B.08.03 Amendment 0001 01 91 00.15 AppABC.pdf

RENOVATE BUILDING 46 FT LEAVENWORTH, KS

APPENDIX A - OWNER'S PROJECT REQUIREMENTS

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OWNER'S PROJECT REQUIREMENTS DOCUMENT

Project: Project, Location, PN #####

Approved:

Name Design Agent's Representative Date

Name Owner's Representative Date

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OWNER'S PROJECT REQUIREMENTS DOCUMENT

Contents

1. Owner and User Requirements

a. Primary Purpose, Program, and Use

b. Project History

c. Broad Goals

i. Future Expansion

ii. Flexibility

iii. Quality of Materials

iv. Construction Costs

v. Operational Costs

2. Environmental and Sustainability Goals

a. LEED or Green Globes Goal

b. Other

3. Energy Efficiency Goals

a. Goals/Policy

b. Systems and Feature Energy Impact

4. Indoor Environmental Quality Requirements

a. Space Type 1

i. Intended Use

ii. Occupancy Schedule

iii. Environmental Requirements

iv. Occupant System Control Ability

v. Type of Lighting

vi. After-hour Use Accommodation

b. Space Type 2

i. Intended Use

ii. Occupancy Schedule

iii. Environmental Requirements

iv. Occupant System Control Ability

v. Type of Lighting

vi. After-hour Use Accommodation

5. Equipment and System Expectations

a. HVAC Systems

i. Quality and Reliability

ii. Type

iii. Automation

iv. Flexibility

v. Maintenance Requirements

b. Lighting Systems

i. Quality and Reliability

ii. Type

iii. Automation

iv. Flexibility

v. Maintenance Requirements

c. Domestic Hot Water Systems

i. Quality and Reliability

ii. Type

iii. Automation

iv. Flexibility

v. Maintenance Requirements

Contents (continued)

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d. On-site Power Systems

i. Quality and Reliability

ii. Type

iii. Automation

iv. Flexibility

v. Maintenance Requirements

e. Other Systems

i. Quality and Reliability

ii. Type

iii. Automation

iv. Flexibility

v. Maintenance Requirements

6. Building Occupant and O&M Personnel Requirements

a. Facility Operation

b. UMCS (EMCS or FMCS)

c. Occupant Training and Orientation

d. O&M Staff Training and Orientation

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1. Owner and User Requirements

a. Primary Purpose, Program, and Use

Explain the purpose, program, and use of the facility. (i.e. Army Reserve Center used for training reserve units. Training includes spaces such as weapons, medical, vehicle repair, cooking, etc.)

b. Project History

Explain the history of the project related to design/construction (i.e. D/B/B, D/B, IDIQ, JOC, COE in-house, A/E, etc.). Explain any additional project background that would impact energy/sustainability goals.

c. Broad Goals

i. Future Expansion: Explain goals related to potential future expansion.

ii. Flexibility: Explain goals related to flexibility for layout and use of the building. (i.e. high rate of office churn, expected frequency of renovation, etc.)

iii. Quality of Materials: Explain goals related to quality of materials. (i.e. highest quality materials, 50 yr life, 25 yr life, highest quality within budget, etc.)

iv. Construction Costs: Explain goals related to construction costs.

(i.e. how low can you go, set project amount, select simplest systems for low cost, etc.)

v. Operational Costs: Explain goals related to operational costs.

(i.e. low utilities based on water and energy conservation, trade-off allowable on maintenance costs to reduce utility cost, utility cost unimportant compared to construction cost, etc.)

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2. Environmental and Sustainability Goals

a. LEED/Green Globes Goal

Set LEED/Green Globes goal and explain sustainable features permissible or preferred to be incorporated. Explain relative importance of LEED/Green Globes goal within project scope. Indicate requirement from service or agency specific criteria and policy.

b. Other

Explain any special sustainability or environmental goals associated with the project. Identify specific sustainability features that may be required or desired. (i.e. hydro-power, solar power, on-site water treatment, on-site water infiltration, impervious cover reduction, parking capacity, etc.)

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3. Energy Efficiency Goals

a. Goals/Policy

Explain the specific project goals and requirements regarding energy efficiency. Incorporate the requirements of UFC 1-200-02 High Performance and Sustainable Building Requirements and/or other relevant agency policies.

b. Systems and Feature Energy Impacts

Identify and explain envelope, system, or site and building features that will be incorporated to maximize energy efficiency. Identify features that must be incorporated that will reduce or limit energy efficiency.

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4. Indoor Environmental Quality Requirements

a. Space Type 1

i. Intended Use: Explain how the space will be used (i.e. classroom occasionally used as conference room).

ii. Occupancy Schedule: Describe the occupancy including number of people at various times (i.e. drill weekend-maximum capacity, weekdays-20 percent; or 0700-0900 - none, 0900-1400 - 30 people, 1400-1600 - none).

iii. Environmental Requirements: Describe the environmental requirements of the space. Include description of temperatures, humidity levels, ventilation rates, air quality, lighting levels, or any other specific parameters desired (i.e. 75 deg F, 50 percent rh, 30 fc, etc.).

iv. Occupant System Control Ability: Describe the desired level of control the occupants will have over the thermal comfort and lighting systems. (i.e. adjustable thermostat for every person, adjustable thermostat in all private offices, no adjustable thermostats, adjustable thermostat in senior rank also controlling other offices, occupancy sensors for lighting, adjustable dimming, etc.)

v. Type of Lighting: Describe the type of lighting desired (i.e. task lighting with minimal overhead, maximize daylight with dimming on overhead, accent lighting, particular fixtures, etc.).

vi. After-hour Use Accommodations: Describe whether and how often the space may be used after hours. Describe the systems that activate when an occupant uses the building after-hours. Describe the level of control of after-hour use HVAC.

