W912CM-15-T-0030-0001.pdf

0010707753

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Update Solicitation Due Date and Time.

2. Update Site Visite Date and Time.

3. Rename Attachments and Exhibits.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 36

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 15-Sep-2015

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912CM-15-T-0030

X 9B. DATED (SEE ITEM 11)

10-Sep-2015

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

15-Sep-2015

CODE

ECC RCO WIESBADEN

KO DIRECTORATE OF CONTRACTING

KONRAD-ADENAUER-RING 39, BLDG. 5301

65187 WIESBADEN

GERMANY

W912CM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912CM-15-T-0030

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

FAR 52.212-1 is hereby amended to reflect the changes shown below as to the specific paragraph being revised.

Para (a) The small business size standard does not apply to this solicitation.

Para (b) Submission of Offers: This paragraph is hereby revised to include:

1. Offers are due no later than the time and date specified on page 1 (Standard Form 1449) in Block 8.

2. Offerors shall submit offers via email. Submissions shall be sent to all email addresses listed below.

Failure to submit to all email addresses may result in your proposal not being considered for award. Multiple emails may be submitted; each email shall not exceed 10mb.

A. Jeannie.m.botteri.civ@mail.mil

B. Michele.d.weisbecker.civ@mail.mil C usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil.

3. All questions regarding this solicitation shall be submitted to all email addresses in (b) (2) above in writing. The applicable solicitation reference or Performance Work Statement paragraph number shall precede questions. The

Government requests that all questions be submitted as soon as possible (no later than 7 days after issuance of solicitation) to allow the Government sufficient time to respond prior to the closing date. Answers to questions will be posted to the Army Single Face to Industry (ASFI) website at https://acquisition.army.mil/asfi under the solicitation number. It is the Offerors’ responsibility to monitor the web site for posting of amendments, answers to questions, and other instructions, if any.

SITE VISIT

A sit visit is being offered for this requirement. This site visit will help the contractor to determine the equipment, materials, and level of effort needed to satisfy the requirement. A site visit will also help answer questions that may arise due to the location and nature of the work. All prospective contractors interested in conducting a site visit shall contact the Government POC no later than 1:00 P.M Central European Time (CET), Wiesbaden, Germany local time, on Thursday, 17 September 2015.

7.2 A site visit will be conducted on Friday, 18 September 2015 as scheduled with the Government POC at 10:00

A.M. CET, Wiesbaden, Germany local time. The purpose of this site visit is to view the playgrounds and sport fields, so that offerors can gauge the existing size, surface materials, and equipment. Base access is required.

Contractors shall have a valid form of photo identification and are advised to arrive 30 minutes early to proceed through the front gate and onto Lucius D. Clay Kaserne, Erbenheim Flugplatz, 65205 Wiesbaden, Germany. All contractors attending will meet at the scheduled time at the soccer field on Clay Kaserne (maps will be provided prior to the site visit). During this site visit, contractors will have the opportunity to submit questions in writing. All questions will be answered and made available to all contractors in a response posted as an amendment to the RFP.

3.1 INSTRUCTIONS FOR WRITTEN SUBMITTALS

3.1.1 The Government will award a single contract on a lowest price / technically acceptable basis pursuant to the award evaluation criteria stated in FAR 52.212-2. The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror's initial offer should contain the Offeror's best terms from mailto:Jeannie.m.botteri.civ@mail.mil mailto:Michele.d.weisbecker.civ@mail.mil mailto:usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

3.1.2 DETAILED PROPOSAL INSTRUCTIONS

3.1.2.1 Proposal Format and Content: This solicitation utilizes streamlined acquisition procedures. The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each original volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Page size shall be 8.5 x 11 inches. Pages shall be single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than 10 point. Use 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. Page limitations apply in accordance with the table below. Each volume shall contain as a minimum the information and data described below:

Volume Title Page Limitation

I Technical to include:

Subfactor A - Certifications

Subfactor B - Experience

Maximum Total 20 pages

II Past Performance 1 Questionnaire Form for each experience reference of Volume I

III Price to include:

Price Sheet

Attachment #1

Price Book with spreadsheet(s)

Attachment #1

IV Solicitation, Offer and Award Documents and

Certifications/Representations

NOTE: Offerors registered in SAM need only complete paragraph b of FAR 52.212-3, if applicable.

RFP documents plus 10 pages, as necessary.

