SM-1_Industry_Day__Questions_and_Answers_Amended.pdf

SM-1 Industry Day Friday, February 8, 2019

Industry Day Questions and Answers (UPDATED)

1. Why are we unable to utilize the rail-line on Ft. Belvoir Road?

The USACE has confirmed with Ft. Belvoir that the rail-line it is not operational.

2. Will the building be taken all the way to the ground?

Yes. In accordance with the PWS, the building and surrounding area will be broken down and disposed accordingly, including underground utilities, the intake pier and the discharge pipe (work in Gunston Cove).

3. Davidson Field is near Regan Airport. Are contractors allowed to use commercial drones for the SM-1 site?

We will need to discuss this with Fort Belvoir, but we anticipate drone use will not be allowed.

4. When is a public meeting for SM-1 scheduled?

The last public meeting was held on March 12, 2019 in same location as

Industry Day. The team presented at the Mason Neck Citizens Association.

Further public meetings will continue to be held but are not yet scheduled at this time.

5. Has the Government received any protests concerning the SM-1 project/procurement?

The Government has not received any notice of protest.

6. Is there any ground water contamination?

There is no ground water contamination known at this time.

7. Will the attendee list be distributed to everyone at some point?

Yes. The attendee list was posted to the FedBizOpp (FBO) website on

February 12, 2018.

8. Will the presentation be available for people to see?

Yes. The presentation was posted to the FBO website on February 12, 2018.

9. Is there an Organization Conflict of Interest with AECOM performing this work?

The Government is evaluating the role of AECOM in the development of the

Decommissioning Plan and will make a determination prior to issuance of the formal Request for Proposal.

10. Is there any Secondary contamination?

All contaminations of concern will be included in documentation provided by the Government. The All Hazardous Assessment will identify both radiological and chemical contaminates of concern.

11. In PWS 3.1, Page 6, Other Structure Demolition (section 3.6), is this work Firm

Fixed Price (FFP) or Cost Plus Incentive Fee (CPIF)?

It should be CPIF. The PWS will be corrected prior to formal issuance.

12. How will the Incentive Fee be structured?

The USACE provided a draft Incentive fee structure and bid schedule for comment via FBO website. The USACE is evaluating industry feedback on the proposed incentive fee structure.

13. Please provide insight on what is required for the past performance evaluation.

The Request for Proposal will outline the requirements for recent and relevant past performance. It is anticipated Offerors will be asked to submit

Federal or Commercial sector projects, to include contract number, type, dollar value and size for the prime offeror and/or each major subcontractor in performance. At this time, relevancy is anticipated to be described as projects demonstrating nuclear reactor decommissioning, radioactive waste remediation, and/or experience executing a project in accordance with nuclear regulatory requirements. The information will be evaluated in accordance with the solicitation to derive at a single Performance

Confidence Assessment.

14. Will key personnel be identified in the solicitation?

Key personnel will be outlined in the solicitation and Decommissioning Plan.

The key personnel will consist of a prime and alternate.

15. Will you have a public relations person on-site?

All public relations will be handled by USACE. The contractor will not be required to interact with the public as outlined by the PWS, but will be required to support USACE with this effort. It is not anticipated that a full time public relations person will be onsite.

16. Are the Industry Day slides in the calendar year or fiscal year?

The dates reflect fiscal year.

17. What will need to be done with the roads leading the deactivate power plant? Will it be done before the project begin?

USACE anticipates that the initial roadway repair will be completed prior to the start of the project. The initial road repair work will be completed by

USACE prior to the start of the project. It is expected that installation roads are maintained, by the contractor, throughout the project implementation, including all necessary repairs during project performance and upon completion of the project. Specific details will be provided in the PWS.

18. Is there parking down there?

Yes. However, parking is very limited.

19. How is the security around the perimeter?

The Ft Belvoir 300 area has security staff which provides 24/7 security to the site and that will continue throughout the decommissioning project.

20. Will there be any escort badges?

Yes. The Awardee will be allowed a limited number of escort badges. The remaining decommissioning team personnel will have escort-required entry badges. The escort-required badges will be issued weekly to project team staff. The contractor will be responsible for planning this effort in order to avoid impact to the project. The escort-required badges will allow the project crew to work within the project site footprint the supervision of the management team.

