Executive II – NOT USED

11.0 Construction Requirements - Wood Casegoods, Executive III – NOT USED

12.0 Construction Requirements - Wood Conference Tables, Executive II – NOT USED

13.0 Construction Requirements - Wood Conference Tables, Executive III – NOT USED

14.0 Construction Requirements - Laminate Casegoods – NOT USED

15.0 Construction Requirements - Laminate Conference Tables – NOT USED

16.0 Construction Requirements - Ergonomic Task & Conference Seating – NOT USED

17.0 Construction Requirements - Executive Task & Conference Seating – NOT USED

18.0 Construction Requirements - Ergonomic Task Stool – NOT USED

19.0 Construction Requirements - Traditional Executive Task & Conference Seating –

NOT USED

20.0 Construction Requirements - Seating, Metal Frame, Thermoplastic/Polypropylene, Upholstered, Mesh – NOT USED

21.0 Construction Requirements - Seating, Wood Frame – NOT USED

22.0 Construction Requirements - Common Space Furnishings – NOT USED

23.0 Construction Requirements - Industrial Storage Cabinet – NOT USED

Attachment #2 Page 8 of 9

1. Cabinets shall be constructed of cold rolled steel.

2. Cabinets shall be free of rust and scale. Unit shall be cleaned and pretreated with phosphate to resist rust and corrosion.

3. All exposed edges, corners and surfaces areas shall be smooth formed and free of shape edges.

4. Frames, sills, and headers shall be 16-gauge steel.

5. Doors shall be 21-gauge formed steel, reinforced with full length stiffener, and include knuckle hinges.

6. Hinges shall be welded to frames and riveted to the door.

7. Top, sides and back shall be a minimum of 22-gauge formed steel.

23.1 F5: Industrial Storage Cabinet, Metal

Dimensions: 48”W x 24”D x 72-78”H

General Requirements:

a. Fully assembled, spot-welded heavy gauge steel construction; knocked down assembly is non-conforming

b. 16-Gauge doorframe construction with knuckle hinges

c. (4) Adjustable, steel shelves with fixed bottom and top

d. Shelves shall have a weight capacity of 400 lbs., minimum

e. Provide (2) brush chrome handles with one built in lock for both handles. Locks can be keyed alike and/or master keyed

f. Provide shims for leveling

Finish:

a. Metal: Manufacturer’s standard powder coat paint selection shall include gray

24.0 Ancillary Items

24.1 XH-4.1/F1: Open Industrial Boltless Steel Bulk Rack Storage Shelving, Particleboard Decking Overall Dimensions: 60”W x 36”D x 72”H

General Requirements:

a. Provide starter/adder units as required per floor plan

b. Steel uprights punched for adjustment

c. Provide box beams or fold-in lock tabs to prevent displacement

d. (3) Adjustable shelves

e. Provide particleboard decking

f. Provide manufacturer’s recommended number of shelf supports based on shelf dimension and type

g. Provide back-to-wall support or anchoring foot to secure unit to building structure if required; provide back-to-back support to gang units if required. Refer to floor plans for layouts

a. Metal: Manufacturer’s standard powder coat paint selection shall include gray

Attachment #2 Page 9 of 9

24.2 F4: Open Industrial Boltless Steel Bulk Rack Storage Shelving, Particleboard

Decking Overall Dimensions: 48”W x 24”D x 72”H

*Item shall be the same as XH-4.1/F1 except for overall dimensions.

