DBBIDIQ.pdf

DBBIDIQ

DBBIDIQ TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 06/09 DESCRIPTION OF WORK

01 32 00 06/09 PROJECT AND CONSTRUCTION SCHEDULES

01 33 00 06/09 SUBMITTAL PROCEDURES

01 35 29 06/09 SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

01 45 00 06/09 QUALITY CONTROL SYSTEM (QCS)

01 45 04 06/09 CONTRACTOR QUALITY CONTROL

01 50 00 04/09 TEMPORARY CONSTRUCTION FACILITIES

01 57 20 02/08 ENVIRONMENTAL PROTECTION

01 57 23 11/06 STORM WATER POLLUTION PREVENTION MEASURES

01 62 35 07/06 RECYCLED / RECOVERED MATERIALS

01 74 19 05/08 CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING

01 78 00 06/09 CLOSEOUT SUBMITTALS

01 90 00 06/09 MISCELLANEOUS PROVISIONS

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MASTER TABLE OF CONTENTS Page 1

SECTION TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 00 00

DESCRIPTION OF WORK

PART 1 GENERAL

1.1 REFERENCES

1.2 GENERAL REQUIREMENTS

1.3 DEFINITIONS

1.4 SUBMITTALS

1.4.1 Non-Construction Task Orders

1.4.2 Construction Task Orders

1.4.3 Electronic Media Submittals

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL

3.2 CONTRACTOR RESPONSIBILITY

3.2.1 General

3.2.2 Task Order Execution

3.2.3 Codes and Standards

3.2.4 Internal Controls

3.2.5 Presentations and Meetings

3.2.6 Permits

3.2.7 Cooperation/Coordination with Installation Staff

3.3 TASK ORDER PROCEDURES

3.3.1 General

3.3.2 Fixed Price Task Orders

3.3.2.1 General

3.3.2.2 Proposal Submittal Requirements

3.3.2.3 Profit Determination

3.3.2.4 Task Order Issue

3.3.2.5 Notice to Proceed

3.4 SUBMITTED SURVEYS, STUDIES, PROPOSALS, AND WORK PLANS

3.5 ENVIRONMENTAL PROTECTION

3.6 Smoking Policy

3.7 ASBESTOS AND/OR LEAD-BASED PAINT ABATEMENT (REMOVAL OR

ENCAPSULATION)

3.8 SITE SECURITY

3.9 PUBLIC AFFAIRS

-- End of Section Table of Contents --

SECTION 01 00 00 Page 1

SECTION 01 00 00

DESCRIPTION OF WORK

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

AMERICAN NATIONAL STANDARDS INSTITUTE (ANSI)

ANSI C2 National Electric Safety Code

AMERICAN SOCIETY OF HEATING, REFRIGERATING AND AIR-CONDITIONING

ENGINEERS (ASHRAE)

Handbooks Handbooks Refrigeration Fundamentals HVAC System and Equipment HVAC Applications

Standards Ventilation for Acceptable Indoor Air Quality

CODE OF FEDERAL REGULATIONS (CFR)

29 CFR 1910 Occupational Safety and Health Standards

- General Construction

29 CFR 1926 Occupational Safety and Health Standards

- Construction Industry

DEPARTMENT OF THE ARMY, CORPS OF ENGINEERS MANUAL (EM)

EM 385-1-1 Safety and Health Requirements Manual

DEPARTMENT OF THE ARMY, CORPS OF ENGINEERS REGULATIONS (ER)

ER 25-345-1 Military Publications System Operation and Maintenance Documentation

DEPARTMENT OF THE ARMY REGULATION (AR)

AR 385-40 Accident Reporting Standards

DEPARTMENT OF THE ARMY TECHNICAL MANUALS (TM)

TM 5-810-1 Mechanical Design, Heating, Ventilating, and Air Conditioning

TM 5-810-4 Compressed Air

TM 5-810-5 Plumbing

SECTION 01 00 00 Page 2

TM 5-811-1 Electric Power Supply and Distribution

TM 5-811-2 Electric Design, Interior Electrical System

TM 5-811-14 Coordinated Power systems Protection

TM 5-815-3 Heating, Ventilation, and Air Conditioning

(HVAC)

MILITARY HANDBOOKS (MIL-HDBK)

MIL-HDBK-1008C Fire Protection for Facilities Engineering, Design, and Construction

MIL-HDBK-1190 Facility Planning and Design Guide

NATIONAL INSTITUTE OF TECHNOLOGY AND STANDARDS

Handbook 135 Life Cycle Cost Analysis

NATIONAL FIRE PROTECTION ASSOCIATION, INC. (NFPA):

NFPA 70 National Electric Code

NFPA 80 Doors and Windows

NFPA 101 Safety to Life from Fire in Building and Structures

BUILDING CODES (52.9101 - 4000 TM)

American Institute of Steel Construction

(AISC)

American Concrete Institute (ACI)

Uniform Building Code (UBC)

Uniform Plumbing Code (UPC) Uniform Mechanical Code (UMC)

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA)

29 CFR 1910, OSHA General Industry Safety and Health Publication V2206 Standards

29 CFR 1926 OSHA Construction Industry Standards.

One source of these regulations is OSHA Publication 2207, which includes a combination of both Publication V2206 1910 and 1926 as they relate to construction safety and health. Contact the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402.

