UMCS-V_PWS_(28Feb2017).pdf

Performance Work Statement (PWS)

Utility Monitoring and Control Systems (UMCS) V

(Revision Date: 28Feb2017)

PART 1

GENERAL INFORMATION

1.1 Description of Services. The contractor shall provide all personnel, equipment tools, materials supervision, and other items and non-personal services necessary to provide the Procurement and Installation (P&I) of and/or the Maintenance and Service (M&S) of Industrial Control Systems (ICS) including but not limited to: Utility Monitoring and Control Systems (UMCS), Heating, Ventilation and Air Conditioning (HVAC) systems to include chiller/boiler systems installation and/or integration, Supervisory Control and Data Acquisition (SCADA) Systems, Fire Alarm Systems (FAS), life safety systems, other automated control systems including chemical / biological / radiological contaminant detection / filtration / response, utilities (electric/ gas/ water/ steam) metering, Electronic Security Systems (ESS), and security and/or force protection measures such as, but not limited to, barriers, fencing, gates, window treatments, hardening, and lighting.

1.2 Background. The U. S. Army Corps of Engineers Engineering & Support Center, Huntsville (CEHNC) maintains Centers of Expertise in UMCS and ESS. As Centers of Expertise, CEHNC provides direct support to Government agencies for the P&I and M&S of UMCS and related systems as described above.

1.3 Objectives. The Contractor shall provide technical support, procurement, installation, monitoring, and M&S for UMCS, ESS and related systems. These services include those actions required to preserve and maintain the systems in such a condition that they may be effectively used for their designated functional purpose.

1.4 Scope. This contract will require the Contractor to have the capability to respond to multiple requests simultaneously and to work at diverse locations. The Contractor shall provide all engineering and services necessary for the P&I of new and/or upgrades to Direct Digital Control (DDC) systems, existing HVAC systems, SCADA systems, or other automated control systems on Government facilities. This contract will require monitoring and control and M&S of control systems at Government facilities, municipalities and educational institutions to meet specific installation requirements. The Multiple Award Task Order Contract (MATOC) will predominantly be services contracts, but some task orders may have construction and supply elements. The task orders will include the necessary clauses, terms, conditions, instructions, and references for each of these three unique contract styles as applicable (services, construction, and supply).

1.4.1 These services also include Preventive Maintenance (PM), Corrective Maintenance (CM), repair/ replacement/modernization, equipment inventories, condition assessments, identification and/or validation of problems and deficiencies, preparation of work plans describing method of correction/repair, actual execution of work plan to repair failed or failing systems and associated equipment, facility management support, project management, central monitoring services, minor construction work within or exterior to a facility, development of PM plans, development of recommended spare parts lists, and other activities associated with operation, maintenance, and repair. Facility maintenance/repair/renovation shall conform to the requirements of the Unified Facilities Guide Specifications (UFGS) and Unified Facilities Criteria (UFC) as per the Performance Work Statement (PWS) issued with each Task Order (TO) award, and/or other applicable codes and standards.

1.4.2 Services will include, but are not limited to, developing of equipment installation engineering plans, providing hardware and software, providing system cybersecurity engineering and implementation, system testing and check-out, performing facility modification and minor construction required to support equipment installation, providing technical solutions that incorporate applicable force protection measures, interfacing with and installing new data transmission equipment, determining compatibility of new equipment with existing systems and integrating them, preparing system and component documentation, providing operation and maintenance manuals, providing training, warranting systems, maintaining and servicing systems, retro-commissioning systems, operating and monitoring systems, preparing after action and other reports, providing as-built installation drawings, system evaluations, configuring/programming systems, system administration systems, provide inspections/functional tests/recommendations on control systems, and other technical and programmatic support services.

1.5 Ordering Period. This effort will be accomplished via individual TOs awarded under multiple Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts that have an ordering period of seven years (four-year base period and three one-year option periods). The Period of Performance (PoP) will be specified in each TO award. The shared capacity of the MATOC is estimated at $2,750,000,000.00.

1.6 Service Contract Labor Standards and Construction Wage Rate Requirements. TOs from this contract may be issued which are subject to Service Contract Labor Standards (See Federal Acquisition Regulation (FAR) 52.222- 41), Construction Wage Rate Requirements (See FAR 52.222-6) or both. The latest version of the wage determination for the geographical area in which the work is to be performed will be incorporated with the issuance of the TO solicitation. Wage determinations may also be found at www.wdol.gov. TOs with performance in foreign countries will not be subject to either Service Contract Labor Standards or Construction Wage Rate Requirements.

However, Defense Base Act (DBA) insurance requirements will be included in TOs performed overseas, when required.

1.7 General Requirements

1.7.1 Quality Control Program (QCP). The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s QCP is the means by which he assures himself that his work complies with the requirements of the contract. At a minimum, the contractor shall develop quality control procedures that address the areas identified in Appendix A, Performance Requirements Summary (PRS).