Requirements: All information shall be confined to the appropriate volume. The Government will not consider information found in other volumes. Offerors shall confine submissions to essential matters, sufficient to define the proposal and provide adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of their proposal. Proprietary information shall be clearly marked.

Compliance with all the Submission Requirements: Incomplete submission, including those that failed to provide required material information, may be excluded from further evaluation. The Government may also determine an offer unacceptable if the offeror takes any exceptions to the terms and conditions of the RFP or imposes conditions.

4.2 VOLUME I – TECHNICAL

4.2.1 The technical volume shall not exceed 20 pages single-spaced. The technical volume must clearly describe the

Offeror’s proposed capabilities to fulfill the requirements of this solicitation. The PWS describes the services that will be acquired through this solicitation.

4.2.2 The technical volume shall consist of the following two subfactors:

Subfactor A – Certifications

Subfactor B - Experience

Subfactor A – Certifications: The Offeror shall present clear documentary evidence of availability of all required organizational and professional skill sets in order to perform in accordance with the contract’s stated schedule.

Documentary evidence shall include the following:

i. Copy of Certificate demonstrating that at least one (1) employee is qualified as a Certified Playground Safety

Inspector, as certified by the National Playground Safety Institute. This person shall be responsible for the playground safety inspection work under the contract for the entire performance period of the contract.

If the Offeror does not have personnel qualified to fill these positions on hand at the time the proposal is submitted, the qualifications and experience of the person or persons they intend to hire or subcontract shall be presented.

Subfactor B - Experience: The Offeror shall submit an individual Reference Information Sheet (see Solicitation

Attachment #2) for two (2) recent and relevant contracts for the same or similar services in terms of complexity, scope, and magnitude, performed during the past three (3) years (01 Jan 2012 through the issue date of subject solicitation), for the US Government, local agencies or private industry. The US Government may contact references to verify the accuracy of the information provided.

4.3 VOLUME II – PAST PERFORMANCE

4.3.1. The references submitted under the experience subfactor above should be able to provide information about the quality of the offeror’s past performance and will be used to evaluate past performance. The Offeror shall ensure the contact and contract information contained in each Reference Information Sheet is accurate. The Government will only evaluate contracts, in performance or completed within three years (01 Jan 2012 through the issue date of subject solicitation), which are relevant to the efforts required by this solicitation. Relevance means similarity to work contemplated under this RFP with respect to complexity, length of performance, scope, type of work, and value.

4.3.1.1. For any contracts that the Offeror did not meet or is not meeting the original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence (see FAR 15.305 (a) (2). Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for

Waiver shall be addressed with respect to causes and corrective actions. Offerors shall identify which, if any, of the contracts listed were terminated and the type and reasons for the termination.

4.3.2. Past Performance Questionnaire: For all contracts identified with the "Reference Information Sheet", a

"Past Performance Questionnaire" (see Attachment #3) must be completed and submitted.

4.3.2.1. The Offeror shall complete page 1 of the Questionnaire letter, and email, or otherwise provide, the questionnaire to the contracting activity's or commercial firm's point of contact or technical representative responsible for the contract. The referenced contracting activity or commercial firm shall be instructed to complete the questionnaire and email the entire questionnaire (4 pages) to the Government no later than the proposal due date of the RFP. Questionnaire shall be emailed to: Jeannie.m.botteri.civ@mail.mil and to the RCO Wiesbaden Email

Bid Box: usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil. Once the Past Performance

Questionnaires are completed by the POCs, the information contained therein shall be considered sensitive and will not be released to the Offeror.

NOTE: Proprietary information shall be marked as such.

4.4 VOLUME III – PRICE

4.4.1 The Offeror shall complete all pages of the pricing schedule and complete all prices and line items of the solicitation contained in the Price Book (Attachment 1). Do not alter or tailor the spreadsheets, or change any formulas. Do not lock or protect the Excel worksheets or submit them in PDF format. It is not the Government’s intent to change any entries, but to assist in calculations.

4.5 VOLUME IV – SOLICITATION, OFFER AND AWARD DOCUMENTS AND

CERTIFICATIONS/REPRESENTATIONS. Certifications and Representations – each offeror shall complete

(fill in and sign) the solicitation sections indicated below using the document (without modification to the document) provided with the solicitation.

mailto:Jeannie.m.botteri.civ@mail.mil mailto:usarmy.rheinland-pfalz.409-contr-spt-bde.mbx.rco-wie-bids@mail.mil

i. Standard Form 1449. “SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS” duly executed by an official authorized to bind the offeror. Ensure that blocks # 12, 17a, 30a, 30b, and 30c are completed.

ii. Representations and Certifications, FAR 52.212-3 “Offeror Representations and Certifications – Commercial

Items (Mar 2015),” completed by the Offeror. Offerors who have completed annual reps and certs in the System for

Award Management (SAM) need only complete paragraph b, if applicable.

iii. Acknowledge all amendments to the RFP, if any.

