Pre-Proposal_slides_16-R-0008.pptx

Multiple Award Task Order Contract (MATOC) for Electrical AND Minor Construction for Joint Base Lewis-McChord, Its Sub-installations, and for other Facilities at Other Locations in the States of Washington, Oregon, Idaho, and Montana

W912DW-16-R-0008

15 December 2016

1000 HRS

Page ‹#›

Introduction Meeting Minutes – The slides and attendance roster from this conference will be posted to the solicitation by amendment on the Federal Business Opportunities (FBO) website at www.fbo.gov under solicitation number W912DW-16-R-0008.

This conference is for information purposes only.

Comments/clarifications made today will not change the solicitation in any way.

Changes to the solicitation will only be made through written amendments.

Questions During the Proposal Stage

Contracting Web Address for Solicitation Documents:

www.fbo.gov under solicitation number W912DW-16-R-0008

Technical, Administrative, and Contractual Questions:

www.projnet.org

All questions during the RFP process must be submitted via ProjNet.

The Bidder Inquiry Key is provided in the RFP.

The cutoff for submitting questions in Projnet is five (5) business days prior to the proposal due date at 2:00 PM Pacific Time. (4 January 2017)

Project Description Reference RFP for W912DW-16-R-0008:

--SDVOSB Competitive Small Business Set-Aside -$45M Electrical IDIQ MATOC --One-Year Base Period, Four One-Year Option Periods, NTE $45 Million over the life of the contract.

--Work on Real Property in support of Public Works activities headquartered at Joint Base Lewis-McChord --This intent of this MATOC is to provide a means for the Government to solicit and award lower to medium dollar electrical construction projects with as little lead time as possible.

--Up to five (5) contractors will be selected for award

Project Description, cont.

-- Minimum limit of $2.5K maximum limit of $5M.

-- Most task orders, Less than $3M.

-- Smaller to Medium Projects, Shorter Duration.

General Information Solicitation Number: W912DW-16-R-0008

Contract Type: SDVOSB Set-Aside Multiple Award Task Order Contract (MATOC) (Individual Projects to be issued as Firm-Fixed Price Task Orders)

Bid Guarantee: A Bid Guarantee is required in the amount of $180,000 (see Clause 52.228-1 in Section 007200)

Letter from your federally approved bonding corporate surety certifying your bonding capacity at a minimum of $5M single project, $12M aggregate.

This solicitation is a 100% SDVOSB Small Business set aside.

NAICS Code: 237130

Small Business Size Standard: A firm having an average annual gross revenue of $36.5 million or less for the last three (3) fiscal years

For any small business related questions, please contact Seattle District’s Small Business Specialist, Mr John Solomon, at:

Email: john.s.solomon@usace.army.mil Phone: 206-316-3990 Extent of Competition

Solicitation General Information This Project is a Request for Proposals (RFP).

There will be no public bid opening. Information, other than technical changes or administrative clarifications, will not be provided during the evaluation process.

This RFP requires the submission of a Technical (Vol. I) and Price Proposal (Vol. II) (refer to Section 00 24 00 of the RFP). Both are due at the same time. In addition to the Offeror’s proposals Volumes I and II there is an additional requirement of a single disc (either CD or DVD) that must also be submitted and shall contain the electronic copies of both the Technical and Price proposals.

This is a Lowest Price, Technically Acceptable (LPTA) procurement (also refer to Section 00 24 00 of the RFP).

The solicitation currently includes a proposal due date of 2:00 P.M. Pacific Time, 9 January 2016. (Refer to block 13a on SF1442.)

No offers will be accepted after the noted time/date. (Refer to Section 00 21 00, FAR 52.215-1, Instructions to Offerors, paragraph 1.8).)

Solicitation, Offer, and Award Standard Form 1442 – Solicitation, Offer, and Award:

Block 13a states the due date and time for receipt of proposals.