(Example: Space is rarely used after-hours by few occupants. HVAC and lighting system should activate when occupants enter after-hours. The HVAC operation will be limited to that required to provide heating, A/C, and ventilation to the occupied space alone.) (Example: Space is rarely used after-hours by few occupants. Lighting and heating systems should activate.

Ventilation and cooling should remain in normal after-hour operation.)

b. Space Type 2

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5. Equipment and System Expectations

a. HVAC Systems

i. Quality and Reliability: Explain the level of quality and reliability required of the HVAC systems.

(Example: Equipment efficiency should meet ASHRAE 90.1 and FEMP/Energy Star requirements. Due to critical nature of facility, additional redundancy in the cooling and heating systems is required, i.e.

multiple chillers, boilers, and pumps.) (Example: No specific quality or reliability requirements specified. Equipment should remain serviceable over life of building or to the extent typical of the type of equipment.)

ii. Type: Explain the type of equipment desired.

(Example: Boilers should be condensing type. Use hydronic heating and cooling. Use self-contained A/C units in computer rooms.)

iii. Automation: Explain the level of automation in the HVAC System desired.

(Example: Single loop HVAC systems permissible. Use packaged controls only.) (Example: Control HVAC systems from DDC system connected to the base UMCS.) (Example: Boilers should have packaged controls connected to the DDC system.)

iv. Flexibility: Describe the desired level of flexibility of the HVAC system.

(Example: System should accommodate frequent office layout changes including private office wall movement.) (Example: Layout will remain mostly unchanged; no flexibility required.) (Example: Accommodate potential for conference and classrooms to change to offices.)

v. Maintenance Requirements: Describe the level of maintenance available or the requirements of the equipment regarding maintainability.

(Example: Equipment should be located to allow easy maintenance access. Equipment vendors or repair service should be able to respond within 24 hrs.)

b. Lighting Systems

i. Quality and Reliability: Explain the level of quality and reliability required of the lighting system controls.

(Example: The building lighting system should meet ASHRAE 90.1 - IP requirements.)

ii. Type: Explain the type of lighting or control equipment desired.

(Example: High-efficiency fluorescent lamps with high-efficiency ballasts will be specified. Indirect lighting will be used in all office and classroom spaces. Lighting foot-candle levels may be reduced to 45 foot-candles in lieu of the typical 50 foot-candles when indirect lighting is used.)

iii. Automation: Explain the level of automation in the lighting control

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(Example: Provide occupancy sensors in restrooms, corridors, and storage areas.)

iv. Flexibility: Describe the desired level of flexibility of the lighting system and control systems.

(Example: Provide dual level switching in classrooms and conference rooms.)

v. Maintenance Requirements: Describe the level of maintenance available or the requirements of the equipment regarding maintainability.

(Example: )

c. Domestic Hot Water Systems

i. Quality and Reliability: Explain the level of quality and reliability required of the domestic hot water systems.

(Example: Equipment efficiency should meet ASHRAE and FEMP/Energy Star requirements. Due to critical nature of facility, additional redundancy in the water heating systems is required, i.e. multiple hot water heaters and circulation pumps.) (Example: No specific quality or reliability requirements specified. Equipment should remain serviceable over life of building or to the extent typical of the type of equipment.)

ii. Type: Explain the type of equipment desired.

(Example: Gas-fired storage tank water heater with mixing valve for temperature control.) (Example: Instantaneous electric water heater at lavatories.) (Example: Instantaneous electric water heater with integral control system for eyewash/showers.)

iii. Automation: Explain the level of automation in the domestic hot water control system desired.

(Example: Occupancy schedule control for recirculation loop and gas burner. Connect package controls to DDC system.)

iv. Flexibility: Describe the desired level of flexibility of the domestic hot water systems.

(Example: No anticipated changes to restroom layout; no additional flexibility required.)

v. Maintenance Requirements: Describe the level of maintenance available or the requirements of the equipment regarding maintainability.

(Example: Equipment should be located to allow easy maintenance access. Equipment vendors or repair service should be able to respond within 24 hrs.)

d. On-site Power Systems

i. Quality and Reliability: Explain the level of quality and reliability required of the on-site power system.

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ii. Type: Explain the type of on-site power system desired.

iii. Automation: Explain the level of automation in the on-site power system desired.

iv. Flexibility: Describe the desired level of flexibility of the on-site power system.

v. Maintenance Requirements: Describe the level of maintenance available or the requirements of the on-site power system regarding maintainability.

e. Other Systems

i. Quality and Reliability: Explain the level of quality and reliability required of the system.

ii. Type: Explain the type of system desired.

iii. Automation: Explain the level of automation in the system desired.

iv. Flexibility: Describe the desired level of flexibility of the system.

v. Maintenance Requirements: Describe the level of maintenance available or the requirements of the system regarding maintainability.