24.3 F8: Open Industrial Boltless Bulk Rack Storage Shelving, Metal Corrugated Steel

Decking Overall Dimensions: 60”W x 24”D x 72”H

General Requirements:

a. Provide starter/adder units as required per floor plan

b. Steel uprights punched for adjustment

c. Provide box beams or fold-in lock tabs to prevent displacement

d. (3) Adjustable shelves

e. Fixed top and bottom shelf

f. Provide corrugated steel decking

g. Provide shelf assembly with a weight capacity of 3250 lbs. per shelf

h. Provide manufacturer’s recommended number of shelf supports based on shelf dimension and type

i. Provide back-to-wall support or anchoring foot to secure unit to building structure if required; provide back-to-back support to gang units if required. Refer to floor plans for layouts

a. Metal: Manufacturer’s standard powder coat paint selection

END OF FID

Statement Of Work - Installation Of Furnishings United States Military Academy (USMA) West Point, NY

Lincoln Hall Building 607 Administrative Furniture

10-07-2024 Attachment #3 – Statement Of Work Page 1 of 14 Form Revision Date: 10 October 2024

1. General

1.1. Purpose: The Contractor shall provide all necessary furnishings, materials, equipment, labor, supervision, and management to: coordinate delivery, load and unload new items, place/install items on Attachment 1 in designated rooms, assemble items as required, secure and store as designated and properly dispose of all associated packaging/crating materials. All quotes shall include field verification of building conditions (including verification of electrical connections where hardwired connections to furniture are required), delivery and installation. Refer to Section 2, Post-Award Verification and Finish Selection, for information on field verification requirements.

1.2. Not Used

1.3. Not Used

1.4. Electrical Hardwiring: The Contractor shall provide all furniture to building electrical connections, i.e. base feeds, power poles and accessory items as needed to fit existing conditions. This work shall be the responsibility of the contractor awarded the furniture contract;

therefore, a licensed electrician will need to be retained for the work. The RFQ response shall include a separate quote for this work as shown in Attachment 1.

1.5. Not Used

1.6. Project TR: The Technical Representative(s) (TR) for this project is shown in Table 1 of this document.

1.7 Anyone onsite representing the installation team or vendor must be a us citizen and shall be in good standing.

2. POST-AWARD VERIFICATION AND FINISH SELECTION

2.1. Post-Award Kick-Off (Verification) Meeting: After contract award and prior to finalizing the order, the contractor shall schedule a site visit to field verify and document all existing building conditions. During this meeting the furniture Contractor shall also coordinate all final finish, fabric, and color selections with the TR and/or the HNC Project Manager, USACE District office POC, as applicable. This verification meeting shall be scheduled by the HNC PM with the TR and shall occur within two (2) weeks after award.

2.2. Building Conditions: Furniture Contractor shall verify and document all existing building conditions and all product changes required due to field conditions. Examples of building conditions which may vary from those shown on drawings provided or interfere with the intended location or configuration of furniture include, but are not limited to, the following:

placement of wall-mounted equipment such as SIPR boxes, thermostats, fire extinguisher cabinets; window and door placement; varying column sizes; size and/or placement of build-outs for mechanical chases; coordination of millwork openings for appliances; dropped ceilings in storage areas where industrial shelving is to be installed; appropriate code clearance for

10-07-2024 Attachment #3 – Statement Of Work Page 2 of 14 sprinkler heads; data/comms locations (the Furniture vendor is NOT responsible for running, terminating and/or testing the data/comms).

2.3. Work Not in Place: Furniture Contractor shall identify and document all conditions where critical work such as cabinetry, millwork, dropped ceiling areas, SIPR boxes, etc., are not in place at the time of the kick-off meeting so that field dimensions and locations can be determined. These shall be reported to the TR and HNC Project manager if the missing work will not be in place in time for items impacted by these conditions to be ordered and delivered per contract dates, or if a second site trip is required to obtain this information.

2.4. Electrical Conditions: Furniture Contractor shall verify and document all existing electrical conditions where powered furniture is required in the contract and all product changes required due to these conditions. Examples of electrical conditions to be verified include, but are not limited to, the following: type, location and quantity of wall or flush-floor outlets for plug-in electrical systems; location, quantity and suitability of wall, ceiling or floor junction boxes for hardwired electrical systems; building electrical configuration (2+2, 3+1, etc.); requirement for sharing of neutrals.

