20Q0006 Am 0002.pdf

0011420826

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

This amendment's purpose is to publicize responces to the Contractor's questions during solicitation or pre-proposal period. All other terms and conditions remains unchanged.

Do you have a list on w hen those hoods are due for inspection? Are they in different months throughout the year or do you have them serviced all in the same months every year?

Per PWS para. 2.22.3.1.1 (Initial Inspections) and para. 2.22.3.1.2 (Semi-Annual Testing and Maintenance); Contractor shall provide a schedule and required to complete initial inspections of the systems w ithin 90 days after contract start date, and schedule and conduct semi-annual inspections w ithin six months after the initial inspection date.

Incumbent Contractor has performed system inspections at KMC and PTA on the same day. Systems in Oahu w ere inspected w ithin a period of a month or tw o. Contractor shall coordinate w ith the COR and customers to produce an inspection schedule.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 30

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 17-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CN20Q0006

X 9B. DATED (SEE ITEM 11)

06-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

17-Dec-2019

CODE

EXPEDITIONARY CONTRACTING COMMAND

413TH CSB, RCO-HAWAII,

742 SANTOS DUMONT AVENUE

BLDG 108, 3RD FLOOR (WAAF)

SCHOFIELD BARRACKS HI 96857-5026

W912CN 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CN20Q0006

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ATTACHMENT 4

Performance Work Statement (PWS) Preventive Maintenance and

Repair of Fire Suppression Systems

4 December 2019

TABLE OF CONTENTS

1.0 GENERAL INFORMATION

1.1 OVERVIEW

1.2 COMPONENTS

1.3 WORK MANAGEMENT AND CONTROL. N/A

1.4 NON‐PERSONAL SERVICES

1.5 BUSINESS RELATIONS

1.6 CONTRACT ADMINISTRATION AND MANAGEMENT

1.7 CONTRACT ADMINISTRATION

1.8 LOCATION AND HOURS OF WORK

2.0 DESCRIPTION OF SERVICE

2.1 FACILITY WORKLOAD. N/A

2.2 NATURAL GAS APPLIANCE AND EQUIPMENT. N/A

2.3 HEATING, VENTILATION, AND AIR CONDITIONING (HVAC). N/A

2.4 EYE WASHES AND SAFETY SHOWERS. N/A

2.5 ROOF GUTTERS, DRAINS, AND DOWNSPOUTS. N/A

2.6 AUTOMATIC DOORS. N/A

2.7 OVERHEAD DOORS. N/A

2.8 GATES AND DOCK LEVELERS. N/A

2.9 AIR COMPRESSORS/UNFIRED PRESSURE VESSELS. N/A

2.10 PLUMBING. N/A

2.11 SANITARY WASTEWATER TREATMENT AND COLLECTION SYSTEM. N/A

2.12 INDUSTRIAL WASTEWATER TREATMENT PLANT (IWTP). N/A

2.13 HEATING/COOLING PLANTS. N/A

2.14 WINTERIZATION AND DE‐WINTERIZATION. N/A

2.15 CHEMICAL TREATMENT OF WATER SYSTEMS. N/A

2.16 LIFT STATIONS. N/A

2.17 MAINTENANCE CYCLES. N/A

2.18 ELECTRICAL. N/A

2.19 AUXILIARY GENERATORS. N/A

2.20 GROUNDING POINT CHECKS. N/A

2.21 SECURITY SYSTEMS. N/A

2.22 FIRE ALARM/SUPPRESSION SYSTEMS

2.22.1 Fire Alarm Systems

2.22.2 Hood Suppression Systems

2.22.3 Performance Requirements

2.22.3.1 Perform Inspection, Test and Maintenance of Installed Fixed Fire Suppression Systems

2.22.3.1.1 Initial Inspections

2.22.3.2 Perform Services Calls

2.22.3.2.1 Routine Service Calls

2.22.3.2.2 Emergency Service Calls

2.22.3.3 Repair Services

2.22.3.3.1 Work Estimate

2.22.3.3.2 Work Plan

2.22.4 Personnel Qualifications

2.22.5 Warranty

2.23 Playgrounds. N/A

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.27 Keys and Locks. N/A

2.28 Food Service Equipment (FSE). N/A

3.0 SPECIAL REQUIREMENTS

4.0 MANAGEMENT AND GENERAL WORK REQUIREMENTS

5.0 SECURITY AND SAFETY

5.1 ANTI‐TERRORISM (AT) AND OPERATIONAL SECURITY (OPSEC)

LEVEL I ANTITERRORISM (AT) STANDARDS .............................ERROR! BOOKMARK NOT DEFINED.