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6. Building Occupant and O&M Personnel Requirements

a. Facility Operation

Describe how the facility will be operated. Who operates the facility? Who maintains the facility? Who pays the utility bills?

b. UMCS (EMCS or FMCS)

Will the building be tied to an UMCS/EMCS/FMCS? What system will be connected to? Provide information regarding connection requirements, protocols, and control, scheduling and monitoring points.

c. Occupant Training and Orientation

How much training and orientation is desired for building occupants?

Will training need to be provided for all systems? To what extent do the occupants need to understand and use the systems?

d. O&M Staff Training and Orientation

How much training and orientation is desired for building occupants?

Will training need to be provided for all systems? To what extent do the occupants need to understand and use the systems?

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APPENDIX B - BASIS OF DESIGN

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APPENDIX C - DESIGN PHASE COMMISSIONING PLAN

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2148 Hills Avenue NW • Suite I • Atlanta, Georgia 30318

404.355.9403 office • 404.352.0275 fax www.TSCx.org

Blair Remy:

Danielle Cavin, Project Manager

Rick Wente, Vice President

TSCx Project Contact:

Richard Dutro, CxA, CPMP, CPD, LEED AP BD+C

DESIGN PHASE COMMISSIONING PLAN

OCTOBER 21, 2019

BLDG 46

FORT LEAVENWORTH, KANSAS

CONTRACT NO. W912DQ18D4002

TASK ORDER NO. W912DQ18F4017

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DESIGN PHASE COMMISSIONING PLAN

BLDG 46

FORT LEAVENWORTH, KANSAS

OCTOBER 21, 2019

Total Systems Commissioning, Inc.

2148 Hills Ave NW • Suite I • Atlanta, Georgia 30318

404.355.9403 office • 404.352.0275 fax www.TSCx.org

Appendix A – Sample Functional Performance Test Checklists

1. Summary 1

2. Purpose 1

3. Objective 1

4. Abbreviations 1

5. Definitions 2

6. Commissioning Scope 4

7. Commissioning Team 5

8. Commissioning Process 6

9. Systems and Equipment to be Commissioned 6

10. Responsibilities

11. Commissioning Site Visits

12. Operation and Maintenance Manuals

13. Notification of Completion and

Request for Final Systems Commissioning Verification

14. Verification of Performance 18

15. Commissioning Data Sheets 18

16. Report Requirements 18

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Design Phase Commissioning Plan

Bldg 46

Fort Leavenworth, Kansas

October 21, 2019

Better Operating Buildings Through Commissioning® Page 1 of 20

1. Summary

This Design Phase Commissioning Plan is developed for Building 46 at Fort Leavenworth, Kansas. The plan provides direction for the development of the site-specific commissioning of equipment and systems designed and specified for use on this project. It also provides direction as to the responsibilities of the design and construction team members as to their specific roles in the commissioning process. The commissioning process described in this plan will identify the requirements and performance required by the contract plans and specifications as well as those required by the LEED v.4 rating system.

2. Purpose

The purpose of the commissioning plan during the design phase is to provide a set of guidelines by which the various systems and equipment to be commissioned can be observed and evaluated for their compliance with the contract documents and governing building code requirements.

3. Objective

Commissioning is a systematic process of ensuring that all building systems perform interactively according to the Owner’s Requirements and Performance Criteria. This is achieved by documenting the Owner’s Project Requirements and the Design Team’s Basis of Design and Performance Criteria and continuing through construction and acceptance period with actual verification of performance. The commissioning process shall encompass and coordinate the traditionally separate functions of system documentation, equipment start-up, control system calibration, testing and balancing, as well as functional performance testing. The commissioning process described in this plan will identify the requirements and performance required by the contract documents as well as those required by the U.S. Green Building Council for fundamental and enhanced commissioning per the LEED v.4 rating system.

4. Abbreviations

1. A/E = Architect and Design

2. BAS = Building Automation System

3. BOD = Basis of Design

4. CxA/CxG = Governments Commissioning Authority (TSCx)

5. CxC = Contractors Commissioning Agent

6. CC = Controls Contractor

7. CM = Construction Manager

8. EC = Electrical Contractor

9. FPT = Functional Performance Test

10. HVAC = Heating, Ventilation & Air Conditioning

11. MC = Mechanical Contractor

12. O&M = Operations & Maintenance

13. OPM = Owner’s Project Manager

14. PFC = Prefunctional Checklist

15. PM = Project Manager

16. PVT = Performance Verification Test

17. SMC = Sheet Metal Contractor

18. Subs = Subcontractors to CM

19. TABC = Test and Balance Contractor

20. TP = Temperature Pressure

21. COTR = Contracting Officer's Technical Representative

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5. Definitions

1. Acceptance Phase: Phase of construction after start-up and initial checkout when functional performance tests, O&M documentation review and training occur.

2. Approval: Acceptance that a piece of equipment or system has been properly installed and is functioning in the tested modes according to the contract documents.

3. Architect / Engineer (A/E): The prime consultant (architect) and sub-consultants who comprise the design team.

4. Basis of Design (BOD): The basis, rationale, and assumptions for calculations, decisions, schemes, and system and assemblies selected to meet the Owner’s Project Requirements and to satisfy applicable regulatory requirements, standards, and guidelines.