4.5.1 The completion and submission to the Government of the above items will constitute the offer. The offer shall communicate the Offeror’s unconditional assent to the terms and conditions in this RFP, including any attachments and documents incorporated by reference. The Government’s acceptance of the offer will create a binding contract between the Government and the Offeror. The Offeror’s failure or refusal to assent to any of the terms and conditions of this solicitation or the Offeror’s imposition of additional conditions or any material omission in its offer may constitute a deficiency which will make the offer unacceptable to the Government.

2.6.2. Any deficiency in an offer will render the offer unacceptable. The only way to correct a deficiency is through discussions (see FAR 15.306(d)). However, the Government intends to award a contract without discussions as permitted by FAR 15.306(a) and 52.215-1 Please do not submit an offer that takes exception to any term or condition of this RFP or imposes any additional condition or omits any required information, without first consulting the contracting officer. The Government reserves the right to conduct discussions and to permit Offerors to revise their proposals if the Government thinks it is in its interest to do so. An offer that does not assent to any of the terms and conditions of this RFP or imposes additional conditions or has any material omissions may result in an

Offeror not being included in the competitive range (see FAR 15.306(d)). Thus, a deficient offer may result in the

Offeror not being included in the competitive range and without opportunity to correct the deficiencies in the offer.

PERFORMANCE WORK STATEMENT

Performance Work Statement

Sport Fields and Playground Maintenance Services

USAG Wiesbaden, Germany

PART 1 GENERAL INFORMATION 8

1. GENERAL:

1.1. Description of Services/Introduction:

1.2. Background:

1.3. Scope:

1.4. General Information

1.4.1. Quality Control

1.4.2. Quality Assurance:

1.4.3. Recognized Holidays:

1.4.4. Hours of Operation:

1.4.5. Place of Performance:

1.4.6. Utilities:

1.4.7. Security Requirements:

1.4.8. Special Qualifications:

1.4.9. Post Award Conference/Periodic Progress Meetings:

1.4.10. Contracting Officer Representative (COR):

1.4.11. Key Personnel:

1.4.12. Identification of Contractor Employees:

1.4.13. Contractor Travel

1.4.14. Other Direct Costs (ODC)

1.4.15. Organizational Conflict of Interest ....................... Error! Bookmark not defined.

1.4.16. Phase In/Phase Out Period

1.4.17. Environmental Compliance

PART 2 DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.2. Acronyms:

PART 3 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES 18

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services

3.2. Facilities

3.3. Equipment

3.4. Materials

PART 4 CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General

4.2. Secret Facility Clearance

4.3. Materials

4.4. Equipment

PART 5 SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. General Description

5.2. Playgrounds

5.3. Soccer Field

5.4. Hard Courts……………………………………………………………………………..19

5.5. Other Sites………………………………………………………………………………...20

5.6. Contractor Manpower Reporting (CMR)…………………………………………………20

5.7 Frequency of Work………………………………………………………………………..20

PART 6 APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1

PART 7 TECHNICAL EXHIBIT LISTING

7. TECHNICAL EXHIBIT LIST:

7.1. Exhibit 1 – Performance Requirements Summary

7.2. Exhibit 2 – Deliverables Schedule

7.3. Exhibit 3 - Polytan/STI Service Safety Handbook, English

7.4. Exhibit 4 - Polytan/STI Service Safety Handbook, German

7.5. Exhibit 5 - Weekly Inspection and Performance report

7.6. Exhibit 6 - Schedule of Service Example

7.7. Exhibit 7 - Site Maps

GENERAL INFORMATION

1. GENERAL:

This is a non-personal services contract to provide inspection, maintenance, repair, and cleaning services for sports fields, playgrounds, ball courts, skating areas, and pavilions located throughout the housing areas in USAG Wiesbaden, hereafter referred to as “outdoor recreational facilities” (ORF). The Government shall not exercise any supervision or control over the contract service provider(s) performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction:

The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform ORF service and maintenance as defined in this Performance Work Statement. The contractor shall perform to the standards in this contract.

