Kwaj DFAC FN808_Pre-Proposal Conf 03-17-2022.pdf

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“The views, opinions and findings contained in this report are those of the authors(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

PDT Includes:

Michael Howe, PM Forward

Brad Scully, Program Manager

Corey Yamashiro & Sharie Ono, Technical Leads

Blair Jones P.E., Kwajalein Resident Engineer

Merbby Nicolas, Contract Specialist

Tracy Tenholder, Contracting Officer

SOLICITATION NO. W9128A22R0013

DESIGN-BUILD (DB) REPAIR BUILDING 808 VEHICLE MAINTENANCE FACILITY,

BUILDING 703 DINING FACILITY, AND SURFWAY GROCERY STORE

KWAJALEIN ATOLL, MARSHALL ISLANDS

PRE-PROPOSAL CONFERENCE

DATE: 17 MARCH 2022

BUILDING STRONG®

Intro of Government Personnel POH Staff

Rules of conference

Quick tips for solicitations

Contracting requirements

Project Overview

General construction requirements

Typical Challenges For Contractors

DISCUSSION OVERVIEW

RULES FOR CONFERENCE

Unofficial and non-binding If there is any conflict between the information discussed during this conference and the solicitation, the terms and conditions of the solicitation will govern

Gov providing photos only of areas relevant to the scope of this contract

All Phase 1 Questions / Inquiries shall be submitted via the PROJNET Bidder Inquiry Model at: https://www.projnet.org/projnet/.

Bidder Inquiry Key: TUUAWT-UHDMK3 **Last day to submit RFIs is 25 March 2022 5pm Hawaii Standard Time**

ProjNet will be re-opened for Phase 2 (Technical/Price Proposal) https://www.projnet.org/projnet/

Review all the solicitation requirements

Follow solicitation format as required

Acknowledge all amendment(s)

Respond to every submission requirement

Solicitations will be accepted from Prime Contractors only

QUICK TIPS FOR ALL SOLICITATIONS

Presenter Presentation Notes #1 - I’ll go over those key areas on the next slide

#2 – submissions requirements

#3 – There are 3 ways you can acknowledge amendments to the solicitation – See Block 11 of the SF-30

#4 – pay attention to submission requirements in the RFP as well as FAR 52.215-1 requirements

#5 – Proposal must be consolidated into 1 submission by the Prime (Gov cannot accept proposals from subcontractors separately)

RFP SOLICITATION FORMAT

Standard Form 1442 Section 00 10 00, CLIN Schedule (Phase 2 only) Section 00 21 16, Phase 1 - Instructions to Proposers ProjNet Key/RFIs Proposal Submission Basis for Award Evaluation Criteria Rating Criteria

Section 00 22 16, Phase 2 - Instructions to Proposers

Section 00 45 00, Reps and Certs Section 00 70 00, Contract Clauses Section 00 72 00, S & K Supplementary Terms & Conditions Section 00 73 00, Attachments

UES, Quarantine Expectations, Catalog of Services, etc.

Division 01, General Requirements

Make sure to note the proposal due date and time in Block 13A of

SF1442.

Phase 1 Proposals are due 11 April 2022, 2:00pm HST.

Offers shall be no less than 90 calendar days for Government acceptance (see block 13D).

Fill out Blocks 14, 15, 16, 18, 19, 20A, 20B, and 20C.

STANDARD FORM (SF) 1442

Presenter Presentation Notes Pg 2 of SF1442 – Blocks 14 thru 20. Acknowledge Amendments in Block 19.

PROJECT OVERVIEW

BUILDING 703 ZAMPERINI DINING FACILITY

• Repair existing Building 703 Dining Facility by full renovation and to return the facility to sustainable operational status (repair by replacement) of the condemned kitchen area and renovation of the remainder of the facility.

Work includes:

• Repair Concrete Crack (1000 linear feet), Repair Concrete Spalls - Concrete Repair (4900 cubic feet), Repair Concrete Spalls - Reinforcing (9800 pounds).

• Environmental Remediation, Encapsulation, and Disposal. Demolish Covered Walkway, Demolish Compartmentalized Kitchen.

• Renovate Civil Utilities, Replace Grease Trap(s), Renovate Electrical Utilities & Distribution at Replacement Kitchen.

• Replace Roofing System, Repaint Exterior, Replace Exterior Doors, Windows & Louvers, Renovate Exterior Covered Areas at Dining Area.

• Repair (Demolish & Build New) Kitchen Area #1 at Condemned Space.

Presenter

Work includes (continued):

• Replace HVAC System, Renovate Plumbing Systems, Renovate Fire Alarm & Mass Notification System, Replace Electrical Interior Power, Distribution, and Lighting, Renovate Telecommunication Systems.

• Back of House Kitchen: Walk-in condensing mech replacement.

• Renovate Dining Area East & West, Renovate Office at Dining Area, , Renovate Storage Room #1 at Dining Area, Renovate Utility/Storage Room #2 at Dining Area, Renovate Dishwashing Room, Renovate Food Serving Line, Renovate Kitchen Area #2.