5. BAS: Building control and automation system, including associated hardware and equipment.

6. Certificate of Readiness: A checklist of equipment documentation and project submittals required prior to the start of building commissioning procedures. This documentation should be submitted and certified by the appropriate contractors or their assigned representatives.

7. Commissioning Authority (CxA/CxG): The lead individual, employed by the Design and Construction Agent, but not affiliated with the construction contractor, and is responsible for government oversight of the commissioning process.

8. Contractors Commissioning Agent (CxC): An independent agent, not otherwise associated with the A/E or construction team members or the contractor who directs and coordinates the day-to-day commissioning activities.

9. Commissioning Plan: An overall plan, developed before or after bidding that provides the structure, schedule, and coordination planning for the commissioning process.

10. Construction Manager (CM): The prime contractor for this project. Generally refers to all the CM’s subcontractors as well. Also referred to as the contractor, in some contexts.

11. Contract Documents: The documents binding on parties involved in the construction of this project (Drawings, Specifications, Change Orders, Amendments, Contracts, Commissioning Plan, etc.)

12. Contracting Officer: A representative from the U.S. Army Corps of Engineers responsible for implementing the Q/A process during construction activity.

13. Control system: The central building energy management control system.

14. Current Facilities Requirements Plan (CFR):

15. Data-logging: Monitoring flows, currents, status, pressures, etc. of equipment using stand-alone data-loggers separate from the control system.

16. Deficiency: A condition in the installation or function of a component, piece of equipment or system that is not in compliance with the Contract Documents.

17. Design Narrative: The written description of the concepts and features the designer intends (during schematics) to incorporate into the design or what they have incorporated to meet the Owner’s Requirements and associated Performance Criteria.

18. Factory Testing: Testing of equipment on-site or at the factory-by-factory personnel with an Owner’s representative present.

19. Functional Performance Test (FPT): Test of the dynamic function and operation of equipment and systems using manual (direct observation) or monitoring methods. Functional testing is the dynamic testing of systems under full operation. Systems are tested under various modes, such as during low cooling or heating loads, high loads, component failures, unoccupied, varying outside air temperatures, fire alarm, power failure, etc.

The systems are run through all the control system’s sequences of operation and components are verified to

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Better Operating Buildings Through Commissioning® Page 3 of 20 be responding as the sequences state. Traditional air or water test and balancing (TAB) is not functional testing, in the commissioning sense of the word. TAB’s primary work is setting up the system flows and pressures as specified, while functional testing is verifying that which has already been set up. The CxA develops the functional test procedures in a sequential written form, coordinates, oversees and documents the actual testing, which is usually performed by the Installing Contractor or vendor. FPTs are performed after prefunctional checklists and start-up is complete.

20. Indirect Indicators: Indicators of a response or condition, such as a reading from a control system screen reporting a damper to be 100% closed.

21. Manual Test: Using hand-held instruments, immediate control system readouts or direct observation to verify performance (contrasted to analyzing monitored data taken over time to make the “observation”).

22. Maintenance Orientation and Inspection: At the time of final commissioning, TSCx and the Contractor will walk the Owner's Maintenance personnel through the Work, orient them to equipment types and locations, assist access for any requested inspections, answer all questions concerning performance of the Work, workmanship standards and quality control. Prescribed training events and submittal of Operation and Maintenance Manuals will occur during this time period.

23. Monitoring: The recording of parameters (flow, current, status, pressure, etc.) of equipment operation using data-loggers or the trending capabilities of control systems.

24. Non-Compliance: See “Deficiency.”

25. Non-Conformance: See “Deficiency.”

26. O&M Manuals: Operation and Maintenance Manuals as specified in Contract Documents.

27. Owner-Contracted Tests: Tests paid for by the Owner outside the GMP’s contract, which the CxA does not oversee. These tests will not be repeated during functional tests if properly documented.

28. Owners Project Requirements (OPR): A written document that details the functional requirements of a project and the expectations of how it will be used and operated.

29. Participate: Attend commissioning events, provide technical expertise or knowledge, equipment, measurements and observation needed or requested by the Commissioning Authority or Owner. Provide follow-up analysis, equipment data, design data, or other trade or professional services needed in response to commissioning events.

30. Performance Criteria: Indicators that allow verification that a specific Owner Requirement or element in the Design Narrative or Design Basi s has been met.

31. Prefunctional Checklist (PFC): A list of items to inspect and elementary component tests to conduct to verify proper installation of equipment or systems, provided by the CxA to the Sub. Prefunctional checklists are primarily static inspections and procedures to prepare the equipment or system for initial operation.

32. Project Manager (PM): The contracting and managing authority over the design and/or construction of the project.

33. Sampling: Functionally testing only a fraction of the total number of identical or near identical piece of the building HVAC system.

34. Seasonal Performance Tests: FPT that is deferred until the system(s) will experience conditions closer to their design conditions of equipment.

35. Simulated Condition: Condition that is created for the purpose of testing the response of a system (e.g., applying a hair blower to a space sensor to see the response in a VAV box).