2.5. Data/Telecom Conditions and Coordination: Furniture Contractor is NOT responsible for running, terminating and/or testing any data cables or telecom cables through any furniture items in this contract. During the post award meeting the contractor will verify and coordinate the data/telecom locations prior to placing the furniture order. Coordination with the end users, NEC and/or IT contractor shall begin during the post award meeting and then continue throughout the entire installation.

2.6. Documenting Conditions: Contractor shall submit written documentation of conditions that impact the furniture and the proposed revisions necessary to the HNC Project Manager, the TR and the HNC Contracting Officer for follow-up action. Include sufficient documentation, such as a description of the existing condition, field notes, photographs, drawings, wiring schematics, etc., to identify both the issue and the solution proposed.

Documentation of field conditions and issues shall be provided within five (5) days of the kick-off meeting unless otherwise coordinated with the HNC Project Manager. If no issues requiring action exist after the kick-off meeting, Furniture Contractor shall notify the TR and HNC Project Manager within (3) days of the kick-off meeting.

2.7. Finish Selections: Contractor shall provide all fabric, finish, and color selections to TR for final selections. Actual material samples shall be provided; electronic samples or photographs of finish cards shall not be acceptable unless a virtual kick-off is held. Even if the meeting is virtual, the customer may require actual material samples prior to apporval. Provide the number of different fabric/pattern/finish selections required in the Attachment 2 Furniture Items Description (FID) of the contract. Finish selections required per the FID requirements are those known at the time of RFQ and may not match actual building finishes selected. Therefore, samples of the entire range of colors available for each selection shall also be available at the meeting in case they are needed to coordinate with the final building finishes.

As part of this project a Comprehensive Interior Design (CID) may have been prepared that may provide insight into the color choices for carpet, paint and other finishes within this facility.

10-07-2024 Attachment #3 – Statement Of Work Page 3 of 14

This document, or actual finish samples selected for the building, shall be requested from the TR or HNC Project Manager at the same time the field verification meeting is being scheduled with the hope that one of these will be available for reference at the time of the meeting.

2.8. Finish Documentation: Contractor shall provide one set per building of a 3-ring binder including 8” x 11” product cut sheets for all furniture items, with a sample of the actual fabrics/finishes selected for each item, arranged in clear plastic sleeves. Upholstery selections shall include manufacturer’s specifications and care/cleaning instructions. Where one finish has been selected for multiple items, a single sample may be provided and annotated with the item number for each furniture item with this finish. Organize items by FID/Attachment 1 number.

This binder shall be delivered to the Garrison TR one week prior to furniture installation start date (FISD). Binder shall be updated at completion of project as part of Close-Out

3. DELIVERY

3.1. The Contractor shall contact the TR at least 15 working days prior to product shipment to ensure each building will be ready for installation by the furniture install start date(s) listed in the contract. The Contractor shall coordinate item delivery from all sub-contractors and ship the goods only if the TR confirms that the building is ready. At this time, the Contractor shall ensure they fully understand all site security regulations and have started any required procedures to minimize the impact on installation personnel. The Contractor shall notify HNC of any issues related to the install schedule as defined in the contract.

3.2. In the event that a delay in delivery is requested by the TR, or if the Contractor is unable to confirm that the building is ready, the Contractor shall notify the HNC Project Manager and the Contracting Officer within one (1) working day.

3.3. Not Used

3.4. The Contractor shall provide the TR with a minimum of 72 hour notification as to the date and time the trucks will arrive. The Contractor shall also provide email notification as to the date and time the trucks will arrive to the HNC Project Manager at least 72 hours prior to scheduled arrival time.

3.5. Contractor must ensure the drivers of the delivery vehicles have copies of the Delivery Order (contract) for the items being delivered in order to gain entry to the facility.

3.6. Furniture shall be delivered to the job site in the manufacturer’s original packaging with the item identification and project clearly shown.

