Preproposal_Meeting_Presentation_-_Final.pptx

Medical Repair and Renewal (MRR) Program, Pre-proposal Meeting Huntsville, AL 15 March 2016

US Army Corps of Engineers

BUILDING STRONG®

Welcome Introductions Program Overview Acquisition Overview Joint Ventures and Teaming Safety Major Milestones Questions & Answers Agenda Items

Acquisition Sensitive

MRR Program Overview Amber Martin Program Manager

Provide contracting, management, and technical support to government medical communities for design, repair, renovation, sustainment, restoration and modernization of medical facilities

MRR Program Objective

MRR Obligations History

FY10 FY11 FY12 FY13 FY14 FY15 161 119 182 149 383 180 Fiscal Year

Total Obligations ($M)

Corps of Engineers, Huntsville Center Contracting Officer Project Managers/CORs Project Management Specialists Contract Specialists Program Engineers Medical Treatment Facility/Managing Agency Contracting Officer Representative Quality Assurance Representative Funds Manager Project Integrator/Customer Project Manager Contractor On-Site Staffing as needed to accomplish the awarded TO Corporate Staff

MRR Project Team Members

Primary customer POC = Facility Manager (FM) Chain of Command = FM (works directly for Hospital CMDR, Regional Project Integrator (PI), Facility Director, MEDCOM G-9 Quarterly Line Item Reviews (LIR) New Requirements Originate from FM PM/HNC Technical support develop SOW, gain customer concurrence HNC prepares RFP/solicitation Issue RFP 863 process to task order award

Customer Overview – MEDCOM

Primary customer POC = Facilities Officer (each have multiple facilities) Chain of Command = FO (works directly for NMOTC or NMRC), Regional Engineer, BUMED Facilities Director Weekly status updates New Requirements Originate from Facilities Director Facilities Officer develops a preliminary scope of work PM/HNC meets with Facilities Officer, Regional Engineer/Facilities Director, and user group (on site) in order to further develop SOW. PM/HNC finalizes SOW with concurrence from Facilities Officer and user group.

HNC prepares RFP/solicitation Issue RFP 863 process to task order award

Customer Overview - BUMED

Three branches: Sustainment, Facility Operations & Engineering, and Planning Design & Construction Primary customer POC = AFMSA Program Manager Chain of Command = AFMSA PgM, Chief of Engineering, Deputy Chief of Health Facilities Division Centralized Management and Funding Fast Tracked D/B Contracts 35% Design at the time of proposal 65% Design at Project Kick-Off Meeting Weekly Project Update Teleconferences

Customer Overview - AFMSA

MRR Acquisition Overview

Requirement Overview

Acquisition Approach

Source Selection

MATOC Phase I

MATOC Phase II

Task Order Ordering Procedures

Acquisition Overview Agenda

MRR Acquisition Overview Requirement Overview & Acquisition Approach

Geordelle Charles Contracting Officer

Requirement Overview

DESIGN BUILD

1 –BASE (12 mo.)

4 -OPTIONS (12 mo.)

CURRENT VEHICLE: Multiple Award Task Order Contract (MATOC)

Provide repair and renewal design-build construction for medical facilities, systems, and equipment located throughout the Contiguous United States (CONUS), Alaska, Hawaii, and U.S. Territories

Deliver swift response for medical facility repair, renovation, conversion, alteration, additions, construction, and equipment procurement/installation at Government medical facilities

Contractors may be required to survey problem areas, evaluate and recommend solutions, develop and implement work plans in a timely manner within negotiated costs, and provide repair, renewal, and construction efforts to support the design solution

Requirement Overview

NAICS – 561210, Facilities Support Services Small Business Size Standard – A firm is considered a small business under this code if, its average annual receipts are $35.5 million or less.

Contract Type – This is a “Best Value” solicitation for Multiple IDIQ construction (with design-build capabilities) contracts under which firm-fixed price (FFP) task orders may be issued. Task orders will be competed among the MATOC holders, using the fair opportunity process, subject to ordering procedures outlined in the Executive Summary of the solicitation.

Capacity – $990 Million of estimated in shared contract capacity. Individual capacities will not be assigned to each contract.

Minimum Quantity– The minimum quantity for each contract will be $3,000.00.

