W912CM-15-T-0030.pdf

SEE ADDENDUM

(No Collect Calls)

W912CM-15-T-0030 10-Sep-2015

b. TELEPHONE NUMBER

0611-143-546-6722

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 25 Sep 2015

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912CM9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

JOAN AHUJA

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

0010707753

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ECC RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

WIESBADEN 65187

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$35,500,000

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF66

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912CM-15-T-0030

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 1 Job Sport Fields & Playground Maintenance

FFP

Includes inspection, maintenance, minor repair, and cleaning of sport fields, playgrounds, ball courts, skating areas, and pavilions located throughout the housing areas in USAG Wiesbaden. See PWS, Attachment 1-Price Book, and

Technical Exhibits.

Base Period

FOB: Destination

PURCHASE REQUEST NUMBER: 0010707753

MAX

NET AMT

UNIT UNIT PRICE MAX AMOUNT

1001 1 Job OPTION Sport Fields & Playground Maintenance

FFP

Includes inspection, maintenance, minor repair, and cleaning of sport fields, playgrounds, ball courts, skating areas, and pavilions located throughout the housing areas in USAG Wiesbaden. See PWS, Attachment 1-Price Book, and

Technical Exhibits.

Option Year 1

UNIT UNIT PRICE MAX AMOUNT

2001 1 Job OPTION Sport Fields & Playground Maintenance

FFP

Includes inspection, maintenance, minor repair, and cleaning of sport fields, playgrounds, ball courts, skating areas, and pavilions located throughout the housing areas in USAG Wiesbaden. See PWS, Attachment 1-Price Book, and

Technical Exhibits.

Option Year 2

UNIT UNIT PRICE MAX AMOUNT

3001 1 Job OPTION Sport Fields & Playground Maintenance

FFP

Includes inspection, maintenance, minor repair, and cleaning of sport fields, playgrounds, ball courts, skating areas, and pavilions located throughout the housing areas in USAG Wiesbaden. See PWS, Attachment 1-Price Book, and

Technical Exhibits.

Option Year 3

UNIT UNIT PRICE MAX AMOUNT

4001 1 Job OPTION Sport Fields & Playground Maintenance

FFP

Includes inspection, maintenance, minor repair, and cleaning of sport fields, playgrounds, ball courts, skating areas, and pavilions located throughout the housing areas in USAG Wiesbaden. See PWS, Attachment 1-Price Book, and

Technical Exhibits.

Option Year 4

UNIT UNIT PRICE MAX AMOUNT

7500 UNDEFINED

CONTRACTOR MANPOWER REPORTING (CMR)

FFP

In accordance with PWS paragraph "Contract Manpower Reporting." The contractor shall submit a report to the Government. When completing CMR, please use for Command: "US Army Installation Management"; for description:

"USAG Wiesbaden"; for UIC: "W582RS."

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

7501 UNDEFINED

OPTION CONTRACTOR MANPOWER REPORTING (CMR)

FFP

In accordance with PWS paragraph "Contract Manpower Reporting." The contractor shall submit a report to the Government. When completing CMR, please use for Command: "US Army Installation Management"; for description: "USAG

Wiesbaden"; for UIC: "W582RS."

7502 UNDEFINED

OPTION CONTRACTOR MANPOWER REPORTING (CMR)

FFP

In accordance with PWS paragraph "Contract Manpower Reporting." The contractor shall submit a report to the Government. When completing CMR, please use for Command: "US Army Installation Management"; for description: "USAG

7503 UNDEFINED

OPTION CONTRACTOR MANPOWER REPORTING (CMR)

FFP

In accordance with PWS paragraph "Contract Manpower Reporting." The contractor shall submit a report to the Government. When completing CMR, please use for Command: "US Army Installation Management"; for description: "USAG

7504 UNDEFINED

OPTION CONTRACTOR MANPOWER REPORTING (CMR)

FFP

In accordance with PWS paragraph "Contract Manpower Reporting." The contractor shall submit a report to the Government. When completing CMR, please use for Command: "US Army Installation Management"; for description: "USAG

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 Destination Government Destination Government

