USAG-KA Quarantine Expectation Package 5 April 2022.pdf

DEPARTMENT OF THE ARMY

UNITED STATES ARMY GARRISON - KWAJALEIN ATOLL

UNIT 17001 BOX 1

APO AP 96555-0100

IMKW-ZA 5 April 2022

MEMORANDUM FOR SEE DISTRIBUTION

SUBJECT: U.S. Army Garrison, Kwajalein Atoll (USAG-KA) Process for Repatriation of Contractors, U.S. Army and U.S. Government Personnel

1. PURPOSE: To inform USAG-KA and tenant government organizations the process for repatriating Contractors, U.S. Army and U.S. Government Civilian employees in accordance with Republic of the Marshall Islands (RMI) government travel advisory and repatriation requirements.

2. APPLICABILITY: This process applies to new and returning residents, those completing a Permanent Change of Station (PCS) move, and performing Temporary Duty (TDY) on the atoll.

3. ORGANIZATIONAL PRIORITIZATIONS: Tenant organization leadership are required to submit updates to their prioritized List of Personnel Impacted (enclosed) to the USAG-KA Repatriation Team POCs in paragraph 9, NLT COB each Wednesday.

a. Organizations will adjust prioritization for travel accordingly and prioritize based on mission requirement. Individuals who have contracted COVID-19 or have positive test results should inform their organizations so further guidance can be given. Organizations will communicate any change request(s) to modify to their weekly submitted lists via email to the USAG-KA Repatriation Team POCs. The team will acknowledge receipt of the request.

b. Organizations will highlight any personnel awaiting transit in Hawaii including personnel identified for future tranches. Each column of data must be completed for each traveler, names must be annotated the same as identified in their passport along with contact information for travelers (cell phone, personal email) to enable communication while traveler is in Hawaii quarantine. Tranche slots will not be finalized without this information.

4. ARRIVAL, QUARANTINE, LODGING & TESTING: Members will use their GTC/corporate card/personal CC to pay for their lodging, transportation, pay for COVID test, etc. DAC/MIL will be reimbursed through their orders when filing a PCS voucher, while contractors will refer to their company policy. For Active Duty and Federal Civil Service Employees, the Joint Travel Regulation (JTR) allows for the reimbursement of disease testing. Section 0204 Miscellaneous Reimbursable Expenses, Charges for immunizations, inoculations, and other disease-preventative medical prophylaxes, including disease testing, that are required for official travel OCONUS, but are not available through a Federal dispensary.

a. Hawaii– Travelers will coordinate their own transportation from the airport to the reserved lodging location utilizing Charley’s taxi (808.233.3333), GO808Express (808.849.0000) or other COVID compliant taxi service. Transportation from Hale Koa to Hickam, you can

IMKW-ZA

coordinate transportation utilizing Blue Sky Trans, (808-398-8362). Blue Sky Trans, has access to the military installation and is considered a trusted agent.

b. Quarantine- Personnel traveling to Kwajalein under an exception to the travel ban are required to complete a strict quarantine protocol that includes five Days of quarantine in Honolulu. Regardless of vaccination, two weeks (14 days) of quarantine on Kwajalein, and multiple COVID tests during the quarantine process.

c. Lodging in Hawaii – All personnel are required to quarantine at assigned lodging and identify themselves as “Kwajalein Quarantining Personnel”. A block of hotel rooms for arriving personnel will be reserved for use during the quarantine process at the Hale Koa Hotel, Honolulu (808.955.0555). The block of rooms are segregated for security and quarantine purposes; travelers are not permitted to stay in rooms outside of assigned block. Members will use their GTC/corporate card/personal CC to pay for their lodging and food.

d. Lodging Hawaii – All personnel are required to quarantine at assigned lodging and identify themselves as “Kwajalein Quarantining Personnel”. A block of hotel rooms for arriving personnel will be reserved for use during the quarantine process at the Hale Koa Hotel, Honolulu (808.955.0555). The block of rooms are segregated for security and quarantine purposes; travelers are not permitted to stay in rooms outside of assigned block. Members will use their GTC/corporate card/personal CC to pay for their lodging and food.

e. Testing in Hawaii - contracted COVID testing will occur at the hotel and vary pending your vaccinations status. SARS CoV- 2 (COVID-19) testing will occur on Day 2 or Day 4 (Nasopharyngeal swabs or Mid Nasal Swabs- Using CDC Recommended Methods) and testing using PCR. Antibody testing (On day 2 or day 4) - Note, This test will complement PCR testing and be used to establish previous COVID-19 infection status. Additionally an Antigen Test will be administered on Day 5 or Day 6.

f. Positive Test Results in Hawaii – individuals who test positive in Hawaii on day 2 or day 4 can potentially increase their quarantine to 14 days. ATI flight and hotel accommodations will be adjusted accordingly.

g. Vaccine card will be presented to show proof of vaccination. An individual is considered fully vaccinated 2 weeks after the final dose of an FDA or World Health Organization approved COVID19 vaccinations.

