Questions from Industry - Answers.pdf
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- Solicitation number
- W912CN25Q0007
About this file
This is a Q&A document dated January 16, 2025, containing 17 questions and answers related to a solicitation for kitchen exhaust system maintenance, fire alarm systems, and chemical wash systems maintenance services.
The document reveals that three previous contracts are being consolidated into one: W912CN-20-D-0006 (Kinetix, $525,910), W912CN21D0008 (GMB, Inc, $569,100), and W912CN22C0004 (Dynamic Planning & Response, LLC, $201,381). Services are expected to begin March 1, 2025, with work locations including a military dining facility with extensive kitchen equipment and a child development center. The contract will be awarded to a single contractor, with no bond requirement. Key technical requirements include Certified Fire Inspector I (CFI-I) and International Kitchen Exhaust Cleaning Association (IKECA) certifications, which must be obtained within 10 days of award if not currently held. The technical proposal is limited to 12 pages for Factor 1, with 10-point font allowed for tables and graphics. Site visits require coordination with POCs, who will be provided to the awardee.
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Questions from Industry 16 January 2025
1. Q: Are you able to provide the most recent inspection reports?
A: If you are awarded the contract and need or would like a copy of the most recent inspection reports these can then be provided to you. Please note that no pricing shall be provided on the following CLINs/SLINs: X003, X004, X005, X007, X008, and X009. Please refer to the instructions listed under each CLIN/SLIN.
2. Q: May I have the previous incumbent information and award amount?
A:
a. W912CN-20-D-0006 Kinetix, $525,910
b. W912CN21D0008 GMB, Inc, $569,100
c. W912CN22C0004 Dynamic Planning & Response, LLC, $201,381
3. Q: Is the scope of work the same as the previous contract?
A: Yes, the scope of work is the same, we are just combining 3 requirements into one contract.
4. Q: Please confirm if there are any updates or amendments to the PWS.
A: Yes, there are many updates to the PWS, because we combined 3 requirements into one contract.
5. Q: Are there any additional requirements or technical specifications we should be aware of?
A: All requirements or technical specifications are within the PWS/solicitation.
6. Q: Will the contract be awarded to 1 or several contractors?
A: Contract will be awarded to one contractor.
7. Q: Is a bond required?
A: No
8. Q: Can the location be visited at any time?
A: These locations are places of business and cannot be visited at any time. All locations will require coordination with the POC for access. POCs will be provided to awardee.
9. Q: What is the timeline for purchase?
A: Services for this requirement are anticipated to begin 1 March 2025.
10. Q: Is the automatic chemical wash system on a schedule?
A: No
11. Q: Will existing needed repairs be identified?
A: Yes, this information will be provided if there are repairs at the time of award.
12. Q: What is the difference between the two buildings where the site visits were conducted?
A: One of the buildings is the dining facility (military kitchen that is heavy utilized mass quantity cooking multiple ovens, stove tops, grills, deep fat friers, tilt grills, steamer and steam kettles (multiple kitchen equipment under the hood systems).
The other building is a child development center (light cooking ovens and stove top only).
13. Q: What does the cleaning consist of?
A: Please refer to the solicitation, in particular the PWS, for all requirements.
14. Q: Please clarify the font size requirements for the Technical Capability Narrative outlined in the RFP. While the RFP specifies a minimum 12-point font for the narrative, could you confirm whether it is permissible to use a smaller font size for tables and graphics? If allowed, would a 10-point font size for such elements be acceptable?
A: 10-point font is allowed for tables and graphics.
15. Q: Please clarify the page limitation for the Technical Capability Narrative and Past Performance sections. The RFP specifies that the Technical Capability Narrative should not exceed 12 pages. Does the 12-page limit for the technical capability narrative include elements such as the cover page, title page, table of contents, letters, or acronyms?
A: The 12-page limit does not include the cover page, title page, table of contents, letters or acronyms.
16. Q: Could you please confirm if this page limitation applies exclusively to Factor 1, or if Factors 1 (Technical Capability) and 2 (Past Performance) share a combined page limit of 12 pages? Additionally, if there is a separate page limit for Factor 2 (Past Performance), please specify.
A: Per the solicitation FAR 52.212-1 Addendum, the 12-page limit is for Factor 1 Technical Approach.
17. Q: Regarding Subfactor 1.1: Certifications in the solicitation, will the Government accept a proposal if key personnel do not currently hold the Certified Fire Inspector I (CFI-I) and/or Certified Exhaust Cleaning Specialist (CECS) certifications but will obtain them before the contract kickoff?
A: If the Certified Fire Inspector I (CFI-I) and/or company certification from International Kitchen Exhaust Cleaning Association (IKECA) have expired, please provide a copy of the expired certification along with a statement that you will obtain certification within 10 days of contract award. If the contractor does not have a CFI-I and/or company IKECA certification, please provide a statement that you will obtain certification within 10 days of contract award. Per Technical Exhibit 7, the CFI-I certification and company IKECA certification must be submitted to the Contracting Officer and Contracting Officer Representative within 10 days of award.
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