C05_W912DR-17-R-0010_Amendment_0001_Reservoir_Replacement_1.18.2017.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

Solicitation no. W912DR-17-R-0010, Reservoir Replacement

The purpose of this amendment is to add the site visit list from 12 January 2017 to the documents and to make corrections (highlighted in yellow ) to Section 0100 to the Proposal Submission Requirements. All other terms and conditions remain unchanged.

Contracting POC: Tamara Udasco, tamara.c.udasco@usace.army.mil

1. CONTRACT ID CODE PAGE OF PAGES

1 29

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 18-Jan-2017

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912DR-17-R-0010

X 9B. DATED (SEE ITEM 11)

21-Dec-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

18-Jan-2017

CODE

U.S. ARMY CORPS OF ENGINEERS, BALTIMORE

10 S. HOWARD STREET

ROOM 7000

BALTIMORE MD 21201

W912DR 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912DR-17-R-0010

Source Selection Information - See FAR 2.101 and 3.104

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION 00100 - BIDDING SCHEDULE/INSTRUCTIONS TO BIDDERS

The following have been modified:

PROPOSAL SUBMISSION REQ.

SECTION 00100

PROPOSAL SUBMISSION REQUIREMENTS

1. PROPOSAL SUBMISSION INSTRUCTIONS

1.1. General: This request for proposal (“RFP”) seeks proposals from Offerors interested in being selected for construction of Replace Reservoir at Defense Distribution Center, Susquehanna, New Cumberland, Pennsylvania. Offerors responding to this RFP are required to submit their proposals in accordance with the instructions contained in this Section 00100.

Description of Proposed Construction: Construct an elevated 2,839-kiloliter (750,000-gallon) potable water storage tank for emergency use. Provide connections to existing 304-millimeter (12-inch) diameter and 355-millimeter (14-inch) water supply line, with associated valves and level controls. Provide telemetry and instrumentation control system to monitor and maintain adequate tank water level. Provide site work and security fencing. Demolish the existing 3,785 kiloliter (1,000,000 gallon) reservoir located off the Installation at a remote location.

1.2. Source Selection: This is a competitive acquisition for the award of a firm-fixed price construction contract. The contract will be awarded to the Offeror whose proposal represents the “Best Value” to the Government. The best value determination will be based on a comparative assessment of proposals against all source selection criteria in the solicitation, considering recommendations and minority opinions presented to the Source Selection Authority (SSA). While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA's independent judgment. To receive consideration for award, a rating of no less than “Acceptable” must be achieved for all non-price factors. The evaluation factors applicable to this procurement appear below:

Factor 1 - Experience in Relevant Projects Factor 2 - Technical Approach Factor 3 - Management Approach Factor 4 - Past Performance Factor 5 - Small Business Participation Plan

Factor 6 - Price

If the Offeror cannot provide a Bid Guarantee in accordance with FAR 52.228-1, the Offeror’s proposal will not be considered valid for this solicitation.

For this solicitation, Factors 1 through 6, are in descending order of importance.

It is the intent of the Government to seek proposals from qualified Offerors with experience in the significant features of this solicitation and who can demonstrate a successful performance history in completing relevant projects. For the purposes of this solicitation, the Government will utilize the Trade- Off Process. The successful Offeror will be selected based on the “Best Overall Value to the Government”. The Government will not make an award at a significantly higher price to obtain only slightly superior technical advantages; however, the degree of importance of price as a factor could become greater depending upon the equality of the proposals submitted. Where the technical merits of competing proposals are determined to be substantially equal, price could become the controlling factor.

1.3. Each Offeror is required to submit a proposal consisting of the following volumes:

a. Volume I – Experience in Relevant Projects, Technical Approach, Management Approach and Past

Performance (Factors 1-4), (original and four copies)

b. Volume II – Small Business Participation Plan (Factor 5), (original and one copy)

c. Volume III – Price Proposal (Factor 6), (original and one copy)

d. Electronic Requirement 1- In addition to the written binder requirement in block 13A of the SF1442, all Offerors must provide an electronic copy of their technical proposals in .pdf format on a compact disc(s) (CD) (Should be an exact color copy of the hard, original proposal.).

e. Electronic Requirement 2 - The Offeror must submit an electronic executable copy of the Critical Path Method (CPM) Schedule on compact disc(s) (CD) as required for Factor 2.

*NOTE: Electronic copy will be used solely for administrative purposes. Hard copies will be used for evaluation and takes precedence in the case of any discrepancies between hard copy and electronic copies.

The content of these volumes is discussed in section 1.4, below.

