CT_SLIDES_PRE-PROPOSAL_CONFERENCE_TROY_LOCK_28_JUL_2016.pdf

US Army Corps of Engineers

BUILDING STRONG®

FY 16 W912DS-16-R-0015, Hudson River Troy Lock Miter Gates Replacement, Troy Lock and Dam, Troy, NY

Rippert Roberts-

Contract Specialist

USACE-NAN

28 July 2016

1000 Introductions Opening Remarks – Project Description Basis of Award Submission Requirements and Evaluation Factor Descriptions Price Schedule and Support Form Common Proposal Shortfalls Checklist for Proposal Submittal of Written Questions INDC Presentation

1100 Conclusion

1200 Site Walk Thru

Agenda

Welcome and thank you for participating in the pre-proposal conference for solicitation# W912DS-16-R-0015, Hudson River Troy Lock Miter Gates Replacement, Troy Lock and Dam, Troy, NY.

In order to get an accurate list of attendees, please be sure to fill out the sign-in sheet.

The attendance list and information presented in this pre-proposal conference will be posted in an amendment.

Everything stated during today’s conference is included in the written RFP. In case of conflict with anything stated verbally during this conference, the RFP takes precedence. Please see the RFP (specifically section 00 24 00) for complete proposal requirements.

Introduction

Description of Project

• FY 16 Hudson River Troy Lock Miter Gates Replacement, Troy Lock and Dam, Troy, NY

• Estimated Contract Range: $1,000,000 to $5,000,000

• SCOPE:

– This is a construction project for the Troy Lock and Dam Miter Gate Replacement Construction Contract. The work includes, but is not limited to, fabricating, testing, painting, delivering, and installing new miter gate assemblies, removing the existing miter gates, concrete work, and performing lock dewatering with Government furnished bulkheads at Troy Lock, 1 Bond Street, Troy New York, 12180.

• SCHEDULE:

– Preliminary on-site work may be accomplished prior to 1 December 2017 as required, but the work shall not interfere with lock operations. Any additional on-site work required, such as removal and disposal of the decommissioned miter gates after the construction closure period, must be completed by 1 August 2018.

– CONSTRUCTION DURATION: 500 CALENDAR DAYS MAX.

Basis of Award

• The Contracting Officer will award a firm fixed-price contract to that responsible Offeror whose proposal the Source Selection Authority has determined to be technically acceptable and is the lowest price determined fair and reasonable through the use price analysis..

• The technical factors (1-2) will be weighted equally

• In accordance with FAR Part 15.304(e) all of the evaluation factors other than cost or price when combined are approximately equal to cost or price.

• Offerors are reminded that the estimated magnitude of construction is $1,000,000 to $5,000,000 for this project.

• After the Government individually evaluates and rates each proposal, the Source Selection Authority will determine which proposal represents the lowest price technically acceptable offeror. The Government reserves the right to accept or to reject all offers. The Government will not award a contract to an Offeror whose proposal contains a deficiency, as defined in FAR 15.001.

• No award will be made to an Offeror receiving either:

A rating less than “Acceptable” in Volume 1 Factor #1 or #2

Proposal Submission Requirements

• Refer to Section 00 24 00 of the solicitation.

• Two (2) separate volumes shall be submitted: Volume I - Technical Proposal and Volume II - Price Proposal. You are required to submit the original and six (6) copies. Therefore your submission should include 14 separate copies.

• Volume 1 is the Technical Proposal Submission and includes your submission for Factors 1 and 2 as per the solicitation. Page limit 100 pages.

• Volume 2 is the Price Evaluation Factor and includes your completed SF 1442, price schedules, bid bond, required pre-award information, representations and certifications.

*Price Breakdown sheet If deemed necessary to evaluate the price proposals, the Government’s will request a price breakdown of the Contract Line items in a sealed envelope marked “Price Breakdown Information”, in Excel format.

• The Government intends to award without discussions. Therefore, your initial proposal should contain your best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer determines them to be necessary.

Volume 1 – Technical Proposal

• The Government will review the proposals and rate the quality of each evaluation factor. The Source

Selection Evaluation Board (SSEB) will rate each proposal against the specified evaluation criteria in the Solicitation requirements. They will not compare proposals at this time.

• The Government will support each rating with a narrative, separately listing all strengths or advantages, weaknesses or disadvantages, deficiencies, and required clarifications.