Code of Federal Regulations (CFR)

SECTION 01 00 00 Page 3

National Emission Standards for Hazardous Air Pollutants (40 CFR, Part 61)

Federal Standard (Fed. Std. 3l3A, Material Safety Data sheets, Preparation and the Submission)

Federal Standard 795, Uniform Federal Accessibility Standards.

American Disability Act (ADA).

Installation Interior/Exterior Architectural Plans, USAG-HI.

1.2 GENERAL REQUIREMENTS

As described in other sections of this contract, the Government intends to award more than one contract. However, the Government reserves the right to award to only one contractor, if it is determined to be in its best interest. All references to "contract" in this section shall mean one of the multiple award contracts awarded to a successful Offeror.

These contract(s) will provide rapid response capability for contracts involving maintenance, major repair and minor construction in a cost effective manner. The types of construction may include, but are not limited to, civil, architectural, mechanical, electrical, security, correction of safety concerns, asbestos and lead abatement, and structural.

Civil construction such as, grading, water lines, sewer lines, paving/repaving roadways, sidewalks, parking lots, shore protection, stream bank stabilization, and dredging.

Architectural construction such as, painting, roofing, renovation of interiors of existing buildings, new building construction.

Mechanical construction such as, heating, ventilation, and air conditioning (HVAC) systems and components, refrigeration systems, material transport systems, automatic box conveyor systems, incinerators, fuel lines, elevators, escalators, dumb waiters, as well as plumbing systems including water, solid and hazardous waste control.

Electrical construction such as, power and service supplies, distribution, and utilization systems (including lighting), power generators and uninterrupted power supplies (UPS). Instrumentation work may include but is not limited to, plant management systems, using direct digital technology and fire alarm systems.

Security construction such as, intrusion detection and surveillance systems.

Correction of safety concerns such as, compliance with life safety codes, safety and hygiene, and fire suppression systems.

Asbestos and lead-based paint abatement may be required.

Structural effort may be required.

Ancillary work necessary to support the repair project, such as demolition, or restoration of the work area to the condition prior to the repair action.

This objective will be achieved through the issuance of task orders under

SECTION 01 00 00 Page 4 the terms of the contract.

1.3 DEFINITIONS

Site Survey: An inspection of a facility to evaluate areas that need work.

Site Survey Report: Documentation of the findings and recommendations resulting from the site survey and investigation of the proposed project.

Feasibility Study: A study undertaken to determine the cost effectiveness of the proposed work.

Proposal: Response to a Request for Proposal. A proposal may consist of conceptual plans for performance of the requested scope and/or costs to perform the requested scope.

Work Plan: A detailed package consisting of the plans, details, and specifications necessary to allow a third-party to perform the construction work.

Construction: Execution of a set of plans, details, and specifications resulting in the repair or minor construction of a facility, Construction Task Order: A task order issued to perform construction work based on plans and specifications provided by the Government.

Non-Construction Task Order: A task order issued to perform work other than construction, i.e. site survey, feasibility study, work plan.

1.4 SUBMITTALS

1.4.1 Non-Construction Task Orders

All submittals related to non-construction task orders will be stated in the task order.

1.4.2 Construction Task Orders

All required submittals are described in Section 01 33 00 and the various technical specifications that are provided with the task order. The submittals listed on the Submittal Register found in Section 01 33 00, Register: Main Register, shall be prepared to cover the requirements of the overall contract. The submittals listed on the Submittal Register, Register: Task Order, are required for each construction task order.

1.4.3 Electronic Media Submittals

All electronic data submittals shall conform to the following requirements.

Required data shall be submitted on CD-ROMs. They shall conform to industry standards used in the United States. All data shall be provided in English. A permanent exterior label shall be affixed to CD-ROM submitted. The label shall indicate the type of data, full contract and task order numbers, task order name, task order location, and data date.

All submitted electronic media (CD-ROMs, etc.) containing computer data shall be free of all known computer viruses at the time of delivery. A compatibility certification and the name(s) and release date(s) of the

SECTION 01 00 00 Page 5 virus scanning software used to analyze the delivery media shall be furnished to the Government. The release or revision date of the virus scanning software shall be the most current version that has detected the latest known viruses at the time of delivery of the media. If analysis of the delivery media by the Government finds evidence of incompatibility with Government systems or virus infection, the media will be returned to the Contractor. The Contractor shall resubmit the media at no additional cost to the Government.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL

a. The work ordered through this contract will be within the jurisdictional execution authority of the Corps of Engineers, U.S. Army Engineer Districts, Honolulu.

b. Each contract will be issued for a base period not to exceed 12 consecutive months from date of award, with provision for an additional 4 option periods, each not to exceed 12 consecutive months. The combined total value of all task orders in all contracts issued in each period, base or options, will not exceed $100 million. The award of an option period to any contractor is at the sole discretion of the Government.

c. Issuance of a task order will be generally made in two steps, the issuance of the task order followed by a Notice to Proceed (NTP). The NTP will be issued after receipt of the required performance and payment bonds. The task order performance period starts on the date the NTP is received by the Contractor. Work on a task order shall commence immediately upon receipt of the NTP.