1.4. Specific Requirements: An Offeror’s proposal shall consist of all information and material submitted in writing for evaluation in response to this solicitation. The submission of false or misleading information shall be grounds for disqualification of the proposal. Offerors must organize their proposals as described and outlined below. The Offeror’s name, solicitation number, and date must be affixed to the outside of each volume. Each volume must have a table of contents. Each volume’s contents must be separated by tabs as discussed below. The proposals must be in an 8-1/2” x 11” format (except for organization chart, in which a folded 11” x 17” format may be used and shall be counted as one page provided the only information presented is the organization chart). The entire project schedule must be in color and must be legible. The schedule must be submitted on folded sheets no larger than 11” x 17” sheets and shall be counted as one page provided the only information presented is scheduling.

Pages may be single-sided or double-sided (double-sided pages count as two pages) and must be numbered. The minimum acceptable type size is eleven (11) point with a minimum of one inch margins on all sides. The information in each volume must be organized as follows:

1.4.1. Volume I (Past Performance and Technical Proposal) (Factors 1-4): The proposal must be submitted separate from the Price Proposal. Offerors must submit the information identified in section 2, below. The information must be divided by tabs and shall be organized as follows:

TAB 1 - Factor 1 Experience in Relevant Projects TAB 2 - Factor 2 Technical Approach TAB 3 - Factor 3 Management Approach TAB 4 - Factor 4 Past Performance

The total number of pages must not exceed 50 pages in the aggregate. The data appearing in Factor 2, Past Performance, relating to past performance evaluations and awards, will not be counted in the overall page limitation. Offerors may distribute the pages among the Factors at their discretion. If the Offeror exceeds the page limitation, then the excess page(s) after page 50 will not be evaluated (actual tabs are not included in count).

1.4.2. VOLUME II – (Small Business Participation Plan (SBPP), Factor 5): All Offerors (both large and small businesses) regardless of size status are required to complete a SBPP. Offerors shall address their planned small business usage for this requirement and will be evaluated on the level of proposed participation of U.S. small businesses in the performance of this acquisition (as small business prime offerors or small business subcontractors) relative to the objectives, requirements and goals established herein. Offerors shall articulate within their SBPP how they intent to meet the small business objectives.

1.4.3. Volume III (Price Proposal) (Factor 65): The price proposal must be placed in an envelope and submitted separate from the Technical Proposal. It must contain the following:

a. SF 1442 (Solicitation, Offer and Award);

b. Certificate of Corporate Principal/Authority;

c. Price Schedule;

d. Section 00600;

e. Bid Guarantee.

1.5. Proposal envelopes shall be marked with the solicitation Closing Time and Date and the Solicitation

Number. (See SF1442 Block 1 and Block 13)

1.6. Offerors shall submit their proposals to the U.S. Army Corps of Engineers, 10 South Howard Street, Suite 7000, Baltimore, MD 21201, no later than the time and date specified on Standard Form 1442, Block 13. Proposals received after the deadline, will not be evaluated.

2. VOLUME I – MINIMUM SUBMISSION CRITERIA (PAST PERFORMANCE AND TECHNICAL

PROPOSAL)

For purposes of this solicitation, an “Offeror” may include a group of two (2) or more entities that have formed a “contractor team arrangement,” as that term is defined in the Federal Acquisition Regulation, Part 9.6. In the case of entities that have formed a contractor team arrangement, the experience and performance history of any member of the team, whether or not gained while working with the other member(s) of the currently-proposed contractor team arrangement, will be considered as a part of the evaluation of the Offeror’s proposal.

In the case of contractor team arrangements involving a prime contractor and subcontractor(s), where the prime contractor submits the proposal in response to this solicitation, the prime contractor must have completed at least fifty percent (50%) of the total number of projects that meet the requirements for Factor 1 for consideration in response to the relevant experience requirements of this solicitation.

An Offeror that relies upon the experience and performance history of a member, members or affiliates of a proposed contractor team arrangement must provide a teaming agreement or commitment (in the case of any affiliates) signed by all parties. The Teaming agreement/commitment shall:

1. Identifying the legal name(s) of all entities.

2. Describe the nature of each entity’s relationship (partnership, joint venture, prime/sub or mentor/protégé) and their role on this project as a part of their proposal. The Offeror will be expected to maintain that arrangement during performance of any contract awarded to that Offeror under this solicitation.

3. The proposed percentage of work to be completed by each member submitted for the solicitation.

In the case of affiliates, past performance of an Offeror’s “affiliate,” as that term is defined in FAR 2.101, will be evaluated (as described within this section) if the Offeror demonstrates a firm commitment that the affiliate will participate meaningfully (e.g. roles, responsibilities, etc.) in the performance of the contract.

This commitment, nature of each entity’s relationship and meaningful participation shall be described in a document signed by authorized representatives of both the Offeror and its affiliate. If a teaming agreement or commitment is not provided, the projects of any team members outside of the Prime Offeror will not be considered.

