B.08.03 01 17 00.pdf

US Air Force, 11th Squadron Sept 02, 2020

Joint Base Andrews - Renovation of Building 3613 Ready to Advertise

Section 01 17 00 Page 1

SECTION 01 17 00

CONTRACTOR SELF-ESCORT REQUIREMENTS

PART 1 - GENERAL

1.1 DESCRIPTION OF SERVICES

Contractor shall provide qualified and trained escorts for construction activities within the Controlled Movement Area (CMA) and at other required locations during active periods of operations related to the project. Escort duties to include providing traffic control at all active intersections where the construction route crosses active roadways, taxiways or runways, providing escorts within the worksite, and providing entry control at designated Entry Control Point (ECP) to the construction site on the CMA. Detailed Contractor self-escort requirements will be provided to the contractor by 316 CES personnel: For the items outlined below are subject to change. Technical administration and inspection.

Recommending approval of shop drawings, samples and materials. Testing materials not otherwise specified to be performed by the contractor or others. Coordinating work operations between CES and Base operations.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Escort Training; G, RO

Site Security Plan; G, RO

SD-11 Closeout Submittals

VHF Radio Equipment; G, RO

1.3 SITE SECURITY PLAN

Prior to commencing contractor self-escorting for access to the project site, submit the Site Security Plan for review and approval by the

Contracting Officer or Authorized Representative. Submit the Site

Security Plan 14 calendar days prior to the Coordination Meeting described in Specification 01 32 01.00 10 Contractor Presentation on

Workflow, Equipment, Security, and Schedule. The purpose of the Site

Security Plan is to present a comprehensive overview of procedures and potential issues which the escorts must address during duration of the project. Issues of concern must be defined within the Site Security Plan as outlined in this section. Address each topic at a level of detail commensurate with the security issue and required task(s). Topics or issues which are not identified in this section, but are considered necessary, must be identified and discussed after those items formally identified in this section. Prior to submittal of the Site Security Plan, Section 01 17 00 Page 2 meet with the Contracting Officer or Authorized Representative and the

Base's Security Forces Representative for the purpose of discussing the implementation of the initial Site Security Plan. The Site Security Plan must be current and maintained onsite by the Contractor.

1.3.1. Compliance

No requirement in this section will relieve the Contractor of any applicable Federal, State and Local laws and regulations. During construction, the Contractor shall be responsible for identifying, implementing, and submitting for approval any additional requirements to be included in the Site Security Plan.

1.3.2. Content of the Site Security Plan

Include in the Site Security Plan, but not limited to, the following:

a. A description of the self-escort organization including a chart showing lines of authority.

b. The name, qualifications, duties, responsibilities and authorities of each person assigned to the Contractor Self Escort (CSE).

c. Planned staffing of CMA ECP and of project construction site.

d. Procedures for Reporting any information or circumstances of which

CSE are aware that may pose a threat to the security and/or safety of DoD personnel, Contractor personnel, resources and classified or unclassified defense information.

e. Procedures for security incident reporting. These include, but are not limited to, breach of security, accidents, procedural violations, and injury to persons or property.

f. Procedures for reporting daily and weekly status updates to the

Joint Base Andrews Security Forces and/or the Contracting Officer.

g. Procedures for documenting any in-house/refresher training accomplished during construction.

h. Procedures for positive control of gate keys including methods for tracking personnel who possess keys, total numbers of keys issued from the Joint Base Andrews Security Forces, and the location of any extra keys.

i. Procedures for positive control of gate keys including methods for tracking personnel who possess keys, total numbers of keys issued from the Joint Base Andrews Security Forces, and the location of any extra keys.

j. Procedure for lock-up of the CMA ECP including methods for documenting the completion of these procedures.

k. A description of the CMA ECP configuration.

l. A description of the proposed guard shack. The guard shack is required to be equipped with portable heat and air conditioning.