1001 Destination Government Destination Government

2001 Destination Government Destination Government

3001 Destination Government Destination Government

4001 Destination Government Destination Government

7500 Destination Government Destination Government

7501 Destination Government Destination Government

7502 Destination Government Destination Government

7503 Destination Government Destination Government

7504 Destination Government Destination Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC

0001 POP 30-SEP-2015 TO

30-JUL-2016

N/A BIRGIT WERKHEISER-ENGEL

BIRGIT WERKHEISER-ENGEL

01059 DILTZ PLACE

UNIT 29623, BOX 30, AP AE 09005-9623

W582RS

1001 POP 31-JUL-2016 TO

30-JUL-2017

N/A (SAME AS PREVIOUS LOCATION)

2001 POP 31-JUL-2017 TO

30-JUL-2018

N/A (SAME AS PREVIOUS LOCATION)

3001 POP 31-JUL-2018 TO

30-JUL-2019

N/A (SAME AS PREVIOUS LOCATION)

4001 POP 31-JUL-2019 TO

30-JUL-2020

N/A (SAME AS PREVIOUS LOCATION)

7500 POP 30-SEP-2015 TO

30-JUL-2016

N/A N/A

7501 POP 31-JUL-2016 TO

30-JUL-2017

7502 POP 30-JUL-2017 TO

31-JUL-2018

7503 POP 30-JUL-2018 TO

31-JUL-2019

7504 POP 30-JUL-2019 TO

31-JUL-2020

MINIMUM/MAXIMUM QUANTITY

Minimum Quantity. The guaranteed minimum amount for this contract is $5,000.00. The guaranteed minimum is only applicable to the Base Period of the contract.

Maximum Quantity. The maximum amount that may be purchased under this contract is $1,060,510.00.

PERFORMANCE WORK STATEMENT

Performance Work Statement

Sport Fields and Playground Maintenance Services

USAG Wiesbaden, Germany

PART 1 GENERAL INFORMATION 11

1. GENERAL:

1.1. Description of Services/Introduction:

1.2. Background:

1.3. Scope:

1.4. General Information

1.4.1. Quality Control

1.4.2. Quality Assurance:

1.4.3. Recognized Holidays:

1.4.4. Hours of Operation:

1.4.5. Place of Performance:

1.4.6. Utilities:

1.4.7. Security Requirements:

1.4.8. Special Qualifications:

1.4.9. Post Award Conference/Periodic Progress Meetings:

1.4.10. Contracting Officer Representative (COR):

1.4.11. Key Personnel:

1.4.12. Identification of Contractor Employees:

1.4.13. Contractor Travel

1.4.14. Other Direct Costs (ODC)

1.4.15. Organizational Conflict of Interest ....................... Error! Bookmark not defined.

1.4.16. Phase In/Phase Out Period

1.4.17. Environmental Compliance

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.2. Acronyms:

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 21

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services

3.2. Facilities

3.3. Equipment

3.4. Materials

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General

4.2. Secret Facility Clearance

4.3. Materials

4.4. Equipment

PART 5 SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. General Description

5.2. Playgrounds

5.3. Soccer Field

5.4. Hard Courts……………………………………………………………………………..19

5.5. Other Sites………………………………………………………………………………...20

5.6. Contractor Manpower Reporting (CMR)…………………………………………………20

5.7 Frequency of Work………………………………………………………………………..20

PART 6 APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1

PART 7 TECHNICAL EXHIBIT LISTING

7. TECHNICAL EXHIBIT LIST:

7.1. Exhibit 1 – Performance Requirements Summary

7.2. Exhibit 2 – Deliverables Schedule

7.3 Exhibit 3 - Polytan/STI Service Safety Handbook, English

7.4 Exhibit 4 - Polytan/STI Service Safety Handbook, German

7.5 Exhibit 5 - Weekly Inspection and Performance report

7.6 Exhibit 6 - Schedule of Service Example

7.7 Exhibit 7 - Reference Information Sheet

7.8 Exhibit 8 - Past Performance Questionnaire

GENERAL INFORMATION

1. GENERAL:

This is a non-personal services contract to provide inspection, maintenance, repair, and cleaning services for sports fields, playgrounds, ball courts, skating areas, and pavilions located throughout the housing areas in USAG Wiesbaden, hereafter referred to as “outdoor recreational facilities” (ORF). The Government shall not exercise any supervision or control over the contract service provider(s) performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform ORF service and maintenance as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2. Background:

USAG Wiesbaden, Housing Division has recently completed construction of a new housing area

Newman Village, which also included the construction of several new sports fields and playgrounds. In order to protect the Government’s investment in these facilities and preserve existing facilities in Aukamm, Crestview, Clay Kaserne and Hainerberg housing areas, routine inspections, maintenance and repairs must be completed. This will help preserve the facilities and ensure these facilities are safe for residents and children in the USAG Wiesbaden

Community.

