Draft SOW - Caisson Temporary Structure Area_for distribution.docx

Scoping Notes Swing Space For the U.S Army Caisson Detachment Joint Base Myer-Henderson Hall

Permitting: To accommodate the schedule of this project, the intent is to disturb less than 2,500 square feet so the project does not require an Erosion & Sediment Control Plan Approval from VA DEQ. Utility trenching, building foundations, and temporary disturbance for construction are included in the 2,500 square feet. Other permits and approvals such as dig permit are obtained through the installation DPW.

6.TEMPORARY BARN-STYLE STABLE STRUCTURE:

These scoping notes are not a Request for Proposal, Request for Quote, or Invitation for Bid. There is no commitment by the Government to issue a solicitation, make awards, or pay for respondent's expenditures made in response to this notice. The purpose of this Industry Day is to survey interest and discuss capabilities from industry.

All information shared shall be considered preliminary and tentative. The only definitive source of information regarding this potential solicitation is on https://sam.gov under Notice ID W912DR25RTD01.

**Based on timeline and project restraints

6.1 SPECIFICATIONS:

6.1.1 A single barn structure with inward facing stalls, containing spaces for military working equines (MWEs) as well as shower stalls which will double as a veterinary working area

6.1.2 Structure must be no more than 200’ wide (E to W) and no more than 50’ long (N to S)

· 26’ wide center aisle is for 2-way horse traffic, 20’ probably minimum.

· Lanadawn said 15ft absolute minimum for center aisle.

· Building dimension 200’x50’flexible to meet requirements.

· Need 15’ from stable to fence where horses come out.

· Need to be able to walk horses to gate in perimeter security fence to turnout between fence and ANC wall.

· 10 min desired height of 12. foot min privacy fence.

· Wagon from storage bldg. through west side of fencing. Team of 6 horse hitching wagons can be outside fence in parking drive aisle to north

· Exits and potential elevated structure.

· CG expressed keeping west drive aisle open for chapel parking flow. USACE draft site plan and engage TOG and DPW regarding constraints.

6.1.3 Maximum allowable exterior height of the structure is 20’.

6.1.4 Structure must have a minimum of 26 horse stalls with no sides measuring less than 10 ft and all stalls being a minimum of 140 FT2

· 26 stalls is non-negotiable minimum for mission.

6.1.5 One (1) Storage / Utility room capable of housing a power panel, fire pump, and other utility connections within a single room.

· Comms only needed for fire alarms, no others comms required.

6.1.6 Stall partitions must be resistant to kick-through or splintering.

6.1.7 Covered duplex receptacle electrical outlets placed throughout aisle in an alternating pattern on either side stalls.

· Approximately13 outlets alternating above stall partitions, not lower than ~6ft mark with covers to protect against dust/ water.

6.1.8 Integrative design with stall partitions that must be part of the barn infrastructure and tied into the external wall.

· No tents. Actual building.

· Stalls should be designed with consideration to Draft Horses. Stall should be interlocking and secure for 3-4 year installation. Interest in O&M and warranty language.

6.1.9 Fully integrated structure must be engineered to reduce wind resistance up to 80 MPH in standalone configuration and up to 120 MPH when secured to a surface.

· Meet building codes

6.1.10 Fully integrated structure must have high structural stability and consistent ventilation and ample air flow

6.1.11 Structure must feature 2 double-pocket doors on two sides of the structure to allow for cross ventilation

· Could be garage door. If garage door then man door next to it preferred. Doors min.10’x10’ for horses. Clearance 10’. For stalls - sliding style doors with option to drop the top or U shape drop. Feed baskets/rack with catch tray desirable. Discuss accessory options. Water buckets.

· Horses can go up steeper ramp than ADA but soldiers will have dolleys for hay and feed so probably ADA slope is reasonable

6.1.12 HVAC - min. heat for waterers and pipes not to freeze. Ventilation for summer. Canine design 45-85 degrees sounds reasonable for horses since there are no official design guides.

· Penn State equine dept – 45-75 degrees. Max 85 not unacceptable

· Sound requirements? Fans ok same tolerance as humans

6.2 DRAINAGE/FLOORS:

6.2.1 Floor drains placed at appropriate intervals to achieve effective drainage.

· Drains down center aisle, drains in wash stall to connect to sanitary.