5.2 IWATCH TRAINING. .............................................................ERROR! BOOKMARK NOT DEFINED.

5.3 GOVERNMENT FURNISHED UTILITIES

5.4 ENVIRONMENTAL REQUIREMENTS

6.0 DELIVERABLES

ENTERPRISE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA)

7.0 RELATED DOCUMENTS

OTHER INFORMATION

1. GENERAL ENVIRONMENTAL STANDARDS

2. EMERGENCY PLANNING COMMUNITY RIGHT TO KNOW ACT (EPCRA) HAZARDOUS SUBSTANCES

(HS)

3. SPILLS OF PETROLEUM/OIL/LUBRICANTS OR HAZARDOUS MATERIALS/ HAZARDOUS WASTE

4. HAZARDOUS WASTE (HW) AND NON‐REGULATED WASTE (NRW)

5. RECYCLING PROGRAM

6. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

7. SUSTAINABLE ENVIRONMENTAL MANAGEMENT (SEM) SYSTEM

8. AMC‐LEVEL PROTEST PROGRAM

9. ACCESS TO ARMY INSTALLATIONS – PERSONNEL AND VEHICLES

9a. RAPIDGate Program Enrollment Information

10. DOD LEVEL I ANTITERRORISM (AT) STANDARDS

11. SAFETY REQUIREMENTS

12. ACCIDENT PREVENTION AND SAFETY REQUIREMENTS

13. REQUIRED INSURANCE

Performance Work Statement (PWS) Preventive Maintenance and Repair of Fire Suppression Systems

Vision Statement Provide sustainable facilities and services to support and improve the quality of Hawaii's Military community and enhance Warfighter readiness and well-being. To keep the fire suppression systems in a safe and operational condition for our military and civilian customers in the Army Garrison Hawaii installations.

1.0 General Information

1.1 Overview. This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort. The actual number of installed fixed-fire suppression systems listed in this contract may increase or decrease throughout the life of this contract. If this occurs, the Government reserves the right to negotiate changes and modify the contract accordingly. The Contractor shall only base estimates on identified workload in Technical Exhibits 1, 2, and 3.

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs.

Facilities and components covered under this Common Level of Support (CLS) include, but are not limited to, the following:

a. Administrative buildings – N/A

b. Training facilities – N/A

c. Maintenance shops – N/A

d. Warehouses – N/A

e. Medical facilities and clinics (alarm/fire systems) – N/A

f. Schools, chapels, and recreational facilities – N/A

g. Childcare facilities

h. Barracks – N/A

i. Billeting – N/A

j. Range facilities – N/A

k. HVAC systems – N/A

l. Fire alarms – N/A

m. Roofs – N/A

n. Installed building equipment. N/A

1.3 Work Management and Control. N/A

1.4 Non-Personal Services.

The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual contractor employees.

It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (KO) immediately.

1.5 Business Relations.

The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.6 Contract Administration and Management. The contractor shall establish clear organizational lines of authority and responsibility to ensure effective management of the resources assigned to the requirement. The contractor must maintain continuity between the support operations at various Army Installations on the Islands of Oahu and Hawaii.

1.7 Contract Administration. The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in accordance with timelines in the request. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintain proper and accurate time keeping records of personnel assigned to work on the requirement. The Contractor shall maintain a quality control program to ensure services are performed in accordance with Objectives and Performance Levels stated for this contract.

1.8 Location and Hours of Work. The Contractor shall perform work Monday through Friday from 7:30 am to 4:00 pm, except Federal holidays. Work shall be scheduled with the facility POC to perform all inspection of the fire suppression system.

2.0 Description of Service. Furnish all management, labor, tools, materials, supplies, equipment, transportation, and other services necessary to inspect, test, and repair installed fixed-fire suppression systems in accordance with (IAW) the National Fire Protection Association (NFPA) Standard and manufacturer's maintenance manuals. Work shall be performed in accordance with the maintenance requirements outlined in the latest editions of NFPA 96, NFPA 17, NFPA 17A and manufacturer's specifications, if available; to ensure reliable and continuous operation. Installed fixed-fire suppression systems are located at Schofield Barracks (SB), Helemano Military Reservation (HMR), Wheeler Army Airfield (WAAF), Aliamanu Military Reservation (AMR), and Fort Shafter (FS) on the Island of Oahu; and Pohakuloa Training Area (PTA) and Kilauea Military Camp (KMC), Island of Hawaii. See TEs 1, 2 and 3 for the inventory of equipment.