5. ADMINISTRATIVE REQUIREMENTS

a. Test results will be sent to Mr. Steven Kass, Senior Kwajalein Hospital Administrator, (steven.kass@internationalsosg.us) and the USAG-KA Repatriation Team. The RMI and USAG-KA officials may ask for test results at any time as part of its requirement for repatriation.

b. Personnel in Hawaii will remain in quarantine within their rooms upon arrival and until departure. Exceptions for movement are as follows:

(1) Movement to AMC terminal on Joint Base Pearl Harbor-Hickam (JBPHH).

mailto:steven.kass@internationalsosg.us

(2) Masks will be worn and social distancing will be observed throughout all phases of movement.

c. Prior to departure from the quarantine hotel travelers will receive the following documentation via two separate emails. The documents must be printed (additional copies are recommended):

(1) Memorandum, Subject: Updated Passengers on ATI to Kwajalein Per Exception Granted by RMI Government; the second page is a copy of the authorization email to COL Pugsley from the Chief Secretary of the RMI.

(2) Travelers must “reply all” confirming receipt of all three documents.

(3) Travelers can monitor JBPH-Hickam AMC Passenger Terminal flight information sources regularly for flight status and Roll Call times. JBPH-Hickam AMC Passenger Terminal Facebook page. Search “JBPH-Hickam AMC Passenger Terminal” from the Facebook search bar.72 Hour Flight Recording: 808.664.7111. Customer Questions/Inquiries: 808.664.7266 or the passenger counter 808.664.7269 (not guaranteed 24/7 staffing)

d. Travelers must have on base access to JBPHH to access the AMC Passenger Terminal.

JBPHH gate access for travelers is an organizational responsibility and must be coordinated with the visitors’ center for travelers without CAC cards. It is located at 1250 South Drive, Honolulu, HI 96818 Joint Base Pearl Harbor-Hickam, Hawaii (Adjacent to Nimitz Gate, Building 3455) @ (808) 449-0865/0867 or:

https://www.cnic.navy.mil/regions/cnrh/installations/jb_pearl_harbor_hickam/om/pass_and_id.

html

6. DOCUMENTATION: The following documentation is required for travel to Kwajalein:

a. Common Access Card (CAC).

b. Passport for traveler and dependents (if applicable).

c. Copy of orders authorizing travel to Kwajalein (ensure all authorized dependents are identified). Approved 55r Form (from sponsor).

d. Completed “COVID-19 Pet Isolation Waiver” (if applicable).

7. PETS: Traveling with pets is prohibited at this time due to COVID-19 restrictions. There will be few exceptions (i.e. certified and licensed comfort and service animals). Contact Ms.

Sue Mosier at 805.355.2354 or suzanne.m.mosier.civ@mail.mil for details. Sponsors are responsible for notifying the USAG-KA Repatriation Team POCs that their traveler has a service or comfort pet as early as possible, and informing their traveler of the kenneling isolation requirement with availability status.

8. SPONSORSHIP: Sponsors should remain in close contact with their traveler(s). Sponsors https://www.cnic.navy.mil/regions/cnrh/installations/jb_pearl_harbor_hickam/om/pass_and_id.html https://www.cnic.navy.mil/regions/cnrh/installations/jb_pearl_harbor_hickam/om/pass_and_id.html mailto:suzanne.m.mosier.civ@mail.mil are the first line for all assistance. Any impacts to the traveler that may jeopardize his or her ability to travel should be communicated through the local organization’s leadership to the USAG-KA Repatriation Team POCs immediately.

9. POCs for the USAG-KA Repatriation Team are as follows.

a. CSM Ismael Ortega, 805.355.1414, ismael.e.ortega.mil@army.mil.

b. MAJ William Strouse, 805.355.1402, william.h.strouse.mil@army.mil.