d. Upon receipt of a task order NTP, the Contractor shall provide, all labor, materials, supplies, parts (to include system components), supervision, equipment, and related services, (except when specified as Government furnished), to perform all work in strict accordance with the terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in the contract and task order or incorporated by reference. The scope of this contract covers a broad range of maintenance, major repair and minor construction work. The Contractor may be asked to meet milestones as required by the installation. Work will vary from site to site and may require extensive knowledge of the functional operation relating to the efficient use of the facility's equipment and support systems, and building structures. Some facilities may need to remain in full operation during the task order work. In these instances, the Contractor will be required to minimize interference with the daily operations of the facilities.

e. In those task orders that the contractor is required to develop a "work plan" for proposed construction, the Contractor shall be familiar with, and all proposed work shall conform to, all applicable building and life safety codes (see paragraph REFERENCES). The Contractor shall be cognizant of any changes in the codes that impact the proposed work on the facility.

f. The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide all construction-related work (i.e. maintenance, repair, and/or

SECTION 01 00 00 Page 6 construction) and other services as specified in the task order. The Contractor shall conduct all work in strict accordance with the contract and task order and all applicable Federal, State, and local laws, regulations, codes, or directives. The Contractor shall provide related services such as preparing and submitting required reports, performing administrative work, and submitting necessary information as specified in this contract and within each task order. The Contractor shall ensure that all work performed meets the specified scope of work and any specifications or documents included with the individual task order.

g. The Contractor will be provided with a scope of work detailing the task(s) to be accomplished. The detail provided will vary from a general statement of what is required (with no drawings), to complete design documents (drawings and specifications), depending on the complexity and scope of the project. The Contractor will be required to use the information provided by the Government to prepare and submit a complete proposal reflecting the required task(s) to accomplish the provided scope of work, regardless of how much information is provided by the Government.

Proposals may be requested requiring cost, time, and/or concept for the work. The submitted proposal shall be complete, to include all requested submittals and all cost factors, such as the labor, materials, equipment, and other costs, direct and indirect, necessary for performing the work required.

h. The Government will review all proposals and determine which contractor will be issued the work based on the proposal(s) received. The Government's objective is to issue task orders without negotiations.

However, negotiations may be conducted if the Government determines it is necessary.

i. Upon issuance of a task order, the Contractor shall complete all work and services in accordance with the milestones established for each task order. Submittal dates, when applicable, will be included in the task order. Types and numbers of submittals, and dates and places for review meetings will also be stated in the task order.

3.2 CONTRACTOR RESPONSIBILITY

3.2.1 General

Upon issuance of a task order, the Contractor shall provide all labor, tools, equipment, transportation, materials, and supervision (except as otherwise noted or provided) to safely and efficiently perform the work described in the task order.

3.2.2 Task Order Execution

The Contractor shall be responsible for all work necessary to complete the task ordered, including site surveys, feasibility studies, work plans, construction work, equipment startups, and testing, repair, and/or training required for satisfactory completion of each individual task order.

3.2.3 Codes and Standards

All task orders completed in this contract shall be performed in accordance with the latest edition of all applicable federal, state, and local laws and regulations, whichever is most stringent.

SECTION 01 00 00 Page 7

3.2.4 Internal Controls

The Contractor shall maintain an internal control system for identification, preparation, reproduction, distribution, and maintenance of all documentation, schedules and information necessary for its internal management of the individual task orders and the total contract.

3.2.5 Presentations and Meetings

The Contractor shall be responsible for attending all meetings required by contract and those required by each task order.

3.2.6 Permits

The Contractor shall be responsible for identifying and obtaining all required permits from all Federal, State, local, or installation agencies prior to the start of work.

3.2.7 Cooperation/Coordination with Installation Staff

The Contractor may be required to work in conjunction with various installation staff personnel. The Contractor's Project Manager shall provide a briefing to the installation staff prior to starting work. The briefing will provide the scope of work of the task order and a schedule for completing the work. While the Contractor is onsite and construction is underway, weekly coordination meetings will be conducted with the installation's points of contact. The purpose of these meetings will be to anticipate and schedule all operations where mutual effort by both groups is required.

3.3 TASK ORDER PROCEDURES

3.3.1 General

Work will be issued in the form of Task Orders using DD Form 1155, Order for Supplies or Services. The specific tasks to be performed will be identified in the task order documents. The Contracting Officer shall have the right to modify the requirements and performance periods of tasks in the task order. All task order submittals and end products are the property of the US Government. The Contracting Officer will be the final determining authority on the issuance of task orders.

3.3.2 Fixed Price Task Orders

3.3.2.1 General

In accordance with the solicitation provisions, all Contractors will be afforded a fair opportunity to be considered for each task order issued under these IDIQ contracts. Unless one of the conditions identified in Special Contract Requirements, Clause S-25, subparagraph c applies (in which case all Contractors will be formally notified of that condition), all task orders will be issued under these IDIQ contracts through the use of limited competition.

3.3.2.2 Proposal Submittal Requirements

Proposals must reflect the total task order price and any separate prices for any optional or additive line items identified in the RFP. The proposed prices will be compared to each other as well as to the

SECTION 01 00 00 Page 8

Government's Estimate for the task order.

3.3.2.3 Profit Determination

The required method for calculating profit on all task orders and modifications on this contract will be the EFARS 15.9 "Alternate Structured Approach to Weighted Guidelines Method." A sample worksheet is included at the end of this section as Attachment 1. Include a copy of the completed worksheet with all task order and modification proposals.