1.2. Background:

USAG Wiesbaden, Housing Division has recently completed construction of a new housing area

Newman Village, which also included the construction of several new sports fields and playgrounds. In order to protect the Government’s investment in these facilities and preserve existing facilities in Aukamm, Crestview, Clay Kaserne and Hainerberg housing areas, routine inspections, maintenance and repairs must be completed. This will help preserve the facilities and ensure these facilities are safe for residents and children in the USAG Wiesbaden

Community.

1.3. Scope:

The contractor shall provide non-personal services for playground safety inspections, minor repairs, trash pick-up, trash removal, cleaning of play surfaces, maintaining of artificial grass surface, and grass cutting.

The contractor shall provide all necessary management, personnel, supervision, tools, parts, materials, general and specialized equipment, electronic communication, reporting, and transportation necessary to perform preventive maintenance and on-call repairs on the facilities and equipment as listed in Exhibit 1. The contractor shall have adequate personnel and maintenance and repair facilities to allow repairs to be carried out on several items of equipment at varying locations simultaneously. The contractor shall perform all related administrative actions required to provide services and perform work such as material requisitioning, quality control (QC), financial status report, attend meetings, and prepare correspondence.

1.4. General Information

1.4.1. Quality Control:

The contractor shall develop and maintain a quality control program (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is the means by which it is assured that the work complies with the requirement of the contract. As a minimum, the QCP must include the following to be acceptable:

a. A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the contractor’s Quality Control

Team.

b. How the contractor will monitor the timeliness of the work to ensure that the work performed complies with all deadlines and goals.

c. How the contractor will monitor or measure quality performance against established standards or specifications to ensure that the work performed complies with all specifications and requirements of the contract.

d. How the contractor will assist his work force to improve performance beyond just satisfying contractual commitments.

e. How the contractor intends to deliver quality services to ensure customer satisfaction throughout the life of the contract.

f. Analysis of quality control and timeliness reports shall be sent to the COR by end of each quarter.

g. The Contractor shall develop procedures covering key control that shall be included in the

Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the COR. (See 1.4.7.5).

A final QCP shall be submitted to the COR for review and acceptance within ten (10) calendar days after date of contract award. After acceptance of the QCP, the contractor shall receive the

COR’s acceptance in writing of any proposed change to his QC system.

1.4.2. Quality Assurance:

The government shall evaluate the contractor’s performance under this contract IAW the Quality

Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.4.3. Recognized Holidays:

The Contractor shall not normally provide services on US or German holidays. However, the

Contractor may be required to provide services on holidays, as coordinated with the COR. See local clause CCE-204-4000.

In addition to local holidays as listed in the above clause, US Army Europe has historically granted military personnel Training Holidays as compensation for time that they spent in field training. These are typically combined with regular holiday leave schedules (for example, Christmas half days or day on day off schedules). Training Holidays may affect access to military operated facilities. If scheduled work or access to facilities is required, coordination with occupants will be necessary or the work in affected facilities shall be rescheduled after the training holiday. However, announced training holidays or exodus of military personnel may provide the contractor with an opportunity for unrestricted access to facilities and areas. The contractor shall take full advantage of such opportunities by planning maintenance or actions that are better accomplished when such areas are vacant.

1.4.4. Hours of Operation:

The contractor is authorized to conduct business, between the hours of 0730 and 1700 Monday thru Friday except holidays. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. When hiring personnel, the

Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.4.5. Place of Performance:

The services under this contract shall be performed at varying Housing Areas simultaneously within USAG Wiesbaden, including Aukamm, Crestview, Hainerberg, Clay Kaserne and

Newman Village housing areas.

1.4.6. Utilities:

The Government will make available connections for electricity and water. There may not be water or electricity at each work site. Authorized connection points for utilities may not be at or near a particular work site; the Government will identify all acceptable locations where the contractor can connect for utility services. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

1.4.7. Security Requirements:

Contractor personnel performing work under this contract must maintain the level of security required for the life of the contract.

1.4.7.1 Installation Clearance Requirements:

This standard language is for contractor employees with an area of performance within an Army-controlled installation, facility, or area. The contractor’s employees and all associated subcontractors’ employees shall comply with applicable installation, facility, and area commander installation and facility access and local security policies and procedures (provided by the Government representative).