1.3. Scope:

The contractor shall provide non-personal services for playground safety inspections, minor repairs, trash pick-up, trash removal, cleaning of play surfaces, maintaining of artificial grass surface, and grass cutting.

The contractor shall provide all necessary management, personnel, supervision, tools, parts, materials, general and specialized equipment, electronic communication, reporting, and transportation necessary to perform preventive maintenance and on-call repairs on the facilities and equipment as listed in Exhibit 1. The contractor shall have adequate personnel and maintenance and repair facilities to allow repairs to be carried out on several items of equipment at varying locations simultaneously. The contractor shall perform all related administrative actions required to provide services and perform work such as material requisitioning, quality control (QC), financial status report, attend meetings, and prepare correspondence.

1.4. General Information

1.4.1. Quality Control:

The contractor shall develop and maintain a quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it is assured that the work complies with the requirement of the contract. As a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor’s Quality Control

Team.

b. How the contractor will monitor the timeliness of the work to ensure that the work performed complies with all deadlines and goals.

c. How the contractor will monitor or measure quality performance against established standards or specifications to ensure that the work performed complies with all specifications and requirements of the contract.

d. How the contractor will assist his work force to improve performance beyond just satisfying contractual commitments.

e. How the contractor intends to deliver quality services to ensure customer satisfaction throughout the life of the contract.

f. Analysis of quality control and timeliness reports shall be sent to the COR by end of each quarter.

g. The Contractor shall develop procedures covering key control that shall be included in the

Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR. (See 1.4.7.5).

A final QCP shall be submitted to the COR for review and acceptance within ten (10) calendar days after date of contract award. After acceptance of the QCP, the contractor shall receive the

COR’s acceptance in writing of any proposed change to his QC system.

1.4.2. Quality Assurance:

The government shall evaluate the contractor’s performance under this contract IAW the Quality

Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Recognized Holidays:

The Contractor shall not normally provide services on US or German holidays. However, the

Contractor may be required to provide services on holidays, as coordinated with the COR. See local clause CCE-204-4000.

In addition to local holidays as listed in the above clause, US Army Europe has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.4.4. Hours of Operation:

The contractor is authorized to conduct business, between the hours of 0730 and 1700 Monday thru Friday except holidays. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5. Place of Performance:

The services under this contract shall be performed at varying Housing Areas simultaneously within USAG Wiesbaden, including Aukamm, Crestview, Hainerberg, Clay Kaserne and

Newman Village housing areas.

1.4.6. Utilities:

The Government will make available connections for electricity and water. There may not be water or electricity at each work site. Authorized connection points for utilities may not be at or near a particular work site; the Government will identify all acceptable locations where the contractor can connect for utility services. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7. Security Requirements:

Contractor personnel performing work under this contract must maintain the level of security required for the life of the contract.

1.4.7.1 Installation Clearance Requirements:

This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor’s employees and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative).

1.4.7.2 Background Checks:

The contractor shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of

Emergency Services, or Security Office, and residence permits for local national installation passes and access rosters. The contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. The contractor may have to complete additional security training to comply with the security standards of this contract. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. If the contractor incurs costs to comply with the FPCON changes, the Government will provide equitable adjustment.

1.4.7.3. Physical Security:

a. The only authorized purpose for any contractors, contractor employees, and subcontractors to access U.S. Government installations shall be the performance of services under this contract; access is not authorized for any other reason. Contractor personnel shall provide a valid purpose to enter when requesting access to installations. The types of access and privileges for this or any contract will be based on the appropriate operational needs, the assessment of the threat, vulnerability, and criticality, include any other sufficient security requirements to protect against loss of services/support or serious risk to contractors or

Installation personnel.

b. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for contractor use. At the close of each work period, the contractor shall secure Government facilities, equipment, and materials. Contractor personnel shall protect information that has been designated as critical in the performance of the contract.

The contractor shall disseminate critical information only on a "need-to-know" basis and shall not discuss this information in public areas such as hallways, bathrooms, eateries, smoke shacks, or any off-base gathering locations. Contractor employees shall not pass critical information over unsecured telephones, facsimiles, or e-mail outside of the

Department of Defense Network. Contractor employees shall not post critical information on the web, personal "blogs," or where it is visible to visitors or the public.

c. Contractor personnel shall not possess weapons, firearms, or ammunition, on their persons or within contractor-furnished or privately owned vehicles, while on a U.S. Government

Installation.