The contractor team agreement/commitment shall be provided at the beginning of the Offeror’s technical proposal, prior to Factor 1, and will not be included in the overall page count.

The following are to be used in determining the status of the Offeror’s team for the evaluation of project submissions under Factor 1:

In the case of contractor team arrangements involving a Prime Contractor and Subcontractor(s), where the Prime Contractor submits the proposal in response to this solicitation, the Prime Contractor is considered the “Prime Offeror”.

In the case of joint ventures, the “Prime Offeror” experience can come from any of the entities involved in the venture.

In the case of mentor/protégé relationships, the relationship must be established by the two Offerors and approved by the chosen Government Agency prior to proposal submission. Once the relationship has been approved, the “Prime Offeror” experience can come from any of the entities involved in the relationship. The approved mentor/protégé document from the Government Agency must be submitted along with the teaming agreement.

In the case of additional projects submitted by subcontractors, the subcontractor must submit the final cost of their portion of the project along with total project cost and all other required information.

In the case of Offerors that are large, multi-function firms (consisting of subsidiaries), experience must only be submitted by the segment of the firm (e.g., division, group, and unit) that is submitting a proposal in response to this solicitation.

In the case of affiliates, Past performance of an Offeror's "affiliate," as that term is defined in FAR 2.101, will be evaluated (as described within this section) if the Offeror demonstrates a firm commitment that the affiliate will participate meaningfully in the performance of the contract.

This commitment and meaningful participation shall be described in a document signed by authorized representatives of both the Offeror and its affiliate.

If a teaming agreement or commitment is not provided, the projects of any team members outside of the Prime Offeror will not be considered. If the Joint Venture/Mentor Protégé is a Small and Large business, the Small Business will be evaluated as the Prime Offeror.

2.1. FACTOR 1 – EXPERIENCE IN RELEVANT PROJECTS: The submitted material MUST be organized sequentially under tabs for each numbered section to facilitate evaluation. All narratives must contain sufficient detail to demonstrate technical capability.

The Offeror will demonstrate experience by the successful and contractual completion of applicable projects under Factor 1. All projects must have a construction completion date no earlier than six (6) years preceding the original date of issuance of this solicitation. Projects that have a Beneficial Occupancy Date (BOD) within the same date range will also be considered. Beneficial Occupancy Date (BOD) is the point at which the customer determines the facility or area can be occupied from both a regulatory and work function standpoint. The information that is required to be supplied is identified on the form provided below entitled “EXPERIENCE IN RELEVANT PROJECTS” (Attachment A).

Offerors are not required to use the form itself as part of their proposal, but the information requested on the form must be in the Offeror’s proposal and should be in the same format as the form. As requested on the form, the Offeror must provide an explanation of how the Offeror managed and controlled the submitted projects. Offerors may expand the form as necessary to accommodate the required project information.

*Note: In reference to Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts: Task orders on ID/IQ contracts can also be submitted under Factor 1; however, each task order submitted must individually meet the requirements of the factor and section 2 above. Submissions of multiple task orders as a project will not be accepted or evaluated.

2.1.1. The Offeror shall submit information on no more than five (5) completed projects. These projects must be of relevant scope and complexity and have either a minimum project size of 500,000 gallon above ground storage capacity or demonstrate a minimum completion value of $2,000,000 considering adjustment for escalation from project completion to 2016, completion no earlier than six (6) years preceding the original date of issuance of this solicitation and address the discussions requested on the attachment while meeting the requirements in section 2 above.

Relevant Projects must also include at least two (2) or more of the following elements:

At least one (1) project MUST demonstrate experience with construction/upgrade of a water tower.

Pumping systems and vertical lift systems Installation of 12 inch or greater potable water piping Demonstrating experience with associated valves and level controls for 12 inch or greater potable water piping Upgrades to Fire pump stations with such elements as pump motor replacement, engine replacement or controller modification to the pumps Electrical distribution system for a military base or campus equivalent Demolition work with concrete reservoirs

If the Offeror’s submission exceeds the maximum project limitation of five completed projects, then the additional project(s) will not be evaluated

* Note: All escalation values are to be labeled as escalated and the Offeror must explain in detail their escalation rationale, which must include any formulas, calculations, assumptions, etc.

2.2. FACTOR 2 – TECHNICAL APPROACH: The submitted material MUST be organized sequentially under tabs for each paragraph, to facilitate evaluation. All narratives must be project specific (no boilerplates) and contain sufficient detail to demonstrate technical capability.

It is the intent of the Government to receive proposals that clearly define and demonstrate the Offerors’ response to this factor with regard to the requested information while also providing the rationale for the selection of this approach to the solicited project.