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1.3.3. Acceptance of the Plan

Acceptance of the Contractor's plan is required prior to use of the CMA

ECP. The Government reserves the right to require the Contractor to make changes in his Site Security Plan and operations including removal of personnel, as necessary to obtain the quality specified.

1.3.4. Notification of Changes

After acceptance of the Site Security Plan, notify the Contracting

Officer in writing of any proposed changes. Proposed changes are subject to acceptance of the Contracting Officer or Representative.

1.3.5. Coordination Meeting

See Specification 01 32 01.00 10 PROJECT SCHEDULE. During the meeting, a mutual understanding of the security procedures and requirements must be developed, including the forms, control activities, training/testing, reporting, and the interrelationship of the CSE management and control with the Joint Base Andrews Security Forces. Minutes of the meeting will be prepared by the Contractor, signed by both the Contractor and the

Contracting Officer and will become a part of the contract file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understanding and/or address deficiencies in the Site Security Plan or procedures which may require corrective action by the Contractor.

1.4 CONTRACTOR SELF ESCORT

1.4.1. Minimum Experience Requirements

All CSE personnel shall meet the following requirements prior to assuming self-escorting related duties for the project:

a. Be a citizen of the United States of America.

b. Posses, at a minimum, either a high school diploma or GED equivalency certificate.

c. Be at least 21 years of age.

d. Be fluent in the English language and be able to communicate effectively both orally and in writing to government personnel, the Air Traffic Control Tower, and other contractors.

e. Be drug free and remain drug free for the duration of the contract.

f. Be able to pass and obtain a Joint Base Andrews flightline driver's license in the performance of escort services.

g. Possess a valid Driver's License.

h. Possess or obtain a recent (within six months of contract date) local agency National Criminal Information Center (NCIC) check through civilian agencies at the expense of the contractor.

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1.4.2. Training

1.4.2.1. Security Plan

CSE personnel shall be trained to implement the Contractor's approved Site Security Plan. The Contractor is responsible for ensuring all contract employees receive and complete all required training prior to starting work.

1.4.2.2. Driving

All CSE personnel will be required to complete the Airfield

Drivers Training Program. Airfield driving requirements include computer based training/test, airfield driving familiarization, written test, and airfield driving practical, which includes day and night time driving. All CSE personnel will be required to take and pass the airfield driver's test at the completion of the training to receive an airfield driver's license authorizing personnel to escort contractors onto the airfield. After CSE personnel have completed training, they will be issued an AF Form

483,Certificate of Competency card, which should be carried on their person at all times when operating a vehicle within the CMA and flightline. There are no set times for the required training.

The Contractor shall schedule the training a minimum of seven (7) calendar days in advance. The length of the training class is ten

(10) calendar days.

1.4.2.3. Access Card

After CSE personnel have completed training, they will be required to obtain a flight line Controlled Area Access Card

(CAAC), which should be on their person at all times. The 11CES will generate the AF FM 2586 in order to obtain the CAAC. CSE personnel will bring the completed AF FM 2586, a copy of proof of favorably completed Federal Criminal History Background Check, and two forms of ID, one of which must be a state or federally issued photo ID to the Visitor's Control Center (VCC) for issuance of CAAC.

1.4.3. Documentation

Documented proof of all certifications, training, and medical status shall be maintained on file at the Contractor's project trailer for each member of the CSE. These documents shall be made available to the Joint Base Andrews Security Forces Representative and/or Contracting Officer when requested.

1.4.4. Required Equipment

The Contractor shall provide all communication and transportation equipment necessary for the execution of escort duties:

a. Provide a vehicle for each escort that is solid white with magnetic "Construction Escort" labels attached to the sides and rear of the vehicle.