21. Fencing around the perimeter. Is it needed?

The fencing around the perimeter of the 300 area is required. During normal operational hours, the gates to the project site can remain open. However, access to the gates will need to be controlled to decommissioning team only.

During non-working hours, the site must be fully secured and security will be provided by the 300 Area security staff.

22. Is there space for the trailers and other buildings?

Office space is limited. USACE is currently working with the 300 area staff to identify sufficient space to support the project needs. This will likely be uphill from the project site (not a walkable distance from the site).

23. Is there a side door to take out the Reactor Pressure Vessel (RPV)?

There are currently two man way hatches that provide access through the

Vapor Containment (VC) to the RPV.

24. Are there lights on in the building now? Is there water available? Is there a power feed?

The electrical/water systems in the facility are inadequate and will need to be locked out. All power and water required to support the decommissioning will need to be developed from nearby feeds. Water and electrical feeds area available just outside the fence near the gated entrance to the site.

25. Are the primes only required to have a DCAA approved accounting system?

According to FAR 16.301-3, the Prime is required to have a DCAA approved accounting system. Also, any subcontractor that proposes as a cost reimbursement subcontractor must have an approved accounting system.

26. Will SM-1A overlap with SM-1?

Yes

27. Will we get to have a site visit?

Yes. A site visit is tentatively scheduled within the first two weeks after the issuance of the solicitation.

28. Is the Government open to waste going to a non-licensee site?

The Decommissioning Plan will detail waste disposal requirements. The

USACE will have final authority on selection of disposal facility for each specific waste stream.

29. Is Gunston Cove impacted by this requirement?

Gunston Cove does not require remediation, but there are intakes and discharge lines that will require work in the cove.

30. Is there shoreline work?

Yes. The contractor will be required to remove intake and discharge lines as well as tree planting adjacent to the shoreline.

31. Can the offeror chose the disposal facility?

For proposal purposes, the offeror should propose a disposal facility that offers the most cost effective solution to the Government. The USACE reserves the right and final approval authority of disposal facilities for each specific waste stream.

32. Are there any other restrictions for transport?

Transport restrictions include no on-post rail option and the contractor cannot use barges due to a significant dredging operation which would be required. Additional restrictions may be required based on finalization of the

National Environmental Policy Act (NEPA) Environmental Assessment (EA) and in response to public concerns.

33. Would the Government consider changing the Work Element 5 from CPIF to

CPFF?

No. The Government wants to incentivize the contractor for WE5.

34. Would the Government consider Fixed Unit Rate CLINs for Hazardous and low level waste T&D?

No.

35. Are you willing to pull out some of the work for small business?

The Government assessed through market research and determined that the procurement should be conducted under full and open competition. Small businesses have equal opportunity to compete. Small business participation goals will be stipulated in the solicitation, and for large business firms, a small business subcontracting plan will be required.

36. Will you release site drawings?

Due to the sensitivity of the project, upon release of the formal request for proposals, prospective offerors indicating an intent to bid will be provided all relevant documentation to include site drawings.

37. What is the final site release?

The final site release criteria will be established in the decommissioning plan that will be provided during the solicitation process.

38. Can contractors work 10 hour days?

The RFP will set limitations and methods to work outside those limitations.

Schedule may be adjusted as needed to accommodate installation needs or project needs.

39. What is the process for obtaining the supporting documents?

The process will be outlined in the formal request for proposal.

40. Does the electrical equipment have polychlorinated biphenyl (PCB)?

Locations with PCB contamination were identified in the All Hazards

Assessment. The USACE assessment at this time is almost all of PCB oils have been removed. There may be small amounts of PCBs remaining.

41. What are the voltages for the utilities outside of the gate?

This information still needs to be assessed. The information will be provided in the Performance Work Statement.

42. Were waste volumes provided?

The decommissioning plan will have volume estimates.

43. Is this a new contract?

Yes.

44. Have you thought about Bulk Survey Free Release (BSFR) for waste?

USACE is not opposed to BSFR. If not directly addressed in the DP or waste management plan and the BSFR process is a cost effective solution with low risk, the plans could be amended.