• After listing proposal strengths, weaknesses and deficiencies, the SSEB will assign an adjectival rating of “Outstanding, Good, Acceptable, Marginal, Unacceptable”, to each, which “reflect” the Government's confidence in each Offeror's ability, as demonstrated in its proposal, to perform the requirements stated in the RFP

• The two (2) technical factors are:

– Factor 1 – Certifications and Qualifications

– Factor 2 – Contractor Past Performance

Factor 1 – Certifications and Qualifications

• This technical factor consists of submission of a detailed narrative of the proposed technical approach for this project. The narrative shall explain the offeror’s capabilities and key elements of the manufacturing process that are important to the successful completion of work.

• The Technical Proposal shall include the following to be considered eligible for award:

• The Offeror shall submit copies of the certifications listed below from the American Institute of Steel Construction (AISC) for all fabrication plants to be utilized for this project. All certifications shall be current, with proof that the certifications have been continuously held for the past five (5) years. The fabricator is required to have the required certifications, regardless if it is the prime or subcontractor for this acquisition.

Intermediate Bridges certification with Supplemental Requirement F- Requirements for Fabricators of Bridges with Fracture-Critical Members

OR

Advanced Bridges certification with Supplemental Requirement F- Requirements for Fabricators of Bridges with Fracture-Critical

Members

AND

P3- Sophisticated Paint Endorsement –Outside

• For proof that the certifications have been continuously held for the past five (5) years, bridge fabrication certifications since July 1, 2014 shall be the same certifications as listed above. Bridge fabrication certifications prior to July 1, 2014 shall be:

Intermediate Bridges certification with Supplemental Requirement F- Requirements for Fabricators of Bridges with Fracture-Critical

Members

OR

Factor 1 – Certifications and Qualifications (cont)

Advanced Bridges certification with Supplemental Requirement F- Requirements for Fabricators of Bridges with Fracture-Critical Members

OR

Major Steel Bridge CBR Certification with Fracture Critical Endorsement

• The Offeror shall submit a list of completed projects demonstrating experience with fabricating hydraulic steel structures. The Offeror shall submit a fabrication, assembly and shipping plan. This plan shall identify the location(s) of fabrication, final assembly, painting and method used to ship Miter Gates.

Factor 2 – Contractor Past Performance

• Offerors’ and major subcontractors’ past performance is a measure of the degree to which an offeror was successful on projects of similar scope, size, and complexity, as measured by the level of past customer satisfaction. The offeror will provide past performance information using the past performance questionnaires included in the solicitation. It is also a measure of the degree to which an offeror has complied with Federal, State, and local laws and regulations. Major subcontractors are defined as members of an offeror’s overall team who are expected to cost ten (10) percent or more of the total project cost. The Government’s assessment of past performance will be based mainly on offeror reputations with customers and other sources. The Government will evaluate the information/performance data provided by offerors, as well as information from other sources, such as Government databases. In the event an offeror and major subcontractor(s) submit fewer than three past performance references, the offeror must certify that additional past performance information is not available for the offeror and provide an acceptable explanation as to why.

• The offeror and major subcontractor(s) shall each submit a list of at least three but no more than five performance references for work performed since 2006 by the offeror and/or major subcontractor(s) using the past performance questionnaires included in the solicitation. If more than five past performance references are submitted, only the five most recent projects will be considered. If fewer than three past performance references are submitted, they will be evaluated, and the lack of the requested number of projects will not be evaluated favorably or unfavorably for this factor, provided the offeror certifies that additional past performance information is not available and provides an acceptable explanation as to why additional past performance information is not available.

Factor 2 – Contractor Past Performance (cont)

• The past performance reference must have been a client, or client representative, with whom the offeror/subcontractor had a contract, or subcontract (if applicable) for one or more projects.

• The past performance reference must hold, or have held at the time, a senior position in the client organization with responsibilities for either contract administration, quality control, engineering, or technical supervision, or was otherwise in a position to evaluate the offeror or subcontractor’s performance in executing the contract or subcontract. The past performance reference must have first-hand knowledge of the performance.

• The past performance reference must have a current, valid phone number at which they can be reached at during normal business hours, a fax number, and must be able to speak, read, and write in the English language. If available, include an e-mail address.

• Offerors may include information on problems encountered on the identified projects and the corrective actions taken by the offeror or sub-contractor to resolve the problems.