3 Encls ISMAEL E. ORTEGA

CSM, USA

Command Sergeant Major

1. USAG-KA Quarantine Expectation Letter

2. Medical Release and NPP for COVID-19 Testing at Hawaii

DISTRIBUTIO

N:

USAG-KA

RTS

USACE

LNEC-Kwajalein/30 SIG

BN 500 MI DET

413 Contracting BDE mailto:ismael.e.ortega.mil@army.mil mailto:william.h.strouse.mil@army.mil

TRAVELER HEALTH DECLARATION FOR PRIMARY EXIT SCREENING

Version 20 April 2021

Each traveler needs a separate form. Date: _______________

Last (family) name: ______________________ First (given) name: ______________________ Sex: Male Female

Citizenship: _______________ Country of residence: ___________________ Birth Date: ___/___/___ (Day/Month/Year)

Affiliation (circle): MIL / CIV / CTR / DEP / OTHER Service (circle) AF / ARMY / NAVY / MC / CG DoD ID# ______________

Flight number: ___________ Date of destination arrival: ___/___/___ (Day/Month/Year) Seat number on plane: ______

Final destination address: _______________________________________________________ City: _________________

State/Province: ____________ Country: ________________ E-mail address: ____________________________________

Do you have a mobile phone: Yes No Mobile number: ___________________________

DO YOU HAVE or HAVE YOU RECENTLY EXPERIENCED (within in the past 30 days) any of the following symptoms?

(Answer All of the Following):

- Fever or Chills ……………………………………………….. YES ____ NO_____

- Cough ………………………………………………….………… YES ____ NO_____

- Shortness of Breath or Difficulty Breathing ……. YES ____ NO_____

- Fatigue ……………………….………………………………… YES ____ NO_____

- Muscle or Body Aches …………………………………….YES ____ NO_____

- Headache .………………………………………………………YES ____ NO_____

- Loss of Smell or Taste ……………………………………..YES ____ NO_____

- Sore Throat ………………………………………………….… YES ____ NO_____

- Congestion or Runny Nose ………………………………YES ____ NO_____

- Nausea or Vomiting ………………………………………..YES ____ NO_____

- Diarrhea ………………………………………………………….YES ____ NO_____ Are any symptoms answered “Yes?” YES___NO___

1. Have you tested positive for COVID-19 within the last 10 days? YES___NO___

2. Have you been tested for COVID-19 but have not received the results? YES___NO___

3. Have you had contact with a person suspected or known to be infected with COVID-19 within the YES___NO___ last 14 days?

I certify that I have answered these questions truthfully:

Passenger Signature or Authorized Sponsor Date

TO BE COMPLETED BY SCREENING STAFF

Temperature: Visible signs of illness: YES NO

If passenger answered “YES” to ANY primary screening question, if they look ill and/or if their temperature is over 100.4, mark

“Referred for secondary screening”

Cleared for travel Referred for secondary screening

Screener (must legibly print name and rank [if applicable], sign and date)

THIS INFORMATION IS SUBJECT TO THE PRIVACY ACT OF 1974

POC HQ AMC/SGP

TRAVELER COVID-19 TEST VALIDATION

SCREENING STAFF WILL COMPLETE THE FOLLOWING SECTIONS—AS APPLICABLE

Yes No 1. PROOF OF NEGATIVE COVID-19 TEST

Date/Time documented on test: ___________________________

Name/Type of test documented: ___________________________

Yes No 2. MEDICAL CLEARANCE LETTER (FOR COVID-19 RECOVERY WITHING 90 DAYS)

Date of positive COVID-19 test: ____________________________

Yes No 3. COVID-19 TEST WAIVER

Yes No 4. Fully vaccinated: 2 WEEKS POST-COMPLETION OF COVID-19 VACCINATION SERIES

(SERIES COMPLETION = 2 DOSES PFIZER/MODERNA OR 1 DOSE J&J JANSSEN ADMINISTERED)

Date of Series Completion ______________________________________

Screener (must legibly print name and rank [if applicable], sign and date)

COVID19 Expectation Letter 16 Mar 2022

POC: CSM Ortega, Ismael. 805-355-1414, Ismael.e.ortega.mil@mail.mil

USAG-Kwajalein Atoll

Quarantine Expectation Letter

You are being quarantined because you could potentially have COVID-19. Isolation and quarantine help protect the public by preventing exposure to people who have or may have a contagious disease.

Isolation separates sick people with a contagious disease from people who are not sick.

Quarantine separates and restricts the movement of people who were potentially exposed to a contagious disease to see if they become sick.

USAG-KA Exceptions for travel

USAG-KA, in coordination with the US Ambassador to the RMI, has negotiated limited exceptions for Kwajalein residents, new hires, and TDY personnel to travel to Kwajalein under strict quarantine procedures. These exceptions are limited to a maximum of approximately 30 people per week and all personnel must travel on ATI.

