Performance Work Statement FT Randall Logistical Support and Stator Custody Transfer.pdf

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PERFORMANCE WORK STATEMENT (PWS)

Fort Randall Major Unit Rehab

Logistical Support and Stator Custody Transfer of Remaining Stators

30 July 2026

1.0 General Information.

1.1 Background. The remaining seven (7) power generation units at Fort Randall Dam, South Dakota are scheduled for rehabilitation under a separate construction contract. Rehabilitation of these units will require a custody transfer of the cleaned stators to a separate contractor and transported off-site. The stator shall be cut into thirds prior to custody transfer to enable successful transportation out of the powerhouse.

1.2 Scope of Work. The purpose of this service contract is to transfer custody and transport the stator sections off site.

1.2.1 Summary of Services. Services include providing logistical support to the stator custody transfer. The contractor shall provide a flatbed truck that meets the requirements outlined in the drawing (attachment 1). The contractor shall also coordinate the custody transfer with the government and the Fort Randall Major Unit Rehab

(MUR) prime contractor, Voith.

1.2.2 Stator Dimensions and Details. The stator shall be cut into thirds and each section shall measure 94 inches in height, 357.2 inches in length, and 103.125 inches in width. Each stator section shall weigh approximately 85,350 lbs. The stator contains a variety of materials and the approximate weight of materials in a third section is provided below:

1.2.3 Stator Lift and Schedule. The government shall provide the necessary personnel and equipment to lift and place the cut-stator frames onto the contractor provided truck bead. The lift schedule shall be a coordinated and scheduled effort between the Government, Voith, and the contractor. The government shall provide the contractor with no less than 1 weeks’ notice of when the logistical services are required. However, the contractor will be required to adjust the trucking schedule if required personnel for the lift are unavailable. Failure to meet the government’s custody transfer schedule may result in liquidated damages being paid to the government.

1.2.4 Contract Service Providers. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the logistical support and stator custody transfer contractor, who is responsible to the Government. This is a fixed priced, performance-based service contract where the Government defines and measures desired outcomes.

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1.3 Period of Performance. The period of performance for this Task Order is 5 years from date of award.

1.4 Quality Control

1.4.1 The contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to ensure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the COR no later than the first day of work. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s).

1.4.2 The COR reserves the right to disapprove any individual whom he considers incompetent to perform the work required. The COR will provide a written notice of any disapproval to the contractor.

1.5 Quality Assurance. The Government will use a Quality Assurance Surveillance Plan (QASP) to ensure that the logistical support and stator custody transfer contractor is performing the services required by this PWS in an acceptable manner. The Government may use Quality Assurance Evaluators (QAE(s)) to provide assistance with the quality assurance methods.

1.5.1 The Government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

1.5.2 If any of the services do not conform to task order requirements, the Government may require the logistical support and stator custody transfer contractor to perform the services in conformity with task order requirements at no additional cost to the Government.

1.5.3 The government may act, if the logistical support and stator custody transfer contractor fails to perform the services again or to take the necessary action to ensure future performance is in conformity with the task order requirements. The government may (1) by contract, or otherwise, perform the services and charge to the logistical support and stator custody transfer contractor any cost incurred by the government that related to the performance of such service or (2) terminate the task order in whole or in part.

1.5.4 The logistical support and stator custody transfer contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost. The government may take action if the contractor fails to replace/repair any damage to government property. The government may by contract, or otherwise, replace/repair damaged government property and charge to the contractor any cost incurred by the government to replace/repair any damage.

1.6 Hours of Operation. The logistical support and stator custody transfer contractor is responsible for conducting business, between the hours of 7:00 a.m. to 5:30 p.m. Monday thru Saturday except Federal holidays or when the

Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7 Parking and Staging Areas. Parking and staging for this project will be planned and coordinated to minimize impacts on the ongoing MUR. The Contractor will be allocated 1 parking spot at the Powerhouse with overflow parking available in a gravel overflow parking area outside the fence of the Natural Resources Office. The

Contractor will be allocated the space at the East/Northeast side of the Powerhouse for a field office and/or storage trailer. Electrical utilities may be available. A Contractor storage trailer may also be located in the overflow parking area as coordinated with and approved by the COR. No utility connections are available in the overflow parking area.

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1.8 Pre-Mobilization Meeting. Prior to commencing any activities, the logistical support and stator custody transfer contractor shall arrange a Pre-mobilization Meeting with the COR. The Meeting shall discuss the work requirements, scheduling, submittal process, review of the Activity Hazard Analysis (AHA), and Accident

Prevention Plan (APP). This meeting may take place via teleconference or online. At least one (1) week prior to commencing work, the Contractor shall coordinate their proposed work schedule with the COR.

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1.9. Submittals. Prior to commencement of services, the Contractor shall submit the following documents to the

COR for review and approval:

a. Activity Hazard Analysis (AHA).

b. Accident Prevention Plan (APP).

c. Work plan – 45 days prior to mobilization.

d. Project Schedule.

e. List of who will perform work on this contract.

f. Proof of Insurance for Contractors and Subcontractors.

g. Prepare and submit demolition/renovation notification to Ft. Randall environmental point of contact and appropriate agencies

h. QA/QC daily, progress wheel similar, and weekly reports

• The progress wheel will mimic the deliverable produced for unit 6 on TO 2

During the performance of services, Contractor shall submit the following at the appropriate times:

i. Personal air sampling results.

j. Area air sampling results.

k. Final clearance sampling results, to include a report documenting cleaning efforts to support the required visual examination by Ft. Randall.

Anticipate that the Government will take 20 calendar days to review submittals. Work will not proceed until the initial planning submittals have been accepted by the Government.

1.10 Payment

1.10.1 The government will make payment upon completion of all services, after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice. The contractor shall submit the invoice to the COR and/or any other person that has been designated in the contract to receive the invoice.

2.0 Definitions. The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

Acceptable Level of Performance (ALP): The maximum percent defective, the maximum number of defects per hundred units, or the number of defects in a lot considered satisfactory on the average. The allowable leeway or variance from a standard before the government will reject the specific service.

Contracting Officer’s Representative (COR): means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. Only the

Contracting Officer (not the COR) has the authority to negotiate, award, and make changes to contracts/task orders on behalf of the Government.

Performance-Based Contract (FAR 2.101): Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable level of performance (ALP) for each work requirement.

Quality Assurance Surveillance Plan (QASP): An organized written document used by the

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Government for quality assurance surveillance. Document contains sampling/evaluation guides, checklists, and the performance requirements summary (PRS).

3.0 Government Furnished Items and Services.

3.1 Use of Government Equipment

3.1.1 Powerhouse Crane Operation

The powerhouse crane will be operated by powerhouse personnel and shall be used to place the stator thirds onto the flatbed. Flatbed requirements are outlined in Attachment 1.

4.0 Logistical Support and Stator Custody Transfer Contractor and Responsibilities

4.1 General. The logistical support and stator custody transfer contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

5.0 Specific Tasks

5.1 Basic Services. Below is a list of specific tasks:

a. Preparation of AHA, APP, and work plan.

b. Attainment of visual examination and clearance sampling requirements for all work areas.

6.0 Performance Requirements Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required— usually a shall statement)

Standard Performance

Threshold (This is the maximum error rate. It could possibly be “Zero deviation from standard”)

Method of

Surveillance

PRS # 1.

Logistical Support and Stator Custody Transfer of Remaining Stators

The logistical support and stator custody transfer contractor had provided all services and received approval from the COR as listed in this PWS.

Zero Deviation from

Standard

100%

Inspection by the COR.

7.0 Attachments

1. 20240614 FTRD Stator frame truck loading