• The Government may contact any or all of the past performance references provided by the offerors to collect and evaluate past performance information, as well as information obtained from any other sources, when evaluating an offeror’s past performance. The evaluation will take into account past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirements when such information is available and relevant to the

• instant acquisition.

Volume 2 – Price Proposal and Pro Forma

• TAB A – Price (Standard Form 1442 and Bid Schedule):

– Completed SF1442 and Bid Schedule

– 10 CLIN Items (CLINS 0001-0010AB)

• TAB B – Bid Bond:

– A bid guarantee is required to be submitted with your offer. In accordance with Contract Provision 52.228-1 BID GUARANTEE, The amount of the bid guarantee shall be twenty percent (20%) of the bid price or $3,000,000, whichever is less.

• TAB C – Required Pre Award Information:

– (1) A list of present commitments, including the dollar value thereof, and name of the organization under which the work is being performed. Include names and telephone numbers of personnel within each organization who are familiar with the prospective contractor’s performance.

– (2) A certified statement listing; (1) each contract awarded within the preceding three month period exceeding $1,000,000.00 in value with a brief description of the contract; and (2) each contract awarded within the preceding three year period not already physically completed and exceeding $5,000,000.00 in value with a brief description of the contract.

Volume 2 – Price Proposal and Pro Forma (cont)

• TAB C – Required Pre Award Information (Cont):

– (3) If the prospective contractor is a joint venture, each joint venture member will be required to submit the above defined certification.

– (4) 8(a) Joint Venture Offeror or Offeror submitting Proposal as HubZone Joint Venture shall submit evidence from Offeror’s SBA Servicing Agency that the Offeror has notified and discussed the proposed joint venture for this specific project with the appropriate SBA Representative or Business Opportunity Specialist.

– (5) If the Offeror is a joint venture, submit a signed/executed joint venture agreement.

– 3.3.3.2 One copy of the following information shall be provided:

– (1) Proof of Financial Ability (Most recent financial statement covering assets and liabilities) (2)

Number of years the firm has been in business

– (3) Name, address and telephone number of firm’s bonding company

– (4) Information showing Offeror’s bondability for this project. Include the bond rate.

– (5) Name, address and telephone numbers of two credit/trade references.

• TAB D – PRICE BREAKDOWN SHEET:

– Supplemental Price Breakdown. If deemed necessary to evaluate the price proposals, the Government’s will request a price breakdown of the Contract Line items in a sealed envelope marked “Price Breakdown Information”, in Excel format. The Government will provide details on where and how to send the breakdown. This information will not be needed sooner than three working days after the proposal submission due date. This information may be required for the initial proposal and, if requested, for any revised proposals. This information is not an opportunity for an Offeror to revise its non-price or price proposal.

– Price will not be rated or scored, but will be evaluated for fairness and reasonableness through the use of a price analysis. The price evaluators will also check for appearance of unbalanced line item prices. Offerors are cautioned to distribute direct costs, such as material, labor, equipment, subcontracts, etc. and to evenly distribute indirect costs, such as job overhead, home office overhead, bond, etc., to the appropriate contract line items. Both parties shall presume that field overhead costs through the proposed contract duration are inclusive in the offered price for the contract.

– If deemed necessary, the supplemental price breakdown information will be used to assist the Government in performing the price evaluations described above.

• TAB E – REPRESENTATIONS & CERTIFICATIONS:

– Confirm that the Offeror’s representations and certifications have been completed and also include hard copies under this Tab or proof that the Offeror is registered in the System for Award Management www.SAM.gov.

Common Proposal Shortfalls

• Proposal Instructions not followed – Information not provided as requested.

• Statements in proposal are not well supported.

• Proposals are not well organized – does not follow the proposal instructions structure and makes evaluators hunt for information

• Deficiencies – preclude award – for example not including information in the proposal that the solicitation states SHALL be provided.

• Proposal not signed, amendments not acknowledged (SF1442)

• Past Experience not relevant.

• Page limits. If page limit exceeded information will not be considered.

Questions

• Submit all questions regarding this Solicitation in writing to Rippert Roberts at the email address provided.

• All questions are requested to be received no later than 08 August 2016.

Conclusion

• Thank you for your interest in this Solicitation and for participating in the Pre-proposal Conference.

• As a reminder, please email your contact information to Rippert Roberts .

• A copy of this presentation will be provided, along with responses to any questions received to date in an upcoming amendment.