Target Awards – Eight indefinite-delivery, indefinite-quantity contracts (with four reserved for 8(a) firms).

The Government reserves the right to award more, less, or none at all.

8(a) firms may also propose on task orders that are not reserved for 8(a) firms.

The ordering procedures specify the circumstances for setting aside a task order award for small businesses.

MRR Acquisition Overview Source Selection

LaSheena Vaughn Contract Specialist Ryan Black Office of Counsel

Source Selection - MATOC

Basis of Award – Best Value “Tradeoff” Awards will be made to both responsible large and small businesses whose proposals conform to the Solicitation and are considered to be the most advantageous to the Government, with price and other non-price factors considered in accordance with FAR 15.101-1, Tradeoff Process Non-price factors when combined are significantly more important than price.

Offers that are not fair and reasonable will not be awardable.

Source Selection - MATOC

This solicitation will be evaluated under the Two Phase Design Build Process of FAR subpart 36.3.

Phase 1: The Government will evaluate the performance capability proposals in accordance with the criteria described in the solicitation, and intends to select a target of twelve offerors to compete for the contract in Phase 2 of the process.

Phase 2: Selected offerors will submit technical design proposals for a sample task order, a schedule and a price proposal. The sample task order is estimated to be approximately $5 Million. The Government will evaluate these proposals, in accordance with the criteria described in the solicitation, and award the contract to the responsible offerors whose proposal conforms with all the material terms and conditions of the solicitation and whose proposal is determined to represent the overall best value to the Government.

Source Selection – MATOC Phase I

The evaluation criteria for Phase 1 will include (in descending order of importance):

Prescreening Criteria: Evidence of Bondability

Factor 1: Corporate Medical Experience

Factor 2: Past Performance

Factor 3: Technical Approach

Source Selection – MATOC Phase I Pre-screening Criteria Evidence of Bondability will be utilized as a prescreening criteria. The criteria will be rated as “acceptable” or “unacceptable.”

Offerors must submit proof of their ability to obtain performance and payment bonds attesting to the offeror’s ability to provide assurance for not less than $5,000,000.00 per task order and $25,000,000.00 aggregate.

Offerors who have provided evidence of surety will be deemed acceptable. Offerors who do not submit evidence of a surety will be deemed unacceptable.

An offeror who is determined to be unacceptable may be rejected without further evaluation or further discussion or any opportunity to revise its proposal.

Source Selection – MATOC Phase I Factor 1: Corporate Medical Experience Submission Requirements The offeror shall submit up to 5 projects that demonstrate the depth and breadth of corporate medical experience within the offeror’s organization.

Two of the five projects must show experience as a prime contractor.

Greater relevance will be placed on projects that required medical facility renovations in an occupied medical facility or where medical transition space was required as part of the project.

If any firm has multiple functions or divisions, limit the project examples to those performed by the division, unit or team member submitting the offer, unless the proposal indicates that the offeror will be using the resources of the affiliated organizations.

Projects must be 100% construction complete, within five years preceding the date of this solicitation.

The offeror shall annotate the organization’s role in the project and the specialized medical experience required, gained, applied to each specific project.

Source Selection – MATOC Phase I Factor 1: Corporate Medical Experience Evaluation Criteria Experience will include only experience performed by a company, not individuals, under a contract or a subcontract.

Experience may include both Government and private sector contracts for the same or similar products and services as described in the Division 01 Specifications of this solicitation.

For key subcontractor’s experience to be considered offerors shall include letters of commitment from that firm (see attachment 5) unconditionally committing the key subcontractor to performance under this contract should it be awarded to the offeror.

Experience of the prime offeror acting as a prime contractor will carry more weight in the evaluation process than experience of the prime acting as a subcontractor, or the experience of key subcontractors. Prior experience of the proposed team on other similar efforts should be discussed and will be evaluated under this factor.

Source Selection – MATOC Phase I Factor 2: Past Performance Submission Requirements The offeror shall provide customer reference name(s), company affiliation and current phone numbers on the specific relevant project experience sheets in Tab B using projects submitted for evaluation on Factor 1- Corporate Medical Experience (see attachment 4).

Projects must be 100% construction complete, within five years preceding the date of this solicitation.