36. Simulated Signal: Disconnecting a sensor and using a signal generator to send an amperage, resistance, or pressure to the transducer and DDC system to simulate a sensor value.

37. Specifications: The construction Specifications of the Contract Documents.

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38. Start-up: The initial starting or activating of dynamic equipment, including executing prefunctional checklists.

39. Subs: The subcontractors to the CM.

40. Test Procedures: The step-by-step process, which must be executed to fulfill the test requirements. The test procedures are developed by the CxA.

41. Test Requirements: Requirements specifying what modes and functions, etc. shall be tested. The test requirements are not the detailed test procedures.

42. Trade Representative: Person who competently represents the work force engaged by the Contractor for the individual trade named. This person shall be completely familiar with the Work performed for this Contract at all levels of detail of his trade and with coordination to other trades.

43. Trending: Monitoring using the building control system.

44. Vendor: Supplier of equipment.

45. Verify: To positively determine that the measured or observed quantity satisfies all required criteria.

46. Warranty Period: Warranty period for entire project, including equipment components. Warranty begins at Substantial Completion and extends for at least one year, unless specifically noted otherwise in the Contract Documents and accepted submittals.

6. Commissioning Scope

Mechanical, Electrical, and Plumbing

Planning/Pre-Design Phase Commissioning Scope (CxA/CxG)

1. Attend the planning and/or design charrette.

2. Identify systems within the project to be commissioned.

Design Phase Commissioning Scope (CxA/CxG)

1. Assist with the development of the Owners Project Requirements

2. Submit Draft Commissioning Plan

3. Review the OPR and the BoD

4. Conduct design reviews at SD, DD, 90% and 100% CD.

5. Conduct 1 backcheck design review post 100% CD.

6. Submit Final 100% Commissioning Specifications

7. Develop sample pre-functional checklists

8. Develop sample functional performance checklists

Construction Phase Commissioning (CxC)

1. Assist the Architect / Engineer in verifying and documenting compliance with the contract documents.

2. Oversee the performance of the start-up and functional tests of equipment, systems and components working with the Contractor for the controls’ sequences of operation.

3. Observe installed HVAC ductwork, piping systems, controls, and equipment prior to covering or ceiling and partition installation.

4. Make periodic site visits during equipment and system “rough-in” to review their installation with particular attention paid to proper access for maintenance, code required clearances, equipment testing, balancing, replacement, etc. Document these findings in Commissioning Site Reports and Deficiency and Resolution Log Reports as “punch-list” items requiring correction by the Contractor.

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5. Coordinate with the Contractor’s construction schedule for implementation of the commissioning activities after reviewing the overall general construction schedule. Coordinate updates to the commissioning activities with the Contractor throughout the construction of the project.

6. Witness all design and performance tests called for by Division 23. Initiate and witness additional system and equipment tests as required to verify compliance and performance.

7. Monitor the installation of all major HVAC equipment and plumbing (water heating equipment only).

8. Attend site observations for substantial and final completion and assist in listing (punch list) the incomplete or corrective work called for.

9. Review all changes in scope that affect the systems to be installed related to the work of Division 23 and adjust the Commissioning Plan as required.

10. Field verify accuracy and completeness of the Test and Balance reports submitted under Division 23 by witnessing critical system balancing by the Test and Balance agent. Review the Test and Balance Report prior to project turnover to the Owner and forward comments to the Architect / Engineer and Owner.

11. Review the Contractor’s installed piping and equipment identification and labeling for conformance to the specifications.

12. Coordinate the start-up with the Owner so that their staff can be present during the commissioning start-up and system testing activities.

13. Prepare and submit the Commissioning Report prior to project acceptance by the Owner. The report shall contain the Commissioning Plan consisting of the following:

a. Equipment and systems testing procedures

b. Commissioning Site Reports of punch list items

c. Completed Equipment Pre-functional Checklist Forms

d. Manufacturer Start-up Reports

e. Deficiency and Resolution Log reports

14. Testing Log reports

Acceptance Phase Commissioning

1. Review submittals.

2. Develop training schedules and review content for implementation at the completion of construction.

3. Review O&M manuals for completeness and usability.

4. Develop Systems Manual for operations and re-commissioning activities.

5. Conduct 10-month warranty review including resolution of any outstanding commissioning or warranty issues.

7. Commissioning Team

The Commissioning Team will consist of members needed to execute the approved Commissioning Program.

Minimum membership shall include:

1. Governments Commissioning Authority (CxA/CxG)

2. Commissioning Contractor (CxC)

3. Owner’s Agency Representative

4. General Contractor’s Quality Control Representative

5. Design Agency Representative

6. Mechanical Engineer of Record Representative

7. Electrical Engineer of Record Representative

8. Construction Manager

9. Mechanical Contractor

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10. Electrical Contractor

11. Test and Balance Contractor

12. Building Controls Contractor

13. Facility Maintenance Personnel

See Appendix A for contact information.

8. Commissioning Process

1. Commissioning during the construction phase begins with a pre-commissioning meeting conducted by the CxA where the commissioning process is reviewed with the commissioning team members.

2. Additional meetings will be required throughout construction, scheduled by the CxC with necessary parties attending to plan, scope, coordinate, schedule future activities and resolve problems.