1.7.1.1 Corporate Quality Control and Surveillance Plan. Contractor shall develop, document, and implement an effective quality control and surveillance program for this contract and document in a plan. The QC Plan shall be submitted within 30 calendar days after MATOC award and shall include at a minimum the following documents:

Corporate QC Manager appointment letter, QC organizational structure (organization chart), inspection procedures, recordkeeping procedures, report templates, and any other information as required to describe the QC program. At a minimum, the Contractor shall follow an inspection process (e.g. three phase inspection process (preparatory, initial, and follow-up) or other Government approved inspection methodology) and include sample forms to be filled out for each definable feature at the TO level. After acceptance of the QC Plan, the Contractor shall submit any proposed changes to the Government, tracked through Resident Management System (RMS)/Quality Control System (QCS) for approval by the UMCS Program Manager or COR on the MATOC.

1.7.1.2 Site Specific Quality Control Plan and Surveillance Plan. A task/site specific quality control plan shall be developed/adapted to the services specified in individual TOs, and submitted as required per TO. The site specific QC Plan shall include the following documents at a minimum: The QC Manager appointment letter (include duties and authorities at a minimum), brief summary of inspection procedures to be followed, sample inspection forms (preparatory, initial, follow-up) or other Government approved inspection methodology forms, and the list of definable features of work that the inspections will be based off of. The Government shall be provided a minimum of 48 hour notification (based on work days), unless otherwise specified at the TO level, of any inspection meetings.

The Government is not required to be present, but must be notified and given the opportunity to attend. It is the responsibility of the Contractor to maintain the inspection reports and to submit them to the Government via email within 5 days of completion. Additional details may be included at the TO level. After acceptance of the QC Plan, the Contractor shall submit any proposed changes to the Government, tracked through RMS/QCS for approval by the COR on the TO.

1.7.2 Quality Assurance (QA). The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP), and will include an evaluation of the Contractor’s performance. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). The Government may conduct QA inspections at any time on all phases and types of work performed. If any Government QA review identifies a http://www.wdol.gov/ process/work product failure or identifies noncompliance with safety practices, the Contractor will be issued a Corrective Action Request (CAR). Each CAR will be annotated as a critical nonconformance, major nonconformance, or minor nonconformance. Definitions and required contractor response times are:

* Critical Nonconformance: a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services, or is likely to prevent performance of a vital agency mission. Contractor is provided 24 hours (one business day) to provide written response to the CAR.

* Major Nonconformance: a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose. Contractor is provided 72 hours (three business days) to provide written response to the CAR.

* Minor Nonconformance: a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services. Contractor is provided up to 15 business days to provide written response to the CAR.

1.7.3 Government Remedies. The KO shall follow 52.246-4, “Inspection of Services-Fixed Price” for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

1.7.4 Place of Performance. The Contractor is responsible for performing the services required under this contract at the location as specified in the individual TOs. These UMCS services are required to support Department of Defense (DoD) installations or other Government facilities throughout the Continental United States, Alaska, Hawaii, and US Territories and possessions, as well as Japan, South Korea, Italy, Germany, United Kingdom, Kuwait, Guam, Malaysia, and other locations outside the Continental United States where controls systems are installed. The requirements for performing work in other countries not already listed may be added at the TO level as the need arises.

1.7.5 Type of Contract. TOs will be primarily firm-fixed price; however, at the Government’s discretion, TOs may be issued on an Over & Above (O&A) or Cost Reimbursement (CR) basis.

1.7.6 Security Requirements. This contract may require the handling and generation of classified information.

Security requirements appropriate for each TO will be delineated in the individual TOs. Some TOs issued may require a security level of SECRET and some may require a higher level than SECRET. The Contractor shall meet the Industrial Security requirements of the National Industrial Security Program Operating Manual (NISPOM) for Safeguarding Classified Information (DoD 5220.22M). The clearance level will be determined by the User Agency.

A DD Form 254, Contract Security Classification Specification, shall be provided. No classified work is authorized without an approved DD 254 and the appropriate personnel and facility security clearance. Personnel security clearances will be obtained by the contractor in accordance with the NISPOM. Facility security clearances will be obtained by the User Agency Security Office.

1.7.6.1 Physical Security. The Contractor shall be responsible for safeguarding all Government property provided for contractor use.

1.7.6.2 Information Security. The Contractor shall provide adequate security for all unclassified DoD information passing through non-DoD information systems including all subcontractor information systems utilized on contract.