2.2.1. Project Narrative: The Offeror must provide a start-to-finish narrative identifying and describing how the critical elements identified in the schedule shall be completed in accordance with the solicitation specifications. This should include the expected roles of the Offeror’s personnel, subcontractor’s, and the government in making the proposed schedule achievable. The narrative must include, but is not limited to, how the project will be initiated;

important early activities (such as pre-work submittals, submittal processing/review/approval, site organization, temporary facilities, utilities, and material delivery);

sequencing/phasing and managing important construction activities;

description of demolition and/or construction activities associated with critical elements of the project including:

o demolition of existing tank;

o installation of new elevated storage tank (foundations, welding, code requirements, etc.);

o fire pump station upgrades (maintaining pump availability and supply), and.

o new controls and interface to existing controls, fire alarm, and intrusion detection.

long lead items; and commissioning.

The Offeror must also provide the proposed project duration in calendar days. If the contractor believes that utility outages will be required such as a general power outage or a potable water supply outage, these should be identified.

2.2.2. Pre-Award Project Schedule: The Offeror shall submit a schedule using the Critical Path Method of calculation. The schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work through the entire contract performance period. At a minimum this schedule shall include all Mandatory Tasks/Critical Activities to include, but is not limited to:

fire pump (electric and diesel engine) fabrication period;

completion of pump foundations demolition (identified separately);

installation of new fire pumps on modified foundations (identified separately);

installation of new incoming power transformer along with installation of new primary side wiring;

procurement, installation, and programming of new PLC in South Meter pit and Fire Pump

House, Building 2065;

installation of new fire alarm system and new radio communications system;

excavation for new elevated storage tank foundation;

installation of new elevated storage tank foundation;

elevated storage tank fabrication period;

elevated storage tank installation;

commissioning of fire pumps and associated drive systems, fire alarm systems, PLC controls systems, radio communications with Building 911 (Dispatch Center);

demolition of existing in-ground water reservoir located off of the Installation;

acquisition of permits and demolition of concrete reservoir.

The Offeror shall provide an executable file (preferably P6 Version 7.0 or later) for technical evaluation.

2.3. FACTOR 3 – MANAGEMENT APPROACH: The submitted material MUST be organized sequentially under tabs for each numbered section to facilitate evaluation. All narratives must be project specific (no boilerplates) and contain sufficient detail to demonstrate management capability.

It is the intent of the Government to receive proposals that clearly define and demonstrate the Offerors’ response to this factor with regard to the requested information, and considering the project information provided in Section 1.1, while also providing the rationale for the selection of this approach to the solicited project.

All narratives must contain sufficient detail to demonstrate management capability.

2.3.1. Management History: The Offeror shall identify no more than three (3) of the projects from Factor 1 it believes are most relevant to the solicited project to be considered for this factor. The project information submitted for these specific projects under Factor 1 may be utilized in the evaluation of this factor. The Offeror shall, provide a description of the management approach used on the identified projects;

identify any challenges encountered and how they were mitigated; and identify any lessons learned.

2.3.2. Project Management: The Offeror shall provide its proposed management approach for the solicited project which meets the solicitation requirements and incorporates the lessons learned from the challenges identified in 2.3.1. This narrative shall be provided in a manner for those unfamiliar with the Offeror to be able to comprehend its management approach for the solicited project and include at a minimum but not limited to, How lessons learned (identified in 2.3.1.) will be applied to the solicited project;

Construction approaches;

Subcontractor coordination;

Customer coordination;

Schedule management;

Steps to be taken to minimize the impact of critical/long lead items, changes, etc. to the schedule; and Staffing roles and responsibilities (to include organization chart with clear lines of communication/chain of command).

In the case of an Offeror that is utilizing an affiliate as a member of the team, the management approach must clearly define how the affiliate will contribute to the success of the project.

If the subcontractor firms have not been selected at the time of proposal submission, the Offeror must identify the intended subcontractor trades.

In addition, the Offeror must discuss the qualifications of the on-site team (e.g., degrees, registrations, number of years of experience, key projects, etc). Resumes are not required, but may be submitted to demonstrate team member qualifications.

2.4. FACTOR 4 - PAST PERFORMANCE QUESTIONNAIRES FOR EXPERIENCE IN RELEVANT

PROJECTS: Formal performance evaluations shall be provided on the projects submitted in response to Section 2.1.1 above. The Offeror must request that their client complete the USACE Past Performance Questionnaire for Relevant Experience (Form PPQ-0) (Attachment B) and submit the questionnaire as part of the Offeror’s technical proposal. The Offeror may provide an explanation if the performance evaluation rating is less than satisfactory. Where applicable, the Offeror must explain facts related to any partial or completely terminated project and disclose any projects with an assessment of liquidated damages for the failure to meet the contractually required completion date. Offerors are encouraged to follow-up with clients/references to ensure timely submittal of questionnaires.