2.1 Facility Workload. N/A

2.1.1 BUILDER. N/A

2.2 Natural Gas Appliance and Equipment. N/A

2.3 Heating, Ventilation, and Air Conditioning (HVAC). N/A

2.4 Eye Washes and Safety Showers. N/A

2.5 Roof Gutters, Drains, and Downspouts. N/A

2.6 Automatic Doors. N/A

2.7 Overhead Doors. N/A

2.8 Gates and Dock Levelers. N/A

2.9 Air Compressors/Unfired Pressure Vessels. N/A

2.10 Plumbing. N/A

2.10.1 Components. N/A

2.10.2 Leaks. N/A

2.10.3 Sump Pumps. N/A

2.10.4 Hot Water Tanks. N/A

2.10.5 Backflow Preventors. N/A

2.10.6 Grease Traps. N/A

2.10.7 Urinals. N/A

2.10.8 Wash facilities/racks. N/A

2.11 Sanitary Wastewater Treatment and Collection System. N/A

2.11.1 STP Maintenance. N/A

2.11.2 Components. N/A

2.11.3 Compliance. N/A

2.11.4 Reporting Requirements. N/A

2.11.5 Laboratory. N/A

2.12 Industrial Wastewater Treatment Plant (IWTP). N/A

2.12.1 Components. N/A

2.12.2 Compliance. N/A

2.12.3 Reporting Requirements. N/A

2.13 Heating/Cooling Plants. N/A

2.13.1 Central Boiler Plants. N/A

2.13.1.2 General Maintenance Considerations. N/A

2.13.2 Maintenance of Heating Plants. N/A

2.13.3 Chiller Units. N/A

2.13.4 Air Handlers. N/A

2.13.5 Condensers. N/A

2.13.6 Cooling Towers. N/A

2.13.7 Ventilation Systems. N/A

2.13.8 Fan Coil Units. N/A

2.13.9 HVAC Controls. N/A

2.13.10 Scheduled System Outages. N/A

2.13.11 Perform Seasonal Start-up and Shutdown of AC Plants and Systems. N/A

2.13.12 Freeze Protection. N/A

2.14 Winterization and De-Winterization. N/A

2.15 Chemical Treatment of Water Systems. N/A

2.16 Lift Stations. N/A

2.17 Maintenance Cycles. N/A

2.18 Electrical. N/A

2.18.1 Emergency Fixtures. N/A

2.19 Auxiliary Generators. N/A

2.19.1 Perform PM of Auxiliary Generators. N/A

2.20 Grounding Point Checks. N/A

2.21 Security Systems. N/A

2.22 Fire Alarm/Suppression Systems.

2.22.1 Fire Alarm Systems. The Contractor shall perform scheduled PM and inspection services on fire alarm systems and components listed in TE #1, #2 and #3 IAW the latest edition NFPA 72, National Fire Alarm and Signaling Code, technical manuals, Unified Facilities Criteria (UFC) 3-601-02, Operation and Maintenance: Inspection, Testing, and Maintenance of Fire Protection Systems, and manufacturers’ instructions. Completed inspection testing and maintenance forms shall be provided to the COR and Fire Inspector and made available upon request for the life of the contract. The Contractor shall perform fire alarm and fire suppression scheduled services at key facilities specified by the KO outside of normal duty hours.

2.22.2 Hood Suppression Systems. The Contractor shall perform PM services on suppression systems and components listed at TEs #1, #2 and #3 IAW the latest edition NFPA 25, Standard for Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems and on hood suppression systems listed in TE #1, #2 and #3 IAW the latest edition NFPA 17, Standard for Dry Chemical Extinguishing Systems for dry chemical systems and NFPA 17A, Standard for Wet Chemical Extinguishing Systems for wet fire extinguishing systems. The Contractor shall coordinate with the Regional Dispatch Center (RDC) at 474-2222 and perform inspection, maintenance, and testing of fire suppression systems. The fire suppression systems shall comply with applicable NFPA Codes and Unified Facilities Criteria (UFC) 3-601-02

2.22.3 Performance Requirements. The following section specifies the Performance Objectives and Performance Elements for the contract.

2.22.3.1 Perform Inspection, Test and Maintenance of Installed Fixed Fire Suppression Systems.

2.22.3.1.1 Initial Inspections. Complete an initial inspection of systems within 90 days after contract start date. Functional test shall be performed with each inspection.

Perform functional operation tests and inspections on systems IAW current NFPA Standards and manufacturers maintenance manuals. Submit a status report to the Contracting Officer Representative (COR) within 10 working days after completion of initial inspection. The Contractor is responsible to coordinate the working schedule with the facility Point of Contact (POC) (See TEs #1, #2 and #3). A copy of the schedule shall be provided to the COR within 10 working days prior to the start of inspection.

2.22.3.1.2 Semi-Annual Testing and Maintenance. Perform semi-annual inspection and maintenance services on each fire suppressant system and extinguisher bottles, IAW current NFPA Standards and manufacturer's instructions within six (6) months after the initial inspection date. The Contractor shall implement a planned maintenance program to prevent and correct deficiencies with installed fire suppression systems, thus minimizing breakdowns and service interruptions, extending component life, and maximizing operating efficiency. Document all inspections, testing, and maintenance activities conducted on systems. Documentation shall include inspection and test checklist, date of inspection, identification and location of equipment, and notation of any discrepancies identified and/or corrected. Provide all documentation to the COR within 10 working days after all inspections, testing, and maintenance activities are completed.

Performance Standards

a) STD: 2.22.3.1.1 Complete all inspections and tests within 90 days.

AQL: 100%

b) STD: 2.22.3.1.2 Complete semi-annual testing and maintenance service with six (6) months after initial inspection.

AQL: 100%

Deliverables A001 Inspection Reports

2.22.3.2 Perform Services Calls.

2.22.3.2.1 Routine Service Calls. The Contractor shall respond to routine service calls within two (2) working days after notification from the Contracting Officer's Representative (COR) to ensure the system is fully operational IAW NFPA standards and manufacturer's instructions. This service call includes responding to the call, and perform quick repair (minor) or providing an assessment of the repair work (work estimate & work plan).

