Pre Proposal Conference W912CH24R0080.pdf

CUICUI

Pre-Proposal Conference Solicitation W912CH-24-R-0080

Carrie English – Contracting Officer Kaley H. Weeden - Contract Specialist Army Contracting Command – Detroit Arsenal (ACC-DTA)

UNCLASSIFIED

Purpose & Goal

• Purpose: Clarify requirements for contractor proposal submission and Government proposal evaluation as detailed in Sections L and M of Solicitation W912CH- 24-R-0080

• Goal: Ensure receipt of proposals that meet the requirements of the Solicitation and enable the Government to perform an evaluation consistent with Section M of the Solicitation

Questions The Government will answer questions that can be answered by the content of the solicitation Any question that cannot be answered by the content of the solicitation must be submitted in writing to the Government Answers to all questions will be posted on

SAM.gov

Schedule

• Solicitation Release - 27 June 2024

• Solicitation Closes 29 July 2024 at 3:30 PM EST

• *Any proposals received after 3:30PM EST on 29 July 2024 are late and CANNOT be accepted.

Contract Type and Requirements

This contract will be awarded as a Firm Fixed Price Multiple Award Indefinite Delivery Indefinite Quantity (IDIQ) type contract.

What does that mean?

• This is a long-term contract with 5 ordering years

• The Government will not pay more than the agreed upon price for each ordering year

• The base contract will be awarded to multiple vendors who will then compete amongst each other for delivery orders.

• Each awardee is guaranteed a minimum of the following quantities. Please note that minimum quantity guarantee for the G-16 Cargo Parachute, NSN 1670-01-657-0128 is subject to successful completion First Article Testing

(FAT).

Contract Type and Requirements Minimum 5-Year Quantities are as follows:

• CLIN 0011 (G-16 CARGO PARACHUTE): 150 EA *

• CLIN 0021 (Suspension Line, Parachute): 50 EA

• CLIN 0031 (Line, Radial Reefing, 24 1/2"): 25 EA

• CLIN 0041 (Pocket, Cutter): 5 EA

• CLIN 0051 (Line, Radial Reefing, 31 1/2“): 25 EA

• CLIN 0061 (Skirt, Spreader, G-16): 13 EA

• CLIN 0071 (Link, Soft): 5 EA

• CLIN 0081 (Canopy, Cargo Parachute): 38 EA

• CLIN 0091 (Elliptical Module): 50 EA

• CLIN 0101 (Square Module, Lower): 50 EA

• CLIN 0111 (Square Module, Upper): 38 EA

• CLIN 0121 (Liner, Deployment Bag): 5 EA

• CLIN 0131 (Riser Assembly): 5 EA

Maximum 5-Year Quantities are as follows **:

• CLINs 0011 – 0015 (G-16 CARGO PARACHUTE): 3750 EA

• CLINs 0021 – 0025 (Suspension Line, Parachute): 1250 EA

• CLINs 0031 - 0035 (Line, Radial Reefing, 24 1/2"): 625 EA

• CLINs 0041 - 0045 (Pocket, Cutter): 125 EA

• CLINs 0051 - 0055 (Line, Radial Reefing, 31 1/2“): 625 EA

• CLINs 0061 - 0065 (Skirt, Spreader, G-16): 313 EA

• CLINs 0071 - 0075 (Link, Soft): 125 EA

• CLINs 0081 - 0085 (Canopy, Cargo Parachute): 938 EA

• CLINs 0091 - 0095 (Elliptical Module): 1250 EA

• CLINs 0101 - 0105 (Square Module, Lower): 1250 EA

• CLINs 0111 - 0115 (Square Module, Upper): 938 EA

• CLINs 0121 - 0125 (Liner, Deployment Bag): 125 EA

• CLINs 0131 - 0135 (Riser Assembly): 125 EA

* Each awardee is guaranteed a minimum of the following quantities. Please note that minimum quantity guarantee for the G-16 Cargo Parachute, NSN 1670-01-657-0128 is subject to successful completion First Article Testing (FAT).

** No more than the 5-Year contract maximums can be ordered during the 5 Years.

FAT and FAT report

• Each successful offeror is required to conduct and pass a FAT prior to beginning production.

• The successful offeror shall test 1 unit of CLIN 0011.

