A.02 PWS - CJD NPDES Water Sampling Service - 01October26.pdf

PERFORMANCE WORK STATEMENT (PWS)

National Pollutant Discharge Elimination System (NPDES) Laboratory Services 01 October 2026

SCOPE OF WORK

1.0 Overview

The Chief Joseph Dam Project is a hydroelectric facility operated by the U.S. Army Corps of Engineers (Corps), Seattle District. The dam is located on the Columbia River at Hwy 17 & Pearl Hill Rd, Bridgeport, WA 98813.

The Corps has been issued a National Pollutant Discharge Elimination System (NPDES) permit from the U.S.

Environmental Protection Agency (EPA) Region 10 for the Chief Joseph Dam Project. To ensure the protection of water quality and human health, this NPDES permit establishes limits on the types and amounts of pollutants that can be discharged from the Project and requires routine monitoring of discharge points. The Corps is seeking an accredited laboratory for analytical services to demonstrate compliance with the NPDES permit limits for Oil and Grease. Corps personnel will conduct all sampling and packaging, and schedule pickup of coolers for delivery of the samples to the laboratory.

2.0 Laboratory Accreditation

The laboratory shall be accredited in accordance with the National Environmental Laboratory Accreditation Program (NELAP) or have a current laboratory accreditation with the Washington State Department of Ecology Environmental Laboratory Accreditation Program for the analyte(s) required in the task(s). If the laboratory cannot conduct a specific analytical process, they may contract with another laboratory to perform the analysis.

All contractors and subcontractors, if any, shall submit at least one of the above accreditations qualifications/certificates when submitting their quote per FAR 52.212-2 Evaluation – Commercial Items.

3.0 Laboratory Location

The laboratory must be located within 200 road miles of Bridgeport, WA.

4.0 Work Performance Period

The base year and option years are shown below. Option years may be exercised at the Government’s discretion.

Base year: 01 Nov 2026 – 31 Oct 2027 Option year 1: 01 Nov 2027 – 31 Oct 2028 Option year 2: 01 Nov 2028 – 31 Oct 2029 Option year 3: 01 Nov 2029 – 31 Oct 2030 Option year 4: 01 Nov 2030 – 31 Oct 2031

5.0 Task

The Corps anticipates 540 samples will be submitted for analysis during the base year and for each of the option years. These sampling quantities include an optional line item for unforeseen analytical. The actual quantities may be lower due to variables with facility operations and frequency of the optional analytical. Samples submitted shall not exceed the anticipated quantities specified in this paragraph. Only actual quantities performed shall be invoiced.

All analytical methods must be approved under the most current 40 CFR part 136, unless a particular method is expressly requested by the Corps. All analysis shall be completed within the allowable holding times listed in 40 CFR 136.3, Table II.

Tables 1 and 2 summarize the sampling quantity, frequency, and parameters for the Chief Joseph Dam Project during the base and option years.

In accordance with FAR 52-217-7 OPTION FOR INCREASED QUANTITY, the Contracting Officer may exercise option items by written notice to the Contractor within the Period of Performance, but no less than 30 days prior to the end of the Period of Performance. The Period of Performance may be extended to accommodate performing Option Items.

Table 1 – Sampling Summary Parameter Reporting Level1 Number of

Samples2 Sample

Frequency Number of

Yearly Samples2 Base Item Oil and Grease 5.0 mg/L < /= 45 Monthly < /= 540

1 Laboratory analytical methods must achieve a minimum level of at least the value listed in the table.

2 The actual number of samples will vary based on project equipment operational status and sampling error.

In the event samples are delivered above their temperature requirements or outside their hold time, the Analytical laboratory shall immediately contact project listed in Section #7 and not conduct any analysis of samples above the recommended temperature range.

6.0 Supplies

The laboratory shall supply all materials and equipment for the safe and method appropriate handling, collection, and preservation of samples. Shipping and sample containers and supplies shall be suitable for the sample matrix and analytical method.

The laboratory shall provide sample bottle kits to the Chief Joseph Dam Project in properly sized sample coolers.

A typical sample bottle kit shall include:

• Properly sized sample coolers

• Pre-labeled and preserved sample bottles

• Materials for holding wet ice.

• Temperature blanks (when required)

• Sampling instructions

• Sufficient shipping labels

• Chain of custody forms

• Packaging instructions

• Any materials required to ship samples, including boxes, packing materials, etc.

The laboratory shall deliver the appropriate amount of sample bottle kits and coolers at least once per month.

Enough coolers will be supplied that allow the project to keep samples once packaged for delivery at 4 ℃ (+/- 2 ℃) until delivered to the laboratory. Coolers will be labeled for proper DOT shipment and sent to the project address listed in Section #7.