Unclassified DoD information shall only be disseminated within the scope of assigned duties and with a clear expectation that confidentiality will be preserved. Examples of such information include the following; non-public information provided to the Contractor, information developed during the course of the contract, and privileged contract information (for ex: program schedules, contract-related tracking). Below are safeguards the Contractor, and all subcontractors, shall abide by to protect Government information.

a) Do not process DoD information on public computers (e.g., those available for use by the general public in kiosks or hotel business centers) or computers that do not have access control.

b) Protect information by at least one physical or electronic barrier (e.g., locked room, login and password) when not under direct individual control.

c) Sanitize media (e.g., overwrite) before external release or disposal.

d) Encrypt all information that has been identified as controlled unclassified information (CUI) when it is stored on mobile computing devices such as laptops and personal digital assistants, or removable storage media such as thumb drives and compact disks, using the best available encryption technology.

e) Limit information transfer to subcontractors or teaming partners with a need to know and commitment to at least the same level of protection.

f) Transmit email and similar communications using technology and processes that provide the best level of privacy available, given facilities, conditions, and environment.

g) Do not post DoD information to Web site pages that are publicly available or have access limited only by domain or Internet protocol restriction.

h) Provide protection against computer network intrusions and data exfiltration, minimally including the following: updated malware protection devices, prompt application of security-relevant software patches/service packs/hot fixes, and monitoring and control of inbound and outbound network traffic as appropriate.

i) Report loss or unauthorized disclosure of information in accordance with contract or agreement requirements and mechanisms.

j) The Contractor shall not release any information to the public without prior approval by the CEHNC Office of Public Affairs (i.e. trade publications and marketing information).

1.7.6.3 Site Specific Security Requirements. When Contractor personnel are at any Government site, installation or facility, they shall follow all security procedures and processes of the installation as stated and directed by the Government personnel at the site. The Contractor’s security requirements for work in foreign countries will be based on the requirements set by the combatant commander of the particular Area of Responsibility (AOR) in which the work will be performed. The items that will be covered on a TO basis will include but are not limited to:

transportation into and out of the operating area, required clothing and equipment, transportation security while moving in the operating area, specific employee training prior to entering the operating area, etc. All security requirements will be further detailed at the time of TO awards.

1.7.6.4 Information Technology Systems. For TOs requiring access to Government Information Technology (IT) Systems, but not to classified information, the following requirements apply:

1.7.6.4.1 All contractor employees who are U.S. citizens working under this contract who require access to IT systems (stand-alone computers, network computers/systems, e-mail, etc.) shall, at a minimum, be designated into an IT I, II or III position in accordance with Army Regulation (AR) 25-2, Information Assurance. The investigative requirement for an IT I position is a favorable Single Scope Background Investigation (SSBI); IT II and IT III positions require a favorable National Agency Check with Law and Credit (NACLC).

1.7.6.4.2 A Common Access Card (CAC) is also required for access to Government IT systems. Proof of the appropriate investigative requirement/background check will be verified through the Joint Personnel Adjudication System (JPAS) by the CEHNC security personnel.

1.7.6.4.3 Non-U.S. Citizens. Foreign nationals who work on a Corps of Engineers' contract or TO in the United States shall be approved by the Headquarters U.S. Army Corps of Engineers (HQUSACE) Foreign Disclosure Officer before beginning work on the contract or TO. This approval requirement also includes subcontractor employees. The Contractor shall submit to the KO the names of all foreign nationals proposed for performance under this contract or individual TOs, along with documentation to verify that he or she is legally admitted into the United States and has authority to work. This information will be forwarded to the CEHNC Security Officer for approval.

1.7.7 In accordance with FAR 52.236-13, Alt I, Accident Prevention, the Contractor shall comply with the latest version of U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Engineering Manual (EM) 385-1-1 (EM 385-1-1), including any interim revisions, in effect at the time of the solicitation. EM 385-1-1 and its changes are available at: http://www.publications.usace.army.mil/USACE-Publications/Engineer-Manuals/

1.7.7.1 Corporate Safety and Health Program. The Contractor is required by regulation to develop and maintain a written Corporate Safety and Health Program (SHP) in compliance with the requirements of the Occupational Safety and Health Administration (OSHA), EM 385-1-1, 29 CFR 1910, 29 CFR 1926, 29 CFR 1960, and FAR 52.236-13.

The Contractor shall submit this plan to the CEHNC Safety Officer for review after base contract award and prior to the commencement of any work under the awarded contract.

1.7.7.2 Site Specific Accident Prevention Plan (APP). The Contractor shall submit an APP prior to any installation activities beginning at the site. APP’s shall address applicable items listed in Appendix A (Minimum Basic Outline for Accident Prevention Plans) of EM 385-1-1 in addition to the other applicable requirements of EM 385-1-1 and OSHA requirements. The plan shall be site specific and shall also address any unusual or unique aspects of the project or activity for which it is written. The Contractor shall coordinate with the facility representatives or facility contractor, on first aid, emergency phone numbers, response plans, site evacuation plans, lock out, tag out procedures, obtaining a list of previously identified confined spaces, evacuation drills, etc. The APP shall include site specific Activity Hazard Analysis (AHAs) for the project. The APP is the document that details how the safety and health requirements of OSHA; other regulatory codes and documents; and EM 385-1-1 are to be accomplished.