• Successful offerors will have 180 calendar days to submit a FAT report to the Government, and the Government will have 30 calendar days to make a determination.

FAT and FAT Report cont.

FAT and FAT Report cont.

Ship To Location for FAT Samples:FIRST ARTICLE TEST SAMPLES:

FOB Point: Destination

• Offerors should remember to include cost of freight for proposed pricing.

• CLINs 0011-0015, 0021-0025, 0031-0035, 0041-0045, 0051-0055, 0061-0065, 0071- 0075, 0081-0085, 0091- 0095, 0101-0105, 0111- 0115, 0121-0125, 0131-0135

Section M – Evaluation Factors for Award

Section M Highlights

Award Without Discussions

M.3.5 Award without Discussions:

• This RFP includes FAR Provision 52.215-1 Instructions to Offerors Competitive Acquisition, advises offerors that the Government intends to make award without conducting discussions.

M.3.6 Contractor Responsibility and Eligibility for Award

• M.3.6 The Government will only award a contract to an offeror that meets all the responsibility criteria at FAR 9.104.

• M.3.6 To make sure that an offeror meets the responsibility criteria the Government may:

• A. Arrange a visit to the offeror’s plant and perform a pre-award survey. The offeror's refusal to authorize the Government to visit the offerors facility may result in a determination that the offeror is not responsible.

• B. Ask the offeror to provide financial, technical, production, or managerial background information. If the offeror does not provide the Government with the data requested within 7 days from the date requested is received, or if the offeror refuses to have an onsite visit to the offeror's facility, the Government may determine the offeror to be non-responsible.

• If the Government visits the offeror’s facility, the offeror shall ensure that current certified financial statements and other data relevant to the bid or proposal are available for Government personnel review.

M.2 REJECTION OF OFFERS

M.2.1 The Government may reject any proposal if doing so is in the Government's best interest at any time after receipt of proposal. Examples include, but are not limited to, the following proposal conditions:

a. The proposal fails to meaningfully respond to the instructions in Section L of this solicitation (e.g., a proposal provides some data, but omits significant material data and information required by Section L, the offeror fails to submit pricing Attachment 0001, Pricing Workbook, fails to follow proposal key proposal instructions or format requirements in Section L, etc.).

b. A proposal merely offers to perform work according to the solicitation terms or fails to present more than a statement indicating its capability to comply with the solicitation terms and does not provide support and elaboration as specified in Section L of this solicitation.

c. The proposal proposes exceptions to the solicitation requirements, attachments, exhibits, enclosures, or solicitation terms and conditions.

d. The proposal contains one or more Organizational Conflicts of Interest (OCIs) that cannot be avoided or mitigated. Refer to Section L paragraph L.2.4 of this solicitation, "Organizational Conflict of Interest."

e. The proposal is unbalanced as to price. See Section M.4.2.5.

f. The proposal submitted is for less than all the requirements called for by the solicitation.

g. The proposals acceptance period does not meet the Governments required minimum acceptance period, or the offeror fails to provide a proposal acceptance period (Refer to Section L.1.2).

h. The proposal is not in English (American Standard) or in US Dollars.

i. The offeror is not a self-certified U.S. small business concern to the size standard for the North American Industry Classification System (NAICS) code identified in this solicitation in

SAM.

UNCLASSIFIEDSection L – Instructions, Conditions, and Notices to Offerors

Section L Highlights

L.1.2 MINIMUM ACCEPTANCE PERIOD

This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this solicitation.

ACCEPTANCE PERIOD means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of offers.

L.1.2.1 The Government specified minimum acceptance period is 180 calendar days.

L.1.2.2 The offeror shall clearly state in its proposal the acceptance period. Offeror’s may specify a longer acceptance period than the Government's minimum acceptance period stated above.

L.1.2.3 An offer allowing less than the Government's minimum acceptance period may be rejected.

L.4 Evaluation Factors

Offeror proposals shall address the following volumes:

a. Volume I Past Performance Factor

b. Volume II Price Factor

c. Volume III Administrative

L.4.1 Volume I - Past Performance Factor L.4.1 Offerors shall submit the following:

For the Past Performance Factor, provide information for a total of up to two recent contracts performed by the offeror as the prime contractor, that the offeror considers to have relevance.