If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the Offeror must complete and submit with the proposal the first page of the PPQ (Attachment B) for projects submitted under the tab for EXPERIENCE IN RELEVANT PROJECTS, which will provide contract and client information for the respective project(s).

Previously completed PPQ-0s may be submitted provided that the documents do not reference any other solicitations. Submitted PPQ-0s must only reference this solicitation. Contractor Assessment Reporting System (CPARS) ratings will be accepted in lieu of PPQ-0s.

Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Contractor Assessment Reporting System (CPARS) or other databases using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. The information obtained from these sources will be evaluated supplementary to the past performance questionnaires. In reference to the contracts pulled from these sources, the relevancy of the projects, completion dates, ratings and comments in the individual categories and overall ratings will be considered in making the overall confidence assessment.

The Offeror also may provide information regarding any awards received for work done on any of the projects described by the Offeror (Copies of awards must be included under this factor for validation.).

Awards, Past Performance Questionnaires, and other past performance information will not be included in the page count for the proposal submission.

In the case of an Offeror without a record of relevant past performance, or for whom information on past performance is not available, the Offeror will not be evaluated favorably or unfavorably on past performance. Therefore, the past performance confidence rating will be considered unknown/neutral confidence.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

3. VOLUME II - MINIMUM SUBMISSION CRITERIA (Small Business Participation Plan (SBPP), Factor 5):

3.1. Small Business Participation Plan: All Offerors (both large and small businesses) regardless of size status shall address their planned small business usage for this requirement and will be evaluated on the level of proposed participation of U.S. small businesses in the performance of this acquisition (as small business prime offerors or small business subcontractors) relative to the objectives, requirements and goals established herein. The Offeror shall articulate within their SBPP how they intend to meet the small business objectives, requirements and goals. Do not submit a hybrid of a SBPP and a subcontracting plan as the two are different and are not the same. The SBPP shall not reference the subcontracting plan for information as all information required within the Small Business Participation Plan must be contained within the tab for that element. Large businesses are also required to submit a subcontracting plan.

SBPPs and subcontracting plans must be separated by tabs within this volume. Note: Subcontracting Plan will only be evaluated for the apparent awardee. Nothing precludes an offeror from further demonstrating their extent of commitment to use small businesses beyond what has been required by the subject RFP.

Offerors are encouraged to submit proof of receipt of awards, accolades, etc., for their current or past business relationships with small businesses/use of small businesses and to discuss/submit proof of any specific outreach efforts performed in support of this requirement. The submitted material MUST be organized sequentially under applicable tabs and all pages must be numbered to facilitate evaluation.

The Government will evaluate:

a) The extent to which such firms, as defined in FAR Part 19, are specifically identified in proposals;

b) The extent of commitment to use such firms (enforceable commitments will be considered more favorably than non-enforceable ones). Describe what types of commitments if any are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non-enforceable, joint ventures, mentor-protégé, teaming agreements, partnership letters of commitment(s), etc.). Provide documentation regarding enforceable commitments to utilize any Small Business category, as defined in FAR Part 19, as subcontractors or partners. Documentation validating business relationships described must be submitted. In order to get credit for enforceable commitments, they must be with a Small Business, specific to the subject requirement and include acknowledgment via signatures with signature blocks from both parties (duly authorized). The enforceable commitment must also include the type of small business and the services/supplies to be provided. Small business firms listed within enforceable commitments should be included in the list of principle services and supplies they will provide.

Demonstrating proof of enforceable commitments is to be weighted more heavily than non-enforceable ones. The SBEB must be able to verify enforceable commitments;

c) Identification of the complexity and variety of the work small firms are to perform; (In support of this provide a brief explanation of what supplies/services small businesses will provide that are considered).

If the prime offeror is a small business the firm shall state what supplies or services they will provide.

d) The extent to which the Offeror meets or exceeds the goals. These goals are a percentage (%) of the value of the total acquisition. The goals for this procurement are:

Small Business (SB): {25%} of the total contract value Small Disadvantaged Business (SDB): {8%} of the total contract value

Women Owned Small Business (WOSB): {8%} of the total contract value Historically Underutilized Business Zone (HUBZone) {1%} of the total contract value Veteran Owned Small Business (VOSB): {5%} of the total contract value Service Disabled Veteran Owned Small Business (SDVOSB): {2%} of the total contract value Historically Black Colleges and Universities & {1%} of the total contract value Minority Institutions (HBCU/MI)*:

NOTE: Example: A participation reflects {6%} of the contract value for WOSB would also count towards the overall Small Business Goal; and percentages for SDVOSB also count towards VOSB. The SBEB must be able to verify that each is based on the value of the total acquisition.

