Contractor Questions - Government Answers 2026.02.13.pdf

Contractor Questions – Government Answers

Updated – 13 February 2026

1. Question – I am wondering if it would be possible to do a site walk through sometime next week? Please let me know if that is possible or if there is already a date and time scheduled for this.

Answer – There is no scheduled site visit for this requirement. Contractors are discouraged from visiting the site.

2. Question – I wanted to confirm whether after-hours evening cleaning would be acceptable under the terms of this contract.

Answer – In accordance with the Performance Work Statement, paragraph 1.6.3, after hours cleaning shall not be permitted.

3. Question – Does this mean there is no closet/space on site to store any supplies?

Mops/vacuum, etc Answer – Yes, on-site, dedicated, and securable space will be provided for janitorial staff, sufficient in size to store standard equipment such as brooms, mops, and vacuums. This will be addressed with an upcoming amendment.

4. Question – Who is the current contractor?

Answer – Colahan Services LLC, see contract W912DW20P0026 on SAM.gov.

5. Question – What is the current contract amount?

Answer – Total Contract Value was $33,368.00. See contract W912DW20P0026 on SAM.gov.

6. Question – If you are unable to provide the current contract amount, what is the current budget your agency has for this project?

Answer – See the answer to Question 5 for total contract value.

7. Question – Square footage of each facility?

Answer – In accordance with the Performance Work Statement, in the table under paragraph 1.2, Total Area is 2,418 square feet, Carpet Area is 2,312 square feet, and Vinyl/Tile Area is 106 square feet.

8. Question – Frequency of Services?

Answer – In accordance with the Performance Work Statement, Section 5. Specific Tasks, General Area Cleaning shall be performed two (2) times per week; Quarterly Tasks shall be performed quarterly (once every three (3) months); and Semi-annual Tasks shall be performed semiannually (every six (6) months).

9. Question – Number of custodians required?

Answer – It is the Contractor's responsibility to determine the appropriate staffing levels required to meet the standards specified in the Performance Work Statement and Performance Requirements Summary.

10. Question – Time frame to clean? Between hours Answer – In accordance with the Performance Work Statement, paragraph 1.6.3, Hours of Operation, The Contractor is responsible for conducting business, between the hours of 0900 – 1200, Monday thru Friday except Federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. After hours cleaning shall not be permitted.

11. Question – Bid or performance bond required?

Answer – No. Bid or performance bonds are not required.

12. Question – Mandatory walkthrough?

Answer – See the answer to question #1.

13. Question – While reviewing the solicitation document, It is mentioned that: “A list of contract line item numbers and items, quantities, and units of measure, is provided with the pricing schedule below.” However, I was not able to find the Pricing Schedule throughout the document. Could you please clarify and advise.

Answer – The Pricing Schedule and current Wage Determination will be added to the solicitation with an upcoming amendment.

14. Question – Will there be a site visit available?

Answer – See the answer to question #1.

15. Question – At the moment, I’m only seeing the posted Contractor Questions and Government Responses document, but I do not see the actual RFQ / solicitation package itself available for download. Can you please confirm whether the RFQ has been posted, or advise where it can be accessed?

Answer – The Request for Quotes (RFQ) has already been posted. From the solicitation in SAM.gov, scroll down to “Links” and click on “PIEE Solicitation Module Link for W912DW26QA011” for access.

16. Question – Despite being logged into PIEE with an active SAM registration, I am unable to see the “Create Quote,” “Respond,” or “Upload” options within the Solicitation module. I have attempted to access the solicitation through the authenticated module multiple times, but the system continues to display the solicitation in read-only mode. Please advise whether submission via email is acceptable under these circumstances, or if there are any additional steps I should take to resolve the PIEE access issue prior to the response deadline.

Answer – See the combined synopsis/solicitation paragraph 15. Description, subparagraph xv, for PIEE instructions and conditions when proposal submittal via email may be approved.

PIEE support is available through disa.global.servicedesk.mbx.eb-ticket-requests@mail.mil and 866-618-5988.

17. Question – Please confirm whether this is a new requirement or a recompete of an existing contract. If this is a recompete, at your convenience, could you please provide the following information:

• The name of the incumbent contractor (the company currently or most recently performing these services).

• The awarded amount for the previous contract.

Answer – See the answers to questions #4 and #5.

18. Question – Regarding solicitation #W912DW26QA011, can you please advise if there is an incumbent contractor and if so, can you provide the contract number?

Answer – See the answer to question #4.

19. Question – What is the current contract value for this service?

Answer – See the answer to question #5.

20. Question – Could you please confirm the number of restrooms within the facility and whether they are included within the stated 2,418 square feet, or if restroom areas are tracked separately for service purposes?

Answer – There are two (2) restrooms within the facility, and they are within the stated 2,418 square feet.

21. Question – Please confirm the floor types present within the facility and whether semi-annual strip-and-wax services are required. If applicable, please provide the approximate square footage of flooring subject to strip-and-wax treatment.

Answer – Carpet and tile are present. In accordance with the Performance Work Statement, paragraph 5.3.a, Semi-annual Tasks, Stripping and Waxing, "All hard-surfaced floors will be stripped, scrubbed, coated, and sealed to a uniform glossy appearance. A non-skid wax is required." (106 sq ft).

22. Question – While the total facility square footage is provided, please advise whether an approximate breakout of carpeted areas versus hard-surface flooring is available for purposes of pricing semi-annual carpet extraction services.

Answer – See the answer to question #7.

23. Question – Quarterly window cleaning includes exterior glass. Please confirm whether all exterior windows are ground-level and accessible without the use of lifts, scaffolding, or other special access equipment.

Answer – All exterior windows are ground-level. The means by which the contractor accomplishes this task is the responsibility of the contractor and is not dictated by the Government.

24. Question – Please confirm whether contractor personnel will require escorts during routine cleaning performed within the authorized 0800–1200 service window, or whether badge access alone will be sufficient.

Answer – Escorts are not required during normal cleaning hours.

25. Question – Please clarify whether routine cleaning services are required during federal holidays or facility closures, and whether service days missed due to closures are waived or rescheduled.

Answer – In accordance with (IAW) the Performance Work Statement (PWS), paragraph 1.6.2, Janitorial Services are not required during federal holidays. IAW the PWS, paragraph 1.6.10.1.b, Work Schedule, "when scheduled services performed twice (2) weekly falls on a holiday, the next scheduled cleaning dates shall be specified."

26. Question – Please confirm whether pricing for option years may include escalation, or whether all option years are required to be priced the same as the base year.

Answer – In accordance with the solicitation, Addendum to 52.212-1, Instructions to Offerors, under Evaluation Criteria, FACTOR 1 - Price, "Prices provided shall be fully loaded, inclusive of all fees, overheads, G&A, insurance, profits, or any other markups.” Under Clause 52.212-2 Evaluation, "each initial offer should contain the offeror's best terms from a technical and pricing standpoint." The Government will not dictate what prices or how an offeror arrives at its prices for the option years. However, quotes must be in accordance with FAR clauses 52.212- 1 and 52.212-2 as stated above.

27. Question – Please advise whether on-site storage space will be provided for contractor-furnished supplies and equipment, or whether the contractor should plan to transport materials to and from the site for each service visit.

Answer – See the answer to question #3.

28. Question – For contractor-furnished consumables (e.g., restroom paper products and hand soap), please advise whether historical usage or consumption data from prior contracts is available for reference.

Answer – This data is not tracked nor is it available.