In addition to the sample kits, the laboratory must provide one (1) additional month supply of sample bottles and labels to be held in stock at the project to be used as replacements for damaged bottles or unplanned verification sampling.

7.0 Deliverables

Accurate and complete analytical results shall be provided electronically in a searchable PDF. All electronic laboratory reports shall be submitted to the Corps within 10 business days of sample receipt by the laboratory.

All analytical reports shall contain Level II QC data packages including the following at a minimum as appropriate.

• Analytical results

• Case Narrative

• Surrogate recoveries

• Chain-of-custody.

• Method blank

• Laboratory control sample (LCS) and duplicate (LCSD)

• Matrix spike (MS) and Matrix spike duplicate (MSD)

If discrepancies are found, an updated report will be created and sent electronically to the project contact.

Exceedances of reporting levels will be reported to the project contact listed in Section #7 immediately.

All electronic laboratory reports shall be submitted to marshall.a.grip@usace.army.mil and brad.c.nygaard@usace.army.mil.

Chief Joseph Dam Project Warehouse Attn:

Marshall Grip or Bradley Nygaard Hwy 17 & Pearl Hill Road.

Bridgeport WA 98813 - 1120

8.0 Shipping

The Contractor shall provide regularly scheduled pickup and delivery of supplies listed in section 6.0. The Contractor shall be required to accept shipments until the close of business, confirm shipments for pickup, and adhere to the delivery schedules of each receiving activity. Shipping options shall be provided that allow the coolers to be delivered to the Contractor’s laboratory at a temperature of 4 ℃ (+/- 2 ℃) until delivered and received by the laboratory. Shipping shall be 2-day ground expedited delivery to ensure the temperature remains within the specified limits for the samples and to ensure timely reporting.

In some circumstances Project staff may deem it appropriate to self-transport samples or directly pick up sampling supplies from the drop-off/pick-up location. The contractor and Project staff will coordinate as needed to pick-up/drop-off supplies in the regular delivery/return service times between 6:30 a.m. and 4:30 p.m. local time. In the event that supplies or samples are self-transported transit will be the sole responsibility of USACE staff.

The Contractor shall provide delivery/return service between 6:30 a.m. and 4:30 p.m. PST, Monday through Thursday, excluding observed federal holidays as listed here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview

9.0 Installation Security

The Contractor shall comply with all local security regulations. Security regulations are directive in nature and shall be adhered to by all Contractor personnel.

10.0 Pick Up Locations

Chief Joseph Dam Project Warehouse Hwy 17 & Pearl Hill Road.

11.0 Additional Services

The Contractor shall not perform any services under this contract which are considered by the Contractor to be a change in the work or services required by this agreement without written approval of the Contracting Officer.

12.0 Correction of Unsatisfactory Work

The Contractor shall adhere to the requirements outlined in the Quality Assurance Surveillance Plan (QASP).

The Contracting Officer’s Representative maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way not conforming to the specifications outlined in this purchase order. The Contractor shall be liable for all costs in connection with correcting such errors. Corrective work may be performed by Government forces or by Contractor forces at the discretion of the Contracting Officer.

13.0 Use of Information

The information developed, gathered, assembled, and reproduced by the Contractor or its Subcontractors, or their associates in fulfillment of the task order requirements as defined in or related to this Statement of Work, will become the complete property of the Government. Therefore, the Contractor will not use the information for any purpose at any time without the written consent of the Contracting Officer.

14.0 Release of Information

Reports and information generated under this contract become the property of the Government and distribution by the Contractor to any source, for any purpose, at any time, without the written consent of the Contracting Officer is prohibited.

15.0 Invoicing

Each sample will receive a unique alpha-numeric sample number. The sample number will include the Task Code, Project identifier, and the 3 or 4-digit outfall number. For example, a sample collected at outfall 001 at Chief Joseph Dam would have the following identifier: H-ODC-001.

The Task Code is a single letter H or J. The letters stand for Hydro or Joint and represents the funding source of the sample taken. Invoices will need to be broken down for billing based on the Task Code and sample type.

Payment will be made after receipt of a proper invoice. When submitting invoices please ensure that the contract number is on the invoice, along with the business name that matches the legal name in the System for Award Management (SAM) record and not the ‘Doing Business As’ (DBA)

Failure to ensure that the legal business name on the invoice and the legal business name in the SAM record could delay the processing of the invoice and may result in the invoice being rejected.

Contractor to send billing information to:

Chief Joseph Dam Project Attn: CENWS-ODC– Michael Ricetti Hwy 17 & Pearl Hill Road.

Email: Michael.D.Ricetti@usace.army.mil

End of PWS

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

For: NPDES LABORATORY SERVICES

Contract Number: TBD

Contractor’s name: TBD (hereafter referred to as the contractor).

