Questions and Answers.xlsx
XLSX spreadsheet 14 KB Posted
- Solicitation number
- W912CL25Q0004A
About this file
This is a Questions and Answers document for a Department of the Army solicitation (W912CL25Q0004A) regarding Force Protection Detachment Critical Skills Course training. The Q&A clarifies that this is a Service-Disabled Veteran-Owned Small Business (SDVOB) set-aside requirement for providing weapons, driving, and medical training including live tissue training.
Key details include: training must be conducted at the contractor's CONUS facility; class sizes range from 10-25 students; training will be conducted in consecutive 5 or 8-day sessions; contractors must provide all equipment, ammunition, firearms, and vehicles; no security clearances are required; first classes are targeted for March 24-28 or March 31-April 4, 2025; this will be a firm-fixed-price requirements contract with 4 option years; evaluation will be Lowest Price Technically Acceptable (LPTA); questions are due by February 21 and proposals by March 3, 2025 at 11:00 AM Central; there is an incumbent contractor; and the previous year included approximately 35-40 total students across one 5-day and one 8-day class. The contractor is not responsible for student transportation, lodging, or food.
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Other files
| File | Type | Posted |
|---|---|---|
| Amendment Question and Answers.xlsx | XLSX spreadsheet | |
| Amendment W912CL-25-Q-0004 7 Mar 2025.pdf | ||
| FINAL W912CL-25-Q-0004 20 Feb 2025.pdf | ||
| RFQ W912CL-25-Q-0004_19 Feb 25.pdf | ||
| FINAL RFQ W912CL-25-Q-0004_18 Feb 25.pdf | ||
| Price Schedule for 470th FPD Training.xlsx | XLSX spreadsheet | |
| PWS FPD Critical Skills Updated 18 Feb 25.pdf |
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Text version
Sheet1
| Question | Response | |
| Can you clarify the Small-business set-aside category for this requirement | This requirement is for a SDVOB. There was an error in the original posting that has since been corrected. | |
| Where will the training be conducted and is there a distance preference from the 470th MIB | Training will be at the Contractor’s facility. There are no limitations on distance from the 470th --as long as the training facility is in CONUS. | |
| Does the CTR need to provide food or lodging | No | |
| Is there a min/max for students | We are setting this up as a requirements contract so we have some flexibility on order size. We established the min to 10 students and a max at 25. Refer to 52.216-19 on approx page 33 of the SF-1449 | |
| Can the training be split or does it need to be held consecutive | Training will be done in 5 or 8 consecutive days | |
| Do the instructors need any particular certifications | The PWS does not specify any required certifications | |
| Can training be conducted OCONUS? | No. The solicitation was amended to state training must be conducted CONUS | |
| Does the CTR need to provide travel, food, and/or lodging | No | |
| Who will be conducting the training? | The Contractor's (CTR) staff will conduct all training | |
| Will training be conducted in groups or rolling admissions | Training will be conducted at specific times and will run one complete class at a time (5 or 8 days) | |
| Are training weapons acceptable or must they be Govt issued duty weapons | Weapon specifications are stated in the PWS | |
| What are the ammunition requirements | Stated in PWS | |
| Specific make/model vehicle requirements | Stated in PWS | |
| Minimum number of vehicles per class | 5-6 are preferred | |
| PPE/uniform/holster requirements | The CTR is to provide all equipment necessary for training as stated in PWS | |
| what is the period of performance start dates | Stated in PWS. Depending what happens with the continuing resolution these dates may slide to the right. | |
| Will there be a phase in period | There is no phase in period | |
| Is there an incumbent CTR | Yes | |
| What is the anticipated award date | We anticipate awarding the contract in mid-March and the first order immediately thereafter. Goal is to have the first class 24-28 March. Depending what happens with the continuing resolution these dates may slide to the right. | |
| Specific QC documentation requirements | This is covered in 1.6.1 of the PWS. | |
| Required format for after action reports | This is left to the CTR's discretion | |
| Frequency of Govt QC inspections | Someone will be at each training class to monitor for compliance/quality assurance | |
| Required format for student records | if format is not specified in the PWS this will be left to the CTR's discretion | |
| certificate requirements | if format is not specified in the PWS this will be left to the CTR's discretion | |
| Specific insurance requirements | This is left to the CTR's discretion but the expectation is the business and employees are all properly insured IAW state and federal requirements | |
| Subcontractor approval process | This is left to the CTR's discretion. Due to the $ threshold the Govt does not need to be involved with any subcontracting plans | |
| Specific qualification standards for each course level | Refer to applicable publications in part 6 of the PWS. For the tasks that don't clearly state a pass/fail standard in the pubs the students mastery of the subject is left to the CTR's discretion. There will be a Govt rep on site for each training if additional clarification is needed to determine if a student meets pass/fail criteria | |
| Remedial training requirements | There will be a Govt rep on site for each training if additional clarification is needed to determine if a student meets pass/fail criteria or if remedial training is needed | |
| Required documentation for student progression | The PWS does not specify any documentation for student progression so this is left to the CTR's discretion. Please refer to Attachment 2 for documentation requirements | |
| Payment terms, Invoicing, and schedule | This will be a firm fixed price contract. Payment will be made through EFT (WAWF) refer to DFARS 252.232-7006 | |
| Minimum contract value | This will be a Requirements Contract. We guarantee each class ordered will have a minimum of 10 students and a max of 25 please refer to 52.216-19 in the solicitation. Last year, the Requiring Activity held one 5-day and one 8-day class for a total of approx 35-40 students trained. | |
| Is the contractor or government responsible for providing ammunition for the P320 and M4 weapon systems | The CTR will be responsible for providing all equipment, ammo, firearms, vehicles, etc. required to complete the training . | |