1.4.7.4 Training:

a. AT Level I Training: The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IA) Level I professional certification during the execution of this contract. Anti-Terrorism (AT) Level I Awareness training and shall be completed within the first 30 days of contract award and the certificates of completion shall be provided to the COR. AT Level 1 awareness training is available at:

https://atlevel1.dtic.mil/at/ . All contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System

(ATCTS) at commencement of services, and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter.

b. Operation Security (OPSEC): Contractor personnel shall protect information that has been designated as critical in the performance of the contract. Critical information will only be https://atlevel1.dtic.mil/at/ disseminated on a “need-to-know” basis and not be discussed in public areas such as hallways, bathrooms, eateries, smoke shacks, or any off-base gathering locations. Contractor employees shall not pass critical information over unsecured telephones, facsimiles, and/or e-mail outside of the Department of Defense Network. Contractor employees shall not post critical information on the web, personal “blogs,” or where it is visible to visitors or the public. OPSEC Level I training shall be completed within the first 30 days of contract award, and on an annual basis thereafter, and the certificates of completion shall be provided to the COR.

c. iWATCH/iSALUTE Training: The contractor shall brief all employees and subcontractors on the IWATCH/ISALUTE training standards provided by the ATO. This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report to the COR any information or circumstances of which they are aware that may pose a threat to the security of personnel, resources, and classified or unclassified defense information. This training shall be completed within 15 calendar days after the contract is awarded and within 15 calendar days after new employees commence contract performance, with the results reported to the COR within 5 calendar days after the training is complete.

d. Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures provided by the COR. The contractor shall provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contracts, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.7.5 Key Control:

The contractor shall establish and implement methods of making sure all keys and key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The contractor shall immediately report any occurrences of lost or duplicate keys and key cards to the Contracting Officer.

1.4.7.5.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

1.4.7.5.2 The contractor shall prohibit the use of Government issued keys and key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Special Qualifications:

1.4.8.1 The contractor shall provide personnel able to read, write and speak the English language and be able to perform contract work IAW English language documentation and publications used by the Government and its suppliers.

1.4.8.2 The contractor shall provide a Certified Playground Safety Inspector, certified by the

National Playground Safety Institute, to perform playground inspections. The Contractor shall provide a copy of the inspector's certification to the COR prior to the performance of playground safety inspections.

1.4.9 Post Award Conference/Periodic Progress Meetings:

The contractor shall attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5. The

Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the

Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.10 Reserved

1.4.11 Key Personnel:

The following personnel are considered key personnel by the government: Point of Contact

(POC) and Alternate Point of Contact (alternate POC). The contractor shall provide a POC and an alternate POC, who shall have the authority to legally bind the contractor and shall be responsible for the performance of all the work performed under this contract. The name of the

POC and the alternate, who shall act for the contractor, shall be designated in writing to the COR not later than 5 days after contract award. The POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available during normal operating hours. The POC and alternate shall be able to speak, read, write and communicate in English.

1.4.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors performing work at Government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee’s name, the contractor’s name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees wear the ID badges visibly when performing work at Government workplaces.

See solicitation/contract clause CCE 237-4000.

1.4.13 Contractor Travel: N/A

1.4.14 Other Direct Costs (ODC): N/A

1.4.15 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting

Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting

Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.16 Phase In/Phase Out Period: N/A

1.4.17 Environmental Compliance:

USAG Wiesbaden has implemented an Environmental Management System (EMS) that conforms to Army policy, EMS requirements in Executive Order (EO) 13423 ("Strengthening

Federal Environmental, Energy and Transportation Management"). As required by Army

Regulation 200-1, our EMS is mission-enhancing, conforms to the ISO 14001 Standard, and is garrison-wide in scope. The Contractor shall ensure that all of its operations and activities conform to the USAG Wiesbaden's EMS policy requirements. The Contractor shall ensure that all contract personnel have obtained appropriate levels of training on the handling, use, storage, and disposal of hazardous materials (HM). In addition, the Contractor shall ensure that all contractor controlled activities on USAG Wiesbaden installations are conducted in accordance with USAG Wiesbaden EMS Policy, Final Governing Standards Germany, and applicable

German environmental laws/standards. The Contractor shall inform the Contracting Officer/

Contracting Officer Representative of the types and quantities of hazardous materials that they plan to bring into the garrison to meet their contractual duties, to include the Safety Data Sheets and storage requirements for the hazardous materials. The Contractor must provide this information before bringing the hazardous materials onto USAG Wiesbaden. The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by HM he has brought to the garrison or by his activities. The Contractor must immediately report any HM spills to the garrison Fire Department at CIV 0611-705-117.