Section 01 17 00 Page 5

b. Each escort vehicle shall be properly marked with standard orange and white checkered flags and/or rotating beacons.

c. Reflective Vest - One reflective vest per escort, to be readily available for periods of reduced visibility/inclement weather, as directed by the Contracting Officer or COR.

d. Provide VHF hand-held radios and battery chargers as well as back up radios in case of failures.

e. Provide power amplifiers and antennas for hand held radio mounted on each vehicle.

f. VHF Radio Equipment - The VHF hand-held radios and battery chargers described in Paragraph d above and the power amplifiers and antennas for hand held radios mounted in vehicles described in Paragraph e above shall be turned over to the Base upon projection completion.

g. Provide office trailer of sufficient size for escort personnel. The contractor shall be responsible for performing any utility connections needed with proper government approval.

h. Provide temporary sanitation facilities at office trailer.

Units shall be self-contained with both urinals and stool capabilities. The units shall be sufficiently ventilated to control odors and should be emptied and cleaned at least every

7 calendar days.

i. Provide two-way radios or cell phones for each escort for communication between personnel in office trailer and escorts on the construction site.

1.4.5. Photography

The Contractor shall not take photographs at any time while performing escort duties on Joint Base Andrews. A contractor employee, who is caught taking photographs, will be subject to confiscation of equipment and possible removal from working on the airfield.

1.4.6. Mental Demands

CSE personnel must be mentally alert at all times and capable of taking prompt efficient action to control access to the project site through the CMA ECP. No alcohol consumption by CSE personnel 8 hours prior to duty.

1.4.7. Physical Demands

CSE Personnel are expected to be physically able to perform the following functions in the performance of their assigned duties:

frequent and prolonged walking, standing, sitting, stooping, climbing and crawling. CSE personnel shall be capable of performing all duties without regard to any physical limitations that would preclude full performance of duty. Physical stamina and strength in

Section 01 17 00 Page 6 all of its forms (endurance, temperature/climate, stress, etc.) are a basic requirement of this position. Individuals not meeting the physical requirements of their assigned position shall be removed from the CSE.

1.4.8. Duty Responsibilities

CSE personnel shall provide the following services:

a. Daily Check-In The CSE must physically check-in with Airfield

Operations Customer Service in Building 1220 each morning prior to start of work and entering the airfield. The CSE shall provide location of construction activities, identification and proof of valid Certificate of Competency (AF Form 483).

b. Provide a log of all vehicles entering/exiting the project site.

CSE shall have a list of all workers required to enter the ECP on a daily basis.

c. Provide traffic control at active intersections when construction vehicles are crossing active roadways, taxiways, and runways.

d. Perform emergency procedures for gate closure.

e. Coordinate with contractor on daily escort requirements.

f. Maintain surveillance of escortees at all times while on the

CMA. Proper surveillance entails maintaining visual contact with the contractor to clearly observe all contractor activities.

g. Maintain proper situational awareness. CSE's shall not talk on the phone (except for official business), text, read, play video games, sleep, or perform any other activity that would distract the escort from their duties.

h. The CSE's cannot perform any other construction related activities while performing escort duties.

i. Removal from Duty: CSE personnel who are determined to pose an imminent threat to safety of personnel or property shall be immediately reported to Joint Base Andrews Security Forces and suspended from duty pending a joint Contractor and/or Joint Base

Andrews Security Forces investigation. Upon completion of the investigation, the individual will either be allowed to return to work on the project site or permanently removed from work on the project site. Reasons for removal from duty include but are not limited to:

1. Falsifying reports or statements loss, destruction, or irresponsible use of equipment. Failure to carry out duties in a professional and courteous manner.

2. Violation of the alcohol/drug policy.

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3. The Contractor shall not, without the Contracting Officer's consent, reinstate any employee who has been permanently removed from working on the project.

1.5 CONTRACTOR RESPONSIBILITIES

1.5.1. Phones

Contractor shall provide cell phones to communicate with the COR or his alternate and 11th Security Forces Squadron to report suspicious activities by escorted contractor(s). Suspicious activities include but are not limited to: taking unauthorized pictures (facilities, personnel, or aircraft), unnecessary measurements not related to construction project, attempting to access unauthorized areas, etc. The Contractor may be required to provide 11th Security Forces incident with reports or signed statements in the event of a security breach.