6.2.2 Must include rubber mats or flooring that is capable of effectively controlling and hygienically disposing of horse urine.

· Roll type preferred, 1 continuous mat per stall, puzzle type not preferred for seams. Straight edge type also in aisle to minimize seams.

6.2.3 Flooring within the stalls must be level to support the health of the animals.

· Can be minimal slope for drainage.

6.2.4 Structure surface or foundation must be graded or relieved in a manner that facilitates successful run-off of contaminated fluids into the black water drainage system. Sewer tie-in shall be identified at the site in conjunction with the JBM-HH DPW, and the structure must be connected to the proper lines—one each for stormwater water and sewer water.

6.3 SHOWER STALLS / WATER:

6.3.1 Shower stall measuring a minimum of 24x12’ or 288 sq ft that must be uniform with the size of the equine stalls, and be arranged as to safely and allow for the simultaneous cleaning of 2x MWEs.

· 2 stall spaces 12’x12’, no partition between, center post at aisle, coordinate that in construction for location. Post will be for cross ties.

6.3.2 The shower wash stalls must be constructed to be three-sided, with the fourth side fully open to the aisle and interior of the structure.

6.3.3 The shower wash stalls must have the necessary support structures install cross ties on the isle-side boundary of the wash stalls for no fewer than 2x MWEs

· Get photo of cross ties.

6.3.5 The shower wash stalls must include two 50-foot supple coiled-hose fitting with a six-spray action metal shower / hose head with rubber handle.

· Traditional garden style multi spray head.

· Plus extra hose bib.

6.3.6 The shower wash stalls must include non-slip floor using interlocking stable mats. Continuous as needed.

6.3.7 The shower wash stalls must include the capability to provide hot and cool water to wash MWEs. Adjustable controls.

6.3.8 The shower wash stalls must include a minimum of 1 floor drain, and the shower stalls must drain away from the center isle of the structure.

6.3.9 The shower wash stalls must be constructed out of a non-porous material that can be easily cleaned with an antibacterial agent.

· Partitions possibly bath insert walls not same as stall partitions.

6.3.10 Between the shower stalls there must be a minimum 5’ tall wooden post to cross tie horses while they are washed. 2000 lb draft horses.

· Vet inspection can happen in wash stalls with tie down

6.3.11 Hose bibs at either end of bldg. plus one in wash rack.

6.4 OTHER:

- Waste management - Solids shovel to roll-off, small shipping container outside fence-line with TOG contract. 1 trash dumpster outside fence-line emptied by base contract.

· Lighting: Bright warm but not too cool. 3000-3500, yes to dimming function, Controls – aisle separate cntrols from stall rows Exterior lights on all buildings Heat lamp/infrared for drying user add later (option)

· OPTION Round pen 50-60ft diameter. 8ft panel fencing and footing.

· OPTION Paddock fence between security fence and ANC wall. Discuss with Kristina W. on agency consult.

· Security – key lock for fence. Key locks for buildings preferred over key codes. No camera requirements

· Storage stalls for wheelbarrows pitch forks

7. TEMPORARY OFFICE STRUCTURE(S):

7.1 OFFICE SPECIFICATIONS:

7.1.1. Space to serve as administrative offices and conference area.

7.1.2 Total office space capability of 4200 ft2 (approximately 35’x60’ each for two office buildings or 70’x60’ for a single office building) for 20 personnel.

· 4 -5 enclosed offices min. size 10x10, desk and guest chairs. 5 worker bee workstations in open area. Delineated conference area 5 people could be working there. Projector or large TV, screen, no VTC but audio.

· Storage in open space no enclosed storage rooms.

· Counter space sink microwave room for full fridge.

· No showers, 2 unisex bathrooms

7.1.2 The contractor will provide no fewer than 2 gender-neutral bathrooms.

7.1.3 Office building(s) will have electricity, heating, ventilation, and air conditioning (HVAC), no fewer than 20 NIPR drops, and office furniture for 20 desk spaces.

7.1.4 Maximum allowable exterior height of the structure is 20’ per ANC.

7.1.5 Structure must be able to be ADA compliant.

· Only if code requires ADA. Soldiers working in office are able bodied.