1.4.7.2 Background Checks:

The contractor shall provide all information required for background checks to meet installation access requirements to be accomplished by the installation Provost Marshal Office, Director of

Emergency Services, or Security Office, and residence permits for local national installation passes and access rosters. The contractor workforce shall comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy. The contractor may have to complete additional security training to comply with the security standards of this contract. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. If the contractor incurs costs to comply with the FPCON changes, the Government will provide equitable adjustment.

1.4.7.3. Physical Security:

a. The only authorized purpose for any contractors, contractor employees, and subcontractors to access U.S. Government installations shall be the performance of services under this contract; access is not authorized for any other reason. Contractor personnel shall provide a valid purpose to enter when requesting access to installations. The types of access and privileges for this or any contract will be based on the appropriate operational needs, the assessment of the threat, vulnerability, and criticality, include any other sufficient security requirements to protect against loss of services/support or serious risk to contractors or

Installation personnel.

b. The Contractor shall be responsible for safeguarding all Government equipment, information, and property provided for contractor use. At the close of each work period, the contractor shall secure Government facilities, equipment, and materials. Contractor personnel shall protect information that has been designated as critical in the performance of the contract.

The contractor shall disseminate critical information only on a "need-to-know" basis and shall not discuss this information in public areas such as hallways, bathrooms, eateries, smoke shacks, or any off-base gathering locations. Contractor employees shall not pass critical information over unsecured telephones, facsimiles, or e-mail outside of the

Department of Defense Network. Contractor employees shall not post critical information on the web, personal "blogs," or where it is visible to visitors or the public.

c. Contractor personnel shall not possess weapons, firearms, or ammunition, on their persons or within contractor-furnished or privately owned vehicles, while on a U.S. Government

Installation.

1.4.7.4 Training:

a. AT Level I Training: The contractor is responsible for ensuring all employees possess and maintain current Information Assurance Technician (IA) Level I professional certification during the execution of this contract. Anti-Terrorism (AT) Level I Awareness training and shall be completed within the first 30 days of contract award and the certificates of completion shall be provided to the COR. AT Level 1 awareness training is available at:

https://atlevel1.dtic.mil/at/ . All contractor employees with access to a Government information system must be registered in the Army Training Certification Tracking System

(ATCTS) at commencement of services, and must successfully complete DOD information assurance awareness training before access to the information system and then annually thereafter.

b. Operation Security (OPSEC): Contractor personnel shall protect information that has been designated as critical in the performance of the contract. Critical information will only be disseminated on a “need-to-know” basis and not be discussed in public areas such as hallways, bathrooms, eateries, smoke shacks, or any off-base gathering locations. Contractor https://atlevel1.dtic.mil/at/ employees shall not pass critical information over unsecured telephones, facsimiles, and/or e-mail outside of the Department of Defense Network. Contractor employees shall not post critical information on the web, personal “blogs,” or where it is visible to visitors or the public. OPSEC Level I training shall be completed within the first 30 days of contract award, and on an annual basis thereafter, and the certificates of completion shall be provided to the COR.

c. iWATCH/iSALUTE Training: The contractor shall brief all employees and subcontractors on the IWATCH/ISALUTE training standards provided by the ATO. This locally developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report to the COR any information or circumstances of which they are aware that may pose a threat to the security of personnel, resources, and classified or unclassified defense information. This training shall be completed within 15 calendar days after the contract is awarded and within 15 calendar days after new employees commence contract performance, with the results reported to the COR within 5 calendar days after the training is complete.

d. Access and General Protection/Security Policy and Procedures: The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures provided by the COR. The contractor shall provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the changes clause of this contracts, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.7.5 Key Control:

The contractor shall establish and implement methods of making sure all keys and key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

The contractor shall immediately report any occurrences of lost or duplicate keys and key cards to the Contracting Officer.

1.4.7.5.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the Contracting Officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

1.4.7.5.2 The contractor shall prohibit the use of Government issued keys and key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

1.4.8 Special Qualifications:

1.4.8.1 The contractor shall provide personnel able to read, write and speak the English language and be able to perform contract work IAW English language documentation and publications used by the Government and its suppliers.

1.4.8.2 The contractor shall provide a Certified Playground Safety Inspector, certified by the

National Playground Safety Institute, to perform playground inspections. The Contractor shall provide a copy of the inspector's certification to the COR prior to the performance of playground safety inspections.