These may include federal, state, local and private industry contracts. The burden of providing thorough and complete past performance information remains with the offeror. It is the offeror's responsibility to submit detailed and complete information so the Government may evaluate its Past Performance volume. The Government does not assume the duty to search for data to cure problems it finds in proposals. While the Government may elect to consider data obtained from internal and external sources other than the proposal, the burden to provide thorough and complete past performance information rests with the offeror. The below instructions are provided to advise offerors as to the information required by the Government to assess the contractors Recent and Relevant past performance. Since this information constitutes a basis of the Government's review, it is imperative that the offeror present its past performance in a clear and complete manner. Failure to provide the information requested under paragraph L.4.1.3 and L.4.1.4 (if applicable) below may result in an assessment that the offeror does not possess a record of Recent and Relevant past performance.

For the purpose of this Factor, a Contract is defined as a written instrument that requires the performance of a distinct effort and demonstrates the distinct effort was actually performed.

Written instruments containing supplies or services that can be ordered but typically do not demonstrate actual performance, such as Indefinite Delivery Contracts (FAR 16.5), Basic Ordering Agreements (BOA), Blanket Purchase Agreements (BPA), and Federal Supply Schedules (FSS) do not meet the definition of a Contract. Written instruments considered to demonstrate actual performance may include a single task or delivery order, a single work directive, or a single definite quantity contract provided it demonstrates a distinct effort was actually performed. An offeror may submit, or the Government may require, written instruments that enhance the Governments understanding of the distinct effort actually performed if it is not identified on the Contract itself. It is incumbent upon the offeror to demonstrate that a distinct effort was actually performed.

L.4.1 Volume I - Past Performance Factor (Continued)

• L.4.1.1 Recent Contracts are those performed within five years of the date of issuance of this RFP.

• L.4.1.2 Relevant Contracts are those comparable in scope and magnitude of effort and complexity to the following statement of work requirements:

i: Fabricate a parachute system to a Government technical data package, to include a canopy assembly and deployment bag, with a quantity of 550 units delivered at a rate of 50 per month and within a consecutive 12 month time period.

• L.4.1.3 Contract Information: Refer to the definition of a Contract above (L.4.1). The offerors proposal shall substantiate what distinct effort was required and actually performed under each of the proposed Contract(s). For each Contract(s) submitted the detailed information in subsections a-m.

• L.4.1.4 Associated Entity, Predecessor Company, and Joint Venture. As stated above (L.4.1), only Contracts performed by the named offeror will be considered, however the Government may consider the past performance of an associated entity, a predecessor company, or joint venture as explained in subsections L.4.1.4.1- L.4.1.4.3.

• L.4.1.5 Past Performance Questionnaire. A past performance questionnaire is provided in Attachment 0011. For each contract submitted by the offeror, the offeror shall send a copy of the past performance questionnaire directly to the appropriate PCO and/or COR listed in L.4.1.3 (g) and (h). The offeror shall request that these individuals complete the questionnaire and forward it electronically directly to the Government at kaley.h.weeden.civ@army.mil and carrie.l.english.civ@army.mil as soon as possible and prior to the RFP closing date (See Block #9 of the SF33 cover page to this solicitation) with the subject heading PAST PERFORMANCE INFORMATION FOR [Offeror name].

L.4.2 Volume II - Price Factor

• L.4.2 Price Volume. In accordance with FAR 15.403-5(a)(1), certified cost or pricing data is not required for initial proposal submission. However, after initial proposal submission, if only one offer is received, the Government reserves the right to request certified cost or pricing data in accordance with DFARS 252.215- 7008. In the event certified cost or pricing data is required, the offeror may submit a written request for exception based on the applicable clauses contained herein.

For initial proposal submission, provide the information outlined below.

• L.4.2.2 Provide all prices and costs in U.S. dollars only.

• L.4.2.3 Attachment 0001 Pricing Workbook: Submit your completed Attachment 0001 - Pricing Workbook with your proposal. Complete the attachment in accordance with the instructions included within the attachment. Propose ceiling Firm-Fixed-Prices for all CLINs included in the Attachment. Submit the attachment in Microsoft Excel format. Do not enter any proposed prices into Section B of the

RFP.

• L.4.2.4 Range Pricing: For each CLIN with range pricing, propose a ceiling unit price for each range shown in Attachment 0001 Pricing Workbook. The offeror may enter the same ceiling unit price for all ranges if desired.