45. Can you provide a copy of the draft terms and conditions?

We will try to provide a copy of the draft solicitation that includes the terms and conditions.

46. Have you considered doing oral presentations?

Yes, it is the Government’s intent to conduct oral presentations.

47. Is there activation on the side wall?

USACE does not believe there is activation in the side wall of the containment vessel, however, there may be activation directly below the

Reactor Pressure Vessel (RPV).

48. Do you think the reactor is going to be class A.?

No. NAB believes the reactor will be class B.

49. What is the power on this reactor?

The SM1 was about 2 MW electric and 10 MW thermal.

50. Who designed the reactor?

Alco designed the reactor.

51. Will you provide a Rough Order of Magnitude (ROM) for this action?

Yes

52. Would you consider the entire effort at Firm Fixed Price (FFP)?

The Government has assessed the appropriate contract vehicle for this effort. Due to the significant unknowns related to this effort, it has been determined a CPIF contract is most appropriate.

53. Would you use an existing T&D vehicle?

No. We prefer the T&D go through the prime.

54. Have you identified the PCB paint?

55. Will there be one contractor who does all of the work?

One Offeror will be selected. However, that Offeror can have teaming partners and subcontractors.

56. Is the fuel offsite or onsite?

All fuel was removed during the initial deactivation of the facility offsite.

57. What is the current condition of the plant?

The facility is structurally sound and is assessed annually. The facility has not been occupied for over 20 years and issues typical for an uninhabited facility are present and include, but are not limited to, deteriorating ACM/lead based paint (LBP), mold, and impacts of water intrusion that continuously requires repair.

58. Will the Government obtain all permits and licenses needed to perform this work?

The USACE will obtain the Decommissioning Permit from the Army Reactor

Office. All other environmental permits are the responsibility of the contractor.

59. Are there special security requirements for this action?

The only security requirements are personnel shall be a U.S. Citizen and all personnel will need a security badge.

60. Have you done any remediation of materials?

Locations with PCB contamination were identified in the All Hazards

Assessment. The USACE assessment at this time is almost all of PCB oils have been removed. There may be small amounts of PCBs remaining.

61. Have you decided how far below grade you want to go?

NAB expects all pipes and structures to be removed. The depth of excavation for the utilities will vary based on the utility and its location on the site. USACE anticipates subsurface excavation to remove contamination below the vapor containment structure may be up to a depth of 20 feet below grade.

62. From a regulatory standpoint, are you following NRC rules?

Yes. NAB must follow NRC rules and the contractors will be asked to have a

NRC Service Provider License Radiation Protection Plan that will be used at the Project. However, the USACE will not require implementation of that license through the NRC.

63. Are there any hot cells?

No. There are no hot cells.

64. Is the coordination done by the Contractor or Government for SHPO?

NAB, with assistance from the contractor’s liaison, will get the agreement in place and ask the contractor to finish the mitigation and furnish to NAB for submission to SHPO.

65. Can you add clarification about what is meant by “Shut-Down” in the draft PWS?

Shutdown in the PWS is to secure the site in a safe manner should additional funding not be provided by the Army.

66. Is an approved Earned Value Management System required?

67. Oak Ridge Associated University (ORAU): Is it done deal?

Yes, the Army requires us to use ORAU for third party independent verification. ORAU provides similar support to the NRC/DOE. ORAU only performs verification work; they do not implement project work.

68. Have you consider getting the rail up and running?

The Fort Belvoir Installation does not prefer this method.

69. Is the end goal AR50-7?

AR 50-7 is the Army Regulation that identifies the information required to obtain a Decommissioning Permit. The Decommissioning Permit will outline the end goal/requirements.

70. What is your procedure for asking questions before and after RFP?

Upon solicitation issuance, contractors with technical inquiries shall submit their inquiries in writing via “Bidder Inquiry” in ProjNet at www.projnet.org\projnet. Prior to solicitation issuance, contractors are required to submit all questions via email to the Contract Specialist, james.a.greer@usace.army.mil.

http://www.projnet.org/projnet mailto:james.a.greer@usace.army.mil

71. Who is doing the D&D plan?

AECOM is doing the D&D plan.

72. How far down to go down on the Work Breakdown Structure (WBS)?

The project schedule WBS should go down to at least 2 tiers for proposal purposes.