| Can you confirm the need for live tissue training | Yes, the medical training will require live tissue | |
| Does the CTR need to provide translators | No | |
| Can you clarify the need for transportation stated in 1.1 of the PWS | The Govt is responsible for students transport to/from the training facility | |
| Can background checks be outsourced to a 3rd party or must they be done by the prime or sub prime partner | They can be outsourced | |
| Please confirm if security clearance for prime and subs are required | Security clearances are not required | |
| Are there specific government-furnished property (GFP) or government furnished services (GFS) that will be provided for this contract, or is the contractor responsible for all materials, facilities, and equipment? | The CTR is responsible for all materials, facilities, and equipment | |
| What are the key performance metrics and Quality Assurance Surveillance Plan (QASP) requirements for this contract | Please refer to the Performance requirements Summary in the PWS | |
| How will contract performance be monitored and evaluated, and what are the consequences for deficiencies | Performance will be monitored and evaluated through in person observation and student feedback. | |
| Are there any subcontracting limitations, particularly for small business participation | No | |
| What are the invoicing and payment terms, and are there any special requirements for submitting invoices | Invoices and payment will be made through EFT (WAWF) refer to DFARS 252.232-7006, approx. page 62 of the SF1449 | |
| Are there any anticipated changes to the period of performance or option years based on funding availability | There are no anticipated changes. However the wild card is the Continuing Resolution and if a new CR is issued or there is a short-term Govt shutdown. In the near-term there is a possibility of contract award or first order PoPs sliding to the right. Long-term we do not foresee any issues with annual funding as this training is mission essential. | |
| Is CID Reg 195-1 the appropriate publication for the marksmanship requirement? | Yes | |
| The CLIN descriptions in the SF 1449 - CONTINUATION SHEET do not align with the price sheet provided. We assume that the Excel price sheet provided is preferred, but will the | ||
| USG specify which they would like us to use to submit our pricing | Yes…please use the excel price schedule. | |
| Can the USG specify the minimum student to instructor ratio and the minimum number of | ||
| instructors present at all times required for the Weapons and Tactics portion of training | The Requiring Activity has not specified an instructor to student ratio so defer to the business to provide their recommendation. | |
| Can the USG specify the minimum student to instructor ratio and the minimum number of | ||
| instructors present at all times required for the Medical portion of training | The Requiring Activity has not specified an instructor to student ratio so defer to the business to provide their recommendation. | |
| Can the USG specify the minimum student to instructor ratio and the minimum number of | ||
| instructors present at all times required for the Driving/Tactical Mobility portion of training | The Requiring Activity has not specified an instructor to student ratio so defer to the business to provide their recommendation. The Requiring Activity did however state that there must be at least one instructor in the vehicle at all times. | |
| Can the USG specify the minimum student to vehicle ratio required for the Driving/Tactical | ||
| Mobility portion of training | The Requiring Activity has not specified an instructor to student ratio so defer to the business to provide their recommendation. The Requiring Activity did however state that there must be at least one instructor in the vehicle at all times. What I can add to this is a ratio that minimizes idle time is something the Requiring Activity values. However, when it came time to come up with a source selection methodology, they ultimately opted for a lowest price technically acceptable approach vs trade-off (i.e. we would have been willing to pay more for a ratio that minimizes idle time) Again, I’m going to stress the Requiring Activity opted for an LPTA vs trade-off for this requirement. | |
| RFP 1.6.10 lists Contract Manager, Alternate Contract Manager, and On-Site Lead Trainer as | ||
| Key Personnel. Can the USG please provide the minimum qualifications for each position | The Govt does not have minimum qualifications for this position as a variety of skills/personality types can successfully fill this role. The Govt requires someone familiar with the business/training plan and can effectively communicate with the Govt reps to answer questions and/or address any issues that may come up during the course of training | |
| RFP 1.6.10 lists Contract Manager, Alternate Contract Manager, and On-Site Lead Trainer as | ||
| Key Personnel. Can the USG please provide a description of duties for each position? | The Govt does not have minimum qualifications for this position as a variety of skills/personality types can successfully fill this role. The Govt requires someone familiar with the business/training plan and can effectively communicate with the Govt reps to answer questions and/or address any issues that may come up during the course of training | |
| RFP 1.6.11.1 lists the minimum qualifications for medical instructors. We recommend that |
any instructors who will be conducting LTT portions of training also be required to be
| certified to teach LTT. Can you confirm which certifications are required | The Requiring Activity did not specify minimum qualifications for any of the instructors | |
| Could the USG provide the minimum qualifications/experience for Driving Instructors | The Requiring Activity did not specify minimum qualifications for any of the instructors | |
| Could the USG provide the minimum qualifications/experience for Firearms Instructors | The Requiring Activity did not specify minimum qualifications for any of the | |
| Could the USG provide a minimum ammunition round count per weapons system, per | ||
| course, for each student | The Requiring Activity did not specify a minimum round count per course per student. Their desired end state is for students to be trained to the level stated in the PWS |
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