Pre-Bid MEETING AGENDA.pdf

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MEETING AGENDA

PRE-BID MEETING / SITE VISIT

NAME OF PROJECT: Fort Randall – RM 886 & 963 (East Dude Ranch) Bank Stabilization MEETING LOCATION: Fort Randall Dam Visitor Center & Project Sites DATE & TIME: August 16, 2022 @ 9:00 am (CST)

SOLICITATION NO: W9128F22B0011

A. Introductions

B. Project Goals

1. Safety

2. Protection of cultural resources

3. Quality/performance of finished product

C. Contract Items

1. Contracting Officer: Jessica Jackson, Omaha

2. Contracting POC: Wayne Weidenhamer, Omaha

3. Contracting Officer Representative: Alan Prismantas, SDRO

4. Govt. Quality Assurance Representative: David Daggett, SDRO

5. Onsite Representatives: 1) Bill Chada; 2) Zachary Hunt; 3) Zachary Sextro

6. Communication during Solicitation: The solicitation documents and amendments will be posted to https://www.sam.gov/ and will be available by internet access only. The bidder is responsible for checking the website for any amendments.

7. Bids Due: 9th September 2022, 2:00 pm (CST): Please submit bids electronically, via email, directly to Wayne.C.Weidenhamer@usace.army.mil and Jessica.R.Jackson@usace.army.mil by the bid submission due date and time. No hard copy documents will be accepted. Bid opening will be held via conference call at 3:00 pm (CST) on the date the bids are due. The Government will award a fixed-price construction contract to the responsible offeror who conforms to the solicitation requirements, is fair and reasonable, and bids the lowest overall price.

8. Bonding: Performance and Payment bonding are required for this contract. Refer to Spec 00 21 00 part 1.1.9 for more information.

9. Insurance: Spec 01 30 00.24 part 1.13 lists the minimum required insurance that a contractor must have for this project.

10. Period of Performance: The Contractor shall be required to (a) commence work under this contract within ten (10) calendar days after the date the Contractor receives Notice to Proceed, (b) prosecute said work diligently, and (c) complete

2 | P a g e the entire work ready for use not later than 365 days after receipt of Notice to Proceed.

11. Liquidated Damages: Liquated damages for this contract are $609.00 for each calendar day of delay until the work is completed or accepted. (Spec 00 72 00 Clause 52.211-12).

a) Per spec 01 30 00.24 part 1.6, if Contracting Officer determines that seeding and/or specified maintenance thereof is not feasible during construction period, such work will be exempt from completion time and liquidated damages. Accomplish this work during first seeding period and specified maintenance period following completion date.

12. Weather days: Spec 01 30 00.24 part 1.12 describes the process regarding weather delays.

13. Contractor Allowed Working Hours: The Contractor can work Monday through Friday, 0700 to 1700. Working outside these work hours will need written permission from the COR at least 14 days in advance of need and is not guaranteed. The Contractor will not be allowed to work on Federal holidays (spec 01 12 00 part 1.16).

14. Security Requirements: Refer to spec 01 30 00.24 part 1.5 for information.

a) E-Verify – Online verification for all proposed workers to be onsite

15. Davis Bacon: Davis Bacon rules will apply to this project. See spec 01 30 00.00 24 for more information. Contractor must pay in accordance with listed wage rates (refer to wage determination in specs).

16. Buy American: Contractor is to obtain materials in compliance with the Buy American statute per the requirements in specs 00 21 00 and 00 72 00.

17. Submittals: Submittals are to be completed in accordance with specification 01 33 00. The Submittal Register, located at end of specification 01 33 00, lists the required submittal items; please note that some administrative submittals may not show up in submittal register. Review plans and specs for all required submittals.

18. RMS: Government will use the RMS system to process submittals, requests for information (RFI’s), serial letters, daily reports, and progress payments. Refer to spec 01 45 00.15 10 for more information.