*NOTE: The Historically Black Colleges and Universities & Minority Institutions (HBCU/MI) goal is an aspirational goal. If the Offeror is unable to meet the full RFP participation goals for any of the remaining socioeconomic categories (e.g. HUBZone, WOSB, etc.), the Offeror must provide an explanation as to why the goal(s) cannot be met.

e) Utilization of Small Business: Extent of small business subcontracting compliance/business relations e.g.,record of complying with requirements of FAR Clauses 52.219-8 and 52.219-9. All Offerors shall submit information substantiating the Offerors’ past performance in complying with FAR Clause 52.219-8, “Utilization of Small Business,” maximizing opportunities for U.S. small business subcontractors. Offerors shall also provide a statement indicating whether any negative information has been reported in the past 5 years concerning the Offerors’ past compliance with FAR Clause 52.219-8. If any such negative information has been reported, the Offeror may submit explanations or comments responding to such negative information. Offerors with no prior contracts containing FAR Clause 52.219-8 shall certify the same; however, they may provide documentation from customers; local, state or federal agencies that demonstrates use/support of small businesses and/or provide information that substantiates the use of small businesses. For small businesses, the SBEB is looking to determine an offerors compliance with FAR 52.219-8 of which have been totally completed by a small business offeror and/or subcontracting to other small businesses. For large businesses, this could include the submission of Individual Subcontracting Report(s) (ISR) for large businesses.

In support of FAR 52.219-9 other than small business/large business offerors must submit a minimum of 3, but not more than 5 ISRs. Include a brief description of each project must be included to support ISRs.

The description must describe the services/supplies provided under the contract, size, complexity, contract number, etc. Ensure that ISRs are of similar size, scope and complexity. For each project submitted, include the corresponding most recent ISRs, covering the period of performance for the submitted project. If the proposed subcontracting goals were not met, the Offeror must provide the reason why the goals were not met and discuss any mitigation efforts taken to meet the goals (outreach to SBA, utilization of the Dynamic Small Business Search, industry outreach, etc.). Customer letters of commendation for use and/or support of small businesses, correspondence from small business subcontractors that provided support, Small Business Administration Compliance Reviews and DCMA Small Business Subcontracting Program Reviews will also be accepted. The SBEB must be able to determine which ISR, customer letter of commendation, etc., goes with each project description.

Therefore, project descriptions should be directly followed by and/or before the ISR or other supporting documentation described above for reference purposes.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), Electronic Subcontracting Reporting System (eSRS), etc.

Additional Important Note for Other than U.S. Small Businesses ONLY

Small Business Subcontracting Plan is Required (IAW FAR Clause 52.219-9) under a separate tab labeled B within the Volume 4—SBPP.

Separate from Small Business Participation Plan, other than U.S. Small Business Offerors must also submit a subcontracting plan meeting the requirements of FAR 52.219-9, AFARS Appendix DD and DFARS 252.219-7003 (or DFARS 252.219-7004 if the Offeror has a comprehensive subcontracting plan). Other than U.S. Small Businesses, must submit acceptable subcontracting plans to be eligible for award. Subcontracting Plans shall reflect and be consistent with the commitments offered in the SBPP.

The dollars proposed in the Small Business Participation Plan should be consistent and mirror the dollars proposed in the Subcontracting Plan. The Subcontracting Plan must state the total dollars planned to be subcontracted IAW AFARS Appendix DD-301(3)/FAR Subpart 19.704(a)(2) and should use the dollars proposed in the SBPP to develop subcontracting goals.

Example: The total acquisition value (TAV) is $100,000,000 and the SBPP goal is 20%. If a large business proposed the 20% SBPP goal, the SBPP amount will be $20,000,000 and the dollars under the subcontracting plan "have to be" $20,000,000. If a firm plans on subcontracting out the entire project to small businesses, the SBPP and Subcontracting Plan percentage would be 100%. For subcontracting plan purposes that is based on total dollars planned to be subcontracted if the firm was going to subcontract out $60,000,000 (to both large and small businesses) and had a SBPP goal of 20% ($20,000,000), the planned subcontracting percent goal for small business would be 33.33%. The associated subcontract percentage could be anything and is based on the planned subcontracting dollars to both small and large businesses.

The subcontracting goal percentages may be equal or higher and will ultimately differ from Small Business Participation Plan goals.

Although submission of a subcontracting plan is required to be submitted, subcontracting plans will only be evaluated for the offeror(s) deemed to be apparently successful offerors prior to award. Subcontracting Plans shall reflect and be consistent with the commitments to include, but not limited to dollars and proposed use of specific subcontractors offered in the Small Business Participation Plan. Not submitting a subcontracting plan will be considered a deficiency. The SBEB will not look to obtain information to support the SBPP within the Subcontracting Plan or from other binders/volumes. Do not submit a hybrid of a SBPP and a subcontracting plan as the two are different and are not the same.

