Solicitation Questions and Answers v.7.docx

Questions and Answers for W9128F25QA033 v.7 updated on 10 June 2025

Question: When are you planning to post the solicitation? Who is the current or former contractor on the project? What is the price of the former or current contractor?

Answer: The solicitation will be released next week. The previous contract was a MATOC with multiple awardees covering approximately 100 locations over 5 years. This information is not readily available and will require the current contractors’ release. It will not be a fast process. You are welcome to submit a Freedom of Information Act request: https://www.nwo.usace.army.mil/Contact/FOIA/. We are not answering any further questions prior to the solicitation release.

Question: Are there any attachment for the scope of work, size of the premises and approximate zip code or town for the locations to determine the distance?

Answer: This is a pre-solicitation notice. The Performance Work Statement, and other specifications about the site will be included in the solicitation.

Question: Could you please provide any available documentation regarding the make and model of the HVAC systems at your Wisconsin facilities? If available, we would also appreciate copies of the floor plans for the Wisconsin locations, particularly those that indicate the total square footage of carpeted areas.

Answer: HVAC information is not readily available. Floor plans will not be publicly posted for security reasons.

Question: Where should the completed proposal be submitted (e.g., email address, SAM.gov portal, or other designated channel)?

Answer: Please see pg. 27 of the attached solicitation for Instructions to Offerors.

Question: Is there an SF1449 form required to be included with the proposal package? If so, would you please provide a copy or confirm where it can be accessed?

Answer: The SF1449 has now been attached.

Question: Does the contractor provide the light bulbs?

Answer: Contractor does not provide the bulbs

Question: When I looked at the solicitation it says place of performance in MN, however in the excel sheet attached, there are multiple states with multiple city locations.

Answer: When loading the solicitation on SAM.gov, the system requires you to input a single location. That is why only one of the locations was listed on the site.

Question: I see that there is a $1 per square foot price stated at one of the locations for each region is it given as an example or these particular locations should be priced as such?

Answer: The monthly price per square foot for each location is entirely up to the contractor. The $1 in the spreadsheet is erroneous and a corrected spreadsheet has been attached. Please see the instructions in the SF1449 regarding bidding requirements. A contractor may bid on whichever territories it wishes meaning a minimum of one territory or a maximum of six territories. However, a contractor must bid on all locations within a territory to be considered for award.

Question: Is there any site viewing? What are all the forms that we as business owners need to fill up and sent to you? Also, what is the deadline for all forms to be submitted?

Answer: This solicitation covers so many locations in such a large area that a site visit is not practical. The SF1449 and all other information has been attached to the solicitation. All proposals are due 12 June 2025 by 2:00PM CST.

Question: Will these locations require tax to be included in the submitted price?

Answer: Yes, the contractors performing this contract have no state or local sales tax exemptions for materials purchased.

Question: Does the contract require paying prevailing wage?

Answer: Yes, Service Contract Labor Standards wage determinations will be incorporated in the contract awards. There are too many locations to include all applicable wage determinations in the solicitation. Contractors are advised to include annual escalation in their bid prices.

Question: Can you extend the deadline for proposal?

Answer: No extension will be granted.

Question: For the exterior windows, what floor are they? Are all of them on 1st floor or some are above 2nd floor?

Answer: This information is not readily available for each location. Contractors should assume the majority of windows are on the 1st floor.

Question: For pricing, floor cleaning can be proved per SqFt, but window cleaning & HVAC cleaning, using SqFt is impossible! How will you like us to price that? Should we price that differently & add the price to the totals from pricing sheet then record the total in SF 1449?

Answer: No, this will create uneven pricing evaluations. Based on the prior contracts, these services can be prorated into the monthly SF price. It is recommended that contractors do not make any favorable assumptions when pricing window cleaning and HVAC cleaning.

Question: I see the total SqFt of the floor for each building, can you also share the total SqFt of what type of floor is in each building? For example, for each building/suite, how many SqFt are made of carpet, concrete, LVT, terroza, VCT, just to name a few.

Answer: Answer stilling pending.

Question: Lightbulbs - Is the contractor responsible for the proper disposal of used lightbulbs or will the facility provide the means to properly recycle old bulbs?

Answer: Contractors should assume the facility provides the means to dispose of the lightbulbs. If individual locations do not provide proper disposal, the contractor may submit a request for equitable adjustment for those locations.

Question: Territory 6, Wisconsin locations - Are all lightbulbs that will need to be replaced accessible with a standard ladder?

Answer: This is unknown for all locations. The contractor should assume a standard ladder is sufficient.

Question: HVAC filters - Will the replacement HVAC filters be provided to the contractor, or are we responsible for purchasing the filters?

Answer: Assume the filters are provided by the government as those are specific to each location.

Question: Consumable products (Trash can liners, paper towel, hand soap and toilet paper) Will these be supplied to the contractor, or are we responsible for purchasing?

Answer: The contractor is responsible for these supplies.

Question: Is there any data on annual consumption for liners, soap, toilet paper and paper towels?

Answer:

Question: Can you tell us the Linear feet or SF of interior/exterior glass? As well as SF of carpet/upholstery to be hot-water-extracted semi-annual?

Answer: Answer stilling pending.

Question: Is there any data on annual consumption for liners, soap, toilet paper and paper towels?

Answer: Answer stilling pending.

Question: How much of the total soft floors are carpet?

Answer: Answer stilling pending.