The Offeror or the design firm may briefly provide information on problems encountered on identified projects and any corrective action.

The Government may contact and interview the points of contact and reserves the right to interview other individuals acting for the listed reference, if the listed reference is not available.

An entity may not establish past performance based on the past performance of its proposed key personnel.

Source Selection – MATOC Phase I Factor 2: Past Performance Evaluation Criteria The Government’s evaluation is not limited to past performance information on the cited example projects the Government may consider relevant information from any reliable source.

The Government will perform a risk assessment with respect to Past Performance.

The Government will consider the recency and relevance of the information, source of the information, context of the data, and general trends in contractor performance.

Owners/references may be asked to comment on items such as quality of design or construction, timeliness, management of the work subcontractor management, including timely payment to subs or suppliers, safety, relations between owner and designer or contractor, level of support for such things as as-built documentation, O&M manuals, training, correcting design or construction errors, warranty work, etc.

Source Selection – MATOC Phase I Factor 2: Past Performance Evaluation Criteria, continued The Government places a higher value on relevant performance, which document successful outcomes within occupied medical facilities, and are supported by outside source confirmation, for example, but not limited to telephone interviews with points of contact identified in the proposal, CPARS or other agency performance databases, Offeror furnished references, or personal knowledge.

The Government also places a higher value on relevant performance, where projects displaying familiarity and compliance with DoD, US Army, and US Army Corps of Engineers policies and procedures with respect to medical construction is demonstrated.

The Government also places a higher value on relevant performance, where projects were completed on time, within budget, and meeting project objectives/milestones. The Government’s evaluation is not limited to past performance information on the cited example projects.

Source Selection – MATOC Phase I Factor 3: Technical Approach Submission Requirements Offerors should describe the proposed organizational structure and provide an organizational chart showing functional areas and personnel responsible for executing each function in the Division 01 Specifications.

The offeror shall provide the management techniques and controls that will be implemented to manage and control the work.

The offeror should discuss its approach for meeting the performance based contracting requirements of FAR Subpart 37.6 with respect to how the work will be performed with the emphasis on required results.

The offeror should also include the responsibilities and lines of authority; the relationship between the prime contractor and key subcontractors.

The offeror shall provide letters of commitment for all proposed key subcontractors (see attachments 5 and 6).

Offeror should describe the quality control approach, corporate systems, and capabilities to maintain quality control of the design and construction.

Source Selection – MATOC Phase I Factor 3: Technical Approach Submission Requirements, continued Describe how you will manage design quality control, and track design evolution and changes during design to meet the schedule.

Describe how you will handle internal and external requests for information, shop drawings, submittal reviews, progress meetings, site visits, contract completion, closeout, as-built, and completion documentation.

Clearly describe the technical approach to project management and execution, including the approach to managing multiple projects in multiple locations. The discussion should separated into the following categories:

overall program management contract administration project management risk management approach for managing subcontractors document control field and home office reporting field implementation of safety and quality control plans

Source Selection – MATOC Phase I Factor 3: Technical Approach Evaluation Criteria The Government will evaluate the strengths, weaknesses, and any deficiencies of the offeror’s approach to fulfilling all requirements under the contract.

The Government will evaluate the clarity and strength of the overall organization, and the proposed teaming structure to execute the requirements of the MATOC.

The prime contractor is required to select and commit to design firm(s) to achieve an “acceptable” rating.

Joint venture participants’ contribution to the project should be commensurate with its skills and background.

The Government will evaluate the Offeror’s capabilities and understanding of the contractually required quality control processes for both design and construction.

Source Selection – MATOC Phase II

The evaluation criteria for Phase 2 will include (in descending order of importance):

Factor 1: Design Technical

Factor 2: Organizational and Management Approach

Factor 3: Small Business Participation

Factor 4: Price and Pro Forma Information

Source Selection – MATOC Phase II Factor 1: Design Technical – TAB A Submission Requirements

SALIENT FEATURES OF DESIGN AND FINAL PRODUCT

Include a description of the contractor’s technical solution to the project requirements for the task order.

Under most circumstances, the Government will issue a task order for the Contractor to provide the required A-E services and the construction, repair, renewal, replacement, or maintenance efforts, otherwise referred to as “Design/Build”. The Government will evaluate the offerors technical approach for Phase 2 of this solicitation as it relates to the Design/Build environment.