1.5.2. Gear

Contractor may be required to perform escort responsibilities either inside or outside and in any type of weather. The Contractor shall provide all gear and clothing necessary to withstand working in inclement weather as well as hot and cold conditions. Gear may include appropriate clothing for the weather, safety equipment such as steel-toed boots/hard-hats, communications equipment such as radios/cell phones, and transportation equipment such as vehicles for transportation around base.

1.5.3. Special Safety Precautions

The Contractor may be subject to moderate risks or discomforts that require special safety precautions. Escort duties may expose the

Contractor to a variety of hazards associated with maintenance, repair, and minor construction activities including (but not limited to) high noise levels, dust, moving equipment, and inclement weather. Contractor shall provide all personal protective equipment that may be required on job sites. This includes, but is not limited to, safety glasses and shoes, hearing protection, hardhat, goggles, and similar clothing.

1.5.4. Dress Code

Contractor shall maintain a professional appearance at all times including a standard uniform which clearly identifies them as escort personnel. All uniforms must clearly display the name of the company from any angle. The contractor must submit uniform samples

(pictures, slide show, or physical samples) with their proposal for review and approval. Recommended: Slacks, blouses, and shirts with collars. Restricted: No jeans, shorts, tee shirts, halter-tops, open-toe shoes, or jogging apparel.

PART 2 – PRODUCTS

Not Used

PART 3 – EXECUTION

Section 01 17 00 Page 8

3.1 CONSTRUCTION SITE ENTRY CONTROL

In accordance with contract documents, CSE personnel shall maintain control of all personnel and vehicles entering the project. Truck deliveries shall be verified against a roster of scheduled deliveries.

3.1.1. CMA ECP Staffing

Each open CMA ECP shall be staffed with a minimum of 1 CSE personnel at all times during project operating hours. CSE personnel shall be administratively supervised by Contractor.

3.1.2. After Hours Control

During those times when the project is not operational or when a

CMA ECP gate is not being utilized, the CMA ECP gate(s) shall be locked utilizing a lock furnished by the Contractor, and a lock provided by Base Security Forces. Place concrete barriers across gate entrance at the end of each construction day. The Contractor shall establish and implement key control procedures to ensure keys issued by the Contractor are properly safeguarded and not used by unauthorized personnel. Lost keys shall be reported immediately to the Contracting Officer. CSE personnel shall not use keys to open work areas for personnel other than the Contractor's personnel or subcontract employees engaged in performance of duties, unless authorized by the Security Forces or the Contracting Officer.

3.2 CONSTRUCTION SITE

3.2.1. Construction Site Staffing

The construction site shall be staffed with CSE personnel all times during project operating hours. The Plans identify approximate locations and number of CSE required per phase of work.

Additionally, the contractor shall provide 1 roaming CSE relief supervisor during all times of project operating hours. The contractor's bid shall include training and staffing up to 10 CSE, as additional CSE may be required in addition to locations shown in the plans. CSE personnel shall be administratively supervised by

Contractor.

3.3 SPECIAL PROVISIONS AND ADDITIONAL REQUIREMENTS

3.3.1. Reporting Requirements

3.3.2. CSE personnel shall report to a Security Forces Operations

Officer/Superintendent and notify the on-duty flight chief, any information or circumstances of which they are aware may pose a threat to the security and/or safety of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information in accordance with AFM 71-101, Vol 1 & 2.

3.3.3. Security Incident Reporting

CSE personnel shall immediately report all security incidents to the Security Forces BDOC via phone at 301-981-2001/2002. Security incidents include but are not limited to weapons discharge, breach

Section 01 17 00 Page 9 of security, accidents, procedural violations, and injury to persons or property.

END SECTION