3. Equipment documentation is submitted to the CxC during normal submittals, including detailed start-up procedures.

4. The Contractor develops start-up plans for review and approval by the CxC.

5. The Contractor and appropriate Subs provide their standard checklists to the CxC who will use them to develop PFC’s the contractors’ will complete prior to functional testing.

6. In general, the checkout and performance verification proceeds from simple to complex, from component level to equipment to systems and intersystem levels with PFCs being completed before FPT.

7. The Contractor and Subs, under their own direction, execute and document the PFCs and perform start-up and initial checkout. The CxC documents that the checklists and start-up were completed according to the approved plans. This may include the CxC witnessing start-up of selected equipment.

8. The CxC performs periodic construction observations.

9. The CxC develops specific equipment and system FPT procedures. The contractors’ and A/E review the procedures and provide appropriate comments.

10. The procedures are executed by the Contractor and Subs, under the direction of, and documented by the CxC.

11. Items of non-compliance in material, installation or setup are corrected at the contractors’ expense and the system re-tested.

12. The CxC reviews the O&M documentation for level of completion.

13. Commissioning is completed before substantial completion except for trend log monitoring and seasonal testing.

9. Systems and Equipment to be Commissioned

The following equipment and/or systems are to be commissioned on this project.

1. Building Automation System

2. All HVAC Equipment

3. Lighting Controls

4. Power Distribution Systems

5. Domestic Hot Water System

6. Test and Balance Report Review

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10. Responsibilities

Owner: Review Cx process, provide maintenance personnel for training, and give final approval of Cx work

OPM: Support and facilitate Cx process and activities and assist in problem resolution

A/E: Assist with design issues, problem resolution, approve O&M manuals, and review Cx Plan.

CxA/CxG: Conduct required design reviews during the design phase. Review the CxC’s Cx process of developing, overseeing, and documenting performance tests

CxC: Coordinate the Cx process and develop, oversee, and document performance tests

CM/GC: Facilitate Cx process. Review test plans and coordinate subs for performance tests and problem resolution. Integrate Cx into construction schedule and processes

Subs: Demonstrate proper system performance and apply problem resolutions

Roles and Responsibilities Matrix:

Commissioning Tasks and Responsibilities

Commissioning Plan

O w n er

C xA

/C xG xC

A /E

M

T

B

E

S u b s Task

Prepare and update

Coordinate input from involved parties

Review and approve (includes updates)

Provide to PE at start of construction

Owners Project Requirements

O w b s Task

Prepare and update

Coordinate input from involved parties

Participate in development/updates

Provide to AE at start of design

Basis of Design Document

O w b s Task

Prepare and update

Coordinate input from involved parties

Review and approve (includes updates)

Commissioning Specifications

O w b s Task

Prepare and update

Review and approve (includes updates)

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Commissioning Tasks and Responsibilities (cont.)

Design Reviews for Commissioning

O w b s Task

Review and comment SD, DD, 60%, 80%, 100%, post 100% backcheck, ASI’s & Addenda

Pre-functional Checklists, Testing, and Startup

O w

/C

G b s Task

Coordinate schedule

Prepare pre-functional checklists

Review and approve checklists (includes updates)

Execute pre-functional tests

Witness pre-functional tests

Verify pre-functional tests and startup are complete

TAB

O w

/C b s Task

Coordinate schedule

Prepare and submit plan

Review plan

Ensure TAB/CC plan coordination

Controls Checkout

O w

/C b s Task

Coordinate schedule

Prepare and submit plan

Review plan

PVTs

Ensure TAB/CC plan coordination

Trending

Review trending

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Functional Testing

O w b s Task

Coordinate schedule

Develop functional test procedures

Review and approve functional test procedures

Develop Testing Plan Overview

Review and approve testing plan overview

Execute tests

Witness tests

Document test results

Review test results

O&M Manuals & Warranties

O w

/C b s Task

Include requirements in specifications

Prepare submittals

Review submittals

Assemble approved submittals

Commissioning Report

O w

/C b s Task

Prepare report

Approve report

Current Facilities Requirements and O&M Plan

O w

/C b s Task

Prepare Plan

Approve Plan

Systems Manual

O w

/C b s Task

Prepare Plan

Approve Plan

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Owner Training

O w

/C b s Task

Include requirements in specifications

Review specifications

Prepare training plan submittals

Review submittals

Provide Training

Coordinate Training Attendance

Verify training completion

Assemble training documents

Ongoing Commissioning Plan

O w

/C b s

Task

Prepare Plan

Approve Plan

Responsibilities Scope

Owner

1. Assign maintenance personnel and schedule their participation in the various meetings, training sessions and inspections.

2. Develop and maintain the Owners Project Requirements document.

3. Update the Owners Project Requirements document as necessary

Owner’s Project Manager (OPM)

1. Attend a commissioning kickoff and scope meetings and other commissioning team meetings.

2. Sign-off (final approval) on individual commissioning tests as completed and passing.

Architect

1. Attend the commissioning kickoff and scope meetings and selected commissioning team meetings.

2. Provide narrative documentation as requested by the CxA.

3. Coordinate resolution of system deficiencies identified during commissioning, according to the contract documents.

4. Review and approve the O&M manuals.

5. Coordinate resolution of design non-conformance and design deficiencies identified during warranty-period.

Engineers of Record

1. Develop a Basis of Design document based off the Owners Projects Requirements.

2. Provide copies of any field inspection reports to TSCx.

3. Provide design narrative and sequences documentation requested by the CxA. The designers shall assist (along with the contractors) in clarifying the operation and control of commissioned equipment in areas where

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4. Attend commissioning kickoff and scope meetings and other selected commissioning team meetings as contracted with the Owner.