Ensure all amendments are acknowledged (SF1442, Back, Block 19)

Ensure offer is signed (SF1442, Back, Blocks 20a,b,c)

Ensure the “Corporate Certificate” is correctly completed. If you are a Joint Venture, the “Authority to Bind Partnership” section must be signed by all partners.

Ensure the Bid Schedule for the Seed Project Task Order is filled out in its entirety.

Refer to Section 00 21 00, “Instructions, Conditions and Notices to Offerors” and Section 00 24 00 “Proposal Submission and Evaluation” which detail the instructions and procedures for submitting your proposal.

Section 00 24 00 Proposal Submission and Evaluation In accordance with Section 00 24 00, up to five (5) Indefinite-Delivery, Indefinite-Quantity Contracts( IDIQs) (Individual Projects to be issued as Firm-Fixed Price Task Orders) contract will be awarded to those firms submitting the proposal that a) conforms to the RFP, b) is considered to provide the most advantageous offer in terms of the evaluation factors, including price, and c) is determined to be the best value for the Government.

Proposal preparation costs will not be paid by the Government.

Debriefings may be requested IAW FAR 15.505 & 15.506.

Pre-award debriefing: All Offerors excluded before award must submit request to Contracting within 3 calendar days after Offeror received notice of exclusion (NOE) from competition.

Post-award debriefing: Any unsuccessful Offeror who has not had a pre-award debriefing, must submit a request to Contracting within 3 days after notification of contract award is received.

Evaluation Factors (see section 00 24 00) Read the submission requirements and evaluation method for each factor thoroughly.

Ensure your proposal is complete and reflects all elements required by the solicitation.

Technical Proposals are evaluated on their own merit and against the evaluation criteria only – not against other proposals.

Proposals shall be submitted in two parts, each in a separate binder and labeled appropriately.

Technical (Volume I) Price (Volume II) Include a single disc (either CD or DVD) containing the electronic copies of both Volumes I and II.

Evaluation Factors for Award (See Section 00 24 00) Proposals are evaluated on the basis of two factors, TECHNICAL and PRICE. Section 00 24 00 provides the Evaluation Factors as well as the Evaluation & Award Procedures for this RFP.

Technical Evaluation Factors:

Price: - Will be based on a Seed Project Task Order entitled, “Replace Lights at Various Buildings on Joint Base Lewis-McChord (JBLM) Washington”.

Technical Evaluation Technical (Non-Cost) Evaluation Standards are described in Section 00 24 00 and will be based on an “acceptable” or “unacceptable” rating.

See Paragraph 3.2 for Rating Scheme of Non-Cost Factors in Section 00 24 00 of the Solicitation.

Factor 1 – Relevant Experience of the Prime: (paragraph 5 in section 00 24 00) The Government is interested in those firms that are capable of self-performing electrical work utilizing their in-house labor force. If the Offeror is a Joint Venture, the Government must be confident that each of the JV partners is capable of self-performing electrical work utilizing their in-house labor force.

Under this factor Offeror is required to complete the Project Experience Form (Attachment A) to the solicitation.

The Offeror shall provide five relevant electrical projects which have been completed by your firm within the last five years from the date of the issuance of the solicitation for commercial and industrial type building and that clearly reflect a minimum of 51% of the electrical work performed in-house.

Three of the five projects submitted must be between $250,000 and $3,000,000, and the other two projects can be any value up to $5,000,000.

Joint Ventures: Offerors must include at least one project from each of the Joint Venture Companies.

Offerors shall avoid using Indefinite Delivery, Indefinite Quantity (IDIQ) contracts as examples of “Relevant” projects.

Evaluation Method - Responses to this factor shall be considered “acceptable” if the five projects submitted by the Offeror meet the dollar values shown above, have been completed within the last five years from the date of the issuance of the solicitation, and that clearly reflect a minimum of 51% of the electrical work performed in-house.

See paragraph 5.1.2 in Section 00 24 00 of the solicitation for further details regarding the Evaluation Method under Factor 1.

