Agenda and Mtg Minutes.pdf

Meeting Agenda

MRR Initial Task Order Org. Site Visits

Subject Meeting agenda for organized site visit for Solicitation W912BV-12-R-XXXX Sheet 1 Of 3

Project Title Reference:

Seed Task Order – Repair Downstream Access – Tenkiller Lake, OK Repair Downstream Access – Tenkiller Lake, OK.

MRR MATOC, 2012.

Meeting Date

June 19, 2012 Meeting Location

Tenkiller Lake Project Office

Notes by Shawn Painter REV 000

Topics Discussed Agenda for Plans & Specifications and Site Specific Issues

Tenkiller Lake Project Office 19 Jun 09:30 am.

Attendees: See sign-in sheet

Items for Discussion

1. Shawn Painter lead introductions:

2. This is a MULTIPLE AWARD TASK ORDER CONTRACT (MATOC) FOR

MAINTENANCE,REPAIR, & REHABILITATION OF VARIOUS TULSA DISTRICT

LOCATIONS.

a. The MATOCs is intended for maintenance, repair and rehabilitation of roads, paved surfaces and small inhabitable structures and slope and shoreline protection.

b. Disciplines and related work requirements may include, but are not limited to: (1) Civil. Construction surveying, grading and earthwork, surface and subsurface storm drainage and drainage control structures, storm water management, erosion and sediment control, shoreline protection, clearing and grubbing, paving and surfacing for roads, parking areas, and sidewalks, parking layout, pavement markings, traffic control and signage, gates and fencing, curbs and gutters, railroads, dewatering, landscaping, seeding and sodding, riprap, retaining walls, buried structures, slope stabilization, foundations, borings, trenching, berms and utility relocation; and (2) Utilities. Sanitary sewers, lighting, and installation or relocation of other utilities as required for road repair and rebuilding or other site work:

3. Task Order. Tenkiller Lake, OK FY2012

a. Project Description: Repair Downstream Access

c. DESCRIPTION OF WORK:

1. Repair Downstream Access Road Contractor shall:

Brush hog downstream access path.

Rock-fill washout areas to ensure proper access to flume.

Grade downstream access road to ensure proper access to downstream flume.

b. Contractor shall work between the hours of 7:00 a.m. and 6:00 p.m.

Monday through Friday unless otherwise directed by the Contracting Officer.

c. Seasonal and weather conditions enforced and shall be coordinated with Contracting Officer.

d. All areas are controlled. Permission shall be obtained from the

Contracting Officer prior to commencement of work.

e. The Contractor shall obtain written permission/approval from the Contracting Officer 21 days prior to performing any work that will interrupt any utility service.

f. At all locations, the Contractor shall enter and exit the project site as directed by the Contracting Officer

g. Liquidated damages for this Task Order is $988/day.

h. Contract Duration for this Task Order is 50 days.

i. All work shall be in accordance with the safety guidelines of EM385-1-1, dated 15 September 2008.

Visit to Tenkiller Lake

a. The group walked down the access path to get a visual of condition

b. Access to site has to be coordinated with the project office.

Issues raised for discussion by those in attendance.

1. Item – Task Order Drawings not included in posting.

Action – Provided in the amendment.

2. Item – List of location with previously approved ledges in Tulsa District?

Action – Hartford Quarry, JD Shears/APAC, Hartford, KS; Elk City Quarry, Midwest Minerals, Independence, KS; Whitaker Quarry, Cedar Vale KS;

Greenhill Quarry, Sherwood Construction, Owasso, OK; VJ Stone Quarry, Carnegie, OK; Dolese Richards Spur Quarry, Lawton, OK; Dolese Cooperton Quarry, Cooperton, OK.

3. Item – Riprap materials vs aggregate base materials distinction: Where to access materials?

Action – Riprap & bedding materials are subject to USACE approved material requirements (see specifications). Roadway aggregate are subject to ODOT approved materials.

General Information.

Contractors as of this date may visit the site per Operations Division convenience.

o Tenkiller Lake – Tish Livesay (918) 487-5252

All questions regarding this task order must be submitted in writing to Pamela Moody at pamela.s.moody@usace.army.mil

Any changes to the RFP will be issued by amendment.