5. Participate in the resolution of system deficiencies identified during commissioning, according to the contract documents.

6. Review and approve the O&M manuals.

7. Approve the PFCs for major pieces of equipment for sufficiency prior to their use.

8. Approve the FPT procedure forms for major pieces of equipment for sufficiency prior to their use.

9. Participate in the resolution of non-compliance, non-conformance and design deficiencies identified during warranty-period.

Governments Commissioning Authority (CxG/CxA)

1. The CxG/CxA is not responsible for design concept, design criteria, compliance with codes, design or general construction scheduling, cost estimating, or construction management. The CxG/CxA may assist with problem solving, non-conformance or deficiencies, but ultimately that responsibility resides with the CM and the A/E.

The primary role of the CxG/CxA is to develop and coordinate the execution of a testing plan, observe and document performance - which systems are functioning in accordance with the documented Owner’s Performance Criteria and in accordance with the Contract Documents. The contractors will provide all tools or the use of tools to start, access equipment, check-out, and functionally test equipment and systems, except for specified testing with portable data-loggers, which shall be supplied and installed by the CxG/CxA.

2. Coordinate and direct the commissioning activities in a logical, sequential and efficient manner using consistent protocols and forms, centralized documentation, clear and regular communications and consultations with all necessary parties, frequently updated timelines and schedules and technical expertise.

3. Coordinate the commissioning work and, with the CM and PM, ensure that commissioning activities are being scheduled into the master schedule.

4. Revise, as necessary, the Design Phase Commissioning Plan.

5. Write and distribute prerequisite checklists for commissioned equipment.

6. Perform site visits, as necessary, to observe component and system installations.

7. Attend selected planning and job-site meetings to obtain information on construction progress.

8. Review construction meeting minutes for revisions/substitutions relating to the commissioning process.

9. Assist in resolving discrepancies.

10. Review TAB execution plan.

Contractors Commissioning Authority (CxC)

11. The CxC is not responsible for design concept, design criteria, compliance with codes, design or general construction scheduling, cost estimating, or construction management. The CxC may assist with problem solving, non-conformance or deficiencies, but ultimately that responsibility resides with the CM and the A/E.

The primary role of the CxC is to develop and coordinate the execution of a testing plan, observe and document performance - which systems are functioning in accordance with the documented Owner’s Performance Criteria and in accordance with the Contract Documents. The contractors will provide all tools or the use of tools to start, access equipment, check-out, and functionally test equipment and systems, except for specified testing with portable data-loggers, which shall be supplied and installed by the CxC.

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12. Coordinate and direct the commissioning activities in a logical, sequential and efficient manner using consistent protocols and forms, centralized documentation, clear and regular communications and consultations with all necessary parties, frequently updated timelines and schedules and technical expertise.

13. Coordinate the commissioning work and, with the CM and PM, ensure that commissioning activities are being scheduled into the master schedule.

14. Revise, as necessary, the Commissioning Plan.

15. Plan and conduct a commissioning kickoff and scope meetings.

16. Review normal contractor submittals applicable to systems being commissioned concurrent with the A/E reviews for compliance with commissioning, O&M needs, and coordination issues.

17. Write and distribute prerequisite checklists for commissioned equipment.

18. Perform site visits, as necessary, to observe component and system installations.

19. Attend selected planning and job-site meetings to obtain information on construction progress.

20. Review construction meeting minutes for revisions/substitutions relating to the commissioning process.

21. Assist in resolving discrepancies.

22. Document construction checklist completion by reviewing completed construction checklists and by selected site observation.

23. Witness all or part of the HVAC piping test and flushing procedure, sufficient to be confident that proper procedures were followed. Document this testing and include the documentation in O&M manuals.

24. Witness all or part of any ductwork testing and cleaning procedures, sufficient to be confident that proper procedures were followed. Document this testing and include the documentation in O&M manuals.

25. Document systems start-up by reviewing start-up reports and by selected site observation.

26. Develop functional performance test procedures for equipment and systems. Tests will include manual functional testing, energy management control system trending, and may include stand-alone data-logger monitoring, for all commissioned equipment, systems and assemblies, and submit to PM, contractors’ and A/E for review and approval unless noted otherwise in the specifications.

27. Review TAB execution plan.

28. Verify air and water systems balancing by spot testing, by reviewing completed reports, and by selected site observation.

29. Witness sufficient functional testing of the control system to verify it may be used for TAB, before TAB is executed.

30. Analyze functional performance trend logs and monitoring data to verify performance.

31. Coordinate through CM and PM, witness and verify manual FPTs performed by Installing Contractors.

32. Complete the FPT forms. Coordinate re-testing as necessary until satisfactory performances achieved.

33. Maintain a master deficiency and resolution log and a separate testing record. Provide the PM and A/E with written progress reports and test results with recommended actions.