Accident Prevention Plans (APP, IAW EM 385-1-1, Appendix A) shall be submitted electronically to the CEHNC Safety Office and Project Manager (Adobe PDF format) for review and acceptance. Upon acceptance, by the CEHNC Safety Office, the Contractor shall submit final safety plans by CD-ROM only, including tracking submittal via Form 4025 through QCS/RMS. Final acceptance threshold is an approved transmittal of the APP via QCS/RMS (note: an e-mail from the CEHNC Safety Office of approval does not constitute full acceptance of an APP). The APP shall be approved prior to the Contractor mobilizing on-site to perform work. Submission or approval requirements may be updated at the TO level.

1.7.7.3 Abbreviated Accident Prevention Plan (AAPP). The Contractor will be required to submit an AAPP prior to commencement of any site visit which are not covered under an Accident Prevention Plan. The Contractor shall prepare a “fill-in-the-blank” template AAPP to be used for all site visits. The AAPP shall be adapted to sites specified in the individual task/delivery orders and shall be prepared prior to each site visit. AAPP’s shall be submitted electronically to the CEHNC Safety Office and Project Manager (Adobe PDF format) for review and acceptance. Upon acceptance, by the CEHNC Safety Office, the Contractor shall submit final AAPP via e-mail, including tracking submittal via Form 4025 through QCS/RMS. Final acceptance threshold is an approved transmittal of the AAPP via QCS/RMS (note: an e-mail from the CEHNC Safety Office of approval does not constitute full acceptance of an AAPP). The AAPP shall be submitted to the CEHNC Safety Office for acceptance before any work under this contract is awarded. An example of an AAPP can be obtained by contacting the CEHNC Safety Office. The AAPP shall be approved prior to the Contractor performing any surveys on-site. Submission or approval requirements may be updated at the TO level.

1.7.7.4 Site and Safety Health Officer (SSHO). The Contractor must employ a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO shall be a direct hire employee of the prime Contractor. Alternate SSHOs may be approved at the discretion of the CEHNC Safety Office and are not required to be a direct hire employee of the prime. Contractor shall declare on the APP and demonstrate, through training documentation maintained at the site, that the SSHO meets the requirements of EM 385-1-1, 01.A.17. The SSHO is required to be onsite at all times during the performance of work. The duties of the SSHO may be fulfilled as an additional job site responsibility (dual hat) by another Competent Person who is not the Supervisor; however, these collateral duties shall not overcome, inhibit or restrict the effective administration of the Safety and Health Program. Moreover, the functions and roles of the SSHO shall be a singular, full-time responsibility (no other collateral duties) during high hazard activities to include, but not limited to: crane operations, excavations greater than 5-feet, confined space entry, and electrical work to include Lock-out-Tag-out (LOTO) in accordance with the Activity Hazard Analysis (AHA) as prepared per the accepted APP. The Contractor must demonstrate that this employee’s non-safety duties are transferred to another employee when full-time SSHO responsibilities are warranted per the risk activities. The SSHO must be at the location of the high hazard activities while they are being conducted.

1.7.7.5 Accident Reporting and Exposure.

1.7.7.5.1 Monthly Man-hour reporting. In accordance with EM 385-1-1, the Contractor shall complete a monthly summary report of accident experience, exposure, Restricted Duty (RD) and Lost Work Days (LWD). The report shall be on the electronic data collection tool provided by the CEHNC Safety described as total hours associated where workers are exposed to the activity hazards and forwarded to the Government Designated Authority (GDA) no later than close of business (COB) the 7th day of the following month.

a) The Contractor shall submit a monthly report to the GDA, no later than close of business (COB) the 7th day of the following month, that includes a summary by month and year to date of exposure hours per base contract number and per program. (i.e. UMCS, Metering, and ESS shall have separate monthly summary reports). Government may change the form or submission method as necessary.

b) The Contractor shall submit a monthly exposure hour report in RMS/QCS at the TO level no later than the COB the 7th day of the following month, if required at the TO level.

The information cut-off date will be the last day of each month. The monthly submission must include the title of the report, i.e., Accident Exposure Data Report, contract number, TO number, project site, month and year for which the report is made, a point of contact listing both email address and telephone number, and number of lost workday accidents to include total days lost. If no hours are worked on the project/task, a report showing "zero (0)" is required.

1.7.7.5.2 Immediate Reporting. Per EM 385-1-1 paragraph 01.D.04 Accidents or incidents that appear to have the consequences below shall be immediately reported to the GDA:

a) A fatal injury/illness,

b) a permanent total disability,

c) a permanent partial disability,

d) 3 or more persons are admitted to a hospital as inpatients as a result of a single occurrence,

e) $500,000 or greater accidental property damage,

f) 3 or more individuals become ill or have a medical condition which is suspected to be related to a site condition, or a hazardous or toxic agent on the site,

g) USACE aircraft missing or destroyed,

h) Contractors are responsible for notifying OSHA in accordance with 29 CFR 1904.39 within 8 hours when their employee(s) is fatally injured or one or more persons are hospitalized as inpatient as a result of a single occurrence.