73. Do you have a copy of the Lessons Learned from MH-1 Sturgis that can be sent?

Yes. Lessons Learned from MH-1 Sturgis were posted to the FBO site on

February 12, 2019.

74. Is a five year time frame feasible?

NAB believes the requirement can be accomplished within five years.

75. How inoperable is the railroad system on Ft. Belvoir? Are there Native American tribal considerations?

The railroad is part of the Military Railroad Historic Corridor and any work to this railroad may not be a feasible option and is not the installation’s first choice. The NEPA documentation will address Tribal considerations.

76. What don’t we know about the Characterization?

An All Hazards Assessment has been completed and information will be provided to prospective offerors with the issuance of the formal request for proposal.

77. What is the elevation depth that we need to go to for removal of the vapor containment structure??

USACE anticipated subsurface excavation may be required up to a depth of

20 feet below grade.

78. Do you have a local source for backfill?

No. The contractor needs to provide the source.

79. How many buildings are out there?

The following buildings/ structures are there: Building 372, a discharge line, a warehouse, a lift station (not operational), the intake pier and other subsurface utilities, manholes, vaults, etc. All items will be removed with this project.

80. Any fluids left?

Yes. All remaining fluids will be annotated in the AHA Characterization report and small amounts of fluids may be remaining internal to system components

81. Is there any non-rad?

Yes, all contaminants of concern are discussed in the AHA Characterization

Report.

82. How will the coordination work with the waste shipment?

NAB will assist the awardee with initial coordination and approval of specific waste streams at specific facilities. Upon completion of waste profiles, the contractor will be required to coordinate all shipments directly with the facility.

83. Is there a robust drug and alcohol testing involved?

This information will be included in the Performance Work Statement.

84. What is the political environment here?

NAB continues to engage the community and the stakeholders regarding this action. At this time, the USACE has not received concerns related to the project.

85. Are there any issues with teaming arrangements?

There are no issues with teaming arrangements. The formal request for proposal will outline what documentation will need to be submitted for

USACE review and evaluation.

86. Are you looking for some logistical, transportation and communication support from the contractor?

The PWS will outline the requirements. As a partner with the USACE on this effort, the Government is looking to obtain a firm that will assist with the logistics and communication on the project. All communications will be handled by USACE but the selected offeror will need to provide necessary and appropriate support.

87. What is your end-state/objective of this projective?

Free Release of the site to a Greenfield state

88. When will the environmental studies be made available?

The environmental studies will be made available once the contractor expresses, their intent to bid. A secured email will be sent to the contractors with all environmental studies.

89. Are there any funding concerns?

This project is anticipated to be funded over two fiscal years.

90. What does it take to work in the 300 area? Are clearances needed?

The Awardee will be allowed a limited number of no-escort badges. The remaining decommissioning team personnel will have escort-required entry badges. The escort-required badges will be issued weekly to project team staff. The contractor will be responsible for planning this effort in order to avoid impact to the project.

91. What is the space around the site?

The space around the site is limited. The documents to be provided have figures that will illustrate the site layout. Offerors will have an opportunity to view the site and take pictures of the site layout during the scheduled site visit.

92. Will USACE provide Indemnification?

Indemnification is not authorized. This project does not meet the requirements of the Price-Anderson Act for indemnification.

93. Is the schedule a big driver?

Identifying an offeror who offers the Government the best value in accordance with the solicitation and PWS is the objective.

94. What are the small business goals?

At this time, the Government anticipates establishing Small Business

Participation Goals at 20%.

95. Does electrical equipment to be demolished contain PCB’s?

Oils should have been removed, but there may be residual PCB’s. Please refer to the AHA Characterization report.

96. Where waste volumes are provided, specify whether it is bank measure (in-situ) or packaged volume.

In situ

97. Can you clarify if sheet piling is to be removed after backfill?

Sheet piling shall be removed.

98. Is onsite waste water treatment disposal available for building and excavation infiltration?

No.

99. Please consider having separate FFP CLINs (3.2, 3.3, and 3.8) for CLIN 3.6 (Other

Structure Demolition)?

The Government has considered and determined these CLINS will remain as indicated in the PWS.