If the proposal receives a rating of “unacceptable” under any of the requirements (a through f) as listed under 5.1.2, the entire Factor 1 will receive an overall rating of “unacceptable.”

Projects submitted in Factor 1 must have been performed by the Firm submitting an offer for this solicitation (same Cage Codes and DUNS numbers). Projects performed by a parent company, sister company, teaming partner, or business other than the specific firm submitting an offer will not be evaluated.

Factor 2 – Key Personnel ( paragraph 6 in section 00 24 00)

The Government is interested in those contractors who possess qualified Key Personnel who can demonstrate electrical experience and who can also meet or exceed the following requirements.

Project General Manager - The employee in the Offeror’s company, or the offering entity in the case of a joint venture in your company who will lead the effort on all individual task orders under the Contract and shall possess either of the following qualifications:

i. A Baccalaureate degree in engineering, architecture, or construction management and ten years’ experience as a Project General Manager simultaneously managing multiple construction and/or electrical projects or:

ii. Fifteen years’ experience as a Project General Manager or Project Manager simultaneously managing multiple construction and/or Electrical projects.

(12 months = One Year)

Evaluation Factors for Award (See Section 00 24 00) Project Manager - The Offeror, or offering entity in the case of a Joint Venture, in your company who will lead the effort on individual task orders) shall possess either of the following qualifications:

i. A Baccalaureate degree in architecture, engineering, or construction management and five years’ experience as a Project Manager simultaneously managing multiple construction and/or electrical projects or:

ii. Ten years experience as a Project Manger simultaneously managing multiple construction and/or electrical projects.

Corporate Safety Manager - The Offeror, or offering entity in the case of a Joint Venture in your company responsible for Safety on a Corporate level shall possess either of the following qualifications:

i. Baccalaureate degree in engineering, architecture, or construction management and five years’ experience as a Project Safety Officer (or in a position with equivalent responsibilities) simultaneously managing multiple construction and/or electrical projects or:

ii. Ten years’ experience as a Project Safety Manager (or in a position with equivalent responsibilities) simultaneously managing multiple construction and/or electrical projects.

Quality Control (QC) Manager - The Offeror, or offering entity in the case of a joint venture in your company responsible for QC performance under the resulting contract) shall possess either of the following qualifications:

i. Degree in Engineering, architecture, or Construction Management and five years’ experience working as a Quality Control Manger (or in a position with equivalent responsibilities) simultaneously managing multiple construction and/or electrical projects or:

ii. Ten years’ experience as a Quality Control Manager (or in a position with equivalent responsibilities) simultaneously managing multiple construction and/or electrical projects.

Construction Superintendent - The Offeror, or offering entity in the case of a joint venture, in your company assigned to task orders under the resulting contract) shall possess either of the following qualifications:

i. Baccalaureate degree in architecture, engineering, or construction management and four years’ experience as a Construction Superintendent or:

ii. Ten years construction and/or electrical experience in which at least five years were experienced as a Construction Superintendent.

(Twelve Months = One Year)

Resumes will be submitted for all Key Personnel in accordance with paragraph 6.2 of section 00 24 00 (Submission Requirements for Project General Manager, Project Manager, Corporate Safety Manager, Quality Control (QC), and Construction Superintendent) .

Personnel Evaluation Method – Responses to this factor will be deemed “acceptable” if all proposed Key personnel meet or exceed the minimum qualifications as outlined above.

The contractor agrees to assign those key personnel whose resumes were submitted with their proposal to Task Orders issued under this contract. No substitutions shall be made except in accordance with this paragraph. All proposed substitutions must be submitted in writing to the contracting officer 30 days in advance of the proposed substitutions and shall include the following information:

A detailed explanation of the circumstances necessitating the proposed substitutions, a complete resume for the proposed substitute, and any other information requested by the contracting officer needed by him to approve or disapprove the proposed substitution.

ALL PROPOSED SUBSTITUTES MUST HAVE QUALIFICATIONS

THAT ARE EQUAL TO OR HIGHER THAN THE QUALIFICATIONS

OF THE PERSON TO BE REPLACED.