• L.4.2.5 The Government reserves the right to request additional or more detailed cost or price information to support its evaluation.

L.5 Volume III - Administrative Volume

• L.5.1 Signature Actions/offeror Fill-Ins. Provide a scanned image of a signed copy of the SF33 cover page, a copy of all completed fill-ins for Sections A through K, and (if applicable) a signed copy of all Amendments to the solicitation. System for Award Management (SAM) certifications need not be separately submitted; however, all offerors must be successfully registered and valid in SAM prior to award.

• L.5.1.1 Where certifications and approved systems are required for an offeror, if the proposal is being submitted by a Joint Venture, certifications and approved systems for the principals (partners) of the joint venture will be considered as valid for that offeror providing the necessary documentation from all principals (partners) is provided with the proposal.

• L.5.1.2 Joint Venture (JV): To be recognized as a JV and eligible for award, the membership arrangements of the JV must be identified and the company relationships fully disclosed in the offeror's proposal IAW FAR 9.603. A copy of the agreement establishing the JV must contain the signatures of all of the members comprising the JV.

• L.5.2 The offerors proposal acceptance period in terms of calendar days from the date for receipt of offers specified in the RFP. (See Section L.1.2)

L.5 Volume III - Administrative Volume Cont’d

• L.5.3 Statement of Acknowledgement. A statement specifying the extent of agreement with all terms, conditions, and provisions of the RFP, and a statement of agreement to furnish and deliver the items or perform services set forth in the RFP in consideration for offerors proposed price(s) set opposite each item. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be determined to be a Deficiency or grounds for the Government to reject the proposal from further consideration in the source selection process (Reference M.2.1).

• L.5.4 Assumptions. The offeror shall consolidate and identify all offeror's generated "assumptions" contained anywhere in the proposal. The offeror shall include a statement that none of the "assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be determined to be a Deficiency or grounds for the Government to reject the proposal from further consideration in the source selection process (Reference M.2.1).

L.5 Volume III - Administrative Volume Cont’d

• L.5.5 Organizational Conflict of Interest (OCI). The offeror shall provide an affirmative statement that the offeror does not have an OCI as it applies to this solicitation. (Reference L.2.4)

• L.5.6.1 Property Management Plan (PMP). If Government Property (as defined in 52.245-1) will be utilized in the performance of this contract, the offeror is required to submit a PMP with their proposal that is consistent with the requirements of the solicitation. Ensure that PMP addresses subsections L.5.6.1.1 - L.5.6.1.5.

• L.5.7 Subcontractor Past Performance Consent. If applicable, the offeror shall include the written consent of its proposed subcontractor(s) to allow the Government to discuss the subcontractor's past performance with the offeror.

L. Provide the Following Information

L.5.1 Signature Actions / Offeror Fill-ins

• Signature Actions/offeror Fill-Ins. Provide a scanned image of a signed copy of the SF33 cover page, a copy of all completed fill-ins for Sections A through K, and (if applicable) a signed copy of all Amendments to the solicitation. System for Award Management (SAM) certifications need not be separately submitted; however, all offerors must be successfully registered and valid in SAM prior to award.

Fill-ins

• There are Fill-ins located in;

Section B - CLIN pricing

Section E - Inspection and Acceptance Points

Section F - Proposed Delivery Schedule

Section I

• 52.223-3 HAZARDOUS MATERIAL IDENTIFICATION AND MATERIAL SAFETY DATA

• 252.223-7001 HAZARD WARNING LABELS

Section K -

• 52.204-24 Representation Regarding Certain Telecommunications And Video Surveillance Services Or

Equipment

• 252.204-7007 ALTERNATE A, ANNUAL REPRESENTATIONS AND CERTIFICATIONS

• 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—CERTIFICATION

• 52.225-18 PLACE OF MANUFACTURE

• 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS--NOTICE AND REPRESENTATION

• 252.204-7016 COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES

• 252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE

TELECOMMUNICATIONS MAY/2021 EQUIPMENT OR SERVICES—REPRESENTATION

• 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

• 52.209-13 VIOLATIN OF ARMS CONTROL TREATIES OR AGREEMENTS – CERTIFICATIONS

• 52.207-4 ECONOMIC PURCHASE QUANTITY-SUPPLIES

L.2 Offerors Proposal Acceptance Period

• The offerors proposal acceptance period in terms of calendar days from the date for receipt of offers specified in the RFP. (See Section L.1.2).

