_Pre-Bid_MEETING_AGENDA_1-4-18.pdf

1 | P a g e

MEETING AGENDA

PRE-BID MEETING

NAME OF PROJECT: Fort Randall – SPILLWAY EXPANSION JOINT AND WATERSTOP

REPAIR

MEETING LOCATION: Project Site

DATE & TIME: January 4, 2018 @ 10:00 am

SOLICITATION #: W9128F-18-R-0007

A. Introductions

1. Meeting purpose.

2. Final answers to questions will be posted on PROJNET.

C. Project Goals

1. Quality

2. Performance of finished product

3. Safety

D. Video of Construction Site

E. Contract Items

1. Contracting Officer: Nadine Catania, Omaha

2. Contracting POC: Katriena Ver Straete, Omaha

3. On Site Representatives: 1) Evan Schmitz; 2) Dave Daggett

4. Proposals due: 17 January 2018, 2pm;

a) U.S.ARMY CORPS OF ENGINEERS, OMAHA

Contracting Division (CENWO-CT)

1616 Capitol Ave

Omaha, Nebraska 68102-4901

5. Period of Performance: The Contractor shall be required to (a) commence work under this contract within ten (10) calendar days after the date the Contractor receives the Notice to Proceed, (b) prosecute said work diligently, and (c) complete the entire work ready for use not later than 420 calendar days after receipt of Notice to Proceed. The time stated for completion of the project shall include final cleanup of the premises. Per 00 22 00 part 8.1.1, the contractor's schedule shall assume an arbitrary non-binding Notice to Proceed (NTP) of 1

2 | P a g e

April 2018 with a contract duration of 420 days. Assuming NTP is issued April

1st, the contract completion date would be May 27th, 2019 at which point all construction activities and cleanup should be 100% complete.

a) Weather days: Specification 01 30 00.24 part 1.12 states no work will be required at the construction site during the period 01 December through 01

April inclusive. The days in this period have been included in computing the calendar days for completion of the work. The Contractor may perform work at the site during all or any part of this period upon giving prior written notice to the Contracting Officer. Working during this non-work period shall require approval by the Contracting Officer. No time extensions will be granted for delays during this period. Weather days will remain as listed in Specification 01 30 00.24 part 1.22. However, during the non-work period contractors will not be allowed to claim weather days. A winter exclusion period is not being provided as part of this contract, because days in the non-work period will count against the 420 calendar day allowance for contract completion.

6. Bonding: Performance and Payment Bond Requirements as listed in 00 72 00 part 1.79.

7. Insurance: Section 01 30 00.24 paragraph 1.23.

8. Liquidated Damages: If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the

Government in the amount of $1,625 for each calendar day of delay until the work is completed or accepted. (00 73 00 part 1.2)

9. Contractor Allowed Working Hours: The Contractor can work Monday through

Friday 0600 to 1800. Working outside these work hours will need written permission from the COR. The Contractor will not be allowed to work on Federal holidays. (01 12 00 part 1.15)

6. Security Requirements: See 01 30 00.24

a) Security Personnel List – List of all proposed workers to be on site

b) AT Level 1 – On-Line training certificate required by all proposed workers

c) iWatch Training – Certificate Required for Superintendent.

Superintendent to brief all other workers on the iWatch program.

d) OPSEC Training - On-Line training certificate required by all proposed workers

e) E-Verify – Online verification for all proposed workers to be on site

f) Government Security Paperwork (for unescorted access) – required for supervisors and oversight personnel

1. Criminal Background Check

2. ID Verification upon entering site to escort other non-authorized individuals

3 | P a g e

7. RMS: The government will use the RMS system described in 01 45 00.15 10 to process submittals, RFI’s, Reports, Payments, etc. Computer requirements, program download information, and training information can be found at the website listed in the specification.

8. Davis Bacon: Davis Bacon rules will apply to this project. See 01 30 00.24 for more information. Applicable Wage Decision sheet can be found at the end of 01

30 00.24.