Contractor shall first submit to COR (for review), obtain approval from Contracting Officer a complete description of repairs required and cost proposal (to include man-hours and parts cost). Contractor’s submittal may be via email or telephone. The Contractor shall commence work immediately after approval is granted from the Contracting Officer and shall proceed with work. The Contractor shall complete the repair work within the same work day. After completion of service, the Contractor shall submit a report to the COR within two (2) working days.

Performance Standards

a) STD: Respond within two (2) working days of notification AQL: Customer complaints not more than one (1) valid complaint per service call

2.22.3.2.2 Emergency Service Calls. The Contractor shall respond to emergency service calls and be on-site within two (2) hours after notification from the COR. The Contractor shall address quickly to remedy a dangerous or unhealthy situation to prevent damage to the facility and/or prevent interference with mission accomplishment. This service call includes responding to the call, and perform quick repair (critically urgent) or providing an assessment of the repair work (work estimate & work plan). Contractor shall first submit to COR (for review), obtain approval from Contracting Officer a complete description of repairs required and cost proposal (to include man-hours and parts cost). Contractor’s submittal may be via email or telephone. The Contractor shall commence work immediately after approval is granted from the Contracting Officer and shall proceed with work until the emergency is alleviated. After completion of service, the Contractor shall submit a report to the COR within two (2) working days.

Performance Standards

a) STD: Respond within two (2) hours AQL: Customer complaint not more than one (1) valid complaint per emergency call.

2.22.3.3 Repair Services. The repair service request can be generated under three circumstances: during the initial/semiannual inspection, routine service call, or during the emergency call. Any assessment or recommended repair services shall be submitted to the COR for review, and forwarded to the Contracting Officer for approval. Repair services may be negotiated, except for pre-priced labor rate.

2.22.3.3.1 Work Estimate. The contractor will provide a price estimate, including the number of labor hours required and all materials. Labor hours will include only the actual performance of the services on site and not travel time. As soon as the contractor completes the service, he shall immediately notify the COR that the problem has been fixed.

Contractor shall use the current contract labor rate per CLIN X005 or CLIN X009. Parts required for repair will be included in the work estimate. The contractor shall provide all the materials and spare parts of the same type and brand of the components to be replaced, or compatible. Compatible materials shall be justified to the COR and approved by the COR before the contractor may install them. All materials shall be free from defects in material or workmanship. Parts, materials and recharging will be based on manufacturer’s published list price or cost on invoice from supplier, whichever is less, and approved by the COR.

2.22.3.3.2 Work Plan. The contractor shall prepare a work plan and provide it to the COR for approval after receiving approval of the repair service. Repair services shall be completed timely in accordance with the contractor's approved work plan. Any deviance from the work plan shall be coordinated with and approved by the COR.

2.22.4 Personnel Qualifications. Work requirements shall be performed by trained or qualified in the maintenance and repair of the specific fire protection system or subsystem.

All inspection, test, maintenance and repair tasks will be accomplished under the supervision of a licensed craftsperson.

2.22.4.1 Craftsperson as a recognized journeyman or craftsman-level qualifications for fire protection systems, such as National Institute for Certification in Engineering Technologies (NICET) (Level III certification in Fire Alarm Systems, Inspection and Testing of Water- Based Systems, or Special Hazard Suppression Systems), or formalized labor organization-based journeyman training, or similar programs.

2.22.4.2 Craftsperson holding a valid, current qualification or license from any state (or local jurisdiction if delegated authority by the state). Local jurisdictions and other organizations may require varying levels of continuing education to maintain recognized journeyman or craftsman-level qualifications.

2.22.4.3 Installation or base operating support (BOS) contractor personnel must meet the state (in which the installation is located) (or local, if delegated authority by the state) qualification and licensing requirements. Where some form of licensing, certification, or approval is required, it shall be current in accordance with the state or local requirements, as applicable.

2.22.5 Warranty. All the services, the materials, and spare parts furnished by the Contractor for the performance of this Contract shall be covered by one (1) year warranty. The Contractor's warranty with respect to work repaired or replaced will run for one (1) year from the date of repair or replacement.

2.23 Playgrounds. N/A

2.24 PM for Barracks Buildings. N/A

2.25 Elevator Maintenance. N/A

2.26 Swimming Pools and Hot Tubs. N/A

2.27 Keys and Locks. N/A

2.28 Food Service Equipment (FSE). N/A

3.0 Special Requirements. Notifications. The Contractor shall notify the Federal Fire Department (Phone: 471-7117) and facility occupants before commencement of any system testing, maintenance or inspections on installed fire suppression systems when an emergency response is not desired. All personnel at the end-users facility shall be notified that a test is to be conducted and instructed as to the sequence of operation. At the conclusion of the service, the Contractor shall notify the facility occupants when the work is completed.

4.0 Management and General Work Requirements. Manage total work effort associated with the contract services to assure fully adequate and timely completion of work.

Coordinate all aspects of the project to include scheduling of work with the COR. The Contractor's personnel shall be qualified and trained in accordance with NFPA 96, NFPA 17, NFPA 17A and manufacturer's specifications to perform work under this contract.