The Contracting Officer or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof.

If the Offeror’s proposal receives a rating of “unacceptable” for any of the Key Personnel as listed above under paragraph 6. , the entire Factor 2 will receive a rating of “unacceptable.”

Factor 3 -- Past Performance: (Paragraph 7 in Section 00 24 00)

NOTE TO OFFEROR: Submittal Requirements: Submit a Past Performance Questionnaire (PPQ) for each project submitted in Factor 1. (A PPQ is included in the solicitation as Attachment B).

Submission of a (PPQ) for these projects will NOT be necessary IF a finalized performance assessment report for that project has been completed and is available through the Past Performance Information Retrieval System (PPIRS), which pulls finalized evaluations from the Contractor Performance Assessment Reporting System (CPARS)

Evaluation Factors for Award (See Section 00 24 00) If a finalized performance assessment report is not available through PPIRS, the Offeror shall submit a PPQ. The PPQ is included as Attachment B to this solicitation and should be submitted directly to the Government’s POC via email to the contract specialist, Amy Wooldridge at amy.a.Wooldridge@usace.army.mil with a cc to the contracting officer, Elke Neal at elke.h.neal@usace.army.mil (A copy may be included in your proposal), up to 3 days prior to proposal closing date.

Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other solicitations.

Ensure correct and current phone numbers and email addresses are provided for the client point of contact as your references may be contacted prior to being rated “acceptable” or “unacceptable.”

Government Research: The Government will also search the Past Performance Information Retrieval System (PPIRS) (www.ppirs.gov) for past performance information for recent projects for each Offeror; however, the Government reserves the right to obtain past performance information from any other sources available to include, but not limited to, interviews with Program Managers, Contracting Officers, and the Defense Contract Management Agency (DCMA). Finalized CPARS evaluations are included in PPIRS.

Rating Scheme for Past Performance (Factor 4) has two (2) aspects as described in paragraph 3.3.2. of Section 00 24 00:

The first is to evaluate the Offeror’s past performance to determine how relevant a recent effort accomplished by the Offeror is to the effort to be acquired through the source selection.

Evaluation Factors for Award (See Section 00 24 00) “Recent” is defined as “performed within the past five (5) years from the date on which the solicitation was issued.”

“Relevant” is defined as “similar in scope and complexity to the project in this solicitation and clearly reflects a minimum of 51% of Electrical Work being performed in-house.” If the project is not similar in scope and complexity to the project in this solicitation and does not reflect 51% of electrical work being performed in-house, it may be considered “not relevant”. If the project is similar in scope and complexity to the project in this solicitation, it will be considered “relevant”.

(See Section 00 24 00 The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts.

Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings in Paragraph 3.2.2 of this Section 00 24 00 document.

Factor 3 -- Past Performance:

Evaluation Method:

The Government will first evaluate each Offeror’s past performance to determine how relevant a recent effort accomplished by the Offeror is to the projects that may be awarded under the MATOC contracts. This evaluation will be made on a “relevant” or “not relevant” basis, Secondly, the Offeror’s past performance will be evaluated based on how well the Offeror performed on recent and relevant contracts. This evaluation will result in a rating of “acceptable” or “unacceptable.”

Joint Venture Offerors will be evaluated based on recent and relevant past performance of each individual entity in the Joint Venture, as well as any recent and relevant projects completed by the Joint Venture. The Government reserves the right to consider all aspects of the firms’ performance history.

Price Evaluation Price Evaluation:

Award of the Seed Project will be awarded to the lowest-priced, technically acceptable firm awarded a MATOC contract under this solicitation. As these MATOC contract holders will have gone through an extensive technical evaluation and selected, in part, due to their technical capabilities, for purposes of the seed project evaluation, the MATOC contract holder will be considered technically acceptable. Accordingly, the Seed Project will be awarded to the MATOC contract holder that submits the lowest price for the Seed Project.

