UMCS_V_Industry_Day_Q&As.pdf

UMCS-V INDUSTRY DAY QUESTIONS & ANSWERS

The responses provided in this document will serve as the official responses to all questions received during the Industry Day held April 4, 2017 for the Utility Monitoring and Control Systems (UMCS) Fifth (V) generation acquisition.

The Government reserves the right to make changes to the acquisition as deemed necessary.

# Questions Government Responses

1. When will the UMCS-V be rolled out?

When will RFP be issued?

The Request for Proposal (RFP) will be issued the 4thQuarter of Fiscal Year (FY) 18.

2. Please restate acquisition timeline? The RFP will be issued the 4th Quarter of

FY18.

3. Please explain staggered awards? The staggered award process allows the Contracting Officer to award contracts to all qualified and responsible Offerors who are deemed awardable without discussions after the evaluation of initial proposals. If needed, the Contracting Officer will then establish a competitive range comprised of the remaining Offerors who have a reasonable chance of receiving an award following discussions. Upon execution of the first set of awards, to the Offerors deemed awardable without discussions, those awardees can begin competing for task orders. The later executed awards will have an ordering period starting after the initial set of awards, but the ordering period will end on the same date as the initial set of awards. For example:

First Set of Awards:

Base Year Ordering Period: 11 May 2017-10 May 2018 Option 1 Ordering Period: 11 May 2018-10 May 2018

Second Set of Awards:

Base Year Ordering Period: 19 February 2018- 10 May 2018 Option 1 Ordering Period: 11 May 2018-10 May 2018

Staggered awards will only be issued when executing multiple awards and when at least two Offerors are qualified for award after the evaluation of initial proposals. If only one Offeror is deemed awardable without discussions, staggered awards will not be executed.

4. Can you please confirm the total number of expected awards?

The total number of planned awards is to be determined (TBD). The current UMCS IV Multiple Award Task Order Contract (MATOC) has 13 total awards (8 Large Businesses and 5 Small Businesses).

5. Is there an 8(a) component of this procurement?

TBD. The Government anticipates that there will be a partial Small Business set-aside.

6. Can a contractor propose as a prime and also submit a proposal as a subcontractor to a different prime?

Yes, contractors can submit as a prime and also serve as a subcontractor for another prime contractor.

7. Can you please tell us how many contactors will be awarded a contract, from this MATOC?

The total number of planned awards is TBD.

The UMCS IV MATOC has 13 total awards (8 Large Businesses and 5 Small Businesses).

8. Will there be specified sections (or place of performances) contractors can request? [i.e. based in Texas – work in DC may not be cost feasible.]

No. Offerors participating in the non-set-aside (unrestricted) portion will need to have the capability to perform these services in all locations identified in the RFP. The small business set-aside portion will not include performance outside the Continental United States.

NOTE: Small businesses in the set-aside portion can compete for non- set-aside task orders.

9. What are the security requirements on this contract? Will a proposed prime need to have that level of clearances prior to the award?

Awardees will be required to submit a DD 254, Department Of Defense Contract Security Classification Specification, at the task order level. The level of clearance required will be specified in the task order.

10. Is there any level of security clearance required?

Awardees will be required to submit a DD 254, Department Of Defense Contract Security Classification Specification, at the task order level. The level of clearance required will be specified in the task order.

11. Will this contract be CPFF, FFP, T&M, etc.?

Contracts will be Firm-Fixed-Price (FFP) and will also include and Over and Above Work (DFARS Subpart 217.77) Contract Line Item Number (CLIN).

12. Does the Government anticipate holding any follow-on industry days/events on this procurement prior to the release of the final RFP?

At this time the Government does not anticipate holding any follow-on industry days or events prior to release of the Request for Proposal (RFP).

UMCS-V Industry Day Presentation Slides (with audio) is on YouTube @ https://youtu.be/xEQ5eR2Tpl0

13. [Mathew mentioned earlier about automated control to increase the efficiency of the utility usage by facilities.] Are these facilities already using technology that are efficient or are you looking for vendors that can provide this type of technology?