8. BULK STORAGE STRUCTURE:

8. 1 SPECIFICATIONS:

8.1.1 Lockable bulk storage building, to include 2 Caissons (8’x27’ with limber pole), no less than 8 pallet spaces, and 18 Soldier lockers measuring (3’x2’x7’).

· want enclosed walls but no HVAC or insulation required. Could be “expedient structure” type or shed or polebarn.

· No tack in storage building tack will go in stables storage stalls

· Mechanical ventilation

· Hose bib on outside wall of stable ok if we can’t put it outside storage bldg.

· 10 ft clear height in storage bldg

8.1.2 One enclosed storage building with an area of approximately 5000 ft2 (approximately 50’x100’), and approximately 20’ high. Structure should have at least one pedestrian door, and at least one garage style door.

· This was schematic sketching and could be flexible permitted needs are met. Caisson is 27feet (see highlight above) X2 with limber pole. Without pole – 12’

8.1.3 Structure requires external lights and electrical hook ups.

· Normal covered receptacles, one on each side.

8.1.4 Structure must be able to be ADA compliant, although ADA access capability is not a present requirement for normal operations

9. FENCING:

9.1 Contractor will provide 10 feet tall privacy fencing with a wooden appearance around the perimeter of entire campus with 15ft clearance from stable to fence.

9.1 Privacy fencing will have two doublewide sliding gates along vehicle routes and one swinging pedestrian walking gate to the east. The gates must have latches where a padlock can be attached.

10. MAINTENANCE OF TEMPORARY STRUCTURE AREA:

10.1 The Contractor is responsible for conducting routine inspections and maintenance on the temporary structures and connecting utilities no fewer than 4 times per year, not to be conducted within 75 days of the previous routine inspection.

10.2 Maintenance and inspection activities include but are not limited to inspecting for structural damage, fixing wear and tear, and ensuring that all the structure are operating correctly. Regular maintenance is crucial for extending the lifespan of the temporary structures and keeping them in optimal condition for their intended use.

10.3 UTILITIES:

10.3.1 Pipes must be insulated and winterized to protect against freezing temperatures

10.3.2 Inside Communications: Projects involving any Communications work shall be IAW the latest edition of the (NEC) standards and regulations unless specifically directed otherwise.

10.4 FIRE SUPRESSION:

10.4.1 Smoke detectors placed throughout the aisle in an alternating pattern throughout barn and office space(s).

10.4.2 Includes a fire suppression system of sprinklers and a DES alert system. All buildings must have a minimum of an 8’ fire lane on at least one side of each structure.

10.4.3 Roof of the stables composed of Clearspan (or equivalent) and of an open eave design that provides good natural air flow while simultaneously improving the fire safety of the structure

10.5 EMERGENCY: The Contractor may need to provide emergency services with less than 24 hours' notice. In case of an emergency, the KO or COR will contact the Contractor. The Contractor must be prepared to promptly respond to any emergencies, such as severe weather conditions or unexpected damage to the temporary structures. This may require the mobilization of resources and personnel to make necessary repairs or adjustments.

11. RESTORATION OF AREA:

11.1 The Contractor is responsible for returning the area to original, pre-construction condition after vacancy of temporary structures. Vacancy is anticipated no earlier than after 12 months, and no later than after 36 months following completion of site . The contractor will be provided no less than 2 months (60 calendar days notice) of the end user vacating the space. Once notified of site vacation, contractor shall:

11.1.1 Dismantle and remove all structures and utilities provided by the contractor.

11.1.2 Coordinate with DPW to restore utility connections to the condition they were in before construction began.

11.1.3 Restore the entire site to its original condition.

11.1.4 Over seed grass areas as required.

11.1.5 Re-stripe and repave parking spots as required.

12. PRESS RELEASES/SOCIAL MEDIA USE:

12.1 The Contractor will refrain from making any public statement on social media or otherwise regarding its work with the United States Army, the 3rd U.S. Infantry Regiment Provisional Caisson Detachment, or any such organization without the express consent of the Contracting Officer, the 3rd U.S. Infantry Regiment Provisional Caisson Detachment, and the United States Army.

13. ACQUISITION DESCRIPTION:

13.1 The temporary structures described in this statement of work will fulfill the requirement for swing space for stables and administrative facilities due to repairs in existing stable facilities on JBM-HH.