1.4.9 Post Award Conference/Periodic Progress Meetings:

The contractor shall attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Subpart 42.5. The

Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the Contracting Officer will apprise the contractor of how the

Government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.4.10 Reserved

1.4.11 Key Personnel:

The following personnel are considered key personnel by the government: Point of Contact

(POC) and Alternate Point of Contact (alternate POC). The contractor shall provide a POC and an alternate POC, who shall have the authority to legally bind the contractor and shall be responsible for the performance of all the work performed under this contract. The name of the

POC and the alternate, who shall act for the contractor, shall be designated in writing to the COR not later than 5 days after contract award. The POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available during normal operating hours. The POC and alternate shall be able to speak, read, write and communicate in English.

1.4.12 Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractors performing work at Government workplaces will provide their employees with an easily readable identification (ID) badge indicating the employee’s name, the contractor’s name, the functional area of assignment, and a recent color photograph of the employee. Contractors shall require their employees wear the ID badges visibly when performing work at Government workplaces.

See solicitation/contract clause CCE 237-4000.

1.4.13 Contractor Travel: N/A

1.4.14 Other Direct Costs (ODC): N/A

1.4.15 Organizational Conflict of Interest:

Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational

Conflict of Interest (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the

Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting

Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer. In the event the Contracting

Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.16 Phase In/Phase Out Period: N/A

1.4.17 Environmental Compliance:

USAG Wiesbaden has implemented an Environmental Management System (EMS) that conforms to Army policy, EMS requirements in Executive Order (EO) 13423 ("Strengthening

Federal Environmental, Energy and Transportation Management"). As required by Army

Regulation 200-1, our EMS is mission-enhancing, conforms to the ISO 14001 Standard, and is garrison-wide in scope. The Contractor shall ensure that all of its operations and activities conform to the USAG Wiesbaden's EMS policy requirements. The Contractor shall ensure that all contract personnel have obtained appropriate levels of training on the handling, use, storage, and disposal of hazardous materials (HM). In addition, the Contractor shall ensure that all contractor controlled activities on USAG Wiesbaden installations are conducted in accordance with USAG Wiesbaden EMS Policy, Final Governing Standards Germany, and applicable

German environmental laws/standards. The Contractor shall inform the Contracting Officer/

Contracting Officer Representative of the types and quantities of hazardous materials that they plan to bring into the garrison to meet their contractual duties, to include the Safety Data Sheets and storage requirements for the hazardous materials. The Contractor must provide this information before bringing the hazardous materials onto USAG Wiesbaden. The Contractor shall clean up at its own expense any contamination, including soil and ground water contamination caused by HM he has brought to the garrison or by his activities. The Contractor must immediately report any HM spills to the garrison Fire Department at CIV 0611-705-117.

The Contractor shall contact the COR or the USAG Wiesbaden Directorate of Public Works

Environmental Division (DPW-ED), DSN 337-5587, CIV 0611-705-5587, Bldg 1059, Clay

Kaserne for a copy of the garrison EMS policy and German Final Governing Standards. The

USAG Wiesbaden EMS policy (Commander's Policy Letter #22, Environmental Management

Systems) can also be obtained from the garrison website at:

http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%

20Management.PDF http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%20Management.PDF http://www.wiesbaden.army.mil/sites/commander/PolicyLetters/CP%2022%20Environmental%20Management.PDF

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. Definitions:

2.1.1 Contractor.

A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer.

A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Contracting Officer's Representative (COR).

An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4 Defective Service.

A service output that does not meet the standard of performance associated with the Performance

Work Statement.

2.1.5 Deliverable.

Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.6 Fall protection.

A system of pored rubber surface, rubber matting, or rubber blocks underplayed with a sand or other cushioning material. The purpose is to reduce the likelihood of injury from a fall.

2.1.7 Gazebo.

An outdoor structure what is primarily a roof over a paved surface, that may contain partial walls, benches, and BBQ grills; whose primary purpose is to provide partial shelter for persona and equipment from sun and rain. Structure may be wood, brick, metal, or plastic.

2.1.8 Litter.

Trash, such as, but not limited to paper, cans, and bottles. Litter may include natural material like leaves, branches, grass clippings, moss, soil, and growing plants.