The offeror shall demonstrate their understanding of the work by describing their approach to execute the work requirements of the task order.

The contractor shall describe in sufficient detail all critical features required by the task order to include why their technical solution was chosen over other available solutions along with any value added items being proposed. This information should be broken out by technical feature (architectural, mechanical, electrical, etc.) as applicable.

Source Selection – MATOC Phase II Factor 1: Design Technical – TAB A Evaluation Criteria The offerors will be evaluated on demonstration of a clear understanding of the SOW and the Government’s intent for the project.

The offerors will also be evaluated on the feasibility, schedule efficiency, benefits, and technical suitability of the approach in terms of meeting or exceeding the SOW requirement while minimizing disruption to the customer during performance and remaining within the Construction Cost Limitation (CCL).

The offerors will also be evaluated on value-added items that exceed the requirements of the basic contract and SOW or propose a cost efficient or technical savings type of solution.

Source Selection – MATOC Phase II Factor 1: Design Technical – TAB B Submission Requirements

RISK MANAGEMENT PLAN

Include an itemized listing of site-specific risks, challenges, perceived problems that are anticipated to threaten the project in terms of schedule, budget, change orders, customer dis-satisfaction, etc.

With each issue specified, list the proposed solution to mitigate or resolve the risk/challenge/problem. The risks and solutions developed should be site and project specific, but grounded upon the contractor’s accumulated knowledge of performing similar projects in the past.

The plan should cover both design and renewal phases as appropriate.

List and prioritize major risk items in areas that may cause the project to not be completed on time (proposed execution schedule will be evaluated as part of the technical factor), not finish within budget, generate change orders or that may be a source of dissatisfaction for the owner.

Source Selection – MATOC Phase II Factor 1: Design Technical – TAB B Evaluation Criteria The Risk Management Plan will be evaluated on the comprehensiveness and detail associated with project specific risk identification as well as the solutions to the risks presented.

Source Selection – MATOC Phase II Factor 1: Design Technical – TAB C Submission Requirements

PROPOSED CONTRACT DURATION AND SUMMARY SCHEDULE

Submit a summary level schedule for integrated design and construction. The summary schedule shall be task oriented, indicating the number of calendar days, after notice to proceed, by which milestones are to be achieved.

(a) Provide a narrative, describing the design packaging plan for separate design packages, based on the Offeror’s plan for fast tracking.

(b) Show the design phase, including events associated with coordinating the interim and final design submittals for each package and the proper handling of the review comments for each design package.

(c) Show the overall construction phase for the applicable Task Order facility, for the site work, and for utilities. Show fast track starts for design packages, but it isn’t necessary to show the detailed breakdown construction of each facility, site work and utilities.

Source Selection – MATOC Phase II Factor 1: Design Technical – TAB C Submission Requirements, continued

PROPOSED CONTRACT DURATION AND SUMMARY SCHEDULE

(d) Show turnover of the applicable Task Order facility. Identify any proposed phased turnovers.

(e) Show as-built submissions.

(f) Clearly identify any constraints on the schedules presented (e.g., labor or material availability, permits, weather, etc.). Indicate the anticipated overall critical path on the schedule.)

(g) Dates already included in the schedule may not be modified. Regarding the proposed schedule, the contractor shall allow a 14 day government review period for each submittal. Beyond this 14-day period, the government will assume a day-for-day slippage if the submittal is satisfactorily approved and notice to proceed is not provided to the contractor.

Source Selection – MATOC Phase II Factor 1: Design Technical – TAB C Evaluation Criteria The Government will evaluate the schedule to assess duration, realism, feasibility, and completeness.

A schedule that offers advantage(s) to the Government over one that merely indicates an adequate understanding of the scope, restrictions, major milestones and general understanding of the various events that can affect start and completion of construction will be viewed more favorably The Government will consider an unreasonably condensed contract duration, which places additional cost or schedule risk on the Government or which may create a risk of contract or performance failure, as a significant weakness or a deficiency, depending upon the evaluators' judgment.