The Small Business Participation Plan will be evaluated by the Small Business Evaluation Board (SBEB) and will be adjectivally rated. The SBEB is established by the Source Selection Authority. Offerors submitting plans for this project should limit submissions to data essential for the evaluation of plans.

SMALL BUSINESS PARTICIAPTION PROPOSAL FORMAT: Offerors should review the minimum submission requirements/how the government will evaluate SBPPs and the evaluation criteria prior to providing the information outlined in the format below. The format is recommended to be used for the Small Business Participation Plan Proposal, but does not preclude offerors from providing additional information that further demonstrates their extent of commitments to small businesses presently and in the past.

(a) Check the applicable size and categories for the PRIME Offeror only -- Check all applicable boxes:

{ } Large Prime { } Historically Black Colleges or Universities and Minority Institutions (HBCU) or { } Small Business Prime; also categorized as a { } Small Disadvantaged Business (SDB) { } Woman Owned Small Business (WOSB) { } Historically Underutilized Zone (HUB Zone) { } Veteran Owned Small Business (VOSB) { } Service Disabled Veteran-Owned Small Business (SDVOSB)

(b) Submit the total combined percentage (%) of work to be performed by both the large and small businesses (include the percentage (%) of work to be performed by both the Prime and Subcontractors):

Example: If Prime proposes a price of $1,000,000 (including all options), and small business(es) will provide $250,000 in services/supplies as a prime or subcontractor, the % planned for small businesses is 25%; and 75% for large business equaling 100%.

Total Percentage planned for Large Business(es) ____________% = $ ____________________

Total Percentage planned for Small Business(es) ____________% = $ ____________________

When combined, Large and Small Business totals must equal 100%.

100% = $ ___________________

Note: When combined, large and small business totals must equal 100%. Therefore, the amount of an offeror’s participation must also be represented within one of the categories listed above that will ultimately total 100%.

(c) Please indicate the total percentage (%) of participation to be performed by each type of subcategory small business. Each small business socioeconomic category must be based on the value of the total acquisition (not the percentage of subcontracted dollars). The percentage of work performed by Small Businesses that qualify in multiple small business categories may be counted in each category:

Example: Victory Prop Mgt (WOSB and SDVOSB) performing 2%; and Williams Group (SDB, HUBZone and WOSB) performing 3%. Results equate to: SDB 3%; HUBZone 3%; WOSB 5%;

SDVOSB 2%; VOSB 2%;). SDVOSBs are also VOSBs automatically; however VOSBs are not automatically SDVOSBs.

Note: Use the same total percentage planned and the corresponding dollar amount for the work to be performed by Small Business identified above within the chart below for the Small Business category.

Small Businesses

Percentage (%) of Total Acquisition Value (TAV)

Price

Small Business %= $

Small Disadvantaged Business %= $

Woman Owned Small Business %= $

HUBZone Small Business %= $

Service Disabled Veteran-Owned Small Business %= $

Veteran Owned Small Business %= $

HBCU/Minority Institutions %= $

(d) List principle supplies/services to be performed by each Small Business category (Not providing supplies/services for each category will result in a weakness). Offerors are not limited to the space provided below.

Example: If a Small Business qualifies also as a WOSB and a SDVOSB, and you can add them to each category below in which they qualify.

Small business prime offerors must list themselves and specifically state what principle services and supplies they will provide.

Name of Company Identify Type of Service/Supply (Mandatory)

Small Business (SB):

Small Disadvantaged Business (SDB):

Women-Owned Small Business (WOSB):

Historically Underutilized Business Zone (HUBZone):

Veteran Owned Small Business (VOSB):

Service Disabled Veteran Owned Small Business (SDVO):

Historically Black Colleges and Universities and Minority Institutions (HBCU/MI):

(e) Describe the extent of commitment to use small businesses (for example, what types of commitments if any are in place for this specific acquisition either – small business prime, written contract, verbal, enforceable, non- enforceable, joint venturing, mentor-protégé, etc.). Provide documentation regarding enforceable commitments to utilize any Small Business.

Small business firms listed within enforceable commitments should be included in the list of principle services and supplies they will provide.

(f) Utilization of Small Business: Extent of small business subcontracting compliance/business relations –e.g. record of complying with requirements of FAR Clauses 52.219-8 and 52.219-9.

3.2. Subcontracting Plan Requirements for Other than U.S. Small Businesses ONLY: Small

Business Subcontracting Plan is Required (IAW FAR Clause 52.219-9/AFARS Appendix DD) under a separate tab (B) within the SBPP.