3.3.2.4 Task Order Issue

The successful contractor will be issued a fixed-price, lump sum task order. The task order documents will identify the performance requirements, including any milestones and the required final completion date.

3.3.2.5 Notice to Proceed

The task order performance period starts on the date the Notice to Proceed is received by the contractor. Work on a task order shall commence immediately upon receipt of the notice to proceed.

3.4 SUBMITTED SURVEYS, STUDIES, PROPOSALS, AND WORK PLANS

All submittals made in conjunction with this contract shall become the property of the Government.

3.5 ENVIRONMENTAL PROTECTION

All work shall be performed in accordance with Section 01 43 00, Environmental Protection.

3.6 Smoking Policy

There will be no smoking within any Government facilities. However, if approved by the facility manager, a smoking area may be designated a minimum of 50 feet away from the facility and all material storage areas.

3.7 ASBESTOS AND/OR LEAD-BASED PAINT ABATEMENT (REMOVAL OR ENCAPSULATION)

When work is in areas suspected of containing asbestos, OSHA Standard 29 CFR 1910.1001 shall apply. OSHA Standard 29 CFR 1926.1101 requires that asbestos be presumed to be present in all facilities constructed before 1980. Under this standard, where insulating or surfacing materials cannot be identified not to be or not to contain asbestos, they will be assumed to be or contain asbestos and appropriate safety procedures shall be taken.

The contractor shall, when tasked to do so in the task order, undertake the sampling and testing required to make this determination as well as carry out the resultant abatement . The provisions of OSHA Standard 29 CFR

1926.22 shall apply to the handling of lead-based paint. The Contractor shall identify and abate lead-based paint when required to do so by the task order.

3.8 SITE SECURITY

The contractor is responsible for ensuring security at the worksite. The contractor shall maintain the site and all other contractor-controlled areas in such a manner as to minimize the risk of theft, vandalism, injury, SECTION 01 00 00 Page 9 or accident. The contractor shall comply with all installation security regulations.

3.9 PUBLIC AFFAIRS

The contractor shall not disclose any data generated or reviewed under this contract to any parties outside the contract. All requests for information concerning site conditions shall be referred to the Contracting Officer or Ordering Officer for comment.

SECTION 01 00 00 Page 10

PROJECT TITLE:

CONTRACT No.: PROFIT FOR:

TASK ORDER No.: ESTIMATED BY:

FACTOR (a) RATE WEIGHT (c) VALUE

(b) (b x c)