100. Is formula at the bottom of the bid sheet for bid evaluation only or is it also intended for proposal pricing?

The formula provided at the bottom of the bid sheet is for evaluation purposes only.

101. Does USACE plan to release a Draft RFP?

USACE will do it best depending on the project schedule and workload of the team.

102. What is the expected turnaround time for proposal submission if USACE goes straight to a Final RFP?

The Offeror will be provided at least 60 days to submit a proposal once the

RFP is issued.

103. Have you guys set a radiological target, e.g. 25 mrem to the AMCG, or something lower? And have you settled on a dose model e.g. Resident Farmer, Industrial Reuse etc.?

The Decommissioning Plan will discuss these points and will refer to 25 mrem/yr criteria from 10 CFR Part 20. It will also likely us the NRC screening criteria.

104. Relative to both Rad and Non-Rad End State, will there be a specific footprint identified as the extent of FSS and non-Rad surveys?

Within the fence line and other areas impacted by decommissioning activities.

105. As I read Section 3.5.3 of your Draft PWS, it talked about the goal of ‘clean Demo, clean disposal’ for the Restricted Area buildings. So actually two comments. 1-The full free release of these Rad structures seems like a very challenging goal, tough to get a probe on every nook and cranny. 2-Regarding FSS and ORISE verification we’re accustomed to that process only occurring on structures that will remain after the project is complete. One option to consider that could save some time and money is the process we are currently using in our Rx D&Ds which involves deconning to Open Air Demo (OAD) limits. OAD limits are low, but not free release. They were methodically developed at the Conn Yankee D&D, and have been used successfully over the last 17 years. Typically we would not perform FSS or involve ORISE as the Demo debris is leaving site. In Section 3.5.6 it looks like you guys may be thinking along those lines as it says ‘this PWS assumes there is residual Rad contamination on all demo debris and it will be managed as Class A LLRW.’

The Decommissioning Plan will provide options that can address these issues. It will provide thoughts for disposal at a Class A LLRW facility, release of materials and equipment to ANSI 13.12 guidance and 1 mrem/yr following MARSAME survey guidance, release to 25 mrem/yr then demolition and disposal, 10 CFR 20.2002 like assessment of alternative disposal options/locations. Each will have unique risks and challenges as well as cost and schedule impacts.

106. Please confirm if this is Davis Bacon, or specifically union for craft labor. Are there any labor agreements already in place?

This information will be provided in the RFP.

107. Please confirm that there is no remaining fuel at the site. Is there any Class C material on site?

No fuel. Anticipate the RPV will not be segmented and therefore we should not have any Class C LLRW.

108. Please characterize the systems conditions (cold and dark, wet lay up of any systems, etc.).

The Reactor Primary and Secondary systems were drained in the 1970’s.

The SM1 facility will need to be placed in a cold and dark status upon mobilization and any power/water requirements will need to be developed.

109. Regarding the EVMS, we currently are part of several Prime entities that have certified EVMS but do not have one ourselves at this time. Would the Offeror be allowed to pursue such a certification within a brief period of time or would it have to be present upon award?

In accordance with FAR 34.201 (d), the Contracting officer will determine the adequacy of the proposed EVMS plan prior to award.

110. Is the Corp intending to self-manage the project? If so, will they rely on a Prime or will they act as the Prime / GC?

USACE will provide oversight of the selected offeror.

111. What permitting, licenses will be required?

In general, USACE will strive to provide a comprehensive list of required permits and licenses, but the selected offeror is ultimately responsible to ensure the project is complaint with all local, state and Federal permits and licenses. USACE will provide the Decommissioning Permit from the ARO.

112. What remediation of asbestos/lead has been done?

Limited, see AHA Characterization Report.

113. I wanted to follow-up with a question on indemnification. Per our discussion, we understand that Price Anderson indemnification will not be part of the contract.

Will USACE include and make available Public Law 85-804 Indemnification as part of the contract?

Indemnification under PL 85-804 will not be a part of this acquisition.

114. I was wondering if the USACE was going to decide on how the waste will be package or will that be decided by the prime contractor once the award is given.

Please let me know."

Packaging shall be proposed by the selected contractor. NAB will not stipulate a package type in the Performance Work Statement.