The Contractor shall contact the COR or the USAG Wiesbaden Directorate of Public Works

Environmental Division (DPW-ED), DSN 337-5587, CIV 0611-705-5587, Bldg 1059, Clay

Kaserne for a copy of the garrison EMS policy and German Final Governing Standards. The

USAG Wiesbaden EMS policy (Commander's Policy Letter #22, Environmental Management

Systems) can also be obtained from the garrison website at:

http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%

20Management.PDF http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%20Management.PDF http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%20Management.PDF

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer.

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer's Representative (COR).

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service.

A service output that does not meet the standard of performance associated with the Performance

Work Statement.

2.1.5 Deliverable.

Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Fall protection.

A system of pored rubber surface, rubber matting, or rubber blocks underplayed with a sand or other cushioning material. The purpose is to reduce the likelihood of injury from a fall.

2.1.7 Gazebo.

An outdoor structure what is primarily a roof over a paved surface, that may contain partial walls, benches, and BBQ grills; whose primary purpose is to provide partial shelter for persona and equipment from sun and rain. Structure may be wood, brick, metal, or plastic.

2.1.8 Litter.

Trash, such as, but not limited to paper, cans, and bottles. Litter may include natural material like leaves, branches, grass clippings, moss, soil, and growing plants.

2.1.9 Outdoor Recreational Facility (ORF).

Any of the following facilities: Baseball park, batting cage, playground, pavilion, fitness area, soccer field, basketball court, skate park, roller hockey rink, tennis court, volleyball court, or dog park

2.1.10 Personal Items.

Items that belong to an individual or organization that are not a component of the facility. These items include: clothing, lawn furniture, BBQ grills, sports equipment, picnic items, towels, etc

2.1.11 Personal Items, Valuable.

Personal items that have more than a nominal value or items that are likely to be stolen. These items include: ID cards, wallets, keys, cash, jewelry, watches, portable electronic equipment, etc

2.1.12 Physical Security.

Actions that prevent the loss or damage of Government property.

2.1.13 Play Surface

Any surface that a person would come into contract when playing or using a piece of playground equipment. These surfaces include: fall protection, seats, climbing bars and rungs, elevated platforms, ropes and chains, and slides

2.1.14 Quality Assurance.

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.15 Quality Assurance Surveillance Plan (QASP).

An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.16 Quality Control.

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17 Subcontractor.

One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

COR Contracting Officer Representative

DA Department of the Army

KO Contracting Officer

ORF Outdoor Recreation Facilities

PIPO Phase In/Phase Out

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide training for requirements in PWS paragraph 1.4.7.4.

3.2. Facilities: The Government will provide water (although the connection point may not be located at all work site) for use in the performance of services under this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

3.3. Equipment - N/A

3.4. Materials - N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General

The contractor shall provide all labor, supplies, equipment, tools,, transportation, facilities, supervision, and services required to perform work under this contract.

4.2. Secret Facility Clearance N/A

4.3. Materials

The contractor shall provide all materials, supplies, and equipment necessary to meet the requirements under this PWS. This includes but not limited to: trash bags, sand, rubber granules, soap and cleaners, small repair parts (i.e. fasteners), etc.

4.4. Equipment

The Contractor shall provide all equipment, including special equipment, needed to execute the requirements of this contract as outlined in the PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. GENERAL DESCRIPTION: The contractor shall provide non-personal services for safety inspections of playgrounds, minor repairs to the playground equipment and fall protection, clean playgrounds including equipment, benches, tables and trashcans, maintain the artificial grass surface on a soccer field, clean hard court surfaces, inspect for serviceability of netting and obstacles on hard surface facilities, and dispose of trash at various locations.