Quarantine Requirements

Personnel traveling to Kwajalein under an exception to the travel ban are required to complete a strict quarantine protocol that includes five days (5 Days) of quarantine for those who are fully vaccinated; and seven days (7 Days) of quarantine for those who are not vaccinated, two weeks (14 days) of quarantine on Kwajalein, and multiple COVID tests during the quarantine process.

** Vaccine card will be presented to show proof of vaccination. An individual is considered fully vaccinated 2 weeks after the final dose of FDA or World Health Organization (WHO) approved COVID19 Vaccinations.

General Quarantine Guidelines

• Do not leave your hotel room/house once quarantine has started, the threshold of each door is your boundary. Exiting the hotel room/home, by crossing the threshold of the door, is breaking quarantine, and may result in immediate termination and removal from the Hale Koa or Kwajalein. If you are allowed to stay on the island your quarantine time will restart.

• No visitors are allowed. No face to face/person to person contact will be allowed with anyone outside of medical personnel.

• All doors and windows must remain closed.

mailto:Ismael.e.ortega.mil@mail.mil

• No derogatory comments will be made on social medial about the quarantine process or the quarantine protocols that are in place.

• No smoking – Bring a 3-4-week supply of alternatives, such as gum or patches with you.

• Hand carry a 90-day supply of all medications with you because prescriptions cannot be filled for you.

• Hand carry a 90 supply of contact lenses, solution, and a second pair of glasses.

• Call your sponsor/HR representative with any questions.

• There are no pets allowed in the Hale Koa Hotel. If a pet waiver has been approved through USAG-KA Health Systems Specialist Sue Mosier, 805-355- 2354, suzanne.m.mosier.civ@mail.mil, a boarding service must be coordinated by the traveler while in Hawaii. Coordination for pet pick-up the morning of the flight to Kwajalein and all other pet transportation requirements are the traveler’s responsibility. Do all of the above coordination prior to your arrival at the Hale Koa.

• Conduct adequate planning prior to your arrival for quarantine at the Hale Koa.

Speak with your sponsor concerning any unique requirements not covered within this letter and make proper arrangements prior to your arrival. Vectrus and the Hale Koa staff are contracted to provide repatriation services within the scope of their contract with USAG-KA. Requests for services outside of this scope are not authorized and may result in financial liability by you.

Hawaii Quarantine Guidelines

• Quarantine will be for a minimum of 5 days. This is subject to change based on direction from the Garrison and recommendations by medical personnel.

• If you have symptoms or develop any other medical emergency call the front desk and inform them of your emergency. Let them know you are in quarantine.

• Everyone should receive a packet at check in describing the various services available to you while you are in the facility. All of these services will drop the packages at the bell desk, and the bellmen will bring it to your room.

• There are several eating options in the hotel, all explained in the hotels literature you will receive. You are also free to use any of the available food delivery services you like (uber eats, door dash, etc.)

mailto:suzanne.m.mosier.civ@mail.mil

• Grocery delivery is available via Instacart.

• No smoking in your hotel room. Kwajalein Quarantine takes place on 2 floors of the hotel, NONE OF THESE ROOMS ARE SMOKING ROOMS. If you are a smoker bring smoking cessation products with you from home, i.e. nicotine patches, or nicotine gum.

Kwajalein Quarantine Guidelines

• Quarantine will be for a minimum of 14 days. This is subject to change based on direction from the Garrison and recommendations by medical personnel.

• Personnel in quarantine are eligible for medical evaluation and care for acute/emergency issues. When you call either 5-2223 (0730-1630 Tues-Sat), or

911 if emergent or after-hours, the medical response may include a phone and/or an in-person visit to your residence by our nursing staff.

• As part of your initial medical evaluation on the flight line, you will be provided your own thermometer and one pulse oximeter to be shared.

• There will be daily morning visits by the nurse starting at 0730 to get your temperature, heart rate and pulse oximeter readings. Please have the information ready by that time. If medical staff cannot make contact with you, your sponsor will be notified for a safety check.

• The thermometer and pulse oximeter must be returned to the medical staff during the visit when they come for collection of the day-13 COVID-19 swab sample prior to discharge from quarantine.

• 3 hot meals from the dining facility will be provided, at approx. 0730, 1130, and 1630. Unfortunately, due to the number of carry out meals per day and the number of people who will be in quarantine at one time they will be unable to make individual meal selections. As part of your initial evaluation on the flight-line will be asking about any food allergies and/or dietary restrictions/requirements we can pass the information on to the dining facility management. If you have more restrictive or severe dietary needs, you must coordinate with your sponsor for alternate arrangements.