1.7.7.5.3 EM 385-1-1 paragraph 01.D.05 In addition to the above, any mishap occurring in any of the following high hazard areas shall be immediately reported to the GDA. These mishaps shall be investigated in depth to identify all causes and to recommend hazard control measures. The GDA shall immediately notify the local SSHO when any one of these occurs and subsequently follow-up with official reports as prescribed by regulation. Headquarters USACE Safety Office (HQUSACE-SO), CEHNC Project Manager and CEHNC Program Manager must also be notified immediately (within 24-hours) and provided follow-up investigative findings within 10-days of occurrence.

a) Electrical - to include Arc Flash, electrical shock, etc.;

b) Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c) Load Handling Equipment (LHE) or Rigging;

d) Fall-from-Height (any level other than same surface), and

e) Underwater Diving.

1.7.7.5.4 Note: The reporting and associated investigation of these mishaps is considered a leading indicator. As such, this information is to be used for data collection, data trending and correction of hazards or program deficiencies before they result in an accident. To encourage reporting of these mishaps, for the betterment of all, this data is NOT to be used for any other reason. See EM 385-1-1, Appendix Q for "Mishap" definitions.

1.7.7.6 Accident Reporting. Accidents involving personal injury/illness, LWD, RD or property damage greater than $5,000 shall be reported to the KO, COR, Project Manager, and Program Manager within four hours of the incident.

The ENG Form 3394 shall be submitted to the KO within 5 working days following the accident in accordance with CEHNCR 385-1-1, DA PAM 385-40 (Army Accident Investigations and Reporting) and Engineering Regulation (ER) 385-1-99 (USACE ACCIDENT INVESTIGATION AND REPORTING). This regulation supersedes USACE Supplement 1 to AR 385-1-40, dated 30 March 1990). Safety policy, regulations, documents and reporting forms are available from the Safety Office. The effected Project Manager will ensure the ENG Form 3394 is completed by the contactor through block 15. Blocks 16 will be signed by the Division Chief of the Program and block 17 will be signed by the Director of the organization that experienced the accident and the signed report will be provided to the CEHNC Safety Office. Safety policy, regulations, documents and reporting forms are at:

www.publications.usace.army.mil

1.7.7.6 Traffic Control Plan. For any work that is to take place in or near roadways the Contractor shall submit a traffic control plan for approval prior to commencing any work. This traffic control plan shall be developed in accordance with EM 385-1-1, state specific guidelines and requirements and installation specific requirements.

1.7.8 Post Award Conference/Periodic Progress Meetings. The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The KO, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the Government will apprise the Contractor of how the Government views the contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.7.9 Program Manager. The Contractor shall provide a program manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the KO. The program manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract.

1.7.10 Identification of Contractor Employees. All contract personnel attending meetings and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.7.11 Travel

1.7.11.1 Locations: In support of various tasks and specified on TOs, the Contractor shall be required to travel to DoD facilities located worldwide. Travel shall be performed in accordance with FAR 31.205-46.

1.7.11.2 Travel Outside the Continental United States Immunization Requirements: As specified in each TO, the Contractor shall be required to travel to locations both shore and afloat. Contractor employees who deploy to locations that require immunizations shall do so in accordance with DoD Foreign Clearance Guide or other agreements that the United States may have with the country.

1.7.11.3 Letter of Authorization. Some travel shall require a Letter of Authorization (LOA). As noted in Defense Federal Acquisition Regulation Supplement (DFARS) 225.371-3(e), a LOA is necessary to enable a Contractor employee to process through a deployment processing center; to travel to, from, and within a theater of operations;

and to identify any additional authorizations and privileges. As required by TO, the Contractor shall initiate a LOA for each prospective traveler. If required at the TO level, the Contractor shall use the Synchronized Pre-deployment & Operational Tracker (SPOT) web-based system, at http://www.dod.mil/bta/products/spot.html, to enter and maintain data with respect to traveling/deployed personnel, and to generate LOAs.

If it is in the Government’s interest, the Contractor may also initiate a LOA request to provide an official traveler access to Government facilities and to take advantage of travel discount rates in accordance with Government contracts and/or agreements. All privileges, services, and travel rate discount access are subject to availability and vendor acceptance. LOAs shall be signed/approved by the Contracting Officer for the TO who is registered in the SPOT system.

1.7.12 Sustainability. The following clauses will be included in Section I of the solicitation and resultant contract(s):

a) 52.204-4, Printed or Copied Double-Sided on Postconsumer Fiber Content Paper http://www.dod.mil/bta/products/spot.html

b) 52.211-5, Material Requirements

c) 52.223-3, Hazardous Material Identification and Material safety Data

d) 52.223-5, Pollution Prevention and Right-to-Know Information

e) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving

f) 52.223-21, Foams

1.8 Base Contract Submittals. The Contractor shall submit the following documents (following format in the table below), tracked through RMS/QCS within thirty (30) days of base contract award to the UMCS Program Manager.