1. Degree of Risk 20 Very low 0.030 Mod low 0.050 Average 0.075 Mod high 0.110 High 0.120

2. Relative Difficulty of Work 15 Very simple 0.030 Simple 0.040 Average 0.075 Complex 0.110 Very comple 0.120

3. Size of Job 15 < $100,000 0.120

0.1 - 1.0 million 0.110

1.0 - 2.0 million 0.100

2.0 - 2.5 million 0.090

2.5 - 3.5 million 0.080

3.5 - 4.0 million 0.070

4.0 - 4.5 million 0.060

4.5 - 5.0 million 0.050

5.0 - 10.0 million 0.040 2 years) 0.120

5. Contractor's Investment 5 None 0.030 Little 0.050 Average 0.070 Mod high 0.090 High 0.120

6. Assistance by Government 5 None 0.120 Small 0.090 Moderate 0.070 Mod large 0.050 Large 0.030

7. Subcontracting 25 0% 0.120 0% - 20% 0.100 20% - 40% 0.080 40% - 60% 0.050 60% - 80% 0.030

TOTAL PROFIT PERCENTAGE

-- End of Section --

SECTION 01 00 00 Page 11

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 01 32 00

PROJECT AND CONSTRUCTION SCHEDULES

PART 1 GENERAL

1.1 REFERENCES

1.2 SUBMITTALS

1.3 DEFINITIONS

1.4 APPLICABILITY

1.5 LEVEL OF DETAIL

1.6 TASK ORDER DEPENDENCIES

1.7 QUALIFICATIONS

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

3.1.1 Accepted Construction Schedule

3.1.2 Schedule Status Reports

3.1.3 Default

3.2 BASIS FOR PAYMENT AND COST LOADING

3.3 SCHEDULE DETAILED REQUIREMENTS

3.3.1 Critical Path Method

3.3.2 Level of Detail Required

3.3.2.1 Activity Durations

3.3.2.2 Procurement Activities

3.3.2.3 Mandatory Tasks

3.3.2.4 Government Activities

3.3.2.5 Activity Responsibility Coding (RESP)

3.3.2.6 Activity Work Area Coding (AREA)

3.3.2.7 Modification Coding (MODF)

3.3.2.8 Contract Line Item (CLIN) Coding (BIDI)

3.3.2.9 Phase of Work Coding (PHAS)

3.3.2.10 Category of Work Coding (CATW)

3.3.2.11 Definable Features of Work Coding (FOW1, FOW2, FOW3)

3.3.3 Scheduled Project Completion and Activity Calendars

3.3.3.1 Project Start Date

3.3.3.2 Schedule Constraints and Open Ended Logic

3.3.3.3 Early Project Completion

3.3.4 Interim Completion Dates

3.3.4.1 Start Phase

3.3.4.2 End Phase

3.3.4.3 Phase "X" Hammock

3.3.5 Default Progress Data Disallowed

3.3.6 Out-of-Sequence Progress

3.3.7 Negative Lags and Start to Finish Relationships

3.3.8 Calculation Mode

SECTION 01 32 00 Page 1

3.3.9 Milestones

3.4 SCHEDULE SUBMISSIONS

3.4.1 Preliminary Construction Schedule Submission

3.4.2 Initial Construction Schedule Submission

3.4.3 Periodic Schedule Updates

3.4.4 Standard Data Exchange Format (SDEF)

3.5 SUBMISSION REQUIREMENTS

3.5.1 Data CD's

3.5.2 Narrative Report

3.5.3 Approved Changes Verification

3.5.4 Schedule Reports

3.5.4.1 Activity Report

3.5.4.2 Logic Report

3.5.4.3 Total Float Report

3.5.4.4 Earnings Report by CLIN

3.5.5 Network Diagram

3.5.5.1 Continuous Flow

3.5.5.2 Project Milestone Dates

3.5.5.3 Critical Path

3.5.5.4 Banding

3.5.5.5 S-Curves

3.6 PERIODIC SCHEDULE UPDATE MEETINGS

3.6.1 Update Submission Following Progress Meeting

3.6.2 Status of Activities

3.6.2.1 Start and Finish Dates

3.6.2.2 Remaining Duration (RD)

3.6.2.3 Percent Complete

3.6.2.4 Logic Changes

3.6.2.5 Other Changes

3.7 WEEKLY PROGRESS MEETINGS

3.8 REQUESTS FOR TIME EXTENSIONS

3.8.1 Justification of Delay

3.8.2 Submission Requirements

3.8.3 Additional Submission Requirements

3.9 DIRECTED CHANGES

3.10 OWNERSHIP OF FLOAT

3.11 TRANSFER OF SCHEDULE DATA INTO QCS

SECTION 01 32 00 Page 2

SECTION 01 32 00

PROJECT AND CONSTRUCTION SCHEDULES

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

ECB 2005-10 (2005) Scheduling Requirements for Testing of Mechanical Systems in Construction

ER 1-1-11 (1995) Progress, Schedules, and Network Analysis Systems

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Preliminary Construction Schedule; G.

Initial Construction Schedule; G.

Periodic Construction Schedule Updates.

Project Schedule.

Periodic Project Schedule Updates.

Two copies of the schedules showing codes, values, categories, numbers, items, etc., as required.

Periodic project and construction schedule updates schedules shall be submitted together with the monthly progress payment request.

SD-06 Test Reports

Narrative Report.

Schedule Status Reports.

Two copies of the reports showing numbers, descriptions, dates, float, starts, finishes, durations, sequences, etc., as required.

SD-07 Certificates

Qualifications.

Documentation showing qualifications of personnel preparing schedule reports.

SECTION 01 32 00 Page 3

1.3 DEFINITIONS

The Project Schedule shall be contract comprehensive, and shall track the progress of all open task orders in a single network analysis system. The Project Schedule shall be prepared and maintained in accordance with the provisions of this section.

A Construction Schedule shall be prepared and maintained for each task order in accordance with the provisions of this section.

1.4 APPLICABILITY

The requirements of this section apply to the contract Project Schedule and the construction schedules of all task orders.

1.5 LEVEL OF DETAIL

The contract Project Schedule shall minimally include an activity for each feature of work in each task order. The activities in each task order shall be banded.

1.6 TASK ORDER DEPENDENCIES

Where a task order activity(ies) is/are impacted by an activity(ies) from another task order, this interrelationship shall be indicated in the contract Project Schedule.

1.7 QUALIFICATIONS

Designate an authorized representative to be responsible for the preparation of the schedule and all required updating (activity status) and preparation of reports. The authorized representative shall be experienced in scheduling projects similar in nature to this project and shall be experienced in the use of the scheduling software that meets the requirements of this specification.

PART 2 PRODUCTS (Not Applicable)

PART 3 EXECUTION

3.1 GENERAL REQUIREMENTS

The scheduling of the entire contract is the responsibility of the Contractor. Contractor management personnel shall actively participate in its development. Designers, Subcontractors and suppliers working on the project shall also contribute in developing and maintaining an accurate Project Schedule.

Prepare a Project and Construction Schedule for Government approval, as specified herein. The schedule shall show the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities. The scheduling of the entire task order, is required. Provide a schedule that is a forward planning as well as a project monitoring tool.

3.1.1 Accepted Construction Schedule

Use the accepted Construction Schedule to measure the progress of the work

SECTION 01 32 00 Page 4 and to aid in evaluating time extensions. Make the schedule cost loaded.

The schedule will provide the basis for all progress payments. If the Contractor fails to submit any schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until the Contractor submits the required schedule. The schedule reflects calendar days and not dates for each activity. If the schedule is changed, submit a revised schedule reflecting the change within 7 calendar days.

3.1.2 Schedule Status Reports

Provide a Schedule Status Report on at least a monthly basis. If, in the opinion of the Contracting Officer, the Contractor falls behind the accepted schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

3.1.3 Default

Failure of the Contractor to comply with the requirements of the Contracting Officer shall be grounds for a determination by the Contracting Officer that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract.

Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of the contract.