3.7. Drivers of the delivery vehicles shall not attempt to deliver any items before the scheduled delivery date. In the event the delivery date falls on a Saturday, Sunday, or federally recognized holiday, the delivery date shall be the next workday after the Saturday, Sunday, or holiday, unless alternate arrangements are pre-approved by the TR.

3.8. Observed holidays: New Year's Day, Birthday of Dr. Martin Luther King, Jr., Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and the following Friday, Christmas Eve, and Christmas Day. Any such

10-07-2024 Attachment #3 – Statement Of Work Page 4 of 14 holiday that falls on a Saturday shall be observed on the preceding Friday. Any such holiday that falls on a Sunday shall be observed on the following Monday. For OCONUS projects, ensure that the local countries holiday schedule is verified.

3.9. Shipping Label shall read as specified in Table 1 of this document. The Shipping Label is for the purpose of identifying the building location where furniture is being delivered. Do NOT direct ship or drop ship any item to the site via USPS, FedEx, UPS or similar carrier to the building address. The government shall not be responsible for items delivered directly to the building by these shippers.

3.10. Items shall be labeled with the building number(s) provided in the Contract.

4. REMOVAL OF EXISTING FURNITURE – Not Used

5. RECEIVE AND UNLOAD

5.1. Contractor shall start assembling and installing items in rooms upon delivery between the hours specified in Table 1. The Contractor may work outside this time frame with prior approval of the TR.

5.2. If the Contractor is unable to complete the assembly and placement of all unloaded items before end of the work day, the contractor will transport those remaining items to a location designated by the TR or a staging area within the building for storage until the next work day. The Contractor will be responsible for moving the items from the overnight storage site or the staging area to the designated positions in the building.

5.3. The Contractor shall verify and inspect all items. Any deficiencies (damage/overage/shortage) shall be brought to the attention of the TR. The Contractor shall store damaged items in the location designated by the TR.

5.4. The Contractor shall maintain a complete file of all documents relating to each shortage, deficiency or damage. Copies of these reports shall be forwarded to the TR on a daily basis.

5.5. The Contractor shall repair or coordinate for replacement of damaged, defective, or missing items.

6. PLACE AND INSTALL

6.1. Contractor shall place items in building(s) noted in all CLINs of the contract. Items shall be placed in the rooms in accordance with the drawings provided with the RFQ. If no drawings are provided or the drawings do not accurately represent actual field conditions, the furniture shall be placed as directed by the TR or as directed in paragraph 1.7. Information about the building may be found in Table 1.

6.2. The Contractor shall complete installation of furnishings under this Statement of Work in the time period specified per the contract.

10-07-2024 Attachment #3 – Statement Of Work Page 5 of 14

6.3. The contractor shall clean and polish all items that have been installed.

6.4. The Contractor shall ensure all light fixtures have the appropriate bulbs as identified in the contract and ensure they are in working order.

6.5. The Contractor shall remove all protective coverings off of any item (such as protective film on the furniture, protective wrapping on light fixtures, etc.).

6.6. The Contractor shall ensure that all stickers and labels are removed, and no adhesive residue remains on the surface.

6.7. The Contractor shall ensure items which require batteries are provided with new alkaline batteries, and the items are working properly.

6.8. If powered furniture is provided in this procurement, the contractor shall be responsible for providing equipment, material and expertise needed to assemble and properly install the furniture to include connections to the building electrical system in compliance with local and/or national codes.

6.9. The contractor shall provide power cords for all furniture electrical items and other accessories required to have a fully functioning unit. The cords shall be appropriate for the item and the building’s electrical service and shall be plugged in and the unit fully operational. If appliances are provided in this procurement, the Contractor shall install the appliances. In addition, the Contractor shall be responsible for providing all equipment and material to install the refrigerators, electric ranges, microwaves, clothes washers, and electric dryers as identified in the contract. The contractor shall provide power cords for all electrical items, which are appropriate for the item and the building’s electrical service, as well as hoses, vent kits, and/or other accessories required to have a fully functioning unit.