• A small starter pack will be provided in prepared quarantine houses. The supplies are subject to change but may include one roll of toilet paper per person, a small bottle of dish soap, trash bags, a bar of soap, a small bottle of Purell hand sanitizer, and bottled water. Any further delivery of supplies can be coordinated with your sponsor/POC and you will be responsible for payment/costs of supplies.

• You will be provided 1 set of sheets and a thin blanket, one bath towel and 1 washcloth. The linens and the small trash can, broom and dustpan will remain in the home after you have been discharged from quarantine. No utensils, cups, silverware, or other kitchen supplies are provided, please contact your sponsor/POC to have these items delivered; you will be responsible for payment/cost of supplies.

• Your sponsor will be able to drop off required and comfort items prior to your arrival and twice per week at the following designated times and locations;

Mondays at 1000 in front of Macy’s, and Thursdays in front of Surfway at 1400.

o Deliveries should not be more than what can fit in a regular sized brown paper bag. Be Reasonable. You will be responsible for payment/costs.

o Keep in mind the desired supplies may not be available, there is minimal variety/choices and the brands are subject to change.

o Downloading apps such as CashApp, Zelle, or Venmo for reimbursement of supplies will be beneficial.

• Vector control performs trash pickup on Wednesday and Saturday (0700-1000) during the week. There will be no trash pickup on the weekend or holidays. Do not put trash outside.

• The houses are 2 or 3 bedrooms, with a washer, dryer, microwave, refrigerator/freezer, several small AC window units and a small television.

• For any maintenance related issues contact your sponsor during normal working hours 0730 – 1630 hrs. Tues thru Sat. After hours or weekends contact safety at 5-3243 Pager # 0121. Safety will determine the best course of action during nonwork hours and weekends.

• For IT related concerns (Wi-Fi/internet) call 5-3000 option 3 and they will be able to help trouble shoot issues and if needed coordinate with Vector Control for further assistance. Business hours are Tuesday-Saturday 0800-1630, not available on the weekends.

Required Documents and Information for Submission to Sponsor NLT 7 Days Prior to Arrival to the Hale Koa

• Completed 55r Form

• ISOS Medical Release Form

• Copy of passport

• Date of Birth

• Requirement for inclusion on Hickam AFB Entry Authorization List

Required Hand Carried Documents for Your Flight to Kwajalein

All

• Passport

• Copy of AMC COVID Questionnaire

• Approved 55r Form

• Proof of MMR Immunization

• USAG-KA Exemption Memo and RMI Exemption Email

• Proof of COVID 19 Test

• Orders authorizing travel of dependents to Kwajalein

As Applicable

• Letter of Authorization for ATI

• Pet Isolation Memo

• Entry Authorization List (EAL) memo and USAG-KA Exception to Policy (ETP)

Suggested Items to Bring:

• Single serve coffee/tea packets

• Snacks, gum, candy/chocolate

• Playing cards, crossword/Sudoku,

• Extra towel/washcloth/sheets/throw blanket

• Protein bars

• Books, magazines, e-reader

• Toiletries (soap, lotion, toothbrush, tampons, deodorant, razors etc.) • OTC medications (stool softener, Tylenol, Motrin, allergy medication.

Hawaii 5 Day Quarantine Timeline

• Day 0 – Arrival and Check-in

• Day 1 – Health Check

• Day 2 – Pre-deployment Nasopharyngeal PCR test and health check

• Day 3 – Health Check

• Day 4 – Pre-deployment Antigen Test

• Day 5 - 0300 hours Check out and transportation to the AMC terminal at

Hickam Air Force Base for onward movement to Kwajalein

• 7 k in

• Day 1 – Health Check

• Day 2 – Health Check

• Day 3 – Health Check 4 - (0700-1000 hours) Medical Testing

(Nasopharyngeal PCR and Blood antibodies, health check)

Day 5 Health Check

Day 6 – Pre-deployment Antigen Test

Day 7 - 0300 hours Check out and transportation to the AMC terminal at

Hickam Air Force Base for onward movement to Kwajalen

Kwajalein Quarantine Timeline

• Day 1 – Arrive to Kwajalein o o Welcome, Security, Medical Briefs o Vitals Check o Transport to quarantine quarters

• Day 2 to Day 13 - Morning health checks

• Day 13 – Nasopharyngeal PCR test

Day 14 – Release from Quarantine