3.2 BASIS FOR PAYMENT AND COST LOADING

Use the schedule as the basis for determining contract earnings during each update period and therefore the amount of each progress payment. Lack of an accepted schedule update, or qualified scheduling personnel, will result in the inability of the Contracting Officer to evaluate contract earned value for the purposes of payment. Failure of the Contractor to provide all required information will result in the disapproval of the preliminary, initial and subsequent schedule updates. In the event schedule revisions are directed by the Contracting Officer and those revisions have not been included in subsequent revisions or updates, the Contracting Officer may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made. Activity cost loading shall be reasonable, as determined by the Contracting Officer. The aggregate value of all activities coded to a contract CLIN shall equal the value of the CLIN on the Schedule.

3.3 SCHEDULE DETAILED REQUIREMENTS

The Schedule to be prepared by the Contractor shall be electronically prepared using software capable of generating a data file in the Standard Data Exchange Format (SDEF). The Schedule shall consist of a network analysis system as described in this Section. Failure of the Contractor to meet the requirements of this specification will result in the disapproval of the schedule.

The systems noted below are capable of generating a file in the Standard Data Exchange Format (SDEF). See paragraph TRANSFER OF SCHEDULE DATA INTO

SECTION 01 32 00 Page 5

QCS. SDEF information is available from the Contracting Officer.

Vendor/System with SDEF support:

Deltek Open Plan

Primavera Systems PRIMAVERA PROJECT PLANNER (P3)

PRIMAVERA PROFESSIONAL PROJECT MANAGEMENT (P6)

3.3.1 Critical Path Method

Use the Critical Path Method (CPM) of network calculation to generate the Project Schedule. Prepare the Project Schedule using the Precedence Diagram Method (PDM).

3.3.2 Level of Detail Required

Develop the Schedule to an appropriate level of detail. Failure to develop the Schedule to an appropriate level of detail, as determined by the Contracting Officer, will result in its disapproval. The Contracting Officer will consider, but is not limited to, the following characteristics and requirements to determine appropriate level of detail:

3.3.2.1 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities shall have Original Durations (OD) greater than 20 work days or 30 calendar days. Procurement activities are defined herein.

3.3.2.2 Procurement Activities

The schedule must include activities associated with the submittal, approval, procurement, fabrication and delivery of long lead materials, equipment, fabricated assemblies and supplies. Long lead procurement activities are those with an anticipated procurement sequence of over 90 calendar days. A typical procurement sequence includes the string of activities: submit, approve, procure, fabricate, and deliver.

3.3.2.3 Mandatory Tasks

The following tasks must be included and properly scheduled:

a. Submission of mechanical/electrical/information systems layout drawings.

b. Submission and approval of O & M manuals.

c. Submission and approval of as-built drawings.

d. Submission and approval of installed equipment lists.

e. Submission and approval of testing and air balance (TAB).

f. Submission of TAB specialist design review report.

g. Submission and approval of fire protection specialist.

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h. Submission and approval of testing and balancing of HVAC plus commissioning plans and data. Develop the schedule logic associated with testing and commissioning of mechanical systems to a level of detail consistent with ECB 2005-10.

i. Air and water balancing.

j. HVAC commissioning.

k. Controls testing plan submission.

l. Controls testing.

m. Performance Verification testing.

n. Other systems testing, if required.

o. Contractor's pre-final inspection.

p. Correction of punchlist from Contractor's pre-final inspection.

q. Government's pre-final inspection.

r. Correction of punch list from Government's pre-final inspection.

s. Final inspection.

3.3.2.4 Government Activities

Show Government and other agency activities that could impact progress.

These activities include, but are not limited to: approvals, environmental permit approvals by State regulators, inspections, utility tie-in, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements.

3.3.2.5 Activity Responsibility Coding (RESP)

Assign responsibility Code for all activities to the Prime Contractor, Subcontractor or Government agency responsible for performing the activity. Activities coded with a Government Responsibility code include, but are not limited to: Government approvals, environmental permit approvals by State regulators, Government Furnished Equipment (GFE) and Notice to Proceed (NTP) for phasing requirements. Code all activities not coded with a Government Responsibility Code to the Prime Contractor or Subcontractor responsible to perform the work. Activities shall not have more than one Responsibility Code. Examples of acceptable activity code values are: ELEC (for the electrical subcontractor); MECH (for the mechanical subcontractor); and GOVT (for USACE). Unacceptable code values are abbreviations of the names of subcontractors.

3.3.2.6 Activity Work Area Coding (AREA)

Assign Work Area code to activities based upon the work area in which the activity occurs. Define work areas based on resource constraints or space constraints that would preclude a resource, such as a particular trade or craft work crew, from working in more than one work area at a time due to restraints on resources or space. Examples of Work Area Coding include different areas within a floor of a building, different floors within a building, and different buildings within a complex of buildings.

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Activities shall not have more than one Work Area Code. Not all activities are required to be Work Area coded. A lack of Work Area coding will indicate the activity is not resource or space constrained.

3.3.2.7 Modification Coding (MODF)

Assign Modification code to any activity or sequence of activities added to the schedule as a result of a Task Order Modification. Key all Code values to the Government's modification numbering system. Activities shall not belong to more than one modification or claim item. The modification or claim number of each activity shall be identified by the Mod or Claim Number. Whenever possible, modifications shall be added to the schedule by adding new activities. Existing activities shall not normally be changed to reflect modifications.