6.10. If marker boards or other hanging items are provided in this procurement, the Contractor shall provide equipment and material needed to install those items in the rooms identified in the contract. The TR will provide locations for placement of those items. Mount items at an appropriate height for each item.

6.11. The Contractor shall be responsible for installing other items that have been shipped to and/or stored at the installation as noted in block 13 of Table 1. If no items are identified in these blocks, then there are no other items that must be installed under this contract.

6.12. The Contractor shall be responsible for notifying the TR, HNC PM and Contracting Officer of any discrepancy between the actual placement of furnishings against the provided floor plans, as also referenced in paragraph 2.2.

6.13. If artwork is provided in this procurement, the Contractor shall install the artwork. In addition, the Contractor shall be responsible for providing equipment and material needed to install artwork as identified in the contract. The TR will provide locations for placement of artwork. Mount artwork at standing eye-level height of 5’-6” on center above finished floor, or at seated eye-level or 4’-4” on center above finished floor, per direction from TR.

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7. ASSEMBLY

7.1. The contractor shall uncrate all items received and perform all required assembly in accordance with the manufacturers’ instructions.

7.2. All furniture, equipment and accessories shall be level, plumb, square, free of rough or sharp edges and in proper alignment with adjoining furniture. Furnishings shall be securely attached to the building where applicable.

7.3. All assembly shall be accomplished using conventional tools found in any hardware store. If special tools are required, they shall be furnished by the Contractor at no charge. One set per building of any special tools shall be provided to the TR.

7.4. The Contractor shall ensure the furniture is free of surface dirt and defects, and that the installation is complete and the furniture is ready to use.

8. PROTECTION OF PROPERTY

8.1. The Contractor shall perform an inspection of the buildings and grounds with the TR prior to starting work and document any existing damage accordingly. A copy of the documented conditions shall be retained by both the Contractor and the TR until installation is complete. If the building requires joint occupancy during installation period, inspections may be required on a more frequent basis, such as prior to beginning installation in an area where work by other trades has just been completed. The Contractor shall protect all items from damage during removal (where required) and installation. The Contractor shall take precaution against damage to the building, grounds, and other furnishings, installing protective coverings as necessary to protect these.

8.2. If the building entrances available for installation are not identified in Table 1 of this document, the Contractor shall coordinate the location(s) of those to be used for delivery of furniture with the TR. The Contractor shall provide floor and/or wall protection for the corridors, stairways, elevators and other parts of the building. Protective coverings shall remain in place for the duration of any furniture delivery.

8.3. The Contractor shall repair or replace any items in the buildings, components or grounds damaged due to negligence and/or direct action by the Contractor using materials of the same quality, size, texture and color to match adjacent work. All repairs beyond simple surface cleaning require concurrence of the TR before the Contractor or anyone other than the facility construction contractor (or its sub-contractors) may perform any significant repair work. Use of the facility contractor (or appropriate sub-contractor) is required for all significant repairs so that the building warranty is maintained.

8.4. Prior to completion and transfer to the Government, the Contractor shall be responsible for security of the area where work is being performed. The Contractor shall maintain accountability and control of any keys provided and shall return them to the TR upon completion of work.

8.5. Material-handling equipment shall have rubber wheels

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9. PUNCH LIST INSPECTIONS

9.1. Inspection of workmanship and materials shall be performed by the TR listed in Table 1 unless otherwise noted.

9.2. The Contractor shall maintain a complete list of all items to be corrected (i.e., punch list) by phase that shall include the deficient item and its location, description of the corrective action, order date for replacement items and estimated ship/delivery date for replacements and the dates that corrective action is planned to be complete.

9.3. The Contractor shall provide a copy of the punch list to the TR and HNC Project Manager within one week after the completion of each phase.

9.4. The Contractor shall provide updates to the punch lists to the TR and HNC Project Manager as work on the items progresses.

9.5. The furniture contractor is NOT responsible for running, terminating and/or testing data/telecom cables through workstations, tables or another furnishing item provided under this contract.