Yes, all of the above. Some facilities are already using efficient technologies and some facilities are not using efficient technologies.

14. What is the goal [dollar value] reserved for small business?

TBD. The dollar value reserved for the Small Business set-aside will be annotated in the

RFP.

15. Do you have a breakdown of awards from UMCS-IV by NAICS codes or solicitation type?

North American Industry Classification System (NAICS) 541512, Computer Systems Design Services, was the NAICS for all UMCSIV contracts.

16. Is there an anticipated contract ceiling at this time?

$2.75 Billion.

17. For small businesses, can we subcontract with other companies (small or large) in areas that are out of our established geographic regions?

Yes, small businesses may subcontract with large or small businesses outside their geographic region. Note: Small businesses must self-perform 51% of the work value for the set-aside portion.

18. Are the contracts fixed bid or T&M or both?

Contracts will be Firm-Fixed-Price (FFP) and will also include and Over and Above Work (DFARS Subpart 217.77) Contract Line Item Number (CLIN).

19. Is an UMCS_IV on-ramp RFP coming out? If so when?

No On-ramp for UMCS-IV is anticipated at this time.

20. Will the prime contractors be required to have an office within a specific distance of CEHNC?

No, prime contractors are not required to have an office within a specified distance from the U.S. Army Corps of Engineers Engineering and Support Center, Huntsville

(CEHNC) .

21. Which agency currently has energy efficient or need efficient systems?

This information is not available at this time.

Specific requirements will be defined at the task order level.

22. Is any of the existing UMCS-IV contractor or 8a contractor? [2.75B with 13 contractors does not seem to be enough to allow small business to get

There are no prime 8a contractors on the UMCS IV MATOC. The Government anticipates that there will be a partial small business set-aside for the UMCS V MATOC.

awarded]. Is there going to be a small business competition and a separated unrestricted competition?

23. Are you looking for small businesses only?

No, The Government is seeking competition among both large and small businesses.

24. Are teaming opportunities allowed? Yes, teaming arrangements are allowed.

25. Does CEHNC utilize a centralized approved equipment/materials list?

A centralized approved equipment and materials list will not be used for this requirement.

26. Will there be any Hub zone set aside? TBD. The Government anticipates that there will be a partial small business set-aside for the UMCS V MATOC. Market research results will determine if a specific socio-economic category will be used for the set-aside portion.

27. If small business set-aside . . . 15% or 51%?

Small businesses must self-perform 51% of the work value for the set-aside portion.

28. Will companies responding need to be capable of supporting all mission areas on slide 10?

Offerors participating in the non-set-aside (unrestricted) portion will need to have the capability to perform these services in all locations identified in the RFP. The small business set-aside portion will not include performance outside the Continental United States.

NOTE: Small businesses in the set-aside portion can compete for non- set-aside task orders.

29. In case of teaming; security clearance for facility must be acquired by all members?

Awardees will be required to submit a DD 254, Department Of Defense Contract Security Classification Specification, at the task order level. The level of clearance required will be specified in the task order.

30. Will you award UMCS and ESS system providers separately or do firms need to have both capabilities?

Offerors will need to demonstrate that they can perform all required services identified in the Performance Work Statement (PWS).

This can be accomplished via teaming arrangements.

31. On the general information you mentioned, CUI applies but also you mentioned C&As the C&A limited in scope?

Please send an email to LaShonda Smith at lashonda.smith@usace.army.mil to clarify this question, as we are unfamiliar with the acronyms CUI and C&A.

32. Can being an awardee be sufficient for getting 254/facility clearance vs being required to have the clearance based upon other DoD work?

No. Awardees will be required to submit a DD 254, Department Of Defense Contract Security Classification Specification, at the task order level. The level of clearance required will be specified in the task order.