Source Selection – MATOC Phase II Factor 1: Design Technical – TAB D Submission Requirements

KEY PERSONNEL

The offeror shall identify and provide resumes for the key personnel who will be involved in executing the work requirements identified in the task order. For this requirement, Key Personnel for the task order are as follows:

(a) Project Manager

(b) Architect/Engineers

(c) Project Superintendent

(d) Quality Control Manager

(e) Safety Manager

Offerors shall also address where all key personnel will be located. Résumé information should be provided in the format identified in Solicitation Attachment 8, “Key Personnel Résumé”.

Source Selection – MATOC Phase II Factor 1: Design Technical – TAB D Evaluation Criteria The Government will evaluate the required information to determine how well the offeror identifies and demonstrates that its key personnel meet or exceed minimum qualifications necessary, which includes previous satisfactory experience in similar type work, to manage, control and perform the design, and to perform construction.

The Government will evaluate how well the Offeror demonstrates that it has the necessary structure and experienced, qualified personnel within its organization to effectively manage, control, administer and execute the integrated design and construction operations, quality control program and subcontracts for this task order.

The Government will give additional consideration to previous design-build experience. Evaluate whether designers of record are registered, experienced and qualified; that permit preparers are qualified in the jurisdiction; and that if the project is located in a state with separate structural engineering registration, that the structural designer of record is properly registered in that state.

Source Selection – MATOC Phase II Factor 2: Organizational and Management Approach Submission Requirements The offeror shall provide their organizational and management approach to execute the sample project provided in Phase 2 of the solicitation.

The approach must include a proposed management structure for the sample task order that details the lines of responsibility and reporting requirements between the prime and all key subcontractors and within the joint venture, if applicable.

Source Selection – MATOC Phase II Factor 2: Organizational and Management Approach

The Government will evaluate the clarity and strength of the overall organization, the structure, key personnel, and total staffing to execute the entire scope of work.

Source Selection – MATOC Phase II Factor 3: Small Business Participation – TAB A Submission Requirements

SMALL BUSINESS PARTICIPATION PLAN

All offerors (both large and small businesses) are required to submit a Small Business Participation Plan (see Attachment 12). This is separate from the “Small Business Subcontracting Plan,” which is only a requirement for large business contractors.

Offerors shall propose goals for Small Business Participation.

Note: (Other Than Small Businesses Only) At time of award, Small Business Subcontracting Plans will be evaluated for large business firms that submit proposals for this acquisition in accordance with AFARS APPENDIX DD -- SUBCONTRACTING PLAN EVALUATION GUIDE.

This plan is a separate submittal and shall incorporate the overall RFP objectives as described in this proposal.

Source Selection – MATOC Phase II Factor 3: Small Business Participation – TAB A

All offerors (both large and small businesses) will be evaluated on the level of proposed participation of U.S. small businesses in the performance of acquisition (as small business prime offerors or small business subcontractors) relative to the objectives and goals established herein.

Source Selection – MATOC Phase II Factor 3: Small Business Participation – TAB A Evaluation Criteria, continued The government will evaluate:

(a) The extent to which the offeror meets or exceeds the goals:

Small Business: {27%} of the total contract value;

Small Disadvantaged Business (SDB): {7%} of the total contract value;

Woman-Owned Small Business (WOSB): {5%} of the total contract value;

Historically Underutilized Business Zone (HUBZone) Small Business: {3%} of the total contract value;

Veteran Owned Small Business (VOSB): {4%} of the total contract value;

Service Disabled Veteran Owned Small Business (SDVOSB): {3%} of the total contract value.

Historically Black Colleges and Universities and Minority Institutions (HBCU/MI) {0%} ( Note, for example, that a participation plan that reflects {1%} of the contract value for WOSB would also count towards the overall Small Business Goal; and percentages for SDVOSB also count towards VOSB).