9. Buy American: Buy American rules will apply per 01 30 00.24 part 1.14.

10. CQC / SSHO / Superintendent Requirements – The CQC System Manager shall be assigned no other duties; except will be allowed to also serve as the Site Safety and Health Officer (SSHO) provided the individual has the proper qualifications.

The Superintendent shall have no other duties. (01 45 00.00 10 part 3.4.4). See below for a list of some of the duties of each position.

a) Contractor Quality Control (CQC) manager – see 01 45 00.00 10 part

3.4.2

1. Enforce the Contractor Quality Control Plan submittal

2. On site at all times contract work is being performed

3. Must lead weekly coordination meetings per 01 30 00.24 part 1.26

4. Must fill out Daily Report using the RMS system described above

5. Keep updated red-line drawings per 01 12 00 part 1.11

b) Site Safety & Health Officer (SSHO) – 01 35 26 part 1.6.2.1

1. Enforce the Accident Prevention Plan Submittal

2. Manage AHA’s (see 01 35 26 part 1.8)

c) Superintendent Requirements – 00 72 00 part 1.94

F. Technical

1. Submittals: Submittals to be performed in accordance with 01 33 00. Submittal

Register listing submittal requirements is located at the end of section 01 33 00.

Note that some administrative submittals don’t show up on the submittal register.

2. As-builts: As-builts are required, however, any changes will be documented via red-lined drawings and provided to the government as described in 01 12 00 part

1.11 . CADD drawings may be provided in lieu of red-lined sheets at the discretion of the contractor.

3. Order of Work: Middle – out due to joint width design.

4 | P a g e

4. Waterstop: Splices required into existing water stop.

5. Power Availability: The Government will make available, from existing outlets and supplies, all reasonably required amounts of electricity required in the performance of the work without charge to the Contractor per 01 30 00.24 part

1.19.

6. Water Availability: Water for demolition shall be fresh, clean, and free of injurious amounts of oil, acid, salt, or alkali. Water from Lake Francis Case and the Missouri River downstream of Ft. Randall Dam will be available for use contingent on an approved water use permit being developed by the contractor (03

01 32 part 2.1.1).

7. Concrete Removal: Mechanical or hydro-demo. Contractor will be held to means in proposal.

8. Batch Plant: Purpose of an on-site batch plant is to better control quality throughout the placement process. On site field rep is required (03 30 00; 3.10).

No pumping of concrete is allowed (03 30 00; 2.7.6.6).

9. Mix Design: Aggregate selection (proper testing) is critical. USACE may require quartzite to be used for the coarse aggregate in lieu of having the contractor perform the ASTM C666 durability test that is currently listed in the specification

(watch for this in an upcoming amendment). Contractor may want to consider submitting several mix designs for approval to allow flexibility in adjusting to materials and temperature. The process of mix design approval takes a considerable amount of time. Per the specifications, fly ash is allowed in the mix design.

10. Testing to include but not be limited to:

a) Cast-In-Place Concrete 03 30 00 part 3.9

b) Frost Blanket Testing 31 00 00 part 3.6

G. Bid Schedule

1. This job consists of a base bid ONLY. There is currently one amendment to the original solicitation documents. All amendments are to be acknowledged on your bid sheet (standard form 1442). Contractors are encouraged to review section

01 22 00 as they put their bid prices together.

H. Miscellaneous Items

1. Government Assistance

a) The Contractor is to be aware that no government tools, equipment, or personnel will be made available for Contractor use or assistance at any time during the project.

5 | P a g e

2. Portable Toilets

a) Toilet facilities will not be available for Contractor's use. The Contractor shall provide and maintain portable toilets for use by the Contractor's staff per 01 12 00 part 1.14.

3. Staging / Storage

a) Potential staging as shown on plan sheet G-002. Contractor to coordinate with USACE prior to use.

4. Emergency Demob

a) Should an emergency flood event arise, the Contractor will be notified by the COR and will be given 7 days to remove all equipment and materials from the spillway (01 30 00.24 part 1.13).

I. Questions

Contacts:

Evan Schmitz

Civil Engineer, P.E.

U.S. Army Corps of Engineers

Fort Randall Project

605.487.7845 X 3269