As a result of alleged constructive changes made by the Government an activity or sequence of activities may be added to a copy of the current schedule, subject to the approval of the Contracting Officer. Assign Activity codes for these activities with a Modification Code. Key the code values to the Contractor's numbering system. Approval to add these activities does not necessarily mean the Government accepts responsibility and, therefore, liability for such activities and any associated impacts to the schedule, but rather the Government recognizes such activities are appropriately added to the schedule for the purposes of maintaining a realistic and meaningful schedule. Such activities shall not be Responsibility Coded to the Government unless approved. An activity shall not have more than one Modification Code.

3.3.2.8 Contract Line Item (CLIN) Coding (BIDI)

Code all activities to the CLIN on the Contract/Task Order Line Item Schedule to which the activity belongs. An activity shall not contain more than one CLIN Item Code. CLIN Item code all activities, even when an activity is not cost loaded.

3.3.2.9 Phase of Work Coding (PHAS)

Assign Phase of Work Code to all activities based upon the phase of work in which the activity occurs. If the contract specifies construction phasing with separately defined performance periods, identify a Construction Phase Code to allow filtering and organizing the schedule accordingly. Each activity shall be identified with a single project phase and have only one Phase of Work code.

3.3.2.10 Category of Work Coding (CATW)

Assign Category of Work Code to all Activities based upon the category of work to which the activity belongs. Category of Work Code must include, but is not limited to: construction submittals, approvals, Acceptance, Procurement, Fabrication, Delivery, Weather Sensitive Installation, Non-Weather Sensitive Installation, Start-Up, Test and Turnover. Assign a Category of Work Code to each activity. Each activity shall have only one Category of Work Code.

3.3.2.11 Definable Features of Work Coding (FOW1, FOW2, FOW3)

Assign a Definable Feature of Work Code to appropriate activities based on the definable feature of work to which the activity belongs. Definable Feature of Work is defined in Specification Section 01 45 04 QUALITY

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CONTROL. An activity shall not have more than one Definable Feature of Work Code. Not all activities are required to be Definable Feature of Work Coded.

3.3.3 Scheduled Project Completion and Activity Calendars

The schedule duration shall extend from NTP date to the required contract completion date based on the required contract duration in the accepted contract proposal, as adjusted for any approved contract time extensions.

The first scheduled work period shall be the day after NTP is received by the Contractor. Schedule activities on a calendar to which the activity logically belongs. Activities may be assigned to a 7 day calendar when the contract assigns calendar day durations for the activity such as a Government Acceptance activity. If the Contractor intends to perform physical work less than seven days per week, schedule the associated activities on a calendar with non-work periods identified including weekends and holidays. Assign the Category of Work Code - Weather Sensitive Installation to those activities that are weather sensitive.

Original durations must account for anticipated normal adverse weather.

The Government will interpret all work periods not identified as non-work periods on each calendar as meaning the Contractor intends to perform work during those periods.

3.3.3.1 Project Start Date

The schedule shall start no earlier than the date on which the NTP was received. Include as the first activity in the project schedule an activity called "Start Project"( or NTP). The "Start Project" activity shall have an "ES" constraint date equal to the date that the NTP was received, and a zero day duration.

3.3.3.2 Schedule Constraints and Open Ended Logic

Constrain completion of the last activity in the schedule by the contract completion date. Schedule calculations shall result in a negative float when the calculated early finish date of the last activity is later than the contract completion date. Include as the last activity in the project schedule an activity called "End Project". The "End Project" activity shall have an "LF" constraint date equal to the contract completion date for the project, and with a zero day duration or by using the "project must finish by" date in the scheduling software. The schedule shall have no constrained dates other than those specified in the contract. The use of artificial float constraints such as "zero fee float" or "zero total float" are typically prohibited. There shall only be 2 open ended activities:

Start Project (or NTP) with no predecessor logic and End Project with no successor logic.

3.3.3.3 Early Project Completion

In the event the project schedule calculates an early completion date of the last activity prior to the contract completion date, the Contractor shall identify those activities that it intends to accelerate and/or those activities that are scheduled in parallel to support the Contractor's "early" completion. The last activity shall have a late finish constraint equal to the contract completion date and the schedule will calculate positive float. The Government will not approve an early completion schedule with zero float on the longest path. The Government is under no obligation to accelerate activities for which it is responsible to support a proposed early contract completion.

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3.3.4 Interim Completion Dates

Constrain contractually specified interim completion dates to show negative float when the calculated early finish date of the last activity in that phase is later than the specified interim completion date. The required completion date of each task order shall be identified as interim completion dates on the Project Schedule.

3.3.4.1 Start Phase

Include as the first activity for a project phase an activity called "Start Phase X" where "X" refers to the phase of work. The "Start Phase X" activity shall have an "ES" constraint date equal to the date on which the NTP was acknowledged, and a zero day duration.

3.3.4.2 End Phase

Include as the last activity for a project phase an activity called "End Phase X" where "X" refers to the phase of work. The "End Phase X" activity shall have an "LF" constraint date equal to the specified completion date for that phase and a zero day duration.

3.3.4.3 Phase "X" Hammock

Include a hammock type activity for each project phase called "Phase X" where "X" refers to the phase of work. The "Phase X" hammock activity shall be logically tied to the earliest and latest activities in the phase.