Source Selection – MATOC Phase II Factor 3: Small Business Participation – TAB A Evaluation Criteria, continued The government will evaluate:

(b) The extent to which SB firms, as defined in FAR Part 19, are specifically identified in proposals;

(c) The extent of commitment to use SB firms (and enforceable commitments, such as teaming agreements and letters of commitment, will be considered more favorably than non-enforceable ones);

(d) Identification of the complexity and variety of the work small firms are to perform;

(e) The extent of participation of small business prime offerors and small business subcontractors in terms of the percentage of the value of the total acquisition

Source Selection – MATOC Phase II Factor 3: Small Business Participation – TAB B Submission Requirements

SMALL BUSINESS SUBCONTRACTING PLAN (OTHER THAN SMALL BUSINESSES ONLY)

A large business concern under the definition identified in FAR Clause 52.219-1, “Small Business Program Representation,” will be required to submit an acceptable Small Business Subcontracting Plan in accordance with FAR Clause 52.219-9 SMALL BUSINESS SUBCONTRACTING PLAN (9 Jan 2002) in order to receive an award.

Large businesses will not be eligible for award if they fail to submit an acceptable Subcontracting Plan.

Small Business Subcontracting Plans shall reflect and be consistent with the commitments offered in the Small Business Participation Plan.

Source Selection – MATOC Phase II Factor 3: Small Business Participation – TAB B Evaluation Criteria Small Business Subcontracting Plans will be evaluated as a matter of responsibility on an ACCEPTABLE/UNACCEPTABLE basis:

(a) Does the Subcontracting Plan adequately respond to each of the required elements of FAR 52.219-9(d) paragraphs (1) through (11)?

(b) Are the commitments in the Subcontracting Plan comparative to the commitments in the SB Participation Plan?

Source Selection – MATOC Phase II Factor 4: Price and Pro Forma Information – TAB A

Submission Requirements

PRICE

Submit the properly filled out and executed SF1442, along with the Project Pricing Template (Attachment 11), containing proposed line item and total pricing, as well as the proposed summary schedule.

The Government requests a price breakdown of the pricing template in a sealed envelope marked “Price Breakdown Information”, in Excel format (including formulas). This information will be required for the sample Task Order proposal and any revised proposals. The rates proposed in the sample task order will be binding price elements and will become the maximum allowable rates for task orders issued during the ordering period of any contract awarded as a result of this solicitation.

Source Selection – MATOC Phase II Factor 4: Price and Pro Forma Information – TAB A

Evaluation Criteria Price will not be an adjectivally rated criterion, but will be evaluated as to fairness and reasonableness, and for providing the best value to the Government.

Offers found to be unreasonably high or low may be considered unacceptable and may be rejected on that basis.

In accordance with FAR 15.404-1(g), the Government will evaluate the realism of the offeror’s proposed prices to determine whether the proposed price is realistic for the work to be performed; reflects a clear understanding of the requirements; and is consistent with the methods of performance described in the offeror’s proposal.

Source Selection – MATOC Phase II Factor 4: Price and Pro Forma Information – TAB B

Submission Requirements

REQUIRED PRE-AWARD INFORMATION

Submit information for the Contracting Officer’s determination of Offeror responsibility, which includes, but is not limited to the following:

(a) A list of present commitments, including the dollar value thereof, and name of the organization under which the work is being performed.

(b) A statement listing the following information; (1) each contract awarded within the preceding three month period exceeding $1,000,000.00 in value with a brief description of the contract; and (2) each contract awarded within the preceding three year period not already physically completed and exceeding $5,000,000.00 in value with a brief description of the contract.

(c) If the prospective contractor is a joint venture, each joint venture member will be required to submit the above defined certification.

(d) Bankruptcy - Offeror shall include a statement as to whether the offeror is in or is facing Bankruptcy proceedings.

Source Selection – MATOC Phase II Factor 4: Price and Pro Forma Information – TAB B

In addition to the other Phase 1 and Phase 2 proposal information, the Contracting Officer shall use this information in making an affirmative responsibility determination for award to the Successful Offeror(s), in accordance with FAR Part 9.

Source Selection – Task Orders

Task Orders will be awarded against the basic ID/IQ contracts, using the fair opportunity procedures discussed in FAR 16.505.

All task orders will be Firm Fixed-Price (FFP)

MATOC task orders will be either reserved for competition amongst the 8(a) awardees or unrestricted and open to participation by all contract holders (large or small business).

Task Order Ordering Procedures In making the determination of whether to reserve a task order for competition amongst 8(a) firms, the Government will consider:

level of complexity;

past performance;

potential impact on other orders placed with the contractors;

minimum order requirements; and any other factor necessary to determine the appropriateness of selecting a method of competition of the task order.