4. VOLUME I - EVALUATION CRITERIA (PAST PERFORMANCE AND TECHNICAL

PROPOSAL)

4.1. FACTOR 1 - EXPERIENCE IN RELEVANT PROJECTS: All submissions by Offerors must demonstrate the minimum requirements in sufficient detail to demonstrate experience in relevant projects, as stated in paragraphs 2 and 2.1 above as well as required on Attachment A.

4.2. FACTOR 2 - TECHNICAL APPROACH: The Offeror’s narrative will meet the requirements of this RFP if the narrative is a project specific discussion on the significant features of the work of this RFP that addresses the elements identified in paragraph 2.2 in sufficient detail to demonstrate technical capability.

The narrative must demonstrate a reasonable approach to the contract, an understanding of the requirements of this contract and a plan that will lead to successful completion of all task orders within the contract duration.

An executable schedule shall be available for evaluation under Factor 2. Failure to provide an executable file may result in an “unacceptable” rating for Factor 2.

4.3. FACTOR 3- MANAGEMENT APPROACH: The Offeror’s narrative will meet the requirements of this RFP if the narrative is a project specific discussion that addresses the elements identified in paragraph

2.3 in sufficient detail to demonstrate management capability. The narrative must demonstrate a reasonable approach to the contract, an understanding of the requirements of this contract and a plan that will lead to successful completion of all work within the contract duration.

4.4. FACTOR 4 - PAST PERFORMANCE: All submissions by Offerors must demonstrate the minimum requirements, as stated in paragraph 2.4 above. Validation of Offeror performance may occur through contacting the client POC provided by the Offeror on the first page of the PPQ and various government and commercial resources.

Past Performance evaluations submitted for projects that have met the minimum requirements of Factor 1 will be rated in terms of performance confidence for the Government. That is, projects that are considered to be non-relevant in terms of size, scope or complexity, dollar value, completion within six

(6) years and/or not demonstrating low past performance evaluation ratings will be interpreted as indicators of no confidence that the Offeror can successfully perform the work. More relevant projects and high past performance evaluations will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance.

Higher confidence assessments will be given for higher past performance evaluation ratings.

In the case of Offerors for which there is no information on past contract performance or where past contract performance information is not available, the Offeror may not be evaluated favorably or unfavorably on the factor of past contract performance (see FAR 15.305(a)(2)(iv).) In this case, the Offeror’s past performance is unknown and assigned a performance confidence rating of “neutral.”

5. VOLUME II – EVALUATION CRITERIA (SMALL BUSINESS PARTICIPATION PLAN, FACTOR

5) (required for all offerors):

All submissions by Offerors must demonstrate the minimum requirements in sufficient detail to demonstrate the level of proposed participation of U.S. small businesses in the performance of this acquisition as stated in paragraph 3.1 and 3.2 (if app.) above. Those plans containing greater detail and specificity will be given greater credit than general statements and commitments. Those plans containing binding commitments will be given greater credit than non-binding arrangements. Offerors are reminded to review the minimum submission requirements/how the government will evaluate SBPPs.

6. VOLUME III:

EVALUATION CRITERIA (PRICE PROPOSAL, FACTOR 6)

6.1. A price analysis will be performed using FAR, Part 15.404-1 (b).

7. EVALUATION PROCESS

7.1. Proposal Compliance Review: A proposal compliance review will be performed to ensure that all required forms and certifications are complete, that the technical and price proposals have been received and that the Offerors are eligible to propose. Offerors are advised that the evaluation and ratings of all proposals will be conducted in strict confidence. However, an Offeror’s failure to provide all of the requested information may adversely affect the evaluation or result in rejection of the proposal as nonresponsive.

7.2. Volume I (Technical Proposal, Factors 1-4) of the proposals will be evaluated, by the Technical Evaluation Committee (TEC) as established by the Source Selection Authority (SSA), based upon the factors listed below. Offerors submitting proposals for this project should limit submissions to data essential for the evaluation of proposals. Each factor is rated individually based on the information submitted in response to that specific factor; that is, evaluations will not be made across the factors.

Factors 1 through 4 will be adjectivally rated. Factors 1 through 4 are in descending order of importance.

Factor 1 - Experience in Relevant Projects Factor 2 - Technical Approach Factor 3 - Management Approach Factor 4 - Past Performance

See section 3 above for a discussion of the evaluation criteria applicable to these factors.

The following ratings will be utilized in the evaluation of Factor 1 (Experience in Relevant Projects), Factor 2 (Technical Approach) and Factor 3 (Management Approach):

OUTSTANDING: Proposal indicates an exceptional approach and understanding of the requirements and contains multiple strengths, and risk of unsuccessful performance is low.

GOOD: Proposal indicates a thorough approach and…