3.3.5 Default Progress Data Disallowed

Do not automatically update Actual Start and Finish dates with default mechanisms that may be included in the scheduling software. Activity Actual Start (AS) and Actual Finish (AF) dates assigned during the updating process shall match those dates provided from Contractor Quality Control Reports. Failure of the Contractor to document the AS and AF dates on the Daily Quality Control report for every in-progress or completed activity, and failure to ensure that the data contained on the Daily Quality Control reports is the sole basis for schedule updating shall result in the disapproval of the Contractor's updated schedule and the inability of the Contracting Officer to evaluate Contractor progress for payment purposes.

Updating of the percent complete and the remaining duration of any activity shall be independent functions. Disable program features which calculate one of these parameters from the other.

3.3.6 Out-of-Sequence Progress

Activities that have progressed before all preceding logic has been satisfied (Out-of-Sequence Progress) will be allowed only on a case-by-case basis subject to approval by the Contracting Officer. Propose logic corrections to eliminate all out of sequence progress or justify not changing the sequencing for approval prior to submitting an updated project schedule. Correct out of sequence progress that continues for more than two update cycles by logic revision, as approved by the Contracting Officer.

3.3.7 Negative Lags and Start to Finish Relationships

Lag durations contained in the project schedule shall not have a negative value. Do not use Start to Finish (SF) relationships.

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3.3.8 Calculation Mode

Schedule calculations shall retain the logic between predecessors and successors even when the successor activity starts and the predecessor activity has not finished. Software features that in effect sever the tie between predecessor and successor activities when the successor has started and the predecessor logic is not satisfied ("progress override") will not be allowed.

3.3.9 Milestones

The schedule must include milestone activities for each significant project event including but not limited to: milestone activities for each fast track design package released for construction; design complete;

foundation/substructure construction complete; superstructure construction complete; building dry-in or enclosure complete to allow the initiation of finish activities; permanent power complete; and building systems commissioning complete.

3.4 SCHEDULE SUBMISSIONS

Provide the submissions as described below. The data CD, reports, and network diagrams required for each submission are contained in paragraph

SUBMISSION REQUIREMENTS.

3.4.1 Preliminary Construction Schedule Submission

Submit the Preliminary Construction Schedule, defining the Contractor's planned operations for the first 90 calendar days for acceptance within 15 calendar days after the NTP is received. The approved Preliminary Construction Schedule will be used for payment purposes not to exceed 90 calendar days after NTP. Completely cost load the Preliminary Construction Schedule to balance the contract award CLINS shown on the Price Schedule.

Detail it for the first 90 calendar days. It may be summary in nature for the remaining performance period. It must be early start and late finish constrained and logically tied as previously specified. The Preliminary Construction Schedule forms the basis for the Initial Construction Schedule specified herein and must include all of the required Plan and Program preparations, submissions and approvals identified in the contract (for example, Quality Control Plan, Safety Plan, and Environmental Protection Plan) as well as other non-construction activities intended to occur within the first 90 calendar days. Schedule any construction activities planned for the first 90 calendar days after NTP. Constrain planned construction activities by Government acceptance of specified Program and Plan approvals. Activity code any activities that are summary in nature after the first 90 calendar days with Responsibility Code (RESP) and Feature of Work code (FOW1, FOW2, FOW3).

3.4.2 Initial Construction Schedule Submission

Submit the Initial Construction Schedule for acceptance within 42 calendar days after NTP. The schedule shall demonstrate a reasonable and realistic sequence of activities which represent all work through the entire task order performance period. The Initial Schedule shall be at a reasonable level of detail as determined by the Contracting Officer.

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3.4.3 Periodic Schedule Updates

Based on the result of the meeting, specified in PERIODIC SCHEDULE UPDATE MEETINGS, submit periodic schedule updates. These submissions will enable the Contracting Officer to assess Contractor's progress. If the Contractor fails or refuses to furnish the information and project schedule data, which in the judgment of the Contracting Officer or authorized representative is necessary for verifying the Contractor's progress, the Contractor shall be deemed not to have provided an estimate upon which progress payment may be made.

3.4.4 Standard Data Exchange Format (SDEF)

A template SDEF compatible schedule file (sdef.prx) is available on the QCS website: www.rmssupport.com/qcs/guides.aspx. It is highly recommended that the QCS Program Help files related to Primavera found on this site be carefully reviewed prior to constructing the Construction Schedule.

Schedules that do not use this template will not generate a correct SDEF file.

3.5 SUBMISSION REQUIREMENTS

Submit the following items for the Preliminary Schedule, Initial Schedule, and every Periodic Schedule Update throughout the life of the project:

3.5.1 Data CD's

Provide two sets of data CD's containing the schedule in the backup format. Each CD shall also contain all previous update backup files.

Label each CD indicating the type of schedule (Preliminary, Initial, Update), full contract task order number, Data Date and file name. Each schedule shall have a unique file name as determined by the Contractor.

3.5.2 Narrative Report

Provide a Narrative Report with the Preliminary, Initial, and each Periodic Update submittal of the schedule, as the basis of the progress payment request. The Narrative Report shall include: a description of activities along the 2 most critical paths where the total float is less than or equal to 20 work days, a description of current and anticipated problem areas or delaying factors and their impact, and an explanation of corrective actions taken or required to be taken. The narrative report is expected to communicate to the Government, the Contractor's thorough analysis of the schedule output and its plans to compensate for any problems, either current or potential, which are revealed through that analysis.