10. CLOSE-OUT DOCUMENTATION

10.1. The Contractor shall ensure all owners’ manuals, warranty information to include a list of manufacturers with a point of contact for every item, assembly instructions, maintenance and care instructions, operating instructions, electrical system descriptions, wiring schematics, and any other information is provided to the TR upon installation start date. Provide one set per building of the above to the TR. Maintenance and care instructions for furniture finishes shall be provided with the information required in 2.7.

10.2. The Contractor shall turn over, to the TR, any special assembly tools, security hardware wrenches, and spare parts provided with the furnishings.

10.3. The Contractor shall provide two copies of the final furniture layout on a CD (not DVD) in both AutoCad and PDF formats no later than 2 weeks after furniture installation start to the Garrison TR and HNC Project Manager. This furniture layout will include the final building conditions that affect the furniture layout and all furniture awarded in the contract drawn to correct sizes and located per actual conditions. Draw all furniture on one layer for ease of AutoCAD use.

11. CLEANUP

11.1. The Contractor is responsible for the removal and disposal of all trash connected with uncrating and assembling furniture and other items installed under this contract. Final acceptance of the furniture (TR signing DD Form 1155 or SF 1449) from the Contractor will not occur until all installation trash is removed from the site.

11.2. Recyclable cardboard products shall be disposed of in accordance with Table 1.

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11.3. Packing materials will not be stored in the building for any period exceeding 24 hours.

11.4. Personal trash (food wrappers, drinks, etc.) shall be removed from the site on a daily basis by the contractor.

12. EXCESS ITEMS

12.1. Once furniture and equipment is installed, the Contractor shall coordinate with the TR where any excess items will be stored. Contractor will be responsible for delivery of excess items to storage area designated by TR.

13. Safety

13.1. Safety Compliance Requirements. Contractor shall comply with FAR 52.236-13 Accident Prevention and execute all work in accordance with (IAW) the latest version of Safety Manual EM 385-1-1 per base contract.

13.2. Site Visit Accident Prevention Plan (SVAPP). A SVAPP is required if an APP with a site/survey activity hazard analysis (AHA) has not been provided and accepted by the furnishings program CEHNC KO in coordination with (ICW) CEHNC Safety and Occupational Health Office (SOHO). The SVAPP is intended and necessary for any site visit not covered by an APP and these site visits shall be for visual inspection/observation or office type work only. If work must be performed (i.e., metering, work on energized equipment), an Accident Prevention Plan (APP) must be submitted and accepted.

13.3. Accident Prevention Plan. The APP shall follow the minimum requirements of EM 385-1- 1 Chapter 2-7 and this PWS. Follow the mandatory ENG Form 6293 (Accident Prevention Plan Worksheet). The APP must be submitted and accepted by the CEHNC KO ICW CEHNC SOHO prior to starting any work at the site. The contractor is responsible for preparing an APP per EM 385-1-1 for all work that goes beyond the scope of a site. The completed APP shall be submitted to the KO Furnishings Invoice box at least thirty (30) business days prior to field work performance. Field work shall not take place until the APP has been submitted, reviewed, and accepted by the CEHNC Safety Office.

13.4. Contractor shall verify with the controlling installation, the applicability, and requirements for emergency procedures, permit required work procedures, and hazardous environments and waste disposal. These findings shall be incorporated into the APP.

13.5. Activity Hazard Analysis (AHA). All AHAs shall be written in accordance with section 6 in each applicable chapter in EM 385-1-1. The identification and proof of qualification for competent/qualified persons (e.g., Confined Space, Electrician, Crane Operator, etc.) and proof of qualification shall be included IAW EM 385-1-1 Chapter 2-6. d(4)(g). Define the steps to be performed for the activity/task/DFOW and the work sequences (for example, site conditions, materials, personnel) needed. Job steps should be detailed so that the reader clearly understands how that job will be accomplished (for example, how the part will be installed or removed, anticipated voltages, quantities of chemicals utilized, equipment utilized to accomplish the task, heights being accessed).