5.0 Security and Safety. Security Requirements. The Contractor shall follow installation access pass procedures as required by the Provost Marshall Office for securing Contractor personnel identification cards and vehicle passes for performing work on the installations. The

Contractor shall ensure personnel and contractor vehicles are identifiable with nametags and signs. Contract employees are subject to investigative background check by the Government.

Identification of Contractor Employees. Provide each employee with identification (ID) badge made of nonmetallic material, easily readable and including employees name, contractors name, functional area of assignment, and recent color photograph of the employee.

Display of ID Badges. All Contractor personnel shall wear the ID badge at all times when performing work under this contract at a Government site, including while attending Government meetings and conferences that may take place outside the Government facility.

Appearance of Personnel. The Contractor shall ensure that contract personnel present a neat and professional appearance at all times. Contractor personnel performing work under this contract shall wear as outer wear a shirt or vest with the company name.

5.1 Government Furnished Utilities. All reasonably required amounts of water and electricity will be made available at no cost to the Contractor from existing outlets. The Contractor shall carefully conserve the use of these utilities.

5.2 Environmental Requirements. The contractor shall comply with all regulations referenced under paragraph 1 in the Performance Work Statement in addition to any applicable Federal, State, and Local requirements or regulations.

6.0 Deliverables.

ENTERPRISE CONTRACTOR MANPOWER REPORTING APPLICATION (ECMRA). The ECMRA is a business process that has been approved by the Army as a means for collecting information on contracts that provide services to the Department of the Army. Contractors are required to register and report information via the CMRA website located at https://www.ecmra.mil/Default.aspx. Additional information such as links to user guides, frequently asked question and help desk information is available via the CMRA website. For this requirements type contract, reporting is required for each task order issued, and shall be entered via the ECMRA website. Completed report(s) may be submitted at any time after a completion of each task order but no later than Oct 30 of each year. Data must be accurate and complete and shall be reported separately for each fiscal year that falls within the period of performance. The Federal Government's Fiscal Year is Oct 1 through September 30.

Identifier Name Description A001 Inspection Reports

7.0 Related Documents.

Technical Exhibit #1 - Fire Suppression Inventory for Kitchen Hoods -- Island of Oahu Technical Exhibit #2 - Fire Suppression Inventory for Kitchen Hoods -- Island of Hawaii Technical Exhibit #3 - Fire Suppression Inventory for FM 200 Systems -- Island of Oahu

OTHER INFORMATION

1. GENERAL ENVIRONMENTAL STANDARDS

(a) While performing work on any US Army Garrison, Hawaii (USAG-HI) installations, the contractor will comply with Executive Orders 13423 “Strengthening Federal Environmental, Energy, and Transportation Management” signed by the President on 24 Jan 2007 and 13514, “Federal Leadership in Environmental, Energy, and Economic Performance” signed by the President on 8 Oct 2009 requiring the acquisition of environmentally preferable goods and services, use of sustainable environmental practices, purchase of bio based, energy efficient and recycled content products. More specifically, the Contractor will strive to improve upon their sustainability performance by taking actions to:

Reduce energy consumption Reduce greenhouse gas emissions Conserve and protect water resources Eliminate waste, recycle, and prevent pollution Adopt sustainable technologies Procure environmentally preferable materials, products and services Maintain sustainable building Strengthen livability of the local community Inform and involve personnel in the achievement of these goals.

(b) The contractor will comply with the Government directives, permit conditions, installation policies and plans as administered by the Government. The Contractor will be held liable to pay for any environmental fines resulting from his operations, waste generated or other operational environmental requirements. As applicable, the Contractor will obtain environmental permits required for wastewater pretreatment, underground tanks, hazardous waste identification numbers, air pollution permit for temporary sources, storm water permits or other pertinent environmental permits.

(c) The contractor will review and comply with applicable policies, program documents and regulatory requirements as stipulated under each environmental program media below.

(1) Environmental program documents include, but are not limited to; the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4, Asbestos Management Plan, Lead-based Paint Management Plan, Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan, Integrated Natural Resources Management Plan, Integrated Cultural Resources Management Plan, Pollution Prevention Plan, and the Storm Water Pollution Prevention Plan available at the DPW Environmental Division. Environmental program documents can be downloaded from the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx.

(2) Installation policies include, but are not limited to; the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4; Environmental Policy Memorandum USAG-HI-10; Authorized Use List Policy Memorandum USAG-HI-19, Waste Reduction and Recycling Policy Memorandum USAG HI-25; Open Burn Policy Memorandum USAG-HI-51;

Generator Control Policy Memorandum USAG-HI-55; Illicit Discharge Detection and Elimination Policy Memorandum USAG-HI-59; and the Joint USARPAC and IMCOM-Pacific Energy Conservation Policy Guidance. Installation Policy Memorandums are available for download at: http://www.garrison.hawaii.army.mil/command/documents.htm

(3) The contractor is also encouraged to view the online A to Z sustainability and environmental management guide for instructions on managing common environmental issues. The A to Z sustainability and environmental management guide is available at:

http://www.garrison.hawaii.army.mil/sustainability/AtoZ.aspx.

(d) The Contractor shall at all times keep the work area, including storage areas used by him, free from accumulations of waste material or rubbish and prior to completion of the work remove any rubbish from the premises and all tools, scaffolding, equipment and materials not the property of the Government. Upon completion of the work, the Contractor shall leave the work and premises in a clean, neat and workmanlike condition satisfactory to the Contracting Officer.

If debris is not disposed of properly or the site is not left clean, the Government will clean the site at the expense of the contractor. The contractor will also be held liable for damages done to the environment as a result of disposal and/or cleanup.

(e) The contractor may be subject to unannounced Environmental Compliance Inspections by the DPW Environmental Division.

(f) Environmental and Safety Noncompliance Fees. The contractor shall be solely responsible for remedying all Federal, State and local environmental and safety violations or noncompliance and any payment of fines, penalties and fees levied as a result of the violations or noncompliance. The government reserves the right to withhold payment in the amount of the fines, penalties and fees levied if not paid by the contractor.

2. EMERGENCY PLANNING COMMUNITY RIGHT TO KNOW ACT (EPCRA)

HAZARDOUS SUBSTANCES (HS)

(a) Contractors using EPCRA HS in the performance of any work while on USAG-HI installations are responsible for complying with the provisions of EPCRA regulations and submitting applicable reports (TIER II/TRI) to Federal and State regulatory agencies as applicable.

(b) Copies of reports for substances used in connection with work performed on USAG-HI installations shall be provided to the DPW Environmental Division, Attention: EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656- 2878.

(c) Chemicals regulated under EPCRA HS are defined in EPA document EPA 550-B-98-017, Title III List of List, Consolidated List of Chemicals Subject to the Emergency Planning and Community Right to Know Act and Section 112(r) of the Clean Air Act Amended.

(d) The contractor is responsible for knowing which chemicals it uses or transports that are contained on the list. For convenience, the contractor may review a copy of the EPA document at the Directorate of Public Works (DPW) Environmental Division. The document can also be downloaded from the U.S. Environmental Protection Agency (EPA) at:

http://www.epa.gov/oppt/pubs/genpub.htm.

(e) The contractor must maintain copies of Material Safety Data Sheets (MSDS’s) of all chemicals used in the performance of any work while on USAG-HI installations. MSDSs must be readily available at the site location where the work is being performed

(f) The contractor can request the list and locations of EPCRA HS currently utilized on USAG- HI installations by contacting the DPW Environmental Division EPCRA Program Manager. The contractor must provide name, company, contract number, date the contract was awarded and provide a description of the contract. A database of locations of chemicals will then be forwarded upon review and approval of request. Contractors working on USAG-HI installations are encouraged to review this database, which will provide information where potentially hazardous chemicals are stored.

(g) All spills of substances containing EPCRA HS will be immediately reported to the Directorate of Public Works Spill Response line at 656-1111 and the USAG-HI, Public Affairs Office at 656-3160 or 542-9489 (after hours). The Contracting Officer must be notified during the first business hour immediately after. All waste generated from EPCRA HS being utilized will be immediately reported to the DPW Environmental Office, phone: 656-2878.

(h) All Contractors utilizing substances containing EPCRA HS will perform the following prior to contract start.

(1) Review the Installation Spill Prevention, Control, and Countermeasures (SPCC) Plan and the Installation Hazardous Waste Management Plan – USAG-HI Regulation 200-4 available at the DPW Environmental Division or from the from the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Environmental.aspx. Upon review, the contractor or designated responsible employee shall sign a certification statement that they have reviewed and understand the contents of these documents.

(2) Provide a listing and MSDS copies of oil and Hazardous Substance (HS) products projected to be utilized in the performance of any work while on USAG-HI installations to the DPW Environmental Division. The estimated average and maximum quantities of each material anticipated to be on-site at any given time shall also be provided to the DPW Environmental Division EPCRA Program Manager, STOP 253, 3rd Floor, 948 Santos Dumont Ave., Wheeler Army Airfield, phone 656-2878 and to building 6040 East Range for material to be bar-coded.

The contractor must ensure the product listing is current and updated as frequently as necessary and/or at a minimum, on an annual basis by 1 January of each year.

(3) Provide the name, office phone number, and cellular phone number of a company spill response point of contact. The point of contact must be trained in spill response.

(4) Provide a copy of an agreement with a hazardous materials spill response company in the event of a spill.

(5) Provide copies of employees training certificates on environmental and spill response training.

(6) Appoint a primary and alternate Environmental Compliance Officer in writing.

(7) Develop a notification procedure in the event of a spill to include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense.

(8) Accomplish all spill notifications as required by the U.S. Environmental Protection Agency and State of Hawaii to the Hazard Evaluation Emergency Response Office, Local Emergency Response Commission and National Response Center. Copies of written spill notifications shall be provided to the DPW Environmental Division.

(9) All spills caused by the contractor will be cleaned up under supervision of the contractor and a qualified hazardous materials spill response company, at no cost to the government, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division.

(10) The contractor shall pay for disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. Ensure all disposals are in accordance with all applicable laws and regulations at authorized disposal facilities.

3. SPILLS OF PETROLEUM/OIL/LUBRICANTS OR HAZARDOUS MATERIALS/

HAZARDOUS WASTE

(a) The contractor will prepare and maintain a site-specific spill plan, including notification procedures for spills/releases. The spill plan will include phone numbers of response personnel, support agencies, National Response Center, State Hazard Evaluation Emergency Response Office and Civil Defense. The contractor will provide a copy of the spill plan to DPW Environmental Division upon request.

(b) The contractor shall provide immediate response to stop, contain, and clean-up all spills of oil and other hazardous substances that result from his performance under this contract.

(c) The contractor must report all spills immediately to the DPW Spill Response line at (808) 656-1111 in accordance with the Installation SPCC Plan. Additionally, the contractor shall notify the COR of the incident during normal business hour or the first business hour following the incident.

(d) The contractor will accomplish all spill notifications and written spill reports as required by the U.S. Environmental Protection Agency, State of Hawaii Hazardous Evaluation Response Office, Local Emergency Planning Commission and National Response Center, in accordance with applicable laws and regulations.

(e) The contractor will provide a copy of spill notifications and written reports to the DPW Environmental Division.

(f) All spills caused by the Contractor will be cleaned up under the supervision of the Contractor and/or a qualified hazardous waste/materials spill response company, at no cost to the USAG-HI, in accordance with all applicable laws and regulations and to the satisfaction of the DPW Environmental Division. If cleanup is not accomplished in a timely fashion, or to the satisfaction of the DPW Environmental Division, the Government will assist with the final cleanup, and the Contractor will provide appropriate reimbursement of cleanup costs.

(g) The contractor will pay for all clean up, management, and disposal cost of all contaminated materials to include but not limited to soil, sorbent materials, disposable equipment and other materials contaminated by the spill. The contractor will ensure waste disposal is accomplished in accordance with all applicable laws and regulations and at an authorized/permitted treatment and disposal facilities.

(h) The contractor will pay any fines or penalty charges associated with a citation issued by federal, state or local officials as a result of the accident.

(i) Contractors handling bulk fuel must be trained to do so, and mobile fuel operations must be approved by the DPW Environmental Division.

(j) Off-Post Spills. The contractor shall be responsible for and pay for cleanup of off-post spills in accordance with directions received from appropriate local authorities (e.g., Honolulu Fire Department, State Civil Defense, etc.). Off-post spills in connection with work performed under this contract shall also be reported to the DPW Spill Response line at (808) 656-1111 and the

COR.

(k) Discovery of other than contractor-caused spills. The contractor shall report any spills of hazardous materials to the DPW Spill Response line at (808) 656-1111 and the COR upon discovery.

4. HAZARDOUS WASTE (HW) and NON-REGULATED WASTE (NRW).

(a) The Contractor will comply with the Environmental Compliance and Protection Program Policy Memorandum USAG-HI-4.

(b) The Contractor will determine, based on generation of hazardous waste(s) resulting from their operation/activities their respective hazardous waste generator status. The contractor is responsible to manage HW and NRW generated on-site from inception to disposal in accordance with all applicable, federal, state, and local regulations. All costs associated with disposal are borne by the Contractor.

5. RECYCLING PROGRAM

(a) The contractor will comply with USAG-HI Policy Memorandum 25, Waste Reduction and Recycling, requiring diversion of solid waste to the fullest possible. More information can be found on the installation sustainability and environmental management website at:

http://www.garrison.hawaii.army.mil/sustainability/Recycling.aspx

(b) Identify a recycling POC to DPW Environmental Division to include name, phone number and email address.

(c) Report quantities of refuse disposed and recycled to DPW Environmental Division as part of the work performed under this contract as applicable.

6. NATIONAL ENVIRONMENTAL POLICY ACT (NEPA)

As applicable, and upon request by the Government, the contractor will comply with the NEPA process, notify the DPW Environmental Division and complete a Record of Environmental Consideration (REC) for actions such as, but not limited to:

(1) Actions that could impact historic structures, cultural and natural resources

(2) Minor renovation or new construction

(3) Actions that introduce new training vehicles, maneuvers, and weapons

(4) Replacing or removing floor tiles, ceiling tiles, sound proofing material, lighting fixtures, carpet, serving line equipment, natural gas unit

(5) Installing interior doors, windows, partitions, security cameras, rerouting ductwork

7. SUSTAINABLE ENVIRONMENTAL MANAGEMENT (SEM) SYSTEM

(a) The contractor will be familiar with and comply with the installation’s Environmental Policy Memorandum USAG-HI-10 and all 18 components of the installation SEM system manual in conformance with the ISO 14001 standard. The SEM system manual is available for download at: http://www.garrison.hawaii.army.mil/sustainability/SEM.aspx

(b) In accordance with OPORD IMPC-HI-ZA 02-09, the contractor will train all personnel in SEM awareness provided by DPW Environmental Division upon contract award. Refer to the installation Sustainable and Environmental Management website at http://www.garrison.hawaii.army.mil/sustainability/Training.aspx for information about the online training logging and access procedure.

(c) The contractor will support, as applicable, USAG-HI in achieving the reduction and environmental improvement goals identified in the installation Strategic and Sustainability Plan, as well as Executive Order 13514. The Contractor will strive to accomplish these goals by implementing and promoting green practices to help reduce their environmental footprint, fostering an ethic that takes the Army beyond environmental compliance to sustainability.

(d) Appoint a SEM point of contact to DPW Environmental Division to include Name, phone number and email address upon request by the Government.

8. AMC-LEVEL PROTEST PROGRAM

(a) If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC.

(b) The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the Government Accountability Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO.

(c) The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to:

Headquarters U.S. Army Materiel Command Office of Command Counsel 4400 Martin Road Rm: A6SE040.001 Redstone Arsenal, AL 35898-5000

Fax: (256)450-8840

(d) The AMC-level protest procedures are found at:

http://www.amc.army.mil/amc/commandcounsel.html. If Internet access is not available, contact the Contracting Officer or HQ, AMC, to obtain the AMC-Level Protest Procedures.

9. ACCESS TO ARMY INSTALLATIONS – PERSONNEL and VEHICLES

We recognize the important roles companies like you play in our day-to-day operations. That is why USAG-Hawaii is enhancing the current access control solution called the RAPIDGate Program. This program supports the security requirements while offering a streamlines access procedure for vendors, contractors, sub-contractors, suppliers and service providers. This voluntary program is available by installation approval to new and existing personnel who require routings access to USAG-Hawaii and are not authorized to receive a Department of Defense CAC and desire streamlined entry into the installation. Separate sponsorship and participation at each USAG-Hawaii location (e.g., Schofield Barracks, Wheeler Army Airfield, Fort Shafter, Tripler Army Medical Center, Pililaau Army Recreation Center and Pohakuloa Training Area) is required.

1) Access Privilege Management options*

a) RAPIDGate Credential holders may access the installation through any of the USAG-Hawaii Gates that size allows and will only be subject to random inspections.

b) Companies that choose not to participate in the RAPIDGate Program will have limited access through the Schofield Barracks Lyman gate, Fort Shafter’s Buckner Gate and Tripler Army Medical Center Main Gate. All employees will be required to go through the inspection area and will be subject to the standard access control procedures, security screenings, and/or vehicle inspections.

2) Key Dates*

a) Effective August 15, 2019, Contractor Access Pass (CAP) badges will no longer be issued for long term access. A 30 day CAP badge will be available until August 15, 2019. All currently issued CAP badges will maintain their existing expiration date or expire and be confiscated on September 15, 2019 (whichever occurs sooner).

b) Effective September 15, 2019, the only long-term contractor credential available for access is the RAPIDGate Credential. The only other valid pass available for access is a seven (7) day pass.

*Access control changes can occur at any time due to security requirements Companies that service USAG Hawaii facilities may initiate enrollment in the RAPIDGate Program by calling 1-877-RAPIDGate (1-877-727-4342). More information about the enrollment process can be found in the attachment titled “RAPIDGate Program Enrollment Information”.

If you have questions regarding the RAPIDGate Program at USAG-Hawaii, please contact RAPIDGate at 1-877-RAPIDGate (1-877-727-4342). If you have any questions regarding the USAG Hawaii access control changes, please contact Chief Lesley Gardner, Chief of Guards, at 808-656-0707 or Lt. Shawn Stackhouse, Security Branch Operations, at 808-656-0232.

We strongly encourage you to review the program benefits that the RAPIDGate Program offers.

It will assist us with streamlining access for your employees, improving the ability of our access control personnel, and maintaining higher levels of security and efficiency.

9a. RAPIDGate Program Enrollment Information

1. Enroll your company by calling 1-877-RAPIDGate (1-877-727-4342).

To enroll your company in the RAPIDGate Program, please go to the following web address to fill out the Enrollment Forms, https://eform.rapidgate.com/. On the Enrollment Forms you will need to provide your USAG-Hawaii sponsor point of contact, including a name, phone number, and e-mail address. USAG-Hawaii must authorize your request to participate in the RAPIDGate Program. The minimum elapsed time from company enrollment to an employee receiving his or her RAPIDGate Credential is approximately two weeks. If you would like additional information please call Fortior Solutions at 1-877-RAPIDGate (1-877-727-4342). A Customer Service Representative will give you all the necessary information regarding the RAPIDGate Program.

Enroll today to ensure your employees have their RAPIDGate Credentials by the Program effective date September 16, 2019.

If your company is already enrolled in the RAPIDGate Program at another installation, it may request access for its employees at this installation by calling 1-877-RAPIDGate (1-877-727- 4342). Once your company is approved by USAG-Hawaii, your employees who already hold RAPIDGate Credentials may be able to use the same Credentials at the additional installation.

2. Employees register at onsite Registration Stations.

Once your company has been approved for enrollment and paid the enrollment fee your company will receive an email with your company’s…