The documents shall be submitted under TO #0001, minimum obligation. After approval, all proposed changes by the Contractor shall be submitted under TO #0001

Submittals Tracked in

RMS/QCS

Form

Required

CD/DVD

E-mail

PgM Safety Office

Corporate Safety and Health Program Yes Yes √ √ √

Corporate Quality Control and Surveillance Plan Yes Yes √

Corporate Management Plan Yes Yes √ Unless otherwise specified, all report format shall be Microsoft Office (Word and Excel) and /or Adobe PDF

PART 2

DEFINITIONS & ACRONYMS

A&A – Assess and Authorize

AAPP – Abbreviated Accident Prevention Plan

ACA – Agent for the Certification Authority

ACE-IT – Army Corps of Engineers Information Technology

AHA – Activity Hazard Analysis

AO – Authorizing Official

AODR – Authorizing Official Designated Representative

AOR – Area of Responsibility

APMS – Army Portfolio Management System

APP – Accident Prevention Plan

AR – Army Regulation

ATC – Authority to Connect

ATO – Authority to Operate

C&A – Certification and Accreditation

CAC – Common Access Card

CAL – Category Assurance List

CAR – Corrective Action Request

CAT - Category

CBT – Computer Based Training

CDRL – Contract Data Requirements List

CIA – Confidentiality, Integrity and Availability

CIO – Chief Information Officer

CM – Corrective Maintenance

CND – Computer Network Defense

COB – Close of Business

COR – Contracting Officer Representative

CPAR – Contractor Performance Assessment Reporting System

CR – Cost Reimbursement

CS – Control Systems

CSET – Cyber Security Evaluation Tool

CUI – Controlled Unclassified Information

CEHNC – U.S. Army Corps of Engineers, Engineering and Support Center, Huntsville

DA – Department of the Army

DBA – Defense Base Act

DFARS – Defense Federal Acquisition Regulation Supplement

DHS – Department of Homeland Security

DID – Data Item Description

DISA – Defense Information Systems Assurance

DoD – Department of Defense

DoDD – Department of Defense Directives

DoDI – Department of Defense Instructions

DDC – Direct Digital Controls

EM – Engineering Manual eMASS – Enterprise Mission Assurance Support Service

ER – Engineering Regulation

ESS - Electronic Security System

FAR – Federal Acquisition Regulation

FAS - Fire Alarm System

FSC –Federal Service Code

GDA – Government Designated Authority

GP – Government Property

HVAC – Heating, Ventilation, and Air Conditioning

HQUSACE – Headquarters, U.S. Army Corps of Engineers

IA – Information Assurance

IAM – Information Assurance Manager

IASAE – Information Assurance System Architect and Engineer

IAT – Information Assurance Technical

IAVA – Information Assurance Vulnerability Alerts

IAVM - Information Assurance Vulnerability Management

IAW – In Accordance With

ICS-CERT – Industrial Control Systems Cyber Emergency Response Team

ID/IQ – Indefinite Delivery / Indefinite Quantity

ICS – Industrial Control Systems

IO – Information Owner

ISO – Information System Owner

ISSM – Information System Security Manager

ISSO – Information System Security Officer

IT – Information Technology

JPAS – Joint Personnel Adjudication System

JTR – Joint Travel Regulations

KO – Contracting Officer

LHE – Load Handling Equipment

LOA – Letter of Authorization

LWD – Lost Work Day

M&S – Maintenance and Service

MATOC – Multiple Award Task Order Contract

NACLC – National Agency Check with Law and Credit

NEC – Network Enterprise Center

NISPOM – National Industrial Security Program Operating Manual

NIST – National Institute of Standards and Technology

O&A – Over and Above

O&M – Operation and Maintenance

OEM – Original Equipment Manufacturer

OND – Operational Need Date

OO – Ordering Officer

OSHA - Occupational Safety and Health Administration

P&I – Procurement and Installation

PAC – Package Approval Chain

PIT – Platform IT

PGI – Procedures, Guidance and Information

PgM – Program Manager

PO&M – Plan of Actions and Milestones

PM – Preventive Maintenance

PoP – Period of Performance

PPS – Ports, Protocols, and Services

PRS – Performance Requirement Summary

PVT – Performance Verification Test

PWS – Performance Work Statement QA - Quality Assurance

QASP – Quality Assurance Surveillance Plan

QC - Quality Control

QCP – Quality Control Program

QCS – Quality Control System

RD - Restricted Duty

RFP – Request For Proposal

RMF – Risk Management Framework

RMS – Resident Management System

SAP – Security Authorization Package

SCA – Security Control Assessor

SCA-R – Security Control Assessor Representative

SCADA - Supervisory Control and Data Acquisition Systems

SHP – Safety Health Program

SISO – Senior Information Security Officer

SO – Service Order

SSBI – Single Scope Background Investigation

SPOT – Synchronized Pre-Deployment & Operational Tracker

SSHO – Site Safety Health Officer

STIG – Security Technical Implementation Guides

TO – Task Order

UC APL – Unified Capabilities Approved Products List

UFC – Unified Facilities Criteria

UFGS – Unified Facilities Guide Specification

UIC – Unit Identification Code

UMCS - Utility Monitoring and Control System

UR – User Representative

USACE – United States Army Corps of Engineers

PART 3

GOVERNMENT PROPERTY AND SERVICES

3.1 General: The Government will make the determination at the individual TO level whether or not Government Property, which includes both Government-furnished and Contractor-acquired property will be used in the performance of the work. Until such time, the contractor shall furnish all property and materials to perform the work as required in the PWS. Government Property includes material, equipment, special tooling, special test equipment, and real property. If, at any time, it is in the Government's best interest to provide any property or materials, at the individual task order level, justification to do so will be addressed IAW FAR 45.102 and DFARS

PGI 245.103-70.