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13.6. Site-Specific Addendum (SSA). SSAs are required for each site if work will be conducted on two or more distinct sites. The SSAs shall be submitted to the KO Furnishings invoice box for review and acceptance by the CEHNC Safety Office prior to work starting. Each SSA shall contain detailed site-specific information only applicable to a specific location. It shall be attached to the APP as an appendix and be readily available on the jobsite.

13.7. Safety document resubmittal shall include the original local SOHO comments with detailed responses (Form 7 or 4025) and highlight all changes.

13.8. Any Proposals, Change Orders, and Contract Modifications shall be verified that they are covered under the current accepted APP. If the pending work effort is NOT covered under the initial task order APP, the contractor shall submit, for government review and acceptance, an addendum to the APP.

13.9. Notifications and Reports. All accidents and near misses will be reported in accordance with EM 385-1-1 Table 2-1. Most current version of the ENG Form 3394 Aug 2021 shall be used for all reporting measures. Failure to comply with these requirements will be reflected on CPARS (If applicable).

13.10. Monthly Exposure Hours Report. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractors. Hours associated with administrative activities such as payroll, human resource, service order managers/technicians, etc., are not counted. Exposure hours shall be submitted to HNC Contracting Office (CT). The data must be posted/submitted not later than 10 calendar days after the end of each month.

Exposure data consists of man-hours expended in direct performance of the work performed on the jobsite. The monthly submission shall be broken down by Contract and identify exposure hours for each Contract. If no hours are worked on the project/task, a report showing zero (0) is required. Contractors should report monthly exposure hours by using the Excel Exposure Hour Report via email to *either contract specialist or PgM.

13.11. Prime Contractor Corporate Safety Official / Corporate Official (CSO/CO). This contract requires a minimum of one Corporate Safety Official / Corporate Official to manage and oversee the implementation of the Prime Contractor’s Safety Program. The CSO or CO shall conduct roles and responsibilities listed in EM 385-1-1 (2024) Chapter 2-4. f.

13.12. Site Safety and Health Officer (SSHO). No work shall be conducted at the site of the work until an SSHO (L2 / L3) is present as described and EM 385-1-1 (2024) Chapter 2-8. b.

L2s are required for this project that include work that includes LOTO (208V or above), Fall Protection, Confined Space, Use of LHE, Scaffolding, or any other higher hazard activity. L3 is acceptable for any phases of work outside of what is listed above to include office work, providing furniture/equipment support, the receiving and unloading of materials/furniture, or any other low hazard activities. L2/L3 are only permitted on projects with a residual risk of low or medium.

13.13. The SSHO on site must be employed by the prime contractor unless otherwise approved by the KO/COR ICW CEHNC SOHO. If a subcontractor employee is allowed, SSHOs must work under direction of the prime contractors CSO or CO equivalent (CSO or CO does not need to be

10-07-2024 Attachment #3 – Statement Of Work Page 10 of 14 onsite) from the Prime Contractor. The APP shall include discussion as to how the CSO or CO will ensure the L2 and/or L3 is/are implementing the requirements of the prime contractor’s safety program, EM 385-1-1, OSHA, consensus standards, any additional local laws and regulations, and all accepted safety plans. This shall include but is not limited to the review of site documentation, site audits, training, meetings, and accident reports.

13.14. After Hours Work/Multiple Shifts. Planned after hours work or multiple shifts like dual shifts or scheduled work designed to not impact the customer is considered normal shift operations and shall still ensure that an SSHO, as required by scope of work, is on-site while work is being performed.

13.15. Multiple sites / Locations outside of 45 minutes: shall still ensure that an L2 is on the main site while work is being performed but would additionally need an L3 or L2 (depending on scope of work) for each location, however processes and procedures must be identified in the APP how communication and reporting will be established between the L3 and L2 for these evolutions.

14. AT-OPSEC

14.1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements.

Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)).

Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts.