Amendment_-_W912CM-16-T-0032-0001.pdf

0010838963

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

(a) add to the Base Year Price Book the missing "Exhibit_B5_Fire AlarmSystems-BY";

(b) clarify the requirement for hygiene inspecition in CLINs 0001 annd 1001 and paragraph 5.2.4 of the Performance Work Statement: and

(c) extend the time and date for submission of quotes.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 40

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Jul-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CM-16-T-0032

X 9B. DATED (SEE ITEM 11)

10-Jun-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Jul-2016

CODE

ECC RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

W912CM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CM-16-T-0032

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 11-Jul-2016 11:00 AM to 13-Jul-2016 11:00 AM.

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

The contractor shall provide non-personal preventive maintenance (PM) services for HVAC Systems and Components listed in Exhibit A Inventory List in accordance with the Performance Work Statement (PWS).

Payment for these services shall be at the rates specified in Exhibit B HVAC (Base Year) of this contract and shall include all PM documentation required. POP: 1 Sep 2016 - 31 Aug 2017

To:

The contractor shall provide non-personal preventive maintenance (PM) services for HVAC Systems and Components listed in Exhibit A Inventory List in accordance with the Performance Work Statement (PWS).

Payment for these services shall be at the rates specified in Exhibit B1 HVAC (Base Year) of this contract and shall include all PM documentation required. Hygiene inspections are not required in the Base Year.POP: 1 Sep 2016 - 31 Aug 2017.

CLIN 1001

The CLIN extended description has changed from:

The contractor shall provide non-personal preventive maintenance (PM) services for HVAC Systems and Components listed in Exhibit A Inventory List in accordance with the Performance Work Statement (PWS).

Payment for these services shall be at the rates specified in Exhibit B HVAC (Option Year) of this contract and shall include all PM documentation required. POP: 1 Sep 2017 - 31 Aug 2018

To:

The contractor shall provide non-personal preventive maintenance (PM) services for HVAC Systems and Components listed in Exhibit A Inventory List in accordance with the Performance Work Statement (PWS).

Payment for these services shall be at the rates specified in Exhibit B1 HVAC and Exhibit B2 HVAC Hygiene Insp (Option Year) of this contract and shall include all PM documentation required. POP: 1 Sep 2017 - 31 Aug 2018.

The following have been modified:

ADDENDUM TO FAR 52.212-1

This marks the beginning of the Addendum to FAR 52.212-1

INSTRUCTIONS TO QUOTERS-COMMERCIAL ITEMS

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph being revised.

Para (a) North American Industry Classification System (NAICS) code and small business size standard. This does not apply to this solicitation.

Para (b) Submission of Quotes: This paragraph is hereby revised to include:

1. Quotes shall be received not later than the date and time in Block 8 on page 1 of the Standard Form 1449.

2. Quoters shall submit quotes via email only. Submissions shall be emailed to all of the following email addresses:

a. Ms. Joan Ahuja, Contract Specialist: joan.ahuja1.ln@mail.mil (NOTE: Name, then number 1, ln = lima/November)

b. Ms. Jeannie Botteri, Contracting Officer: jeannie.m.botteri.civ@mail.mil

c. RCOW Email Bid Box at usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil

Subject of e-mail shall be “Submission of Quote W912CM-16-T-0032”.

NOTE: The size restriction for attachments to emails on the US Government server is 8 MB.

Failure to submit quote to ALL email addresses above may result in a quote that NOT being considered for award.

Faxed and mailed quotes are not authorized and may be rejected.

3. Questions shall be submitted to all email addresses above. Subject of email shall be “Questions W912CM-16-T- 0032”. The Government requests that you submit questions as soon as possible, but no later 10:00 AM, 10 work days prior to closing of the solicitation. Questions received prior to the closing of this solicitation, but after this date and time, will be answered on a good-faith, best effort basis by the Government. However, the Government cannot guarantee questions asked during this time will be answered prior to the closing of the solicitation. Questions shall annotate a reference to the specific part of the solicitation (for example, page number and paragraph number) to which they pertain. Answers to questions will be posted to the FedBizOpps website at https://www.fbo.gov/ under the solicitation number. It is the Quoters’ responsibility to monitor the web site for posting of amendments, answers to questions, and other instructions, if any.

4. Data previously submitted, if any, will not be used in the evaluation of your response to this RFQ. Previously submitted data shall not, therefore, be included in your quote "by reference."

5. INSTRUCTIONS FOR WRITTEN SUBMITTALS

5.1 The Government will award a contract resulting from this solicitation to the lowest priced technically acceptable responsible quoter whose quote conforms to FAR 52.212-2 of the solicitation (LPTA IAW 15.101-2 and supplements). Since it is the Government’s intention to award without discussions per FAR 52.212-1(g), quoters are cautioned to examine this solicitation in its entirety and to ensure that their quotation contains all necessary information, provides all required documentation, and is complete in all respects.

5.2 Detailed Quote Instructions. This paragraph provides detailed instructions for preparing each quote. If a quantity of copies to be submitted is not specified, one emailed copy is all that is required.

5.2.1 QUOTE FORMAT AND CONTENT. The submission shall be arranged in 4 separate electronic volumes, Technical, Past Performance, Price, and Solicitation, Offer and Award Documents and Certifications and Representations as listed in Table 1 below. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each original volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. A page is defined as one side of standard 8 ½ inch x 11 inch paper or A4, font size ten or 12 pitch proportional spacing permissible, 1 inch margin on all sides, minimum 1.5 line spacing. All pages shall be appropriately numbered and identified by date and solicitation number in the header and/or footer. Each paragraph shall be separated by at least one blank line. Page limitations apply in accordance with Table 1 below.

Table 1: Organization of Quotes

Volume Title Page Limitation I Technical to include:

Subfactor A - Qualifications Subfactor B - Subcontract Letters of Agreement Subfactor C - Experience

Maximum total 20 pages

II Past Performance 1 Questionnaire form for each experience reference in Volume I

III Price to include:

Schedule Supplies/Services for all CLINs Exhibit B Price Book #1 Exhibit C Price Book #2 Exhibit D Price Book #3 Exhibit E Price Book #4

Price schedule, solicitation pages 3- 28, and all Price Books.

IV Solicitation, Offer and Award Documents and Certifications and Representations Note: Quoters registered in SAM need only complete paragraph b of FAR 52.212-3, if applicable.

Solicitation, Offer and Award Documents plus Certifications and Representations pages if necessary.

5.2.2 Requirements: All information shall be confined to the appropriate volume. The Government will not consider information found in other volumes. Quoters shall confine submissions to essential matters, sufficient to define the quote and provide adequate basis for evaluation. Quoters are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of their quote. Proprietary information shall be clearly marked.

5.2.3 Compliance with all the Submission Requirements: Incomplete submission, including those that failed to provide required material information, may be excluded from further evaluation. The Government may also determine a quote unacceptable if the quoter takes any exceptions to the terms and conditions of the solicitation or imposes conditions.

5.3 Volume I – FACTOR I - Technical shall consist of:

5.3.1. The technical volume shall not exceed 20 pages single-spaced. The technical volume must clearly describe the Quoter’s proposed capabilities to fulfill the requirements of this solicitation. The PWS describes the services that will be acquired through this solicitation.

5.3.2. The technical volume shall consist of the following three (3) subfactors:

Subfactor A - Qualifications Subfactor B - Subcontract Letters of Agreement

Subfactor C - Experience

5.3.2.1 Subfactor A - Qualifications: The Quoter shall provide current certifications for the following:

i. DIN ISO 9001 - Quality Management System (DIN ISO 9001 - Qualitätsmanagementsystem)

ii. DIN ISO 14001 - Environmental Management System (DIN ISO 14001 -

Umweltmanagementsystem)

iii. Specialist in refrigeration and climate control (Kälte Klima Fachbetrieb) certified by Verband Deutscher Kälte-Klima-Fachbetriebe e.V.

iv. VDS accepted company for fire alarm systems, sprinkler fire extinguishing systems” (“VdS-anerkannten Errichterfirmen für Feuerlöschanlagen (Brandmelde,-, Sprinkler-, Loeschanlagen“). Certified by VDS.

5.3.2.2 Subfactor B - Subcontract Letters of Agreement: Quoters shall provide current (within one year from solicitation closing date) letters of agreement for the following systems:

i. Absorption Refrigerator: Thermax LTC.

ii. Chillers: Trane RTWD-1.

iii. Liquid Cooling Packages at the Ri Zone Systems

iv. Cogeneration Plant: CHP Unit (BHKW), VITOBLOC 201

v. Honeywell Building Control and Management System

5.3.2.3 Subfactor C - Experience: Quoters shall submit an individual Reference Information Sheet (sample see Exhibit F) for three (3) references performed during the last five (5) years (1 Jan 2011 through the issue date of the solicitation), that clearly demonstrates that the Quoter has provided services relevant and recent to those required in the PWS of subject solicitation. The documented experience may be for the U.S. Government or commercial entities. The Government may contact references to verify the accuracy of the information provided by the Quoter.

Recent is considered as the efforts that are completed or ongoing during the past five (5) years.

Relevant means similarity to work contemplated under this solicitation with respect to complexity, length of performance, scope, type of work, and value (minimum of Euro 1,000,000. Magnitude threshold of EUR 1,000,000.00 is an aggregate of up to three (3) Reference Information Sheets).

References provided shall include the following information:

i. Government agency or commercial entity name

ii. Contract number

iii. Description of services performed, and related scope and magnitude to this requirement

iv. Place(s) of performance

v. Total contract value

vi. Period of performance

vii. Point of contact at the office that awarded the contract to include name, telephone, fax number, and email address if available.

5.4 Volume II –FACTOR 2 - Past Performance shall consist of:

5.4.1 The references submitted under the experience subfactor above should be able to provide information about the quality of your past performance and will be used to evaluate past performance. The Quoter shall ensure the contact and contract information contained in each Reference Information Sheet (Attachment 1) is accurate. The Government will only evaluate contracts, in performance or completed within five (5) years immediately prior to the due date for quotes, which are relevant to the efforts required by this solicitation. Relevant means similarity to work contemplated under this RFQ with respect to complexity, length of performance, scope, type of work, and value

(minimum of Euro 1,000,000. Magnitude threshold of EUR 1,000,000.00 is an aggregate of up to three (3) Past Performance Questionnaires.

5.4.2 For any contracts that the Quoter did not meet or is not meeting the original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. Quoters shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. Quoters shall identify which, if any, of the contracts listed were terminated and the type and reasons for the termination.

5.4.3 Past Performance Questionnaire. For all contracts identified with a Reference Information Sheet, a Past Performance Questionnaire (Attachment 2) must be completed and submitted. The Quoter shall complete the Questionnaire letter on page 1 of the Questionnaire and e-mail, or otherwise provide the Questionnaire to both the contracting activity and technical representative responsible for the past or current contract. The points of contact (POC) shall be instructed to electronically complete the questionnaire and e-mail the entire questionnaire to the Government contracting activity no later than 1600 hrs CET, 5 calendar days after the closing date of the RFQ, to Ms. Joan Ahuja at email joan.ahuja1.ln@mail.mil and Ms. Jeannie Botteri at email jeannie.m.botteri.civ@mail.mil.

The Quoter shall also e-mail Ms. Ahuja and Ms. Botteri a list of all the POCs who were sent a questionnaire. The Government shall receive this list no later than 1600 hours on the date of solicitation closing. The POC list shall be submitted to include the following fields: Solicitation Number; Company Name; Contract Number; Government Agency; POC Last Name, First Name; POC Title; POC Telephone Number; POC e-mail Address; Date e-mailed to POC (month/day). Once the Past Performance Questionnaires are completed by the POCs, the information contained therein shall be considered sensitive and will not be released to the Quoter.

New Corporate Entities. New corporate entities may submit data on prior contracts involving its officers and employees. However, in addition to the other requirements in this section, the Quoter shall discuss the role performed by such persons in the prior contracts cited. Information shall be included in the volumes described in the sections above.

5.5 Volume III –FACTOR 3 - Price shall consist of:

1). SF 1449, entitled, Solicitation/Contract/Order for Commercial Items: duly executed by an official authorized to bind the Offer/Quote. The Quoter shall ensure Blocks 12, 17, 30a – 30c are completed;

2) Price: Schedule Supplies/Services for all CLINs: the Quoter shall submit a completed schedule Supplies/Services for all CLINs with the proposed prices and Exhibit B, C, and D for the Base Year and 1st Option Year. The Quoter shall not price CLINs 0012, 0013, 1012, and 1013; the Government will include a ceiling amount for each task order. Prices shall be in EURO and rounded to the nearest tenth.

5.6 Volume IV – SOLICITATION, OFFER AND AWARD DOCUMENTS AND CERTIFICATIONS

REPRESENTATIONS

The Quoter shall provide the following:

1) SF 1449, entitled, Solicitation/Contract/Order for Commercial Items: duly executed by an official authorized to bind the Offer/Quote. The Quoter shall ensure Blocks 12, 17, 30a – 30c are completed;

2) Completed Representations and Certifications. FAR 52.212-3 “Quoter Representations and Certifications - Commercial Items (Mar 2015)" completed by the Quoter. Quoters registered in SAM need only complete paragraph b. of the above clause, if applicable.

3) All Amendments issued shall be acknowledged.

6. The completion and submission to the Government of the above items will constitute the quote. The quote shall communicate the Quoter’s unconditional assent to the terms and conditions in this solicitation, including any attachments and documents incorporated by reference. The Government makes the offer by awarding a contract; the Quoter accepts the offer by beginning performance or signing the award. The Quoter’s failure or refusal to assent to any of the terms and conditions of this solicitation or the Quoter’s imposition of additional conditions or any material omission in its quote may constitute a deficiency which will make the quote unacceptable to the Government.

7. Any deficiency in a quote will render the quote unacceptable. The only way to correct a deficiency is through discussions (see FAR 15.306(d)). However, the Government intends to award a contract without discussions as permitted by FAR 15.306(a) and 52.215-1. Quoters are advised not to submit a quote that takes exception to any term or condition of this solicitation or imposes any additional condition or omits any required information, without first consulting the Contracting Officer. The Government reserves the right to conduct discussions and to permit Quoters to revise their quotes if the Government thinks it is in its interest to do so. A quote that does not assent to any of the terms and conditions of this solicitation or imposes additional conditions or has any material omissions may result in an Quoter not being included in the competitive range (see FAR 15.306(d)) and without opportunity to correct the deficiencies in the quote.

PERFORMANCE WORK STATEMENT

Performance Work Statement Preventive Maintenance and Repair

Gray Cyber Center USAG Wiesbaden, Germany

PART 1 GENERAL INFORMATION

1 General:

1.1 Description of Services/Introduction:

1.2 Background

1.3 Scope

1.4 Quality Control

1.5 Quality Assurance

1.6 Recognized Holidays

1.7 Hours of Operation

1.8 Place of Performance

1.9 Utilities

1.10 Security Requirements

1.11 Key Control

1.12 Special Qualifications

1.13 Post Award Conference/Periodic Progress Meetings

1.14 Contracting Officer Representative (COR)

1.15 Key Personnel

1.16 Identification of Contractor Employees

1.17 Reserved

1.18 Reserved

1.19 Data Rights

1.20 Organizational Conflict of Interest

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS

2.1 Definitions

2.1.1 Contractor

2.1.2 Contracting Officer

2.1.3 Contracting Officer's Representative (COR)

2.1.4 Defective Service

2.1.5 Deliverable

2.1.6 Key Personnel

2.1.7 Physical Security

2.1.8 Quality Assurance

2.1.9 Quality Assurance Surveillance Plan (QASP)

2.1.10 Quality Control

2.1.11 Subcontractor

2.1.12 Work Day

2.1.13 Work Week

2.2 Acronyms

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES

3.1 Services

3.2 Facilities

3.3 Materials

3.4 Equipment

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

4.1 General

4.2 Equipment

PART 5 SPECIFIC TASKS

5. SPECIFIC TASKS

5.1 Basic Services.

5.2 Preventive Maintenance Schedule

5.3 On-Call Service

5.4 Takeover the Obligations as Operator of the Building

5.5 Environmental Compliance Plan and Program

5.6 Status Report

5.7 Invoicing

5.8 Contractor Management Reporting (CMR)

PART 6 APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS

PART 7 ATTACHMENT AND EXHIBIT LISTING

7. ATTACHMENTS AND EXHIBIT LIST

7.1 Technical Exhibit 1 - Performance Requirements Summary

7.2 Technical Exhibit 2 - Deliverables

7.3 Exhibit A - Inventory List

7.4 Exhibit B - Maintenance Price Books

7.5 Exhibit C - Time and Material Price Book

7.6 Exhibit D - Labor Rates Price Book

7.7 Exhibit E - BImSch Genehmigung Cogeneration Plant

7.8 Exhibit F - Nonconformance Inspection Report

PART 1

GENERAL INFORMATION

1. GENERAL:

This is a non-personal services contract to provide preventive maintenance (PM), on-call repair, inventory and labeling, and replacement parts delivery for equipment installed in the Gray Cyber Center at the Clay Kaserne in Wiesbaden.

1.1. Description of Services/Introduction:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, and supervision necessary to perform the services defined in this Performance Work Statement (PWS). The Contractor shall perform to the standards in this contract.

1.2. Background:

The United States Army Garrison (USAG) Wiesbaden must ensure that mechanical and electrical equipment (both fixed and freestanding) listed in Exhibit A is maintained and repaired in accordance with established commercial standards, manufacturers’ specifications, and the performance standards as specified herein. The Gray Cyber Center is a data processing center which was built in the year 2014. The turn over document (ABG-7) was signed on 8 April 2014 to accept the building. Warranty for the building started on 8 April 2014. The warranty of installed equipment expired on 8 April 2016. The redundancy level according to the Telecommunications Infrastructure Standard for Data Centers is TIER IV and must be considered for the maintenance and repair work.

1.3. Scope:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventive maintenance and on-call repairs and inventory and labelling. All references to “Contractor” includes the Prime Contractor’s personnel, the subcontractor and the subcontractor personnel. The scope of this contract includes the cooling and heating system, mechanical ventilation system and associated facilities equipment, as identified in Exhibit A Inventory list. The Contractor shall provide services on a scheduled and on-call basis and as defined in this contract. The Contractor shall maintain and repair mechanical and electrical equipment, both fixed and freestanding, in accordance with (IAW) established commercial standards and the performance standards as specified herein. The main equipment maintenance and repair includes:

a) ventilation and air conditioning system (two independent plants)

b) two compression refrigeration machines

c) two cogeneration plants

d) one absorption refrigeration machine

e) cooling ceiling for office areas

f) air handling units

g) smoke detection and fire alarm systems

h) mass notification system

i) sprinkler system

j) mechanical smoke exhaust system

k) building management system

l) sewer lift station

m) water softening

n) force protection bollards

For full list, see Exhibit A The Government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.4. Quality Control:

The Contractor shall develop and maintain an effective Quality Control Plan (QCP) to ensure services are performed in accordance with this Performance Work Statement (PWS). The Contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. The Contractor’s QCP shall be the means by which he assures himself that his work complies with the requirements of the contract. As a minimum, the QCP shall include the following to be acceptable:

a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor’s Quality Control Team.

b) How the Contractor will monitor the timeliness of the work to ensure that the work performed complies with all deadlines and goals.

c) How the Contractor will monitor or measure quality performance against established standards or specifications to ensure that the work performed complies with all specifications and requirements of the contract.

d) How the Contractor will assist his work force to improve performance beyond just satisfying contractual commitments.

e) How the Contractor intends to deliver quality services to ensure customer satisfaction throughout the life of the contract.

f) Key Control

Analysis of quality control and timeliness reports shall be sent to the Contracting Officer’s Representative (COR) by end of each Task Order.

A final QCP shall be submitted to the COR for review and approval within ten (10) calendar days after date of contract award. The COR’s approval will be provided to the Contractor in writing. Any future desired changes by the Contractor must be approved by the COR in writing prior to implementation.

1.5 Quality Assurance:

The Government will evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6 Recognized Holidays:

The Contractor shall not normally provide services on US or German holidays. However, the Contractor may be required to provide services on holidays, as coordinated with the COR. See local clause CCE-204-4000. In addition to local holidays as listed in the above clause, US Army Europe has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday.

However, announced training holidays or exodus of military personnel may provide the Contractor with an opportunity for unrestricted access to facilities and areas. The Contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.7 Hours of Operation:

Normal operating hours for the Gray Cyber Center are from 09:00 – 17:00, Monday through Friday, excluding recognized holidays. The Contractor shall normally provide services during normal operating hours. The Contractor shall maintain an adequate workforce to ensure the uninterrupted performance of all tasks defined within this PWS for the contract term.

1.8 Place of Performance:

The services under this contract will be performed at the Gray Cyber Center on Clay Kaserne, USAG Wiesbaden.

1.9 Utilities:

The Government will provide water and electricity. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish the work. The Contractor shall instruct employees in utilities conservation practices.

1.10 Security Requirements:

The standard language is English for the Contractor. The Contractor and all associated subcontractors’ employees shall comply with applicable local security policies and procedures provided by the Government representative as described in section 3.1 Services.

1.10.1 Installation Clearance Requirements:

This standard language is for Contractor employees with an area of performance within an Army-controlled installation, facility, or area. The Contractor and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies.

1.10.2 Background Checks:

The Contractor shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of Emergency Services, or Security Office and residence permit for local national installation passes and access rosters. The Contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA, and local policy. The Contractor may be required to complete additional security training to comply with the security standards of this contract. In addition to the changes otherwise authorized by FAR 52.212-4 of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

1.10.3 Physical Security:

a. The only authorized purpose for any Contractors, Contractor employees, and subcontractors to access U.S.

Government installations shall be the performance of services under this contract; access is not authorized for any other reason. Contractor personnel shall provide a valid purpose to enter when requesting access to installations.

The types of access and privileges for this or any contract will be based on the appropriate operational needs, the assessment of the threat, vulnerability, and criticality, include any other sufficient security requirements to protect against loss of services, support or serious risk to Contractors or installation personnel.

b. The Contractor shall safeguard all Government equipment, information, and property provided for

Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

The Contractor shall protect information that has been designated as critical in the performance of the contract.

Critical information will only be disseminated on a "need-to-know" basis and shall not be discussed in public areas such as hallways, bathrooms, eateries, smoke shacks, or any off-base gathering locations. Contractor employees shall not pass critical information over unsecured telephones, facsimiles, or e-mail outside of the Department of Defense Network. Contractor employees shall not post critical information on the web, personal "blogs," or where it is visible to visitors or the public.

c. Contractor personnel are prohibited from possessing weapons, firearms, or ammunition, on their persons or within Contractor-furnished or privately owned vehicles, while on a U.S. Government Installation.

1.10.4 Training:

a. AT Level I Training: The Contractor shall ensure all employees possess and maintain current Information

Assurance Technician (IA T) Level I professional certification during the execution of this contract. Anti-Terrorism (AT) Level I Awareness training and shall be completed within the first 30 calendar days of contract award and the certificates of completion shall be provided to the COR. AT Level 1 awareness training is available at:

https://atlevel1.dtic.mil/at/ . All Contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter.

b. Operation Security (OPSEC): Contractor personnel shall protect information that has been designated as critical in the performance of the contract. Critical information will only be disseminated on a “need-to-know” basis and not be discussed in public areas such as hallways, bathrooms, eateries, smoke shacks, or any off-base gathering locations. Contractor employees shall not pass critical information over unsecured telephones, facsimiles, or e-mail outside of the Department of Defense Network. Contractor employees shall not post critical information on the web, personal “blogs,” or where it is visible to visitors or the public. OPSEC Level I training shall be completed within the first 30 days of contract award, and on an annual basis thereafter, and the certificates of completion shall be provided to the COR.

c. iWATCH/Salute Training: The Contractor shall brief all employees and subcontractors on the

IWATCH/ISALUTE training standards provided by the ATO. This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report to the COR any information or circumstances of which they are aware that may pose a threat to the security of personnel, resources, and classified or unclassified defense information. This training shall be completed within 15 calendar days after the contract is awarded and within 15 calendar days after new employees commence contract performance, with the results reported to the COR within 5 calendar days after the training is complete.

1.11 Key Control:

a. The Contractor shall establish and implement methods of making sure all keys and key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor procedures covering key control shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys and key cards to the Contracting Officer.

b. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system will be replaced by the Government and the total cost deducted from the monthly payment due the Contractor.

c. The Contractor shall prohibit the use of Government issued keys and key cards by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas under this contract, or personnel authorized entrance by the Contracting Officer.

d. Lock Combinations The Contractor shall establish and implement methods to ensure lock combinations are not revealed to unauthorized persons. The Contractor shall ensure lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations. These procedures shall be included in the Contractor’s Quality Control Plan.

1.12 Special Qualifications:

a. The Contractor shall be fully licensed and certified in accordance with German and European Union standards and regulations for work to be performed under this contract. The Contractor and Contractor personnel may be required to provide the COR the appropriate certificates at any time during the performance of the contract.

b. Contractor personnel performing technical services under this contract shall be able to read, write and speak English to communicate with Government personnel, accurately record data, where required, and perform required work in accordance with English language documentation and publications used by the Government and its suppliers. All reports, correspondence and submittals made regarding this contract shall be provided in English. If host nation regulations require submittal of certain reports in German, an English translation shall also be provided for the Government file. See clause 252.225-7041

c. The Contractor shall provide qualified personnel (“befähigte Person”) for all specialized work required for the equipment listed in the Exhibit A. The Contractor shall show successful completion of the applicable training to the COR prior to working on systems as listed in Exhibit A, Column “Additional Maintenance Requirements, e.g.

manufacturer's instructions/ Zusätzliche Anforderungen an die Wartung wie z.B. Herstellerangaben”.

d. The Contractor shall provide a list with the names, titles, and telephone numbers of the personnel who will be performing work under this contract to the COR not later than 5 work days after contract award. This list shall be updated as changes occur during the performance of this contract and be provided to the COR.

Note: Personnel without one of the apprenticeship qualifications below shall not perform any work on the systems to be maintained and repaired. This includes prohibition on equipment cleaning by unlicensed personnel.

1.12.1 The Contractor or subcontractor shall be fully licensed as listed below or equivalent (e.g. ANSI or ASQ):

a. DIN ISO 9001 - Quality Management System (DIN ISO 9001 - Qualitätsmanagementsystem).

b. DIN ISO 14001 - Environmental Management System (DIN ISO 14001 - Umweltmanagementsystem).

c. “Specialist in refrigeration and climate control” (“Kälte Klima Fachbetrieb”).

d. “VDS accepted company for fire alarm systems, sprinkler fire extinguishing systems” (“VdS-anerkannten

Errichterfirmen für Feuerlöschanlagen (Brandmelde,-, Sprinkler-, Loesch-anlagen“).

1.12.2 Qualifications for HVAC:

The Contractor shall provide at least one person qualified to a “Master (Meister)” or “Engineer (Ingenieur)” level in the following categories to supervise and perform the preventive maintenance and repair services for equipment listed in Exhibit A, table column “CLIN/Trade” marked with “0001/HVAC”:

a. Master or Engineer level for:

1. Heating/Ventilation Systems and Equipment (Heizungsbau-Meister or Ingenieur).

2. Air Conditioning Systems and Equipment (Kälteanlagenbau - Meister or Ingenieur).

3. Building Management Systems and Equipment (MSR - Meister or Ingenieur).

b. Technicians: The Contractor shall provide qualified personnel (“befähigte Person”) for all specialized work required for the equipment listed in the Exhibit A. Technicians shall possess a minimum of the following certifications:

1. Apprenticeship diploma refrigeration engineering (‘Gesellenbrief Kältetechnik’).

2. Apprenticeship diploma Heating and Air-conditioning engineering (‘Gesellenbrief Heizung and Lüftungstechnik’).

3. Apprenticeship diploma Building Management Systems engineering (‘Gesellenbrief Mess- und

Regeltechniker’).

c. Additional Qualifications: Furthermore the personnel shall be specialized and certified to perform work in compliance with the latest versions of following codes and regulations:

1. VDI 6022 – Hygiene training courses - RLT systems, Cat. A and B (VDI 6022 – Hygieneschulung RLT

Anlagen nach Kategorie A und B).

2. Hoisting platform according BGR 500 and BGR 945 (Hebebühnen nach BGR 500 und BGR 945).

3. Building Control and Management System according to VDMA 24186-4 (MSR/GLT nach VDMA 241864).

4. Certified personnel of category I, IAW Artikel 5 der Verordnung (EG) Nr. 842/2006.

5. Verordnung (EG) Nr. 303/2008, Para 5 der Chem Klimaschutz.

6. Certifications are required for appropriate training at the installed devices of the manufacturers.

7. Rittal for the Liquid Cooling Packages and the Ri Zone System,

8. Viessmann ESS for the Cogeneration Plants,

9. Trane for the Adsorption Refrigerator and the Compression Refrigeration Machines.

d. Additional Requirements: The Contractor shall follow the legal ordinance of the BImSch Permission for the cogeneration plant. The BImSch Permission can be found in Exhibit E.

1.12.3 Qualifications for Electrical:

The Contractor shall provide at least one responsible person, qualified to a “Master (Meister)” or “Engineer (Ingenieur)” level in the following categories to supervise and perform the preventive maintenance and repair services for equipment listed in Exhibit A, table column “CLIN/Trade” marked with “0003/Electr”:

a. Master or Engineer level for: Electrical systems (Elektro - Meister or Ingenieur)

b. Technicians:

The Contractor shall provide qualified personnel (“befähigte Person”) for all specialized work required for the equipment listed in Exhibits A. Technicians shall have at least the following minimum certifications:

1. Apprenticeship diploma electrical engineering (Gesellenbrief Elektrotechnik)

2. KNX certification

c. Additional Qualifications: Additionally, the Contractor shall provide personnel specialized and certified to perform work in compliance with the latest versions of following codes and regulations:

1. (M)LAR (Muster-Leitungsanlagen-Richtlinie) and DIN VDE 0100-520.

2. Hoisting platform according BGR 500 and BGR 945 and BGV A3.

3. Internal lighting in accordance with NFPA 101, ASR A3.4, DIN EN 12464-1 and UFC 3-530-01 as well as the IES Lighting Handbook.

4. External lighting in accordance with NFPA 101, ASR A3.4, DIN EN 12464-2 and UFC 3-530-01 as well as the IES Lighting Handbook.

5. Emergency lighting in accordance with DIN VDE 0100-560, DIN VDE 0100-718, DIN VDE 0108-100, DIN EN 50172, ASR 7/4, DIN EN 1838, DIN 4844-1, DIN 4844-2 and NFPA 101.

6. External Lightning Protection in accordance with DIN EN 62305 / DIN EN 50164 and NFPA780.

7. Internal Lightning Protection in accordance with UFC 3-520-1 and DIN EN 61643-21.

8. Electrical systems and equipment in accordance with DIN VDE 0105-100, DIN VDE 0100-600, NFPA

70E, BGV A3

1.12.4 Qualifications for Fire Suppression Systems:

The Contractor shall provide

a. Meister: The Contractor shall provide at least one employee (or subcontractor employee) qualified as a Master (Meister) in the category of "Master Electrician (Elektrotechniker-Meister)" with specialized qualification for fire protection systems to supervise and perform the preventive maintenance and repair services, as required, for equipment listed in Exhibit A, table column “CLIN/Trade” marked with “0004/FireSup”: This Master Electrician shall be responsible for all electrical work performed under this contract for the entire performance period of the contract per the PWS. If the Master Electrician changes during contract performance, the Contractor shall notify the COR immediately and provide a substitute with the same qualifications within two calendar days of the change.

b. Technicians: The Contractor shall provide qualified personnel (“befähigte Person mit Sachkundnachweis”) for all specialized work required for the equipment listed in the Exhibit A, table column “CLIN/Trade” marked with “0004/FireSup”: At least one technician for each single system shall be qualified for smoke protection doors, and fire flaps and be specialized for speaking alert systems. The technician shall be responsible for all specialized work at the single system for the entire performance period of the contract per the PWS. If the technician changes during contract performance, the Contractor shall notify the COR immediately and provide a substitute with the same qualifications within two calendar days of the change.

c. Additional Qualifications and Requirements: Contractor personnel shall be specialized and certified to perform work in compliance with the latest versions of following codes and regulations:

1. VdS CEA 4001 – Planung und Einbau von Sprinkleranlagen.

2. VdS 2496 – Ansteuerung von Feuerlöschanlagen.

3. VdS 2092 – Betriebsbuch für Sprinkleranlagen.

4. The Contractor shall follow the maintenance guidelines of the VdS concerning operation and maintenance work performance.

1.12.5 Qualifications for Fire Alarm Systems:

The Contractor shall provide at least one person, qualified to a “Master (Meister)” or “Engineer (Ingenieur)” level in the following categories to supervise and perform the preventive maintenance and repair services, as required, for equipment listed in Exhibit A, table column “CLIN/Trade” marked with “0005/FireAlarm”:

a. Master or Engineer level for: Electrical systems (Elektro - Meister or Ingenieur)

b. Technicians: The Contractor shall provide qualified personnel (“befähigte Person”) for all specialized work required for the equipment listed in Exhibit A. Technicians shall have at least the following minimum certifications:

1. Certificate of a responsible person in accordance with DIN 14675 (BMA).

2. Certificate of a responsible person in accordance with DIN 14675 (SAA).

c. Additional Requirements: Contractor personnel shall be specialized and certified to perform work in compliance with the latest versions of following codes and regulations:

1. Fire Detection Systems in accordance with DIN VDE 0833-1, DIN 14675, UFC 3-600-01, NFPA 70, NFPA 70E, NFPA 72, NFPA 75 and NFPA 101.

2. Mass Notification Systems in accordance with DIN VDE 0833-1, DIN 14675, UFC 4-021-01, NFPA 70, NFPA 70E, and NFPA 101.

NOTE: These regulations stipulate that all components of the fire alarm system, including all detectors, shall be functionally tested and maintained quarterly.

1.12.6 Qualifications for Sanitary and Plumbing:

The Contractor shall provide at least one responsible person, qualified to a "Master (Meister)" level to supervise and perform the preventive maintenance and repair services, as required, for equipment listed in Exhibit A, table column "CLIN/Trade" marked with "0006/Sanitary":

a. Master level for: Master level for Plumbing Systems and Equipment (Klempner-Meister)

b. Technicians: The Contractor shall provide qualified personnel (“befähigte Person”) for all specialized work required for the equipment listed in Exhibit A. Technicians shall have at least the following minimum certification:

Apprenticeship diploma sanitary engineering (‘Gesellenbrief Anlagenmechanikerin für Sanitär-, Heizungs-und Klimatechnik).

c. Additional Requirements: The Contractor shall follow the maintenance guidelines of the VDI 6023 concerning operation and maintenance work performance. Furthermore, the personnel shall be specialized and certified to perform work in compliance with the latest versions of following codes and regulations:

1. VDI 6023 – Hygiene in Trinkwasser-Installationen.

2. DIN EN 1717 – Trinkwasserschutz und Sicherungseinrichtungen.

3. DVGW Arbeitsblätter.

4. Trinkwasserverordnung.

1.12.7 Qualifications for Building Management System:

The Contractor shall provide at least one responsible person, qualified to a “Bachelor of Science” level in the following categories to supervise and perform the preventive maintenance and repair services, as required, for equipment listed in Exhibit A, table column “CLIN/Trade” marked with “0007/Automation”:

a. Engineer level for: Bachelor of Science, Studiengang Facility Management

b. Technicians: The Contractor shall provide qualified personnel (“befähigte Person”) for all specialized work required for the equipment listed in Exhibits# A. The Contractor shall provide personnel with a minimum of 5 years of experience in maintenance and repair of Honeywell equipment and software (“Care Controller Application”), including required software maintenance tools. Technicians shall have attended Honeywell training seminars for Building Control / Management System to perform PM and Repairs according to VDMA 24186-4.

c. Additional Requirements: The Contractor shall follow the maintenance guidelines of VDMA 24186.

d. Contractor personnel shall be specialized and certified to perform work in compliance with the latest versions of following codes and…