3.2 Publications and Forms. The Government will provide the Contractor with all necessary Government publications to include regulations, engineering pamphlets, technical manuals, standards, user’s manuals, and forms as necessary for the performance of tasks related to the work described in the individual task orders.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 General: Except for those items specifically stated to be Government furnished in each individual TO, The Contractor shall furnish all labor, supervision, travel, equipment and materials as required to perform the work under the individual TO PWS.

4.2 Property, associated manuals, and site documentation/as built drawings: These items acquired or developed by the Contractor in the performance of the work under each individual TO shall become Government Property as title vests to the Government upon receipt of payment.

4.3 Security Clearances: Security requirements appropriate for each TO will be delineated in the individual TOs.

The Contractor shall have or be capable of obtaining a facility clearance through SECRET. All key personnel designated shall have or be able to obtain a security clearance of SECRET. Some TO work and issues may require a higher level of clearance than SECRET. The Contractor shall comply with the security requirements of the Department of Defense Contract Security Classification Specification, DD Form 254.

PART 5

SPECIFIC TASKS

5.1 Basic Services. The following requirements and deliverables will be required under the base contract and shall therefore be applied to any subsequent TO. Additional requirements described in each TO, once awarded, may complement, emphasize, or add to any requirements or processes mentioned in this paragraph. The Government reserves the right to expand the requirements of any TO so long as the requirement does not force the Contractor to perform outside the scope of what would be considered reasonably within the bounds of this contract. Each TO will identify the nature and scope of the work required.

5.1.1 Contractor shall participate in a post-award orientation conference at the site prior to installation work. . The work will be associated with P&I of and/or the M&S of ICS including but not limited to: UMCS, HVAC systems installation and/or integration, SCADA systems, FAS, life safety systems, other automated control systems including chemical / biological / radiological contaminant detection / filtration / response, utilities (electric/ gas/ water/ steam) metering, ESS, and security and/or force protection measures such as, but not limited to, barriers, fencing, gates, window treatments, hardening, and lighting. HVAC systems may include central plant equipment and systems (e.g., chillers, boilers, cooling towers), distribution systems (e.g., duct work, chilled water piping, hot water piping, drain piping), and unitary heating and cooling equipment (e.g., unitary heat pumps, unitary air conditioners). The work may include design of systems (such as defined above) and will be further clarified in each

TO.

5.2 Specific task areas or functions to be performed at the TO level are listed below. All tasks are to be performed in accordance with criteria, specifications, drawings, original manufacturer’s published procedures (if applicable), and Contract Data Requirements List (CDRL), Form DD 1423 (See Section J, Exhibits C, D, E, & F). As applicable to specific tasks, the Contractor shall:

5.2.1 Participate in a post-award orientation meeting at the site prior to commencing work. Provide a QCP, a Project Schedule and an APP.

5.2.2 Perform an existing site conditions survey to validate the quantities of system equipment and verify existing site conditions. Provide a written report noting all identified discrepancies.

5.2.3 Perform engineering surveys or assessments to develop or verify design drawings and equipment lists. Provide a report identifying equipment incompatibility concerns between the existing and new systems.

5.2.4 Prepare and provide mechanical equipment installation engineering plans.

5.2.5 Prepare and provide electronic equipment installation engineering drawings to include drawings related to installation and assembly of the computers, field equipment panels, data transmission equipment, interfaces, instrumentation and all other equipment.

5.2.6 Prepare and provide system installation engineering drawings, instrumentation installation drawings, wiring diagrams, procedures for field installation of all equipment, and system testing procedures, as defined in UFC 3-470- 01 and UFC 3-410-02, or latest Corps of Engineers technical guidance.

5.2.7 Provide Mechanical Equipment. Install equipment in-accordance-with (IAW) original manufacturer’s published procedures and documentation and as required by the specifications.

5.2.8 Provide Hardware and Software. Install hardware and software IAW original software developer’s published procedures and documentation and as required by the specifications. Resolve compatibility issues and establish an interface between existing and new systems. All software and software updates shall be approved by the Government prior to installation. Provide graphics for the system IAW criteria and specifications using data from drawings, engineering surveys and manufacturer’s data.