Task Order Ordering Procedures The decision matrix for complexity will be used to determine if the task order is appropriate to be reserved for competition amongst 8(a) firms Any requirement that receives a combined factor rating of 3.8 or below will be considered for competition as Restricted.

Task Order Ordering Procedures Example: A project with moderate scope and conceptual design (Project Type Rating of 3), valued at $10 Million (Size Rating of 5) would yield a combined rating of 3.6.

The calculation is (3.0 x 0.7) + (5.0 x 0.3) = 2.1 + 1.5 = 3.6

After the first year, the decision point may be adjusted either up or down

Contract Considerations LaSheena Vaughn Contract Specialist

Phase I proposals will be received until 12:00 (noon) Central Time on Monday, April 4, 2016 at:

US Army Engineering and Support Center CEHNC-CT-PreAward, ATTN: Ms. LaSheena Vaughn 4820 University Square Huntsville AL 35816-1822

The packaging shall be marked: ”Proposals for Solicitation Number: W912DY-16-R-0005, DO NOT OPEN”

Hand carried proposals must be delivered to the Mail Room (rear of building, hours 0800-1630 central time) at 4820 University Square, Huntsville, AL 35816-1822 and time-stamped prior to the closing time and date. Electronic submissions will NOT be accepted.

Proposal Submittals

Page Limitation – Only pages within the respective page limits as follows will be evaluated:

Cover sheets, table of contents, list of tables/figures, proposal data sheet, resumes, letters of commitment, past performance questionnaires, and tabs are excluded from the maximum page count.

Proposal Format – Phase I

Proposal Format – Phase II

All questions must be submitted via the ProjNet website at www.projnet.org Bidder Inquiry Key: NFNBAS-8IG8Q6 Deadline for questions is March 22, 2016 You will need to register if you have never done so before Instructions can found in Section 00 21 00, paragraph 1.5

Ensure questions do not contain any offeror specific information as any Government replies are published and will be viewed by all offerors.

Answers may result in amendments to the solicitation.

** No questions will be accepted via email or by phone. Individual meetings with firms will not be scheduled.

**All official information related to this acquisition will be posted to www.fbo.gov.

ProjNet

Joint Ventures & Teaming Arrangements Rebecca Goodsell Office of Small Business Programs

A Joint Venture (JV) is a small business (SB) concern when the combined revenue of all joint venture partners does not exceed the SB size standard.

An affiliate has common controls, common ownership, common management

JV are affiliates

2 types of Affiliation On-going (general) For a specific procurement

Joint Ventures

Defined in 13 CFR 121.103(h) An association of individuals and/or concerns with interests in any degree or proportion consorting to engage in and carry out no more than 3 specific or limited-purpose business ventures for joint profit over a 2-year period, for which purpose they combine their efforts, property, money, skill, or knowledge, but not on a continuing or permanent basis. Otherwise, it will be determined to have a general affiliation.

No more than 3 contracts over a 2-year period, starting from the date of the submission of the 1st offer.

Must be in writing Must do business in its own name May be in the form a legal entity and have its own employees, but it is not required.

Joint Ventures

Determined by:

Language in the teaming agreement Proposal Wording Reliance on Bonding Who is in Control or Managing the Contract Clear Delineation of Work Role in Pursuit of a Contract

Joint Venture or Teaming Agreement

What is an Ostensible Subcontractor?

The acid test:

A subcontractor is an ostensible subcontractor if:

The subcontractor performs the primary and vital requirements, or The prime contractor is unusually or unduly reliant upon the subcontractor.

A contractor and its ostensible subcontractor are treated as joint ventures, and therefore affiliates, for size determination purposes.

Joint Venture or Teaming Agreement

Safety Overview Gary Hettler Safety Office

The Contractor shall comply with the latest version of Engineer Manual 385-1-1, including any interim revisions, in effect at the time of the solicitation.

For task orders, the effective date of the Engineer Manual and any interim revisions will be the date of the request for task order proposal.

EM 385-1-1 and its changes are available at http://www.hq.usace.army.mil/hqhome/.

Safety

MRR Major Milestones

Major Milestones

Anticipated Award Date 2017 Dec 14

MRR Questions & Answers LaSheena Vaughn Contract Specialist

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