• Renovate Men's & Women's Restroom at Dining Area, Renovate Men's Restroom, Locker Room & Janitor's Closet at Kitchen Area #2, Renovate Women's Restroom & Locker Room at Kitchen Area #2.

• Renovate Mechanical Room #1 at Dining Area, Renovate Mechanical Room #2 at Kitchen Area #2.

• New Fire Suppression System.

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BUILDING 808 VEHICLE MAINTENANCE FACILITY

• This project is to address the unsafe working conditions in this structurally deficient facility. The facility requires structural repairs which will make it safe for the vehicle mechanics and staff working in the facility.

Work includes:

• Repair the failing building envelope, repair the failing structural concrete footings, columns, floor beams and roof slabs, repair the failing interior walls, repair the failing mezzanine storage spaces, and repair the failing transformer vault.

• Repair by replacement of the following: failed doors, windows and louvers, failed electrical wiring, conduits, panels, and lighting, failed plumbing and plumbing fixtures, failed compressed air system, and failed HVAC system in storage and administrative spaces.

• Repair by replacement of rollup doors that currently serve once enclosed bays.

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Work includes (continued):

• Infill of existing skylights with reinforced concrete, installation of trench drains plumbed to new oil and flammable liquids separators are included as well as a building mechanical control system and utility meters that will be installed in accordance with Army guidance.

• Asbestos Containing Material (ACM) and any other hazmat will be removed in connection with the repairs.

• The design will comply with all NFPA, UFC, and local requirements to include the USAG-KA Installation Design Guide.

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CONSTRUCTION GENERAL REQUIREMENTS

This project is required to complete documentation through the RMS 3.0 Contractor Module system.

This contract is required to implement the Three Phase Inspection process for all features of work as part of the Contractor’s Quality Control Plan.

Schedule reviews and updates shall be made and submitted monthly with the requested progress payments.

The project will be required to follow latest version EM 385-1-1.

Construction regular working hours are Tues ~ Sat 9 hour days.. Sunday, federal holiday, and other than normal working hours may be arranged if coordinated 21 calendar days in advance and if approved by the government.

KWAJALEIN RESIDENT OFFICE COMMITMENT TO

CONTRACTORS

• Success can never be one sided. Together the Contractor and the Kwajalein RO will work together as a team to complete this project on time, within the budgeted amount, and with no time lost to accidents.

• Help the Contractor be successful with all aspects of this project

• Submittals

• Request for Information (RFI)

• Coordination with the installation

• Overall Documentation

• Communication

• Openly

• Honestly

• Timely

• Assumptions

• Contractors know how to build

• Kwajalein RO focus on areas where assistance is required

TYPICAL PROJECT ORGANIZATION AT KWAJALEIN

RESIDENT OFFICE

Project Engineer/ Quality Assurance

Rep.

Honolulu Engineer District

USACE Quality Assurance

Representatives

Omaha District Center of Expertise for Airfield paving

Resident Engineer/Administrative

Contracting Officer Administrative Assistant

US Army Garrison Kwajalein Atoll

Base Operations Contractor

File Name

TYPICAL CHALLENGES FOR CONTRACTORS

Logistics

Scheduling

Understanding requirements

Impacts to project schedules on long lead items

Submittal documentation

Security requirements for contractor personnel

KWAJALEIN RESIDENT OFFICE’S APPROACH TO CHALLENGES

Logistics ► KRO will advise and assist as needed with base operations to aid in shipping issues

Scheduling ► On-going communication, collaboration and coordination ► KRO will aid in coordinating locations, times, dates of work hours with

USAG-KA as necessary to ensure smooth coordination ► Discuss expectations up front ► Submittal duration ► RFI duration ► Contract modification duration ► Constant monitoring

File Name

KWAJALEIN RESIDENT OFFICE’S APPROACH TO CHALLENGES

Understanding Requirements ► KRO is available and tasked to interpret the contract requirement as they are presented in the contract.

► The contractor is responsible read and understand the entire contract as it is written.

Impacts to project schedules on long lead items ► KRO will place priority on submittal reviews for long lead items ► Contractor is responsible for make KRO aware of long lead submittals and submitting them within the appropriate time limits

Submittal documentation ► KRO will provide timely reviews of submittals with specific comments directly referenced within the specifications.

► Contractor is responsible for fully reviewing and approving each submittal before it is submitted to KRO for review as outlined within the QC process.

FORMULA FOR SUCCESS

File Name

• The Contractor and the U.S. Army Corps of Engineers are one team.

• Success can never be one sided. Together the Contractor and the Kwajalein RO will work together as a team to complete this project on time, within the budgeted amount, meet quality requirements, and no time lost from accidents.

• Kwajalein RO wants the Contractor to bid on future U.S. Army Corps of Engineer projects

• Your success means that we as a team succeed.

THANK YOU!

*REMINDER: Please submit RFIs in ProjNet by 25 March 2022 5pm HST*