2.1.9 Outdoor Recreational Facility (ORF).

Any of the following facilities: Baseball park, batting cage, playground, pavilion, fitness area, soccer field, basketball court, skate park, roller hockey rink, tennis court, volleyball court, or dog park

2.1.10 Personal Items.

Items that belong to an individual or organization that are not a component of the facility. These items include: clothing, lawn furniture, BBQ grills, sports equipment, picnic items, towels, etc

2.1.11 Personal Items, Valuable.

Personal items that have more than a nominal value or items that are likely to be stolen. These items include: ID cards, wallets, keys, cash, jewelry, watches, portable electronic equipment, etc

2.1.12 Physical Security.

Actions that prevent the loss or damage of Government property.

2.1.13 Play Surface

Any surface that a person would come into contract when playing or using a piece of playground equipment. These surfaces include: fall protection, seats, climbing bars and rungs, elevated platforms, ropes and chains, and slides

2.1.14 Quality Assurance.

The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.15 Quality Assurance Surveillance Plan (QASP).

An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.16 Quality Control.

All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.17 Subcontractor.

One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2. Acronyms:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

COR Contracting Officer Representative

DA Department of the Army

KO Contracting Officer

ORF Outdoor Recreation Facilities

PIPO Phase In/Phase Out

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: The Government will provide training for requirements in PWS paragraph 1.4.7.4.

3.2. Facilities: The Government will provide water (although the connection point may not be located at all work site) for use in the performance of services under this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after use.

3.3. Equipment - N/A

3.4. Materials - N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1. General

The contractor shall provide all labor, supplies, equipment, tools,, transportation, facilities, supervision, and services required to perform work under this contract.

4.2. Secret Facility Clearance N/A

4.3. Materials

The contractor shall provide all materials, supplies, and equipment necessary to meet the requirements under this PWS. This includes but not limited to: trash bags, sand, rubber granules, soap and cleaners, small repair parts (i.e. fasteners), etc.

4.4. Equipment

The Contractor shall provide all equipment, including special equipment, needed to execute the requirements of this contract as outlined in the PWS.

PART 5

SPECIFIC TASKS

5. SPECIFIC TASKS:

5.1. GENERAL DESCRIPTION: The contractor shall provide non-personal services for safety inspections of playgrounds, minor repairs to the playground equipment and fall protection, clean playgrounds including equipment, benches, tables and trashcans, maintain the artificial grass surface on a soccer field, clean hard court surfaces, inspect for serviceability of netting and obstacles on hard surface facilities, and dispose of trash at various locations.

5.1.1 The following applies to Outdoor Recreational Facilities (ORF).

5.1.2 The contractor shall correct deficiencies and perform minor repairs identified during inspections or cleaning, at no additional cost to the Government, for corrections or repairs that do not exceed EUR 50.00. Corrective actions include, but may not be limited to, replacement of missing or broken parts, tightening loose components, adjustments to return a component to its original range of motion, repair of minor cracks and spot painting. The contractor shall provide a weekly report (Technical exhibit 5) to the COR. The report shall include the following, as a minimum:

a. date of inspection

b. location of equipment

c. description of deficiency and corrective action taken for minor repairs

d. name and signature of service technician

5.1.3 Repairs exceeding EUR 50.00 are not part of this contract and shall not be performed.

Deficiencies that exceed EUR 50.00 to correct, shall be reported to the COR in the weekly report

(Technical exhibit 5). Deficiencies that effect live health and safety shall be reported to the COR immediately. The report shall include the following, as a minimum:

a. date of inspection

b. location of equipment

c. description of deficiency

d. name and signature of service technician

5.1.4 Litter and Trash pick-up and removal. The contractor shall pick up all litter, trash, and natural material like leaves and branches laying on the ground, play surfaces, or other equipment.

Branches longer than one meter in length or one centimeter in diameter shall be removed.

Leaves and branches shall not be blown on the grass areas. The contractor shall dispose of all trash including natural materials IAW local or Host Nation policies. The Contractor shall not dispose trash or waste in U.S. Government dumpsters and trash receptacles

5.1.5 The contractor shall supply and replace the trash bag in each receptacle when missing or removed. The requirements for when and where trash removal is to be conducted can be found in later paragraphs.

5.1.6 If the Contractor finds any personal items left in any work area with no apparent owner in the vicinity, the contractor shall leave the items in place, or move them if they interfere with the performance of contract services. All items moved shall be returned to the location near to where they were discovered. The contractor shall give valuable personal items to the COR at the end of the workday when possible, but not later than the next workday with a report that includes the following, as a minimum:

a. date

b. location

c. description of item and other salient facts

d. name and signature of finder

5.1.7 The ORF includes the area of 2 meters beyond the play…