33. UMCS-IV vs. M&S MATOC expiration?

The M&S MATOC expires in December 2017 and the UMCS IV MATOC expires in 2021.

There will be a follow-on Maintenance and Services (M&S) MATOC. The Sources Sought Notice for the Facilities and Equipment M&S MATOC is located on FBO.gov under W912DY-17-R-0043.

Responses to the capability questionnaire are due 24 May 2017 by 2 PM Central Standard Time. UMCS will not be included in that follow-on Facilities and Equipment M&S

MATOC.

34. My company has partnered with a company that has developed a hydrocarbon remediation product that has great efficiencies when compared to current products, how can I introduce this product to USACE?

The UMCS Program Manager and Project Managers are willing to participate in capability briefs from firms. Please contact Jon Winkler, jonathan.m.winkler@usace.army.mil to schedule a capabilities brief.

NOTE: Program and Project Managers will not discuss active procurements during capability briefings.

35. How many Small Businesses are currently on UMCS IV Contract?

The UMCS IV MATOC has 5 small businesses.

36. Will this contract be CAS compliant? Cost Accounting Standards (CAS) rules and regulations are not applicable to this acquisition.

37. Do you anticipate that the task orders will be SCA or will there be construction/Davis Bacon wage determination, requiring bonding?

Task orders may be subject to Service Contract Act (SCA) wage determinations and/or Davis-Bacon Act (DBA) wage determinations.

38. Are you looking for Small businesses who are only SBA certified or can they be self-certified too?

The Government will utilize the System for Award Management (SAM) to determine the size status of Offerors. In SAM, contractors may self-certify as a small business, but they must meet the Federal Government's definition of a small business.

The US Small Business Administration (SBA) defines a "small business" in terms of the number of employees over the past year, or average annual receipts over the past three years. See https://www.sba.gov/contracting/getting-started-contractor/qualifying-small-business for more details.

39. Given that there is M&S scope on the UMCS IDIQ, will the M&S IDIQ be allowed to expire without a new solicitation?

There will be a follow-on Maintenance and Services (M&S) MATOC. The Sources Sought Notice for the Facilities and Equipment M&S MATOC is located on FBO.gov under W912DY-17-R-0043.

Responses to the capability questionnaire are due 24 May 2017 by 2 PM Central Standard Time. UMCS will not be included in that follow-on Facilities and Equipment M&S

MATOC.

40. May we have a list of the incumbents for the last three years since this is a 5th generation MATOC?

Incumbents have been announced publicly at the following site:

http://www.hnc.usace.army.mil/Media/News- Stories/Article/567644/13-businesses-awarded-utility-monitoring-and-control-systems-contracts/

41. [Knowing that some SB’s may not be able to execute in all OCONUS/Foreign countries listed in pending solicitation and that this has been acknowledged by CEHNC in UMCS IV contract that all OCONUS Task Order RFP’s are sent to both the unrestricted and restricted pools.] Will it be required that a Small Business be able to or willing to perform in ALL OCONUS/foreign countries listed on the solicitation to be considered responsive?

Offerors participating in the non-set-aside (unrestricted) portion will need to have the capability to perform these services in all locations identified in the RFP. The small business set-aside portion will not include performance outside the Continental United States.

NOTE: Small businesses in the set-aside portion can compete for non- set-aside task orders.

42. [You had mentioned during virtual day that there was going to be a Sources Sought the M&S contract.] Can you provide the POC for that effort for anyone interested in proposing on that contract vehicle?

The Sources Sought Notice for the Facilities and Equipment Maintenance and Services (M&S) MATOC is located on FBO.gov under W912DY-17-R-0043. Responses to the capability questionnaire are due 24 May 2017 by 2 PM Central Standard Time. The points of contact are: Gwendolyn Bush-Todd (Contract Specialist), gwendolyn.s.bush-todd@usace.army.mil.

Raven A. Nall (Contracting Officer), raven.a.nall@usace.army.mil.