Contract Description: This contract is for laboratory services to include water quality sample analysis for National Pollutant Discharge Elimination System (NPDES) permit compliance at Chief Joseph Dam, Seattle District Army Corps of Engineers.

TABLE OF CONTENTS

1 INTRODUCTION

1.1 Purpose

1.2 Performance Management Approach

1.3 Performance Management Strategy

2 ROLES AND RESPONSIBILITIES

2.1 The Contracting Officer

2.2 The Contracting Officer’s Representative

3 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS/QUALITY LEVELS

4 METHODOLOGIES TO MONITOR PERFORMANCE

4.1 Surveillance Techniques

4.2 Monitoring Forms

5 ANALYSIS OF QUALITY ASSURANCE ASSESSMENT

5.1 Determining Performance

5.2 Documenting Performance

5.3 Reviews and Resolution

ATTACHMENT 1: QUALITY ASSURANCE MONITORING FORM

ATTACHMENT 2: QUALITY ASSURANCE MONITORING CHECKLIST

ATTACHMENT 3: CONTRACT DISCREPANCY REPORT

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled NPDES Water Quality Analyses. This plan sets forth the procedures and guidelines the U.S. Army Corps of Engineers (USACE), Seattle District, will use in ensuring the required performance standards or services levels are achieved by the contractor.

1.1 Purpose

1.1.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and the contractor’s quality control plan (QCP), and to ensure that the government pays only for the level of services received.

1.1.2 This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

1.2 Performance Management Approach

1.2.1 The PWS structures the acquisition around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance). This QASP will define the performance management approach taken by USACE Seattle District Projects to monitor and manage the contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the contractor.

1.2.2 Performance management represents a significant shift from the more traditional quality assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the contractor to play a large role in how the work is performed, as long as the proposed processes are within the stated constraints.

The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A “results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved and/or the desired performance levels are being met.

1.3 Performance Management Strategy

1.3.1 The contractor is responsible for the quality of all work performed. The contractor measures that quality through the contractor’s own quality control (QC) program. QC is work output, not workers, and therefore includes all work performed under this contract regardless of whether the work is performed by contractor or by subcontractors. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated government representative. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. This QASP enables the government to take advantage of the contractor’s QC program.

1.3.2 The government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. The government will make determination regarding incentives based on performance measurement metric data and notify the contractor of those decisions. The contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

2 ROLES AND RESPONSIBILITIES

2.1 The Contracting Officer

The contracting officer (KO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting Officer’s Representative (COR), Quality Assurance Representative (QAR), and the contractor. The KO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as technical inspectors depends on the complexity of the services measured, as well as the contractor’s performance, and must be identified and designated by the KO.

2.2 The Contracting Officer’s Representative

The contracting officer’s representative (COR) is designated in writing by the KO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the government’s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the KO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract.

3 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS/QUALITY LEVELS

The required performance standards and/or quality levels are included in the PWS and detailed in Table 1.

If the contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract. The quality of contractor performance will be reported to the Contractor Performance Assessment Reports System (CPARS).

Table 1_Performance Requirements Summary

Performance Objective

Standard

PERFORMANCE

THRESHOLD

Method of

Surveillance

Conduct sampling meeting quantity requirements

Item #5 Tasking in performance Work Statement

0 deficiencies permitted

Periodic

Conduct sampling meeting frequency requirements

Item #5 Tasking in performance Work Statement

0 deficiencies permitted

Periodic

Conduct sampling meeting parameter requirements

Table 1 Requirements 0 deficiencies permitted

Periodic

Deliver all required supplies biweekly or monthly

Item #6 Supplies in performance work statement

0 deficiencies permitted

100% Inspection

Deliver electronic results within 10 business days of receiving samples

Item #7 Deliverables 0 deficiencies permitted

Random Monitoring

Work with project to provide pickup and delivery of lab samples

Item #8 Shipping 0 deficiencies permitted

Random Monitoring

4 METHODOLOGIES TO MONITOR PERFORMANCE

4.1 Surveillance Techniques

To minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate contractor performance when appropriate. The primary methods of surveillance are:

Random Monitoring, which shall be performed by the COR and/or Project Point of Contact (POC) designated inspector.

100% Inspection – Each month or per task order, the COR and/or Project POC shall oversee onsite Contractor activities with respect to the Performance Requirements Summary (Attachment 1) and complete the Quality Assurance Monitoring Form (Attachment 2).

Periodic Inspection – The COR and/or Project POC will perform the periodic inspection on an annual basis using the Quality Assurance Checklist and Monitoring Forms (Attachments 2 & 3).

