RFQ_Instructions.pdf

Dear Sir/Madam, Greetings from the Corps of Engineers, Huntsville Center, Furniture Team.

Please find the attached Request for Quote (RFQ) # W912DY-18-T-0251 to procure lodging furniture for Army Europe & Japan.

This RFQ includes a Standard Form 18 (SF18), an Excel version of Attachment #1, and a Word version of Attachment #8.

Drawings, if included and too large to attach to this digital RFQ, will be available on a File Transfer Protocol (FTP) site, AMRDEC SAFE. Please see the SF18, Instructions to Quoters, “List of Attachments,” to verify whether drawings are posted on AMRDEC SAFE. For access to AMRDEC SAFE, please email the Contract Specialist shown in Item 1 and a password with instructions will be provided. Only one (1) request per vendor will receive a reply; however, more than one addressee may be included in the vendor’s request, and a password with instructions will be sent to all addressees.

QUOTES SHALL BE SUBMITTED ACCORDING TO THE FOLLOWING

PROCEDURES NO LATER THAN 5:00PM Central Time, 28 August 2018 (30 days).

This closing date/time is mandatory despite anything potentially to the contrary in block 10 of the SF 18 or on eBuy (if used).

Please submit quotes valid for 120 days.

PLEASE SUBMIT QUESTIONS in email NLT 5:00PM Central Time 25 July 2018 to Lourdes.R.Roman@usace.army.mil.

To help you submit a complete quote for consideration, please follow all of the steps below:

1. Quotes shall be emailed to the Contract Specialist at Lourdes.R.Roman@usace.army.mil-and- CEHNC-FurnitureQuotes@usace.army.mil by the closing date and time.

2. Quotes shall include no less than the following documents:

A. SF18, and amendments (if applicable) B. Excel version of Attachment 1 C. Word version of Attachment 8 D. Access information to an FTP upload (if applicable).

Note: When an FTP site is used, the vendor shall email the Contract Specialist. A password sent by/from an FTP site does not satisfy the vendor’s requirement to email the Contract Specialist the above documents.

mailto:Lourdes.R.Roman@usace.army.mil mailto:Lourdes.R.Roman@usace.army.mil mailto:CEHNC-FurnitureQuotes@usace.amy.mil

3. The subject line of emailed quotes, and notifications of additional quote documents located on an FTP site, shall include:

A. Company name B. RFQ number C. Project name & building(s) D. Number of emails

Example: GreatFurniture_W912DY-15-T-0400_Ft. Bragg_Bldg 1500_Email 1 of 5

4. Complete the SF18 with your Company name and signature in Blocks 13-16.

5. Complete the SF18, Section B with Unit Prices and the Extended Amounts. Pricing on SF18 must match pricing on Attachment 1.

6. Complete the SF18, Instructions To Quoters section to show installation start and completion dates.

7. Complete the SF18, Instructions To Quoters section with your company GSA #, Tax ID #, Cage Code and Point-of-Contact information.

8. Submit a Technical Data Sheet (spec sheet / cut sheet) for each item in your quote. Make clear on the Technical Data Sheet which line item is being met.

9. Submit Technical Data Sheets that are organized and sequential as described in the SF18, Instructions To Quoters section.

10. Pre-award questions shall be directed to the Contract Specialist. The contractor shall not discuss any aspect of the procurement, to include asking questions, with the onsite Technical Representative (TR) prior to contract award.

11. You may either email your quote (up to 10MB each) or use an FTP site to store your quote and email the Contract Specialist according to Items 2 and 3. In case of an error received during quote submission, first consider dividing a file into two parts and resending or posting. Also, you may contact the Contract Specialist for potential guidance. Huntsville Center’s In-Boxes automatically archive to keep free space available at all times; however, the capacity of servers varies depending on digital traffic.

The vendor is responsible for delivering a complete and timely quote to the Contract Specialist under all circumstances.

12. AMRDEC SAFE is a recommended FTP site for this RFQ, which vendors may use as guests at https://safe.amrdec.army.mil/safe. Vendors may use other FTP sites, and are encouraged (but not required) to create files sizes between 10MB and 20MB. Vendors are also encouraged to inform dealers to save technical documents in 10MB-20MB sections, in order to help vendors deliver their quotes to the Government. Specific file names are required; see Item 15. Smaller files sizes, appropriately named, permit the Government to assist vendors with greater efficiency.

https://safe.amrdec.army.mil/safe2/Welcome.aspx

13. Return Attachment 1 in Excel format. Fill-in ALL blank spaces and return the attached Excel Spreadsheet version of Attachment 1 – DO NOT LEAVE ANY LINE ITEMS BLANK. If you choose to not charge for an item, please enter $0.00 beside that item.

14. Return Attachment 8 in Word format. Complete Attachment 8, Technical Documents Checklist, and return in Word format with your quote.

15. File names shall include your company name in the first position and the submission date in the last position, as shown in the following examples:

GreatFurniture_SF18, Amend 1_20Sep15.pdf GreatFurniture_Attachment 1_20Sep15.xls GreatFurniture_Attachment 8_20Sep15.docx GreatFurniture_Tech Data 1-12_20Sep15.pdf GreatFurniture_Tech Data 13-24_20Sep15.pdf

We would like our RFQ process to be clear and helpful. If you have suggestions, please bring them to our attention. The responsibility of providing a complete, accurate, and timely quote is yours. These instructions should help to make your quote complete.