Price Evaluation Financial capacity and bonding ability will also be verified prior to award. Refer also to Paragraph 8.2 in Section 00 24 00 for detailed information on the Government’s established price evaluation method for this solicitation.

Competitive Range (Developed after Technical Evaluation)

The Government shall evaluate all proposals in accordance with FAR 15.305(a) The Government intends to evaluate proposals and award without discussions or requiring additional information. However, in the event it is determined that conducting discussions is in the best interest of the Government, the Contracting Officer will establish a competitive range. If the Contracting Officer establishes a competitive range, and if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a price and technical standpoint.

Competitive Range (Developed after Technical Evaluation) Discussions are usually conducted in writing, but may also be by telephone or in person. Discussions are tailored to each Offeror’s proposal and are only conducted with Offeror(s) in the competitive range.

The primary objective of discussions is to maximize the Government’s ability to obtain the BEST VALUE, based on the requirement and the evaluation criteria set forth in this solicitation.

Discussions will culminate in a request for Final Proposal Revisions (FPR), the date and time of which will be common to all remaining firms.

If a firm’s proposal is eliminated or otherwise removed from consideration for award during discussions, no further revisions to that firm’s proposal will be accepted or considered.

Section 00 45 00 Representations & Certifications Section 00 45 00 contains the representations and certifications that apply to this solicitation.

Offerors submitting proposals in response to this solicitation must fill out the required sections in 00 45 00 in their entirety. This information must be submitted with the Offeror’s price proposal.

Representations and Certifications must also be completed and/or updated by the time that proposals are due. See DFARS Provision No. 252.204-7007 in Section 00 45 00. Representations and Certifications can be updated online at the System for Award Management (SAM) website https://www.sam.gov.

As specified in Section 00 45 00, failure to complete these requirements may result in delay of contract award.

Section 00 72 00 Contract Clauses

Section 00 72 00 contains the contract clauses for this project; some incorporated by reference and some by full text.

All contractors are required to register in the System for Award Management (SAM) Database and to annually update their registration. Failure to do so may result in delay of contract award. See contract clauses FAR 52.204-99 (Dev).

Davis-Bacon Wage Determinations

Davis-Bacon wage rates shall be used on this contract. The Department of Labor (DOL) establishes minimum monetary wages/fringe benefits to be paid in performance of this contract.

Note to Offerors: If the wage determination incorporated into this RFP is updated/modified by DOL prior to award of this contract, the most current modification of this wage determination will be incorporated into the contract at time of award.

Proposal Submission

PRICE PROPOSAL

SF 1442 Front & Back Corporate Certificate Contract Line Item Schedule Section 00 45 00 Reps & Certs Pre-Award Information (see Section 00 45 00 – Attachment A) Bank & Bonding POCs $180,000 Bid Bond Letter from your federally approved bonding corporate surety certifying your bonding capacity at a minimum of $5M single project, $12M aggregate.

Joint Venture info (if applicable)

TECHNICAL PROPOSAL

Technical Proposal Cover Letter Table of Contents (list all sections of technical proposal) Response to all technical evaluation factors

Reminder: Price proposals are due at the same time as technical proposals. A single disc (either CD or DVD) containing both the Technical and Price Proposal shall also be submitted along with both Vol. I – (Technical Proposal) and Vol. II – (Price Proposal.)

Conclusion Continue to check the Federal Business Opportunities (FBO) website at www.fbo.gov under solicitation number W912DW-16-R-0008 for any amendments that are issued to the solicitation. Check regularly up until the due date and time for receipt of proposals.

Ensure you have completed all information required by the solicitation package and submit those items with your proposal.

Ensure compliance with the solicitation requirements.

Remember that the solicitation is only changed via written amendment.

The Government intends to award on initial offers, to the firm that offers the BEST VALUE to the Government. That Offeror who is determined to be technically acceptable and submits the lowest price for the seed project will provide the BEST VALUE for the Government.

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