The District ECC as needed will also perform an annual inspection of onsite Contractor activities as well as an inspection of the Contractor’s facilities.

Customer Complaint – Periodic inspections may also be conducted by the COR and/or Project POC because of complaints received from project personnel.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO’s actions.

4.2 Monitoring Forms

The government’s QA surveillance, accomplished by the COR and/or Project POC, will be reported using the monitoring forms in Attachments 1 and 2. The forms, when completed, will document the government’s assessment of the contractor’s performance under the contract to ensure that the required results are achieved.

5 ANALYSIS OF QUALITY ASSURANCE ASSESSMENT

5.1 Determining Performance

Government shall use metrics and methods designed to determine if performance exceeds, meets, or does not meet a given PRS standard. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used:

EXCEPTIONAL:

Performance significantly exceeds contract requirements to the Government’s benefit.

SATISFACTORY: Performance meets contractual requirements.

UNSATISFACTORY: Performance does not meet contractual requirements.

5.2 Documenting Performance

5.2.1 Acceptable Performance

The Government shall document positive performance. A report template is attached. Any report may become a part of the supporting documentation for fixed fee payments, award fee payments, or other actions.

5.2.2 Unacceptable Performance

When unacceptable performance occurs, the COR shall inform the contractor. This will normally be in writing unless circumstances necessitate verbal communication. In any case the COR shall document the discussion and place it in the COR file and courtesy copy the KO.

5.3 Reviews and Resolution

5.3.1 Contract Discrepancy Report (CDR)

When the COR determines formal written communication is required, the COR shall prepare a CDR, see attachment 3 and present it to the contractor's primary or alternate point of contact.

5.3.2 Receipt Acknowledgement

The contractor shall acknowledge receipt of the CDR in writing. The CDR will specify if the contractor is required to prepare a corrective action plan to document how the contractor shall correct the unacceptable performance and avoid a recurrence. The CDR will also state how long after receipt the contractor has to present this corrective action plan to the COR. The Government shall review the contractor's corrective action plan to determine acceptability. must coordinate and communicate with the contractor to resolve issues and concerns regarding marginal or unacceptable performance. Any CDRs may become a part of the supporting documentation for contract payment deductions, fixed fee deductions, award fee nonpayment, or other actions deemed necessary by the KO.

5.3.3 Payment Deductions

Due to the critical nature of the support, the contractor’s performance will be compared to contract requirements monthly against the Acceptable Quality Levels using this Quality Assurance Surveillance Plan to guide evaluations and the 100% inspection to document findings. The Government’s primary quality assurance procedures are based on validated customer complaints and incidental inspections by the COR.

ATTACHMENT 1 : QUALITY ASSURANCE MONITORING FORM

1. Contract Number:

2. Prepared by: (Name of COR)

3. Date and Time of Observation:

4. Observation:

5. Surveillance Method (Check):

Random Monitoring 100% Inspection Periodic Inspection Customer Complaint

6. Level of Surveillance (Check):

Monthly Annually As needed

7. Percentage of items sampled during survey period: %

8. Analysis of Results:

Observed service provider performance measurement rate: %

Service Provider’s Performance (Check):

Exceptional Satisfactory Unsatisfactory

9. Narrative of Performance During Survey Period:

PREPARED BY: DATE:

ATTACHMENT 2 : QUALITY ASSURANCE MONITORING CHECKLIST

1 Sampling Yes/No Date Comments

Correct Sample QuanƟty

Correct Sample Frequency

Correct Sample Parameters

2 Equipment

Properly Sized Coolers

Sample BoƩles

Wet Ice Bags – Containers

Temperature Blanks

Sampling InstrucƟons

Shipping Labels

Chain of Custody Forms

Packaging InstrucƟons

3 Performance Yes/No Date Comments

Supplies Delivered on Time

Reports Delivered on Time

4 Deliverables Yes/No Date Comments

AnalyƟcal Results

Case NarraƟve

Surrogate Recoveries

Chain-of-Custody

Method Blank

Laboratory Control Sample

Laboratory Control Sample Duplicate

Matrix Spike

Matrix Spike Duplicate

ATTACHMENT 3 : CONTRACT DISCREPANCY REPORT (CDR)

1. Contract Number:

2. TO: (Contractor Point of Contact)

3. FROM: (Contracting Officer Representative)

4. Date and Time of observed discrepancy:

5. Source of Complaint:

6. Discrepancy:

7. Corrective Action Plan:

A written corrective action plan is required and provided to the undersigned.

8. Government actions (payment deductions, performance evaluation meetings, or other actions):

Prepared by:

Signature – Contracting Officer Representative Date

Received by:

Signature – Contractor Point of Contact Date