5.2.9 Perform factory testing, Performance Verification Testing (PVT), endurance testing, and commissioning IAW the applicable and referenced sections of criteria and specifications in this TO. For PVT and at his/her sole discretion, the KO may require consideration from the contractor equivalent to reimbursing the cost of the Project Engineer and/or other Government PVT witness (including, but not limited to the labor and travel of personnel conducting the subsequent PVT reassessment) in the form of a credit to the contract price if the contractor does not pass the initial PVT attempt.

5.2.10 Perform minor ancillary work required to support equipment installation.

5.2.11 Provide all data transmission equipment IAW specifications, drawings and manufacturer’s published documentation. Install in compliance with Network Enterprise Center (NEC) or its equivalent authority, Department of Defense (DOD) and Component Specific applicable certification and accreditation requirements, policies and procedures.

5.2.12 Interface to all existing data transmission equipment IAW specifications, drawings and manufacturer’s published documentation. Comply with all requirements of the DOD, Component, NEC, or its equivalent authority related to interfacing with the existing communication system. Provide technical data, equipment and software in compliance with Cybersecurity policy and requirements.

5.2.13 Provide all required Operation and Maintenance (O&M) Manuals.

5.2.14 Provide training as required by the applicable sections of the specifications listed in Section H, Exhibit F.

5.2.15 Provide a System Warranty. Provide an unconditional (excluding acts of God and negligence of Government personnel), one-year parts and labor warranty from time of Government acceptance (i.e. successful

PVT) for the new components of the entire system: mechanical equipment, ancillary components, subsystems, data transmission system, and all Contractor furnished software.

5.2.16 Provide after-action reports, accident reports, minutes of each meeting, confirmation notices of communications, field inspection reports, calibration reports, and installation progress reports. Copies shall be furnished to the Government within 5 working days or sooner, if required, after each specific action.

5.2.17 Provide final As-Built Drawings. All drawings shall be generated in electronic media compatible with the latest version of Microstation, AutoCAD, or as defined in individual TOs. Drawings shall be delivered within 30 calendar days after the written acceptance of the system by the Government.

5.2.18 Provide software licensing and configuration tools related to UMCS, ESS, SCADA, other control and monitoring systems and HVAC systems as further clarified by individual TO.

5.2.19 Perform special engineering services and studies related to UMCS, ESS, SCADA, other control and monitoring systems and HVAC systems as further clarified by individual TO.

5.2.20 Provide all M&S and/or operation of systems as specified.

5.2.21 Provide System Security Engineering Maintenance and Sustainment: [IF APPLICABLE AT THE TASK ORDER LEVEL] The Contractor shall adhere to Cybersecurity regulations and directives and provide system security engineering as identified in each TO. The Contractor shall provide timely patches for vulnerabilities (vendor specific as well as globally published vulnerabilities), adhere to Information Assurance Vulnerability Alerts (IAVAs), adhere to Industrial Control Systems Cyber Emergency Response Team (ICS-CERT) alerts and notifications, to gain a favorable Assess and Authorize (A&A) decision and an Authority to Connect (ATC) to all requisite networks as identified on each TOs while each TO is active. The Risk Management Framework (RMF) requires the Continuous Monitoring of implemented Cybersecurity controls and updates to the Enterprise Mission Assurance Support Service (eMASS) entry of all RMF documentation and artifacts in order to maintain a favorable A&A. This is the responsibility of the System Owner post granting of the favorable A&A decision.

5.2.22 Comply with Cybersecurity Requirements: [IF APPLICABLE AT THE TASK ORDER LEVEL]

5.2.22.1 [IF APPLICABLE AT THE TASK ORDER LEVEL] New Accreditation: The Contractor shall design, develop, and integrate Cybersecurity solutions (to include, but not limited to, all hardware, software and/or equipment) IAW the Department of Defense (DoD), Component specific, NEC and/or other applicable Government Components and Agencies. This will be achieved through abiding by all applicable Cybersecurity regulations and directives to ensure a favorable A&A decision (ATO - Authority to Operate), as well as obtaining an ATC to all requisite networks. All network infrastructure equipment (e.g. network switches, etc., NOT Building Level Controllers / Building Point of Connection devices) provided shall be listed on the Unified Capabilities Approved Products List (UC APL). This work shall be done IAW Attachment 6 as provided in this PWS. The contractor shall assist the Government as necessary with providing input for the eMASS. The Contractor shall provide all documentation, scans, and manual checks required to obtain a favorable A&A decision and, for purposes of each TO, this Cybersecurity requirement shall be fulfilled and complete upon obtaining completion of the Security Authorization Package (SAP), and a favorable A&A, an ATO, and an ATC for the system. Unless the KO provides written notification to the contrary, for the purposes of cybersecurity in each TO, the system includes the entire system (to include, but not limited to, ALL hardware, software and/or equipment), not just the parts of the system that the Contractor has provided).

5.2.22.2 [IF APPLICABLE AT THE TASK ORDER LEVEL] Additions to an Accredited System: The Contractor shall ensure system additions to the already accredited system (per the RMF) are configured, secured and implemented according to the established baseline.