19. CQC / SSHO / Superintendent Requirements: The CQC System Manager may also serve as SSHO and may be one individual if this individual meets all requirements specified for each position. The SSHO may not serve as the Superintendent. The Project Superintendent shall have no other duties. See spec 01 35 26 part 1.6.1.1.1 and 01 45 00.00 10 part 3.4.4.

a) Contractor Quality Control (CQC) System Manager – Refer to spec 01 45

00.00 10 part 3.4 for requirements.

b) Site Safety & Health Officer (SSHO) – Refer to spec 01 35 26 part

1.6.1.1 & part 1.6.2.1

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c) Project Superintendent – Refer to spec 01 45 00.00 10 part 3.1 for requirements.

D. Bid Schedule

1. This job consists of thirteen (13) basic bid items. Basic items 0001 thru 0006 are related to work at the RM 886 site, whereas basic items 0007 thru 0013 are related to the work at the RM 963 (Dude Ranch) site. Contractors are highly encouraged to review specs 00 10 00 and 01 22 00 as they prepare their bids. Overall, the work under this contract includes:

a) Place Stone (Government Furnished) – Includes all material, equipment, and labor of hauling, handling, and placing government furnished quarried stone as shown and specified for each respective site.

b) Place Stone (Contractor Furnished) – Includes all material, equipment, and labor of furnishing, hauling, handling, and placing contractor furnished quarried stone as shown and specified for each respective site.

c) Earthwork – Includes, but is not limited to, labor and equipment needed for shaping of slopes as detailed in the plans and specs prior to placement of riprap for each respective site.

1) Estimated CY of fill for each project site are listed in 01 22 00.

d) Place Geotextile – Includes, but is not limited to, furnishing material, labor, and equipment needed for placing geotextile as detailed in the plans and specs prior to placement of riprap for each respective site.

e) Mobilization/Demobilization of Equipment – Includes costs associated with mobilization & demobilization of all equipment necessary for completion of scope of work at each respective site.

f) Site Access Improvements, Subsequent Removal, and Restoration – Includes, but is not limited to, labor and equipment needed for site access improvements to facilitate accessing the work area at each respective project site. All areas impacted will be restored to the pre-existing conditions.

g) All Remaining Work – Includes, but is not limited to, labor and equipment needed for all remaining work, including clearing, grubbing, and other work items not listed above for the completion of project at each respective site.

2. Quantities for unit priced items (CLIN’s 0001, 0003, 0008, and 0010) are estimated only and the respective unit price will prevail in the event of an overrun or underrun subject to Contract Requirements Clause “Variation in Estimated Quantities”.

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E. Cultural Items

1. Exposure of Culture Items: The installation of riprap, at both locations, is intended to protect cultural resources. If during any construction activity archeological and cultural resources are found/unearthed, construction activities will be temporarily suspended. Immediately notify the COR, secure the area, and prevent further trespass until the appropriate authorities make a determination of the significance. Items covered by this requirement include, but are not limited to, human skeletal remains, burials, artifacts, shells, bone, charcoal, rock/coral alignments, paving, walls, constructed features, and any indication of agricultural or other human activity. Refer to plans and specs for more information.

2. Notification: The Contractor is required to provide notification to the Government no less than five (5) business days prior to any ground disturbance activates to allow for coordination with archeological and/or tribal monitors to be on-site during ground disturbance activities. No ground disturbing activity shall be performed until five (5) business days after notice is given or as directed by the Contracting Officer. Cultural monitoring personnel will be coordinated by USACE and shall bear no cost to the Contractor. Refer to plans and specs for more information.

F. Construction Items

1. Site Access & Operations: Access and operations at both sites must be in accordance with plans and specs and as directed by the Contracting Officer.

a) Sheet C101 provides information about access trails, staging & stockpile location, and other operational requirements for the RM 886 site.

1) Contractor is required to perform work from bottom of cutbank on established or indicated paths. Trees at top of bank adjacent to the riprap installation are not to be disturbed due to sensitive cultural resources in vicinity.