L.5.3 Statement of Acknowledgement

• Statement of Acknowledgement. A statement specifying the extent of agreement with all terms, conditions, and provisions of the RFP, and a statement of agreement to furnish and deliver the items or perform services set forth in the RFP in consideration for offerors proposed price(s) set opposite each item. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be determined to be a Deficiency or grounds for the Government to reject the proposal from further consideration in the source selection process (Reference M.2.1).

L.5.4 Assumptions

• Assumptions. The offeror shall consolidate and identify all offeror's generated "assumptions" contained anywhere in the proposal. The offeror shall include a statement that none of the "assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be determined to be a Deficiency or grounds for the Government to reject the proposal from further consideration in the source selection process (Reference M.2.1).

L.7 Provision for Waiver of Required FAT

• a. The requirement entitled FIRST ARTICLE APPROVAL (FAR 52.209-3) in Section E of this solicitation may be waived by the Government, provided that the offeror meets the conditions outlined below.

(1) Offerors who intend to request a waiver or partial waiver of the First Article Test must provide sufficient information for the Government to determine whether the request is to be approved. If the offeror intends to request a waiver, a First Article Waiver Worksheet must be completed and submitted to the Government along with any supporting documentation. The worksheet can be found in Section J Attachments of this solicitation. The offerors request will not be considered if the worksheet and any supporting documentation is not submitted to the Government. The worksheet must be completed in its entirety. For those sections of the worksheet which do not apply, annotate with N/A (not applicable). To substantiate or clarify information provided by the offeror, the Government may request additional information. Incomplete worksheets can result in the waiver request being denied, Offerors should contact the Contract Specialist listed on the face page of this solicitation for assistance in filling out the worksheet completely.

(2) Offerors should not assume that the FAT waiver request will be granted even if the completed worksheet and any supporting information is submitted to the Government.

L.7 Provision for Waiver of Required FAT Cont’d

• (3) The worksheet and any additional supporting documentation is part of your quote/offer and must be submitted as part of the response to this solicitation on Company letterhead and signed by an agent of the Company.

• (4) The offeror may request a waiver for only a portion of the First Article Test, such as a vibration test or a salt water spray test, or the test on a component or subassembly of the procured item.

• (5) The offeror shall list specifically on the worksheet, by technical data package reference, that portion of the test requested to be waived. The references shall include but may not be limited to the following as applicable:

• (i) Identification of the specification or standard along with the specific specification or standard paragraph(s)

• (ii) Identification of the drawing with specific references to the drawing notes.

• (iii) Identification of the Quality Assurance Provision (QAP), or Quality Assurance Requirement (QAR) or Supplemental Quality Assurance Provision (SQAP) with specific references to the specific paragraph.

L.7 Provision for Waiver of Required FAT Cont’d

• (6) Supporting documentation.

• (i) The request for waiver must be accompanied by documentation in support of the request.

The documentation may include information such as the following; (1) Copy of the Administrative Contracting Officers (ACOs) or Procuring Contracting Officers (PCO) letter approving a First Article Test report on a recent contract for the same or similar item. (2) Copy of a First Article Test report for the same or a similar item as that herein solicited. (3) Copy of an ACO or PCO letter approving a prior waiver request. (4) If the waiver request is based on similarity, a copy of the drawing/other appropriate technical requirements of the similar item.

• (ii) If a copy of a First Article Test report is submitted in support of a request for waiver under this solicitation, the test report must have been approved and signed by an authorized representative of the Government.

• (iii) The FAT report and all supporting documentation should be submitted by electronic media and should accompany the offerors proposal. If the FAT report and supporting documentation cannot be transmitted by electronic media, the offeror shall contact the PCO for further instruction.

• (b) Note that if a waiver is granted to the successful offeror, an accelerated delivery schedule will apply. See Section F.

• (c) Note: Cost considerations shall apply for approving a waiver or a portion thereof of a First Article Test.

H.2 Competitive DO Waiver of Required First Article Approval

• Applies to competitive delivery orders:

• FIRST ARTICLE APPROVAL – (FAR 52.209-3) in Section E of this solicitation.

Questions?