5.1.1 The following applies to Outdoor Recreational Facilities (ORF).

5.1.2 The contractor shall correct deficiencies and perform minor repairs identified during inspections or cleaning, at no additional cost to the Government, for corrections or repairs that do not exceed EUR 50.00. Corrective actions include, but may not be limited to, replacement of missing or broken parts, tightening loose components, adjustments to return a component to its original range of motion, repair of minor cracks and spot painting. The contractor shall provide a weekly report (Technical exhibit 5) to the COR. The report shall include the following, as a minimum:

a. date of inspection

b. location of equipment

c. description of deficiency and corrective action taken for minor repairs

d. name and signature of service technician

5.1.3 Repairs exceeding EUR 50.00 are not part of this contract and shall not be performed.

Deficiencies that exceed EUR 50.00 to correct, shall be reported to the COR in the weekly report

(Technical exhibit 5). Deficiencies that effect live health and safety shall be reported to the COR immediately. The report shall include the following, as a minimum:

a. date of inspection

b. location of equipment

c. description of deficiency

d. name and signature of service technician

5.1.4 Litter and Trash pick-up and removal. The contractor shall pick up all litter, trash, and natural material like leaves and branches laying on the ground, play surfaces, or other equipment.

Branches longer than one meter in length or one centimeter in diameter shall be removed.

Leaves and branches shall not be blown on the grass areas. The contractor shall dispose of all trash including natural materials IAW local or Host Nation policies. The Contractor shall not dispose trash or waste in U.S. Government dumpsters and trash receptacles

5.1.5 The contractor shall supply and replace the trash bag in each receptacle when missing or removed. The requirements for when and where trash removal is to be conducted can be found in later paragraphs.

5.1.6 If the Contractor finds any personal items left in any work area with no apparent owner in the vicinity, the contractor shall leave the items in place, or move them if they interfere with the performance of contract services. All items moved shall be returned to the location near to where they were discovered. The contractor shall give valuable personal items to the COR at the end of the workday when possible, but not later than the next workday with a report that includes the following, as a minimum:

a. date

b. location

c. description of item and other salient facts

d. name and signature of finder

5.1.7 The ORF includes the area of 2 meters beyond the play surface or outside the ORF’s perimeter fence. All items within this perimeter are considered part of the ORF and shall be maintained as stated in the PWS. The perimeter is considered the work area.

5.1.8 Monthly or bi-monthly inspections and services shall not be performed in consecutive weeks and shall be performed with at least one week in between services. Bi-weekly or weekly inspections and services shall not be performed on consecutive days and shall have one day in between services.

5.1.9 The contractor shall notify the COR of any graffiti, vandalism, major damage, or missing major components or unsafe condition equipment. The contractor shall report these observations in the weekly report (Technical exhibit 5).

5.1.10 The contractor shall perform the inspections and maintenance services at the on-site locations of the equipment or facility. The contractor shall report, in writing, to the COR any

ORF equipment that cannot be physically located within 5 working days. Site maps are located in the Technical Exhibit 3.

5.1.11 Relocation of Equipment. The Contractor shall maintain any equipment relocated by the

US Government at the new location.

5.1.12 The contractor shall produce a schedule of all ordered services. Schedule shall include all the services to be performed in each contract period. The schedule shall be by date, location, estimated timeframe and kind of service. The schedules shall be provided to the COR five business days after contract award. Weather permitted changes to the schedule have to be submitted 48 hours prior to scheduled work.

5.1.13 The contractor shall submit a weekly report to the COR of all services performed during the week. The report shall include identified deficiencies, graffiti and damages. The contractor shall submit the weekly report (Technical exhibit 5), via email, to the COR no later than the second working day the week after the services were performed (Technical exhibit 5).

5.1.14 At the end of each contract period of performance, the contractor shall provide the COR with a consolidated report on a CD or DVD no later than 30 days after performance end date.

The COR will not process final invoice until the consolidated report is received.

5.2. Playgrounds

5.2.1 GENERAL DESCRIPTION. The playgrounds are located in five housing areas and are mostly newly built within the past 3-5 years. (See Technical Exhibit 3 for locations). The playgrounds have wet poured fall protection surface with traditional playground equipment, including but not limited to swings, slides, climbing structures, balance bars etc. Additionally there are benches, trashcans, and tables. Five playgrounds have an older fall protection that consists of laid rubber tiles, located at Aukamm (1), Hainerberg (2) and Crestview (1). There are

39 playgrounds in all with a total playing surface of approximately 21,000M2. The smallest is about 100M2 and the largest is over 1300M2.