2) Contractor shall submit plan for crossing irrigation pipe, located on access road route, for COR approval prior to access. Restore to pre-existing condition upon completion of contract.

b) Sheet C102 provides information about access trails, staging & stockpile location, and other operational requirements for the RM 963 site.

1) Contractor will be allowed to perform work from either top or bottom of cutbank. Traffic on top of cutbank will only be allowed along established roads and indicated path. Traffic below cutbank does not require an established path.

2) Refer to sheet C202 for details on the access corridor that must be constructed for traffic operating on top of the cutbank. No construction traffic will be allowed to deviate from this path.

2. Seasonal Requirements: Winter work is required under this contract. No separate payment will be made for winterizing or other protective measures required for

5 | P a g e maintaining scheduled progress. Contractor shall review plans and specs to understand the environmental limitations for different features of work.

3. Lake Levels: Contractor shall be aware that lake stage has the potential of impacting access and constructability of the project (applies to both RM 886 and 963 locations). Current and forecasted lake levels should be monitored and are available at https://www.nwd-mr.usace.army.mil/rcc/current.html.

a) Click link and under “Forecast Information”, click the “Main Stream Regulation Forecast – Three Week” items under the RESERVOIR FORECAST INFORMATION – forecasted lake levels at Ft. Randall

b) Historic data for lake levels at Ft. Randall Dam – see attached Excel table showing data from Jan 2019 – July 2022.

c) Historic data for river gauge at Chamberlain, SD - USGS Current Conditions for USGS 06442996 LAKE FRANCIS CASE AT

CHAMBERLAIN, SD

4. Materials: Contractor shall furnish and install materials per the requirements shown in the plans and specs and as directed by the Contracting Officer.

a) Riprap – Sioux quartzite stone classified as SDDOT Class C riprap. See spec 35 31 19 for requirements.

b) Geotextile – Woven, pervious polymeric geotextile fabric. See spec 31 05 19 for requirements.

c) Borrow – Material used for fill shall be obtained from borrow sources detailed on sheet C101 for the RM 886 site, and sheet C102 for the RM 963 (Dude Ranch) site. See spec 31 00 00 for requirements.

d) Gravel Surfacing – Aggregate material that conforms to SDDOT “Gravel Surfacing” material requirements. See spec 32 15 00 for requirements.

e) Seed – Refer to spec 32 05 33 for requirements.

5. Surveying: Contractor shall provide a licensed land surveyor to check initial project control and to provide and set hubs for project construction (spec 01 12 00 part 1.5). Refer to plans for initial survey control and benchmark information.

6. Redline As-builts: Contractor is required to complete redline as-built drawings as specified in Spec 01 78 39.00 24. Please refer to “red-line drawings” language in this specification for requirements.

G. Miscellaneous Items

1. Government Assistance: Contractor shall be aware that no government tools, equipment, or personnel will be made available for Contractor use or assistance at any time during the project.

2. Utilities: The use of public and private utilities will be as found available. Make arrangements for use of public and private utilities (spec 01 30 00.24 part 1.11).

3. Portable Toilets: Toilets will not be available for Contractor use. The Contractor shall provide and maintain portable toilets for use by the contractor’s staff (See spec 01 12 00 part 1.15).

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H. Questions

1. Bidders shall submit all questions via Bidder Inquiry in ProjNet, at https://www.projnet.org/projnet/. All questions shall be submitted prior to ten

(10) calendar days before bid opening in order to allow the government time to respond before receipt of bids or issue an amendment. ProjNet will be closed and will not allow additional questions after this date (Tuesday, August 30, 2022).

2. See information regarding ProjNet in spec 00 21 00 part 1.1.16.1. The Bidder Inquiry Key for this project is: 2GP5ZG-4U6655.

3. All timely questions and approved answers will be made available through ProjNet.

I. Contacts

David Daggett Zachary Sextro Construction Representative Civil Engineer U.S. Army Corps of Engineers U.S. Army Corps of Engineers South Dakota Resident Office Fort Randall Project 605-469-9000 605-487-7845 ext. 3215

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El ev at io n fe et

Date

Fort Randall Midnight Pool Elevation