34. Review equipment warranties to ensure that the Owner’s responsibilities are clearly defined.

35. Review and verify the preparation of the O&M manuals.

36. Review and verify the owner training.

37. Provide a final commissioning report.

Construction Manager

1. Assure full cooperation in the commissioning program. The Contractor's personnel shall be made available to execute all aspects of the Commissioning Program until final acceptance by the Owner.

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2. Facilitate the coordination of the commissioning work by the CxA, and with the Subs and CxA to ensure that commissioning activities are being scheduled into the master schedule.

3. Furnish a copy of all construction documents, addenda, change orders and approved submittals and shop drawings related to commissioned equipment to the CxA.

4. For each purchase order or subcontract written, include requirements for submittal data, O&M data, commissioning tasks and training.

5. Ensure that all Subs execute their commissioning responsibilities according to the contract documents and schedule.

6. A representative shall attend a commissioning scope meeting and other necessary meetings scheduled by the CxA to facilitate the commissioning process.

7. Ensure that Subs correct deficiencies and make necessary adjustments to O&M manuals and as-built drawings for applicable issues identified in any seasonal testing.

Mechanical, Controls, and HVAC Test & Balance Contractors

1. In each purchase order or subcontract written, include requirements for submittal data, commissioning documentation, O&M data and training.

2. Attend a commissioning scope meeting and other meetings necessary to facilitate the commissioning process.

3. Contractors shall provide the CxA with normal cut sheets and shop drawing submittals of commissioned equipment.

4. Provide additional requested documentation, prior to normal O&M manual submittals, to the CxA for development of start-up and functional testing procedures. The CxA may request further documentation necessary for the commissioning process. This data request may be made prior to normal submittals.

5. Contractors shall assist (along with the design engineers) in clarifying the operation and control of commissioned equipment in areas where the Specifications, control drawings or equipment documentation is not sufficient for writing detailed testing procedures.

6. Provide limited assistance to the CxA in preparing the FPT procedures. Subs shall review test procedures to ensure feasibility, safety and equipment protection and provide necessary written alarm limits to be used during the tests.

7. Develop a full start-up and initial checkout plan using manufacturer’s start-up procedures and the PFC from the CxA for all commissioned equipment. Submit to CxA for review and approval prior to start-up.

8. During the start-up and initial checkout process, execute the mechanical-related portions of the PFCs for all commissioned equipment.

9. Perform and clearly document all completed start-up and system operational checkout procedures, providing a copy to the CxA.

10. Address current A/E punch list items before functional testing. Air and water TAB shall be completed with discrepancies and problems remedied before functional testing of the respective air- or water-related systems.

11. Provide skilled technicians to execute starting of equipment and to execute the FPTs. Ensure that they are available and present during the agreed upon schedules and for sufficient duration to complete the necessary tests, adjustments and problem solving.

12. Correct deficiencies (differences between specified and observed performance) as interpreted by the CxA, CM and A/E and retest the equipment.

13. Prepare O&M manuals according to the Contract Documents, including clarifying and updating the original sequences of operation to as-built conditions.

14. During construction, maintain as-built red-line drawings for all drawings and final CAD as-builts for contractor-generated coordination drawings. Update after completion of commissioning (excluding deferred testing).

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15. Provide training of the Owner’s operating staff using expert qualified personnel, as specified.

16. Coordinate with equipment manufacturers to determine specific requirements to maintain the validity of the warranty.

17. Correct deficiencies and make necessary adjustments to O&M manuals and as-built drawings for applicable issues identified in any seasonal testing.

Mechanical Contractor (HVAC)

1. Provide start-up for all HVAC equipment, except for the building automation control system.

2. Put all HVAC equipment and systems into operation and continuing the operation during each working day of TAB and commissioning, as required.

3. Providing test holes in ducts and plenums where directed by TAB to allow air measurements and air balancing.

Provide an approved plug.

4. Providing temperature and pressure taps according to the Construction Documents for TAB and commissioning testing.

5. Install a P/T plug at each water sensor, which is an input point to the control system.

6. List and clearly identify on the as-built drawings the locations of all air-flow stations.

7. Prepare a preliminary schedule for pipe and duct system testing, flushing and cleaning, equipment start-up and TAB start and completion for use by the CxA. Update the schedule as appropriate.

8. Notify the CM when pipe and duct system testing, flushing, cleaning, start-up of each piece of equipment and TAB will occur.

9. Sign and date the Pre-Cx checklist when each piece of equipment or system is ready for PFT and FPT respectively.

Controls Contractor

1. Sequences of Operation Submittals: The CC’s submittals of control drawings shall include complete detailed sequences of operation for each piece of equipment, regardless of the completeness and clarity of the sequences in the Specifications.

1.01 An overview narrative of the system generally describing its purpose, components and function.

1.02 All interactions and interlocks with other systems.

1.03 Detailed delineation of control between any packaged controls and the building control system, listing what points the BAS monitors only and what BAS points are control points and are adjustable.

1.04 Written sequences of control for packaged controlled equipment.

1.05 Start-up sequences.

1.06 Warm-up mode sequences.

1.07 Normal operating mode sequences.

1.08 Unoccupied mode sequences.

1.09 Shutdown sequences.

1.10 Capacity control sequences and equipment staging.

1.11 Temperature and pressure…