5.2.2 Yearly Safety Evaluation, Inspection and Maintenance. Contractor shall perform annual safety evaluation and inspection work. Contractor shall identify any safety deficiencies and necessary corrections. The inspection shall be IAW the US Consumer Product Safety

Commission (CPSC) “Public Playground Safety Handbook” Appendix B, and TÜV DIN EN

1176-7. If there is a conflict between the two standards, the CPSC will govern. (See part 6 governing publications.) Upon conclusion of the inspection, the contractor shall provide the

COR with a certificate of inspection and compliance for each playground which was inspected.

5.2.3 When safety deficiencies are noted, the contractor shall follow the procedures outlined in paragraphs 5.1.2 and 5.1.3.

5.2.4 Inspection and Maintenance shall be conducted by a Certified Playground Safety Inspector, certified by the National Playground Safety Institute. The Contractor shall provide a copy of the certification to the COR prior to conducting any safety inspection.

5.2.5 The contractor shall thoroughly clean all equipment, including fall protection and benches, tables and trashcans. The contractor shall remove all dust, dirt, excessive oil, grease, loose paint, litter, leaves and other foreign matter during the cleaning. Leaves and branches shall not be blown on the grass areas. The Contractor shall not dispose trash or waste in U.S. Government dumpsters and trash receptacles. The contractor shall remove any grass or other plant material growing in cracks and seams or on the surfaces. The contractor shall perform cleaning IAW manufacturers’ specifications and shall not damage the equipment and fall protection. When cleaning the fall surface, the contractor shall follow the manufacturer’s (which is the firm

PROCON) guidance of the fall protection surfaces. During cleaning process the dirty water shall be vacuumed from the fall protection to ensure drainage systems are not clogged. The contractor may use mild detergents and soft bristle brushes to removing stains.

5.2.6 The trash, litter, and debris shall be removed IAW paragraph 5.1.5, 5.1.4, and other applicable paragraphs in this document.

5.2.7 The contractor shall empty all trashcans located at Newman Village and Clay Kaserne playgrounds only. The contractor shall replace the trash bags at no additional cost to the

Government. The collected trash shall be disposed of IAW paragraph 5.1.4, 5.1.5, and other

5.3. Soccer Field Newman Village (Artificial Turf)

5.3.1 GENERAL DESCRIPTION. Newman Village has one artificial turf soccer field. The turf consists of a smooth fibered Polytan turf system. The contractor shall maintain the artificial turf

IAW manufacturer’s specifications (see Technical Exhibit 3 and 4).

5.3.2 The contractor shall brush the turf and check the granular infill. The pile height shall be measured to ensure proper infill level; the Contractor shall rake, replace and/or level infill as necessary. The Contractor shall follow the manufacturer’s specifications when conducting these services.

5.3.3 The Contractor shall inspect and conduct routine maintenance of the turf. These include inspection and maintenance of the edge zone and external area, removal of natural growth, checking of lines and seams, and removal of foreign objects. These services shall be IAW the manufacture’s specifications.

5.3.4 The Contractor shall conduct all services IAW the Polytan|SIT Service and Maintenance instructions for removing particular types of foreign debris (such as oils, chewing gum, bird droppings, natural materials, litter, etc.), prohibited procedures and products, and shall follow these instructions providing guidance on vehicle limitations and prohibitions.

5.3.5 The Contractor shall conduct a deep cleaning of turf IAW manufacturer’s instructions.

5.3.6 The contractor shall pick-up all litter, trash, natural material, and other foreign objects on or in soccer field, bleachers, and surrounding area IAW paragraph 5.1.4 , 5.1.5, and other

5.3.7 The contractor shall empty all trash cans located at the soccer field in Newman Village.

The contractor shall replace the trash bags at no additional cost to the Government. The collected trash shall be disposed of IAW paragraph 5.1.4, 5.1.5, and other applicable paragraphs in this document.

5.3.8 All materials, including sand, rubber, replacement patches of turf, etc and tools necessary, for the maintenance of the soccer field shall be provided by the contractor.

5. 4. Hard Courts (Tennis, Volleyball, Basketball, Skate Park and roller hockey rink)

5.4.1. GENERAL DESCRIPTION. Outdoor court surfaces are concrete or asphalt. One volleyball court in Aukamm has a sand surface. The basketball court and tennis courts in

Newman have a rubber asphalt surface. These hard courts are located at all five housing areas;

see Technical Exhibit 3 for locations.

5.4.2 The contractor shall clean courts by removing any dust, dirt, debris, grass or other plant material growing on or through the court surface. The contractor shall remove all plants growing on the fence surrounding the courts.